Solicitation_W912DR-16-T-0011_Ground_Maintence.pdf

SEE ADDENDUM

(No Collect Calls)

W912DR-16-T-0011 02-Feb-2016

b. TELEPHONE NUMBER

410-962-4978

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 04 Mar 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

IAN WEISS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY CORPS OF ENGINEERS BALTIMORE DIS

10 SOUTH HOWARD STREET

ROOM 7000

BALTIMORE MD 21201-2536

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 443-853-2061 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$7.5 Million

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF78

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912DR-16-T-0011

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO QUOTERS

This is a RFQ (Request for Quote) for a Firm Fixed Price award, and the award will be evaluated as a LPTA (Lowest Price Technically Acceptable). Quotes can be submitted via e-mail at Ian.Weiss@usace.army.mil, faxed to (410)-962-2001, ATTN: Ian Weiss or mail to U.S. Army Corps of Engineers, Contracting Division, Simplified Acquisition Team, ATTN: Ian Weiss, 10 South Howard Street, 7th floor, Room 7000, Baltimore, MD 21201-2530.

Questions concerning this solicitation must be submitted by email ONLY email: Ian.Weiss@usace.army.mil

Proposals shall incorporate the following requirements:

1. Cover letter on offeror’s letterhead, summarizing the pricing total and signed by the representative managing the account. Include the offeror’s CAGE Code, TAX ID #, and DUNS #.

2. Proposal shall include Bid Schedule, using the Government provided template, and Past Performance Questionnaires if provided directly to the offeror.

3. Proposals shall include a general list of equipment to be used by number and type (04 2 stroke gas weed trimmers, 05 gas riding lawnmowers, etc).

4. Please mark the proposals with the Project Name, bidder name, and date of submission. Proposals are due no later than 03 March 2016, 12 PM, EST. Late proposals shall not be accepted.

Solicitation or inquiries to end users or other personnel regarding this project are not permitted. Please direct any inquiries regarding this acquisition via email to Ian.Weiss@usace.army.mil

SITE VISIT

(a) An organized site visit has been scheduled for - Site visit to be scheduled for 10 February 2016, 9 am EST. In the event of inclement weather, the USACE reserves the right to change the date and or time of the site visit with 24 hours' notice. Any change in date or time will be published as a solicitation modification on www.FBO.Gov.

(b) Participants will meet at – 6145 Seven Points Road, Hesston, PA 16647.

POC – Dean Whitmore Dean.r.whitmore@usace.army.mil 814-658-6800

PRICE SCHEDULE

Bid Sheet IGCE for Grounds Maintenance Services Raystown Lake Base Period 2016

Bid Item Option Period

Description Quantity Units Unit Cost Total

0001 2016 Base Period

Regular Mowing

64.68 Acres

12 Cycle

0002 2016 Base Period

Seven Points Campground (excluding Senoia)

19.90 Acres

12 Cycle

0003 2016 Base Period

Senioa Campground

5.37 Acres

12 Cycle

0004 2016 Base Period

Susquehannock Campground

9.65 Acres

12 Cycle

0005 2016 Base Period

Seasonal Mowing 31 Acres

2 Cycle

Total Period

Bid Sheet for Grounds Maintenance Services Raystown Lake Option Period 1 2017

1001 2017 option Period 1

Regular Mowing

64.68 Acres

12 Cycle

1002 2017 option Period 1

Seven Points Campground (excluding Senoia)

19.90 Acres

12 Cycle

1003 2017 option Period 1

Senioa Campground

5.37 Acres

12 Cycle

1004 2017 option Period 1

Susquehannock Campground

9.65 Acres

12 Cycle

1005 2017 option Period 1

Seasonal Mowing 31 Acres

2 Cycle

Total Period

Bid Sheet for Grounds Maintenance Services Raystown Lake Option Period 2 2018

2001 2018 option Period 2

Regular Mowing

64.68 Acres

12 Cycle

2002 2018 option Period 2

Seven Points Campground (excluding Senoia)

19.90 Acres

12 Cycle

2003 2018 option Period 1

Senioa Campground

5.37 Acres

12 Cycle

2004 2018 option Period 2

Susquehannock Campground

9.65 Acres

12 Cycle

2005 2018 option Period 2

Seasonal Mowing 31 Acres

2 Cycle

Bid Sheet for Grounds Maintenance Services Raystown Lake Option Period 3 2019

3001 2019 option Period 3

Regular Mowing

64.68 Acres

12 Cycle

3002 2019 option Period 3

Seven Points Campground (excluding Senoia)

19.90 Acres

12 Cycle

3003 2019 option Period 3

Senioa Campground

5.37 Acres

12 Cycle

3004 2019 option Period 3

Susquehannock Campground

9.65 Acres

12 Cycle

3005 2019 option Period 3

Seasonal Mowing 31 Acres

2 Cycle

Total Period

Bid Sheet for Grounds Maintenance Services Raystown Lake Option Period 4 2020

4001 2020 option Period 4

Regular Mowing

64.68 Acres

12 Cycle

4002 2020 option Period 4

Seven Points Campground (excluding Senoia)

19.90 Acres

12 Cycle

4003 2020 option Period 4

Senioa Campground

5.37 Acres

12 Cycle

4004 2020 option Period 4

Susquehannock Campground

9.65 Acres

12 Cycle

4005 2020 option Period 4

Seasonal Mowing 31 Acres

2 Cycle

Total Five Period contract

PERFORMANCE WORK STATEMENT

Performance Work Statement

For USACE BALTIMORE DISTRICT

Grounds Maintenance Services

Raystown Lake Project, Hesston PA

01 February 2016

1. Introduction: Raystown Lake is located in Huntingdon and Bedford Counties in South Central Pennsylvania, approximately 95 miles west of Harrisburg and 175 miles east of Pittsburgh. It is south of the town of Huntingdon and approximately 70 miles from the Pennsylvania-Maryland border. This contract defines the mowing services that will be required in developed recreation areas and in other selected areas located along the 28-mile length of the Raystown Lake Project. The schedule for mowing activities is included but may vary depending upon conditions. The government will provide notice to the contractor if such variation is necessary and the subsequent impact to the remainder of the schedule.

1.1 Definitions

1.1.1 Contract – a mutually binding legal relationship (enforceable by law) obligating the seller to furnish supplies or services and the buyer to pay for them.

1.1.2 Contracting Officer (CO) - A person with the authority to enter into, administer and/or terminate contracts and make related determinations and findings. A Corps of Engineers employee vested with the authority to approve, modify, and issue contracts.

1.1.3 Contracting Officer’s Representative (COR) – Is a person designated in writing by the Contracting Officer to perform specific technical or administrative functions.

1.1.4 Contractor’s On-Site Representative – Person on site, designated and empowered by the contractor to submit schedules, verify work completed and make other day to day decisions on behalf of the contractor.

1.1.5 Contract Period – Base period and four Option periods as renewed by the Corps of Engineers.

2. Background: This contract defines the mowing services that will be required in developed recreation areas and in other selected areas located along the 28-mile length of the Raystown Lake Project. The mowing area is approximately 100 acres of terrains varying from very steep to flat and includes the areas along side some roads. Some of the areas will require equipment designed to operate in the differing terrains. The schedule for mowing activities is included but may vary depending upon conditions. The government will provide notice to the contractor if such variation is necessary and the subsequent impact to the remainder of the schedule.

3. General Requirements: Raystown Lake/North Atlantic Division/ Baltimore District has a requirement for Mowing of developed recreation areas other selected areas located along the 28-mile length of the Raystown Lake Project.

Non-Personal Services. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

3.1. Period of Performance: The contract period will consist of one (1) base period and four (4) option periods. The beginning and ending dates are as follow:

Base Period Date of contract award – December 31, 2016 Option Period 1 January 1, 2017 – December 31, 2017 Option Period 2 January 1, 2018 – December 31, 2018 Option Period 3 January 1, 2019 – December 31, 2019 Option Period 4 January 1, 2020 – December 31, 2020

3.2 Site Security

All personnel working on this project will be required to follow all security and access rules and regulations (i.e., physical access and/or network access requirements) as set forth by the US Government in order to gain access to the USACE offices and/or systems to perform work assignments and/or for the delivery of equipment.

3.2.1 All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

3.2.2. Keys to access gated or secured project facilities will be provided by the Government for execution of this contract. These keys are to be used exclusively for completing the duties prescribed in this contract. Any use of Government keys for other than the performance of this contract is strictly prohibited. Making duplicate keys is prohibited. Such improprieties shall include recommending the termination of the employee(s) and possible default of the contractor.

Any loss of keys will be reported to the Operations Manager within 24 hours. If keys are lost or can not be returned at the end of the contract period, the Government shall deduct $300 per key from the Contractor’s final invoice

3.2.3. Keys will not be issued to provide access to highly secure areas located at the dam. The contractor must provide a list of employees and drivers’ licenses of those who will work behind locked gates at the dam at least 30 days prior to performing work. The contractor must schedule access a minimum of two days in advance to these secure and restricted areas with the COR.

3.2.4. Employees.

3.2.4.1. All contractor employees working on this contract shall be citizens of the United States of America, be an alien who has been lawfully admitted for permanent residence as evidenced by an Alien Registration Receipt Card, Form 1-151, or present other evidence from the INS that employment will not affect his/her immigration status.

3.2.4.2. All persons hired by the contractor during the course of the contract shall be at least 18 years of age and shall possess a valid state driver’s license. The contractor shall insure that the on-site representative is able to communicate in the English language.

3.2.4.3. The contractor and all contract employees shall be subject to the rules and regulations provided in Title 36 of the Code of Federal Regulations, Section 327, during the performance of the contract.

3.2.4.4. The contractor and employees shall not use or be under the influence of drugs or alcohol at any time while performing the obligations of this contract. During an on duty status, the contractor and contractor representatives must hold themselves to the standard of acceptable behavior expected of the public and to all rules and regulations governing Corps property and facilities. Unacceptable behavior, deemed so by the Operations Manger, that brings discredit to the Government or the contractor may be grounds for barring the employee(s) from access to Federal property or termination of the contract.

3.2.4.5. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, shall be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas inside the gated areas of the dam and spillway.

3.2.4.6. The Contractor shall pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor shall ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates shall be provided to the COR no later than 14 business days after the initial contract award.

3.3. Safety

3.3.1 The contractor shall provide the Corps of Engineers with a written accident prevention plan and activity hazard analysis plan no less than fourteen (14) days after contract award, and prior to commencement of work, and government acceptance will occur before the Notice to Proceed is issued.. The accident prevention plan will provide all the necessary information required by EM 385-1-1, Appendix A. (see section 5.1.1 for EM 385-1-1 link). All safety plans shall be acceptable to the government before work commences.

3.3.2 The contractor shall abide by all OSHA Regulations and pertinent sections of the Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, and submit all reports required therein to the manager.

3.3.3 Contractor shall designate an employee responsible for overall supervision of accident prevention activities. Such duties shall include: assuring applicable safety requirements are incorporated in work methods, and inspecting the work to ensure that safety measures and instructions are actually applied.

3.3.4 All tractors and lawn mowing equipment will meet the seat belt and Roll Over Protection Structure requirements identified by their manufacturer, OSHA standards, and the Corps of Engineers Safety Manual, EM385-1-1.

3.3.5 Equipment to be used at Raystown Lake by the contractor will be inspected by Government personnel at the work site prior to the start of each contract year. Any additional or replacement equipment will be inspected by Government personnel before being placed into service. The Government shall be given a minimum on 24 hours notice when additional or replacement equipment will be utilized so that inspections may be scheduled. All machinery is to be mechanically sound, in good state of repair, and in compliance with all safety standards.

Mower guards are not to be removed from mowing equipment or made inoperable at any time.

The Government reserves the right to re-inspect any equipment at any time in the course of the contract.

3.3.6 Equipment found to be unsafe will be removed from service until appropriate repairs and/or safeguards are instituted. All applicable safety regulations as set forth in EM 385-1-1 and all OSHA standards will be required. All injuries to employees or recreational users and all damages to property, Government or private, shall be reported immediately to the COR and the Contracting Officer..

3.3.7 The contractor shall observe all speed limits and other posted safety signs while operating vehicles and equipment. Trucks or other vehicles shall be operated in a safe manner and shall not be parked in unsafe positions.

3.4 Quantities

3.4.1 All quantities listed as part of this contract are estimates and may vary. Variations of 5% or less in the estimated quantities shall not be justification for modification of the contract or request for additional payment.

3.5 Payment

3.5.1 Payment for services under this contract will be processed upon receipt of an invoice at the end of each completed cycle summarizing completed activities. No payment will be made for services not provided in accordance with the standards of this PWS. All services provided during a mowing cycle will be invoiced for that cycle period. All invoices shall include:

Contractor name and address, exactly as it appears on the contract Contract number Date of invoice submission Invoice number Unit Cost Invoice total

3.5.2 Incorrect invoices will be returned to the Contractor for correction before processing payment. Corrected invoices shall be re-dated to reflect the new submission date.

3.5.3 Invoices shall be submitted via post-mail and/or electronic mail to the following addresses for payment. Should changes occur to the mailing addresses the Contractor shall be notified of the correct recipient. Invoices will be processed electronically for payment.

VIA Post Mail: U.S. Army Corps of Engineers Raystown Lake Project ATTN: Dorothy McClain 6145 Seven Points Road Hesston, PA 16647 VIA Electronic Mail: Dorothy.Mcclain@usace.army.mil Dean.r.whitmore@usace.army.mil

3.6 Insurance

3.6.1 Contractor shall provide insurance as required in Clause 52.228-5 “Required Insurance”.

Prior to start of contract work, the Contractor shall furnish to the COR a current certificate or written statement of insurance requirements of the contract. Policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in policies adversely affecting the interests of the Government in such insurance shall not be effective for such period as may be prescribed by the Laws of the State in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

3.7 Inspections and Quality Control Surveillance Plan

3.7.1 Inspections

3.7.1.1 At the end of each working day the contractor shall report all work completed. Status report information may be provided via phone, email, or in writing to the contract COR or his designee. This information will be used for quality assurance inspections.

3.7.1.2 All mowing areas will be visually inspected by Government personnel at the end of each cycle. Inspections will be completed within 1 day of the contractor reporting the completion of the cycle. Inspections will cover 100% of the work accomplished.

3.7.2 Quality Control. The Contractor is responsible for establishing and maintaining adequate quality control to insure satisfactory performance of contract work in accordance with specifications. This feature shall be assured by a comprehensive Quality Control Plan developed by the Contractor and approved by the COR prior to initiating work. The Government will monitor all work to assure compliance with the Contractor Quality Control Plan and that the Contractor’s performance meets Contract specifications.

3.7.2.1 Quality Control Plan. The Contractor shall submit for the COR’s approval, a written detailed Quality Control Plan. This plan shall indicate in detail, an inspection system covering all work performed under this contract. A cover letter identifying the Contractor or Company name, address, phone number, email (if applicable), Contract number and current year shall accompany the plan. This plan shall be submitted no less than fourteen (14) days prior to each pre-work conference. A signed letter of certification which references the contract and current year and states if the original plan remains current (or lists changes if applicable) is acceptable following the base year pre-work conference. All plans, or subsequent revisions, shall be acceptable to government BEFORE work commences. This plan shall include, at minimum, the following items.

3.7.2.1.1 QC DESIGNATION. The Contractor shall provide a signed letter to the COR designating the name(s) of the Contractor’s QC(s) who shall be physically present on site with authority and power to conduct all overall management, coordination, and supervision whenever work specified herein is being performed. This letter shall also include the QC(s) schedule(s) of work and contact information.

3.7.2.1.2 INSPECTION SCHEDULE. The Contractor shall provide a schedule which identifies the frequency of Quality Control inspections.

3.7.2.1.3 INSPECTION REPORT. The Contractor shall provide a reporting form that shall be completed upon each QC inspection. This form shall include, at minimum, the following information: QC name, contract number, date, weather, time in/out of each area, a list of items to be inspected, defects/problems, and safety violations. Copy of reports shall be provided to the COR upon request.

3.7.2.1.4 COMMUNICATION PLAN. The Contractor shall provide a communication plan which demonstrates the Contractor’s ability to maintain communications between Contract Employees and the Government personnel during times when services under this contract are being performed. This plan shall include contact phone numbers and email addresses used, and/or identification of alternate method of communication.

Although the Corps of Engineers does not endorse any product or service provider, cellular communication using area providers (Verizon and AT&T for highest quality reception) is recommended to meet this requirement.

3.7.2.1.5 SERVICE PROCEDURE. The Contractor shall provide for the contract employee’s use, service procedures for each type of facility. This plan shall include a sequence of actions that shall result in meeting contract requirements at that type of facility. Itemized plans in checklist or bullet format are acceptable.

3.7.2.1.6 TRAINING PROGRAM. The Contractor shall provide a summary of employee training requirements and methods. This program shall demonstrate that sufficient training methods shall be provided to all Contract Employees, to allow them to meet all requirements of this contract. Verification of a trainee’s ability to successfully provide service is needed to adequately meet this requirement.

3.7.2.1.7 TRAINING RECORD. The Contractor shall provide an itemized training record for all Contract Employees which demonstrates either successful or unsuccessful completion of the training program. Although part of the Quality Control Plan, completed training records may follow submission/approval of the plan, and within three (3) days of the Contract Employee’s start date.

3.7.2.1.8 SERVICE SCHEDULE. The Contractor shall provide service schedules.

Dates, days, times and locations and services shall be clearly identified. This schedule shall meet the specifications of this contract, minimize inconveniences to the public, while also promoting efficiency and with diligence.

3.7.2.1.8.1 VARIATION. Should services be provided outside of the schedule the Contractor shall notify the Government of any variations exceeding 15 minutes.

Failure to meet this requirement is considered a deficiency and repeated cases may result in default.

3.7.2.1.9 EQUIPMENT AND MATERIAL INVENTORY. The Contractor shall provide an inventory of all equipment and materials to be used during the course of providing services under this contract. MSDS shall accompany any applicable cleaning agents or materials. Equipment and materials which do not appear on this list shall not be permitted on the project or in the service of this contract.

3.7.2.1.10 REVISIONS. The Contractor shall provide notification of any changes, additions or any other modification of this plan for COR approval BEFORE incorporating said revision into the performance of services under this contract.

3.8 Deductions and Default

3.8.1 All work shall be performed in an orderly manner as directed in the contract. If services are found to be defective in workmanship or otherwise not in conformance with the specifications and requirements, the government will have the right to reject such service. If time permits, the work shall then be re-performed in accordance with contract specifications without additional cost to the Government.

3.8.2 Damage to Government facilities should be avoided. Any damage to Government facilities deemed to have been caused by contractor negligence will be, (1) corrected in a timely fashion by the contractor; (2) Corrected by Government forces or another contractor and deducted from the contractor pay estimate; or (3) settled in an appropriate and timely fashion through the contractor’s insurance carrier.

3.8.3 Default of the contract will be considered for various reasons relating to non-performance of the contractual specifications. Following is a partial listing of reasons for which default may be considered.

a. Repetitive (more than 3) pay deductions for non performance

b. Any Safety violations

c. Any abuse of key privileges

d. Any occurrence of more then $10,000 damage to Government or private property

3.9 Location of Work Performance.

This contract defines the mowing services that will be areas located along the 28-mile length of the Raystown Lake Project, primary configuration of equipment will take place at the address listed below.

Raystown Lake Project 6145 Seven Points Road Hesston PA 16647

3.10 COR Shall inspect all Services performed by the Contractor under this PWS through the final reports and provide feedback and acknowledgement of acceptance by the customer of the deliverables.

COR:

Dean Whitmore Dean.r.whitmore@usace.army.mil 814‐658‐6800

3.11 Delivery. Delivery of all materials will be coordinated with the COR; Performance shall be made to the physical address identified in 3.9 as the place of work performance.

4. Performance Requirements:

4.1 Notice to Proceed (NTP): Activities defined within the scope of work shall commence within fifteen (15) days following the receipt of Notice to Proceed. All work is to be completed and invoiced within 5 days of completing each mowing cycle. Services during each mowing will be performed continuously to maintain the grounds in accordance with this

PWS.

1. Pre-Work Conference: The contractor is required to attend a pre-work conference before any work period begins. The following items shall be submitted at least 5 days before the work

Conference: Accident prevention plan, Quality control plan, Schedule of equipment inspections, Insurance, safety requirements. At this meeting the contractor indentifies the QC inspector and all parties discuss the roles and responsibilities of the contract. NTP will not be issued until the deliverables are accepted by the government.

4.2 The contractor shall provide all necessary labor, materials, supplies, equipment, fuel, vehicles, management, and quality assurance for the mowing services at the Raystown Lake Project for areas designated on the attached maps identified as Attachment C. Mowing and trimming of individual recreation areas shall be performed in one continual operation. A schedule defining the order of areas to be mowed will be provided to the Contracting Officer’s Representive at least 3 days prior to the start of each mowing cycle.

4.3 The schedule for mowing services is defined below and on the schedule identified as Attachment A. The schedule provided reflects the anticipated mowing cycles required. The Government reserves the right to adjust the schedule based upon the effect of local weather and water conditions on grass growth. Notification of schedule adjustments will be in writing at least three (3) working days prior to the beginning of a mowing cycle and a new schedule for other adjusted dates will be provided.

4.4 The contractor shall monitor weather conditions and schedule services in a manner that the grounds standards are met. Should inclement weather or other circumstances delay the onset or the completion of mowing requirements, the contractor shall contact the COR to determine the priorities of mowing areas or rescheduling possibilities. In most circumstances the government will prefer rescheduling to complete the work.

4.5 The contractor shall provide daily status reports via email during mowing activities to the Contracting Officer’s Representive indicating a completion status of mowed facilities.

4.6 Mowing services:

4.6.1 Regular Mowing shall be performed according to the schedule located in Attachment A.

Mowing cycles shall begin on the start date identified in the schedule; however that date may be adjusted by the government if conditions dictate. Mowing is generally performed in developed recreation areas as identified on the attached maps in Attachment C. Grass shall be cut to a smooth appearance to a height not less than 2 inches and not greater than 3 inches. Trimming around buildings, sidewalks, landscape timbers, steps, signs, etc will be required. In some instances when approved by the COR herbicide may be used in lieu of trimming. All trimming around directional, informational, traffic control and other signs will be flared where applicable to provide appropriate viewing upon approach according to the Corps of Engineers sign standards (http://140.194.76.129/publications/eng-pamphlets/ep310-1-6a/s-2.pdf). Weed trimmers may be used but care shall be taken to avoid damage to trees, shrubs, sign posts, etc as described Section.

4.6.2 Seasonal type mowing shall be performed 2 times per year. Within 10 days after memorial Day andwithin 10 days after the first of August. Grass shall be cut to a minimum of three (3) inches and a Maximum of five (5) inches. No trimming is required.

4.6.3 Metal cording shall not be used. The contractor is responsible for picking up all sticks, litter, driftwood, cans, plastics, rocks, etc in the mowing areas.

a. Under no circumstances shall visible thatch be allowed to remain on the beach use areas following mowing activities. Thatch shall be collected and removed prior to the contractor’s departure from the beach area. Visible thatch left after mowing in other areas shall be removed or spread to prevent an unsightly brown appearance. All thatch that is raked or removed shall be disposed of in a designated area in Seven Points Recreation area near the maintenance building.

b. All acreages listed as a part of this contract (Attachment B) are estimates and do not include acreages for mowing road berms or walking trail berms. All berms shall be mowed to no less than 42 inches on each side of access roads and walking trail or to the accepted ditch line, whichever is less, entering recreation areas and includes trimming around signs and guard rails where appropriate. There are approximately

4.5 miles of road berms and approximately 1 mile of trail berm that is not already included in acreages listed.

4.7 GENERAL

4.7.1 A flail, sickle bar or rotary type mower may be used for mowing as appropriate. Tractor mounted and other rotary type mowers shall be equipped with operable guards, safety chains, or other protective devices to prevent flying stones, sticks, etc. from striking persons and/or damaging property. Mowers shall have slides or wheels which will prevent tearing or plowing into turf; tractors shall be operated in a manner that will prevent their wheels from tearing turf on turns. Each mower pass shall overlap the previous pass so that no strips or patches of uncut vegetation shall result. Mowing with heavier equipment will not be permitted when the ground is so wet that the mowing operations will cause wheel rutting. In areas of wet ground, the contractor will use small push type mowers or weed trimmers.

4.7.2 Special care shalll be exercised to avoid damaging trees, shrubs, private property, buildings, or other facilities during the mowing or trimming operations. The contractor Shall repair or have repaired any damage to government facilities resulting from the contractor’s failure to exercise reasonable care in the performance of work. If the contractor fails or refuses to repair any such damage promptly the contracting officer may have the necessary repairs performed and charge the cost thereof to the Contractor. The contractor shall exercise extreme care in the vicinity of all parking areas and protect all recreation users from injury and their property from harm and/or damage. The contractor shall coordinate directly with the claimant to resolve such private claims for damage.

4.7.3 The contractor shall remove ALL grass clippings from paved roadways, pedestrian ways, sidewalks, and parking lots resulting from mowing activities prior to departing the specific recreation area. All obvious litter within the mowing limits will be picked up by the contractor before mowing and deposited in dumpsters provided at the project.

4.7.4 The contractor shall maintain an on-site representative, designated in writing, with the authority to address daily issues concerning the contract. This person will interact directly with the Contracting Officer’s Representative in matters relating to the day to day administration of the contract. The contractor shall meet with the COR monthly to resolve any problems with the past mowing cycles and to review the work schedule for the future cycle.

4.8 CONTRACTOR PROVIDED MATERIALS AND RESPONSIBILITIES

4.8.1 The Contractor shall provide all fuel, mowing, trimming, and transportation equipment required to perform the services of this contract. All equipment will conform to State and Federal licensing and safety regulations. The government will not furnish any type of transportation, pay transportation related expenses, or pay mileage.

4.8.2 The contractor shall name a person responsible to provide quality assurance of completed work. It is the responsibility of the contractor to ensure that mowing services are completed in accordance with the specifications.

4.8.3 The use of on-site fuel storage tanks is permitted at locations determined by the government. If storage tanks are utilized, they shall be provided by the Contractor and shall be in compliance with Section 9 of EM 385-1-1 (see Section 7. Safety) and all State and Federal requirements. Only above ground storage tanks will be permitted. Storage containers 30 gal or greater shall be reported to the State Fire Marshall. Tanks larger than 250 gallons are prohibited. The contractor shall provide the Corps proof of notification and/or registration at pre-work conferences. Releases of fuel will be immediately reported to the Corps of Engineers and PA DEP.

5. Special Requirements:

5.1 The Government will provide a designated space within a fenced compound for fuel and equipment storage and for maintaining equipment if desired by the contractor. The storage area will be available to the contractor as long as the area is kept in a clean and neat condition.

Unused equipment shall be removed from Government property.

5.1.1 The Government shall provide a “Safety and Health Requirements Manual”. The updated manual can be found at the following website: http://140.194.76.129/publications/eng-manuals/em385-1-1/2003_English/tohtm

5.1.2 Keys will be provided by the Government for executing the duties of this contract as defined in Section 3.

6. Attachment/Technical Exhibit List:

6.1 Attachment A Mowing Schedule

6.2 Attachment B Acreage Information

6.3 Attachment C Mowing Maps

6.4

TECHNICAL EXHIBITS:

Exhibit 1, Performance Requirements Summary Exhibit 2, Deliverables

Attachment A Mowing Schedule

Start date Start date Start date 1 Apr 11 5 Jun 06 9 Aug 15 2 Apr 25 6 Jun 20 10 Aug 29 3 May 09 7 Jul 05 11 Sep 19 4 May 23 8 Jul 25 12 Oct 11

Start date Start date Start date 1 Apr 10 5 Jun 05 9 Aug 14 2 Apr 24 6 Jun 19 10 Aug 28 3 May 08 7 Jul 03 11 Sep 18 4 May 22 8 Jul 24 12 Oct 10

Start date Start date Start date 1 Apr 09 5 Jun 04 9 Aug 13 2 Apr 23 6 Jun 18 10 Aug 27 3 May 07 7 Jul 02 11 Sep 17 4 May 21 8 Jul 23 12 Oct 09

Start date Start date Start date 1 Apr 08 5 Jun 03 9 Aug 12 2 Apr 22 6 Jun 17 10 Aug 26 3 May 06 7 Jul 01 11 Sep 16 4 May 20 8 Jul 22 12 Oct 07

Start date Start date Start date 1 Apr 06 5 Jun 01 9 Jul 27 2 Apr 20 6 Jun 15 10 Aug 10 3 May 04 7 Jun 29 11 Aug 31 4 May 18 8 Jul 13 12 Sep 21

13 Oct 12

2016 Regular Mowing Schedule

2017 Regular Mowing Schedule

2018 Regular Mowing Schedule

2019 Regular Mowing Schedule

2020 Regular Mowing Schedule

Attachment B

Acreage Information All acreages are estimates from GIS aerial photography and do not include acreages for mowing road berms. The exact mowing limits will be clarified at the pre-work conference.

Grounds Maintenance Services (Regular Mowing)

Area Acreage Mowing Class

Dam A 4.50 Regular

Ridenour Overlook 0.6 Regular

Corbin’s Island 2.25 Regular

Snyder’s Run 0.26 Regular

Seven Points 43.3 Regular

Aitch 3.19 Regular

James Creek 0.96 Regular

Tatman Run 5.22 Regular

Nancy Camp 1.34 Regular

Shy Beaver 1.12 Regular

Weaver Falls 1.94 Regular

Seven Points Campground (excluding

Senoia) 19.90 Regular

Senoia Campground 5.37 Regular

Susquehannock Campground 9.65 Regular

TOTAL REGULAR ACRES 99.60

Grounds Maintenance Services (Seasonal Mowing)

Dam Areas 24.4 Seasonal

Seven Points Areas 06.3 Seasonal

Hesston Dike Area 00.30 Seasonal

Total Seasonal Acres 31.0

2016-2020 Mowing Contract

Attachment C Mowing Maps

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

The contractor shall furnish all labor, materials, and equipment necessary to perform janitorial services on the

Raystown Lake Project in Huntingdon

County, Pennsylvania in accordance with the specifications contained herein.

Standard Performance Threshold

Method of

Surveillance

PRS # 1.

The contractor shall provide an

Accident Prevention Plan.

The contractor shall follow the standard established in

EM 385-1-1.

Submission shall be within 10 days of contract award and any discrepancies shall be corrected within 3 business days, with no work being accomplished until the Plan is in accordance with EM 385-1-1.

The Government will perform a 100% review of the

Accident Prevention

Plan to ensure it meets the requirements set forth in EM 385-1-1.

(100% Inspection)

PRS#2

The Contractor shall comply with all safety requirements.

The contractor shall follow the standard established in PWS

Section 3.3 and EM

385-1-1.

The maximum safety violations documented are no more than 5 violations.

The Government will document safety violations during weekly compliance meetings.

PRS # 3

The Contractor shall follow the service schedule.

The contractor shall follow the standard established in PWS

Attachment A.

The minimum acceptable level of performance is a schedule that meets all the requirements set forth in Attachment A.

The Government will insure schedule is followed and make changes as established in PWS section 4.6

PRS # 4

The contractor shall provide a

Quality Control Plan.

The contractor shall follow the standard established in PWS

Section 3.7.2.1

The minimum acceptable level of performance is the contractor shall submit a Quality Control Plan 14 days prior to the pre-work conference.

The Government will perform a 100% review of the Quality

Control Plan to ensure it meets the requirements set forth in PWS Section 3.7.2.1

(100% Inspection)

PRS #5

The Contractor shall provide a summary of employee training requirements and methods.

The contractor shall follow the standard established in PWS

Section 3.7.2.1.6

The minimum acceptable level of performance is the contractor shall submit a Employee Training Plan 14 days prior to the pre-work conference.

The Government will perform a 100% review of the training program to ensure it meets the requirements set forth in PWS

Section 3.7.2.1.6

(100% Inspection) PRS #6

The Contractor shall procure and maintain insurance.

The contractor shall follow the standard established in PWS

Section 3.6

The minimum acceptable level of performance is insurance certificate meeting all the requirements set forth in PWS Section 3.6 shall be submitted at the pre-work conference

The Government will perform a 100% review of insurance to ensure it meets the requirements set forth in PWS Section 3.6

(100% Inspection)

PRS #7

The Contractor shall not fail to adhere to contract specifications.

The contractor shall follow the standard established in PWS.

The maximum documented failure to re-perform is 5 times.

The Government will document request corrective actions for failure of specifications. PRS#8

The Contractor shall not fail to re-perform services.

The contractor shall follow the standard established in PWS.

The maximum documented failure to re-perform is no more than 3 times.

The Government will document request corrective actions for failure of specifications and deduct for non-performance.

PRS#9

The Contractor shall not damage Government or private property.

The contractor shall follow the standard established in PWS.

The maximum documented damages to Government or private property is no more than 3 times. (exceeding $1,000 thresholds)

The Government will document damages to

Government or private property.

PRS #10

The Contractor shall not have substantiated public complaints.

The contractor shall follow the standard established in PWS.

The maximum amount is 5 documented customer complaints regarding condition of facility or customer confrontation in a contract year.

The Government will document substantiated public complaints.

Technical Exhibit 2-Deliverables

Deliverables

Frequency # of

Copies

Medium/Format

Please submit email copy of all deliverables to the COR & KO

(Microsoft Office version 2010 or newer)

Submit To

Accident Prevention Plan Within 14 days of contract award.

1 Paper/Hard Copy and Email

ATTENTION:

Dean R. Whitmore, COR

(814)-658-6800 dean.r.whitmore@usece.army.mil

Quality Control Plan Within 14 days of contract award.

1 Paper/Hard Copy and Email

ATTENTION:

Dean R. Whitmore, COR

(814)-658-6800 dean.r.whitmore@usece.army.mil

Inspection Report Weekly and/or upon request

1 Excel Spreadsheet Electronically

ATTENTION:

Dean R. Whitmore, COR

(814)-658-6800 dean.r.whitmore@usece.army.mil

Employee Training

Record Within (3) days of the

Contract

Employees start date.

1 Excel Spreadsheet Electronically

ATTENTION:

Dean R. Whitmore, COR

(814)-658-6800 dean.r.whitmore@usece.army.mil

Service Schedule Monthly 1 Excel Spreadsheet Electronically

ATTENTION:

Dean R. Whitmore, COR

(814)-658-6800 dean.r.whitmore@usece.army.mil

Insurance Within 14 days of contract award.

1 Paper/Hard Copy and Email

ATTENTION:

Dean R. Whitmore, COR

(814)-658-6800 dean.r.whitmore@usece.army.mil

Suspicious Activity

Reporting Training Within 30 days of contract award.

1 Paper/Hard Copy and Email

ATTENTION:

Dean R. Whitmore, COR

(814)-658-6800 dean.r.whitmore@usece.army.mil mailto:dean.r.whitmore@usece.army.mil mailto:dean.r.whitmore@usece.army.mil mailto:dean.r.whitmore@usece.army.mil mailto:dean.r.whitmore@usece.army.mil mailto:dean.r.whitmore@usece.army.mil mailto:dean.r.whitmore@usece.army.mil mailto:dean.r.whitmore@usece.army.mil

QASP

QUALITY ASSURANCE SURVEILLANCE PLAN

Task Order Title. Grounds Maintenance Services, Raystown Lake Work Requirements.

• Section 3.1 Contract Periods

• Section 4.0 Performance Requirements

• Section 3.3 Safety

• Section 4.7 General Primary Method of Surveillance.

The success of the Grounds Maintenance services shall be determined through field inspection and approval by the Contracting Officer Representative (COR.) The COR, or his authorized representative shall inspect the mowed areas either: (1.) upon the completion of each area or (2.) upon the completion of each cycle. Inspections will be accomplished by Government personnel, 100% of the mowed areas will be inspected to determine that the performance work statement has been met to include: grass mowed to the proper height, trimming has been completed, berm mowing completed, no clippings on the roadway, parking areas, and pedestrian walkways/sidewalks, and no remaining thatch.

Scope of Performance.

The contractor shall provide all necessary labor, materials, supplies, equipment, fuel, vehicles, management, and quality assurance for the mowing services at the Raystown Lake Project, Baltimore District, U.S. Army Corps of Engineers in accordance with the specifications contained herein.

Approximately 96.60 acres are designated as the total area in which mowing services are to be conducted through the implementation of mowing cycles. Areas listed in the inventory as depicted on the maps Attachment C of the Performance Work Statement (PWS) represent the maximum possible to be mowed.

Performance Standards.

The mowing cycles shall commence, following the contract award according to the schedule as described in Attachment A of the PWS.

Acceptable Quality Level (AQL).

The AQL for this project is 95% of all areas mowed within specifications as described in Section 4.0 Evaluation Method.

The success of the grounds maintenance services shall be determined through field inspection of 100% of the mowed areas and approval by the COR. Based on visual inspection, the inspector will verify that the requirements in the PWS are met to include: grass mowed to the proper height, trimming has been completed, berm mowing completed, no clippings on the roadway, parking areas, and pedestrian walkways/sidewalks, and no remaining thatch. The COR shall inspect the mowing areas either: (1.) upon the completion of each area or (2.) upon the completion of each cycle. Areas not meeting the requirements will be documented and presented for reoccurrence of services.

Incentives (Positive and/or Negative) If the grounds maintenance services do not result is satisfactory completion of the work in accordance with PWS the contractor shall be required to correct the services to the standards as required within the PWS at no additional charge to the Corps.

The following positive incentives apply: If requirements are met satisfactorily and timely, the contractor shall receive favorable remarks in the Contractor Performance Appraisal Report System (CPARS).

PRIMARY CONTRACTING OFFICER

The primary Contracting Officer (KO) for this action is Colette Day, however, any Contracting Officer holding the appropriate warrant authority in the Baltimore District can serve as the Contracting Officer for this contract.

Also, please note that any time the primary KO changes, it will be incorporated into the contract via unilateral modification to the contract.

SUBMISSION OF INVOICES

(a) Original invoices for services performed under the contract will be submitted to:

US Army Corps of Engineers, TO: dorothy.mcclain@usace.army.mil Raystown Lake Project CC: alicia.e.palmer@usace.army.mil ATTN: Dorothy McClain 6145 Seven Points Road Hesston, PA 16647

(b) Payment will be made after approval from COR by:

USACE FINANCE CENTER

ATTN: DISBURSING

5722 INTEGRITY DRIVE

MILLINGTON, TN 38054-5005

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.203-12 Limitation On Payments To…