15-T-0032.pdf

SEE ADDENDUM

(No Collect Calls)

W912DR-15-T-0032 04-Feb-2015

b. TELEPHONE NUMBER

410-962-2841

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 18 Feb 2015

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JACQUELI HENDERSON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, BALTIMORE

10 S. HOWARD STREET, ROOM 7000

CONTRACTING DIVISION

BALTIMORE MD 21201

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$15.0

NAICS:

541990

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

MAINTENANCE OF VOC EMISSION CONTROL SYSTEMS IN BUILDINGS 350 AT

LETTERKENNY ARMY DEPOT LETTERKENNY ARMY DEPOT,

CHAMBERSBURG, PA

QUOTATION SUBMISSION:

Quotes can be submitted via e-mail at Jackie.e.henderson@usace.army.mil or fax at (410)-962- 2001, ATTN: Jackie Henderson or via mail to U.S. Army Corps of Engineers, Contracting Division, Simplified Acquisition Team, Attn: Jackie Henderson, 10 South Howard Street, 7th floor, Room 7000, Baltimore, MD 21201-2530.

Solicitation or inquiries to end users or other personnel regarding this project are not permitted. Please direct any inquiries regarding this project to the Contract Specialist Jackie Henderson.

Questions concerning this solicitation must be submitted by email. All Request for Information shall be submitted no later than 11 February 2015 by 2:00 PM EST to ensure responses are posted prior to closing of the solicitation. After that date and time no more questions will be accepted.

Email: Jackie.e.henderson@usace.army.mil

INSTRUCTIONS TO OFFERORS

QUESTIONS on RFP ARE DUE 8 DAYS FROM THIS NOTICE

SUBMITTALS ARE DUE 14 DAYS FROM THIS NOTICE

1. Proposal Submission Instructions

Technical and price proposals shall be separate documents and shall consist of the two (2) volumes. Note: The technical proposal shall not contain any pricing information. Limit of 5 pages for Volume 1

a. Volume 1: Technical:

The technical proposal shall address the following elements:

mailto:Jackie.e.henderson@usace.army.mil

• Firm’s Capability to provide environmental services as described by the SOW (detailed technical approach and overall strategy for work completion; Inspections, ECTS implementation, ETC.)

• Brief Bio/Resume of any relevant key personnel experience in relations to SOW (the offeror may propose whoever they feel is relevant or key)

• Demonstration of successful completion of relevant/similar work in the last 5 years.

b. Volume 2: Price

i. The Price Proposal shall be provided in original only and submitted in a separate envelope apart from the technical proposal.

ii. Volume 2 should include any assumptions used in the pricing associated with the technical aspects of completing the work.

iii. Pricing shall be provided on a firm fixed basis unless otherwise stated

c. Volume 3: Past Performance

iv. See Past Performance Questionaire

v. Past performance refers to the quality of recent project experience from the customer’s perspective. The Offeror shall arrange for the reference customer point of contact for two projects to fill out the Questionnaire and return directly to Jackie Henderson,Contract Specialist, e-mail at Jackie.e.henderson@usace.army.mil. The questionnaires must be forwarded directly by the references. The Government will not release the questionnaire forms to the Offeror at any time, in order for the Government to solicit candid, unbiased responses and comments. Three References from previously completed jobs must be submitted and include a point of contact and phone numbers. These references must be relevant to the work which will be performed in this contract. Relevant work is defined as maintenance of VOC Emission Control Systems services. References must be recent within the past 3 years.

2. Basis for Award

The best value approach, as characterized by the tradeoff process, will be utilized for this procurement, as it has been determined to be in the best interest of the Government to consider award to other than the lowest priced offeror.

Overall Relative Order of Importance: Technical Capabilities Factor is more important than Price Factor.

The absence of any information required to support the evaluation factors herein and as described below will result in disqualification from competition, as that offer will be found non-responsive and unacceptable.

The following adjectival ratings will be assigned to each offeror’s technical submission. When assigning ratings to each offerors submission, strengths, weaknesses, and deficiencies will assist in determining ratings as follows:

Adjectival Ratings Definitions Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses.

Risk of unsuccessful performance is very low.

Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful contract performance is high.

Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Proposal is unawardable.

3. Definitions:

Deficiency - A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

Strength. - An aspect of an offerors’ proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Weakness - A flaw in the proposal that increases the risk of unsuccessful contract performance.

See FAR 15.001.

PAST PERFORMANCE SUBMISSION: (See Attached Past Performance Questionnaire)

Submission Requirements: Past performance refers to the quality of recent project experience from the customer’s perspective. The Offeror shall arrange for the reference customer point of contact for two projects to fill out the Questionnaire and return to Jackie Henderson, Contract Specialist, e-mail at Jackie.e.henderson@usace.army.mil. The questionnaires must be forwarded directly by the references.

The Government will not release the questionnaire forms to the Offeror at any time, in order for the Government to solicit candid, unbiased responses and comments. Three References from previously completed jobs must be submitted and include a point of contact and phone numbers. These references must be relevant to the work which will be performed in this contract. Relevant work is defined as maintenance of VOC Emission Control Systems services. References must be recent within the past 3 years.

Evaluation Criteria: The Government will assess the degree of success of Offeror’s recent, relevant past performance. Owners/references will be asked to comment on items such as , timeliness, management of subcontractor work, including timely payment to subs or suppliers, safety, relations between customer and contractor, level of support for such things as correcting errors. Any offeror who has demonstrated satisfactory past performance will be considered eligible for award. Any offeror who demonstrated unsatisfactory past performance will not be considered eligible for award. If the Government does not obtain past performance information for the projects identified by the offeror and cannot establish a past performance record for the offeror through other sources, or if the offeror has no past performance record and cannot tie significant, relevant experience of key personnel proposed for this project to cited experience, past performance will be evaluated neither favorably nor unfavorably

USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information

Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain)

Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information

Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine

How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information

Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating.

Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract.

There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance

E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

b) Contractor proposed innovative alternative methods/processes that reduced E VG S M U N cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

BID SCHEDULE

Maintenance of VOC Emission Control Systems in Building

Letterkenny Army Depot, Chambersburg, PA

BID SHEET

CLIN Item Man Hours

Unit Price Cost1

1 Annual Inspections (3) and Reports

2 Environmental Compliance Tracking System

3 OPSEC Training

TOTALS

1Offeror’s total costs should include all labor, materials, transportation, ODCs and equipment

NOTE:

Must complete all line items to be considered for award. All line items must be priced. Quotes providing partial pricing shall be considered non-responsive.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Maintenance of VOC Emission Control Systems in Building 350 Letterkenny Army Depot, Chambersburg, Pennsylvania

9 DEC 2014

1. REQUIREMENTS: This statement of work is for maintenance of VOC Emission Control Systems in Building 350 at Letterkenny Army Depot.

The contractor shall provide all, labor material and equipment necessary to inspect the Volatile Organic Compound (VOC) Emission Control Systems at Building 350 at Letterkenny Army Depot.

The period of performance is one year from Notice to Proceed. The Scope of Work will include 3 scheduled evaluations with one of the three scheduled evaluations will count as the State of Pennsylvania mandated annual evaluation.

The contractor shall establish the LEAD Environmental Compliance Tracking System (ECTS) for the maintenance of VOC Emission Control Systems, which will enable LEAD to track compliance history and manage evaluation activities. The ECTS system will be a web-based GIS-enabled template driven system. The system will support iPhone /iPad for mobile evaluation report generation with built-in bar-code reader functions. The ECTS should be able to perform the following functions:

* This technology can be used at evaluation sites by the evaluators, used by Environmental Managers, and evaluation reports can be handled via the ECTS system

* Search and retrieve evaluation reports

* The user and managers can manage the evaluation sites (Add, Update, Retire) and also personalize a specific list of evaluation sites

* Generate evaluation reports and track report status (Submit, Approve, Comment and Update Reports)

* Track inspected equipment based on report status

* Program different levels of reports for state and federal compliance

* Manage the user’s account

All solicitations offering Government property for use by contractors and all contracts under which the Government is to furnish property to contractors shall contain specific identification of all Government property to be offered or furnished, to include nomenclature, quantity, acquisition value and, where applicable, model number, serial number and year of manufacture.

The Contractor shall ensure that the proper controls are in place to manage and account for Government furnished property and materials.

No Emergency Calls will be included with this contract.

Table 1 Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS Section

Task

Performance Standard

Acceptable Quality Levels (AQL)

Surveillance Method

1.0 Requirements Annual Evaluation

and Reports

USACE, LEAD and PADEP approval of Reports

100% Compliance 100 % Inspection

1.0 Requirements Environmental

Compliance

Tracking System

USACE and LEAD to ensure that ECTS is able to perform requested functions in Section 1.0 of this PWS

100% Compliance Periodic surveillance –

USACE and LEAD will conduct random inspections.

1.0 Requirements OPSEC Training Completed training and

certificates 100% Compliance 100 % Inspection – by USACE

SECURITY REQUIREMENTS:

1.1.1 - Item # 1 - AT Level 1 Awareness Training:

All contractor employees, to included subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. AT level 1 awareness training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.1.2 - Item # 3 - Access, general Protection and security protection Policy:

Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. – www.lead.army.mil.

1.1.3 - Item # 4 - iWATCH Training:

The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program.

This local developed training will be used to inform employees of the types of behavior to watch http://www.lead.army.mil/ for and instruct employees to report suspicious activity to the COR or contracting officer. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. iWATCH training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.1.4 - Item # 7 - OPSEC Training:

Per AR 530-1, Operations Security, new contractor employees and associated sub-contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

2. APPLICABLE DOCUMENTS / REGULATIONS:

Documents applicable to the statement of work are listed below. These documents are mandatory and the contractor is obligated to follow them. Supplements or amendments to these publications may be issued during the life of the contract, and shall replace previous editions. The newer documents shall be considered to be in full force and effective immediately upon receipt from LEAD to the contractor.

LEAD VOC Control System Operating Manual (To be provided by

EAD)

AR 385-55 Prevention of Motor Vehicle Accidents

LEAD Regulation 385-1 LEAD Safety and Occupational Health Program

LEAD Pam 385-4 Requirements for Security, Safety, and Fire Prevention for contractors performing work on LEAD

29CFR 1910 OSHA Standard for General Industry

NFPA 1 Fire Code

NFPA 33 Standard for spray application using flammable or combustible materials

NFPA 51B Standard for fire prevention during welding, cutting, and other hot work

NFPA 56PS Standard for fire and explosion prevention during cleaning and purging of flammable gas piping systems

NFPA 70 National Fire Protection Association – Electric Code

NFPA 70 B National Fire Protection Association - Recommended practice applies to preventive maintenance for electrical, electronic, and communication systems and equipment

NFPA 70E Standard for electrical safety in the workplace®

NFPA 79 Electrical Standard for Industrial Machinery

NFPA 86 National Fire Protection Association - Standard for Ovens and Furnaces

NFPA 91 Standard for exhaust systems for air conveying of vapors, gases, mists, and noncombustible particulate solids

3. DUTY HOURS: all the evaluations shall be performed during LEAD’s normal and holiday duty hours of operation, 0630-1600.

4. CONTRACTOR’S POINT OF CONTACT (POC): The contractor shall provide the Government with a designated POC’s name and telephone number.

5. WARRANTY OF PARTS/MATERIALS/WORKMANSHIP: The Contractor shall warrant all Materials/Workmanship for a period of 30 Days. Parts shall carry the Manufacturers Standard Warranty.

6. HARDWARE and CONTROL DEVICE EXPERIENCE: The contractor shall be able to perform the following modifications to hardware and control devices. Attached are the links to the model of PLC devices LEAD has on their equipment.

The contractor shall perform the following modifications to hardware and control devices. Attached are the link’s to the model of control devices LEAD has on their equipment.

a). The contractor must be able to make modifications to hardware and control devices. The contractor must be knowledgeable and have experience with Allen Bradley PLC5 logic devices to ensure conformity to applicable NFPA regulations.

LINK ** Allen Brady PLC5 http://ab.rockwellautomation.com/programmable-controllers/plc-5 b). The contractor must be able to make modifications to live and history trending software using Allen Bradley RSView32 http://ab.rockwellautomation.com/programmable-controllers/plc-5 http://ab.rockwellautomation.com/programmable-controllers/plc-5

LINK ** Allen Brady RSView32 http://www.rockwellautomation.com/rockwellsoftware/performance/view32/ c). The contractor must be able perform modifications to hardware and control devices with the Allen Bradley SLC500 logic to ensure conformity to applicable NFPA regulations

LINK **Allen SLC500 Logic http://ab.rockwellautomation.com/programmable-controllers/slc-d). Must be able to modify PLC hardware and control devices. The contractor must have experience with programmable logic controller maintenance.

e). The Contractor shall be able to modify live and history trending devices. This includes the contractor making data changes to the existing manufacturers programming. The Contractor shall make no changes to the existing data set in PLC unil the following are done:

1. Approval for the changes is obtain in writing from LEAD and the COR

2. The existing data set is back up (two copies on archival quality CDs)

7. REQUIREMENTS TO WORK ON-POST:

a.The contractor shall have all necessary manufacturers training or certification before working on equipment.

b. The contractor shall supply copies of manufacturers training or certification to the POC/TPOC at LEAD.

c. Installation certification. The contractor shall provide the original and three copies of all regulatory forms, paperwork, installation, product warranties, and product certifications to LEAD within 2 weeks of completion of the work.

d. All testing procedures shall follow manufacturer’s requirements, State and Federal requirements if applicable.

e. All field personnel conducting confined space entry or confined space entry supervision shall be properly trained and shall maintain proof of such training onsite.

f. The Contractor is responsible for obtaining security access for themselves, their employees, and any subcontractors to LEAD. All on site contractor staff, employees and subcontractors are required to have U.S. citizenship to work unescorted at LEAD. At all times when on LEAD property, the Contractor and any of their employees shall wear the identification badges provided to them by LEAD security. Such identification badges shall be surrendered to LEAD Security at the completion of this effort.

g. All vehicles used by the contractor on this job shall be in proper repair, licensed, carry http://www.rockwellautomation.com/rockwellsoftware/performance/view32/ http://ab.rockwellautomation.com/programmable-controllers/slc-500 http://ab.rockwellautomation.com/programmable-controllers/slc-500 insurance, meet the requirements of commercial vehicles to enter LEAD property, and shall at all times be operated within its weight limits.

h. The contractor shall provide all necessary barriers, electrical lockouts, and warning signs.

i. The contractor is hereby notified that site access or road access may at times be limited due to mission activities/security requirements.

j. The contractor shall provide cellular phones to all work crews.

Note: It is a violation of Army/LEAD Regulations to operate a motor vehicle while using a handheld phone.

Note: It is a violation of Army/LEAD Regulations to smoke in any building on post.

Note: Certain locations on the facility requires a LEAD access badge. It is the sole responsibility of the contractor to ensure that their employees and subcontractors meet all Army requirements for entry to the post.

k. The contractor shall supply their own ladders and man lifts. Temporary storage, delivery and pickup of such items shall be included in their work preparation.

The Army reserves the right to stop work under this contract for any violation at no additional cost to the Army. The Contractor, authorized Installation personnel, and the COR are required to stop work immediately if the work is considered to be a serious threat to the safety and/or health of workers, other personnel, or the environment. Authorized Installation personnel include Installation safety officers, Environmental Division personnel, and command personnel with responsibility for overall Installation operations. When work is stopped due to a hazard/threat to worker safety, health, or the environment, the situation and resolution must be documented and submitted to the KO.

8. REQUIREMENTS: The contractor shall perform evaluations and preventative maintenance on the VOC System as follows:

One (1) evaluation is characterized as a detailed Annual Evaluation, with two (2) scheduled preventive maintenance evaluations. The Annual evaluation will count as the State of Pennsylvania mandated evaluation.

Three (3) evaluations per year.

There are two evaluation checklists: (Provided by LEAD - Ditigal Technology - IPAD)

- Building 350 RTO/VOC (1) - Annual Preventive Maintenance Checklist

- Building 350 RTO/VOC (2) - Preventive Maintenance Checklist

The contractor and LEAD shall schedule the 3 Evaluations (1 - annual and 2 preventive maintenance evaluations as follows):

General Note: The annual evaluation for this contract should be scheduled along with any other annual scheduled evaluation. Annual evaluations shall be performed between January and September of the calander year. Other evaluations shall be scheduled within the 120 day window or at a minimum of 75 days from the last evaluation visit.

Evaluations are to be on a recommended 4 month evaluation cycle:

1st Eligible Evaluation Months: January-February 2nd Eligible Evaluation Months: March – June (Recommend Annual Evaluations be scheduled during this time) 3rd Eligible Evaluation Months: July - October

These services shall be accomplished within LEAD’s normal duty hours. The contractor shall coordinate the planned arrival dates with LEAD’s TPOC on the contract. The following shall be accomplished during each visit:

-LEAD shall supply required parts for preventative maintenance. (LEAD’s stocked parts are designated on the checklist)

- The contractor shall prepare a maintenance plan. It will identify dates for both maintenance and evaluations. As part of this plan, all LEAD supplied parts will be identified (as identified in the checklists).

-The contractors will forward their POC’s name(s) who will be responsible for the contract as well as the POC’s for the evaluations/reporting.

-Confined space regulations will be followed where applicable and are required under LEAD Regulation 385-1. LEAD Safety and Occupational Health Program are identified on the Checklists for each respective area. LEAD Safety and Occupational Health Program are identified on the checklist for the Filter House, RTO and Rotor wheelhouse

Upon completion of each annual evaluation, the Contractor shall sign the corresponding checklist required (via supplied IPAD) to indicate that the work has been completed and equipment is operating properly.

LEAD shall supply the parts needed to accomplish PM;. Such parts and location shall be identified by the contractor in the Maintenance Plan. The contractor shall be responsible for placing all waste and waste parts generated into a LEAD provided container. LEAD is responsible for storage, characterization, transport, and disposal of such waste.

9. REPORT: At the end of each evaluation and preventative maintenance visit, the contractor shall email a final report to the Chief, Industrial Equip Maintenance Branch @ Letterkenny Army Depot - (Phone Number 717-267-9722) within 5 working days after completion. I copy must be emailed to the COR on the contract.

a. Identify in detail all the work performed.

b. Indicate if the equipment is operating properly.

c. Status of the Emission Control System by major component.

d. Repairs Needed: List of required parts, by nomenclature. Cost breakdown of parts and labor. List of required parts, by nomenclature. Cost breakdown of parts and labor to upgrade to most recent code version. List of required parts, by nomenclature.

e. Fire and Safety Violations (with citation): Location of violations. Cost breakdown by parts and labor, to repair violations. Cost breakdown of parts and labor to upgrade to most recent code version. List of required parts, by nomenclature.

f. Electrical Code Violations (with citation): Location of violations. Cost breakdown of parts and labor, to repair violations. Cost breakdown of parts and labor to upgrade to most recent code version. List of required parts, by nomenclature.

g. Corrective Action Statement: Current status of system and system compliance. Description of malfunction. Location of system. Estimated repair time. Estimated parts acquisition timeframe, Cost of repair parts and labor cost to complete the job.

h. All the activities described in item a – h above and all the evaluation activities outlined in section

9 are required to be retrieved through internet and/or intranet in real time. Such site to be provided and maintained by the contractor. The design of such site (including hosting requirements) shall be included in the Contractor’s Workplan. Such site shall require approval of both LEAD and the COR before it is developed. The contractor must have working knowledge of the Environmental Compliance Tracking System (ECTS). Such data analysis system shall follow all Army and LEAD security requirements.

i. Annual Evaluation/Reports: Shall be generated, achieved and be available through the real time electronic system (ECTS). A mobile device is recommended to be used to conduct the evaluation activities. Such site to be provided and maintained by the contractor. The design of such site (including hosting requirements) shall be included in the Contractor’s Workplan. Such site shall require approval of both LEAD and the COR before it is built. Such site shall follow all Army and LEAD security requirements.

j. Checklist Accessibility: Checklists shall be accessible through an electronic data base (ECTS) where they are available for analysis and evaluation purposes. Such site to be provided and maintained by the contractor. The design of such site (including hosting requirements) shall be included in the Contractor’s Workplan. Such site shall require approval of both LEAD and the COR before it is built. Such site shall follow all Army and LEAD security requirements.

k. Retrievable System (ECTS): The evaluations database shall be retrievable through a retrievable bar code or QR Code (Quick Response Code) system. The bar code tag shall be provided by the contractor. The size, design, placement, and numbering of such tag shall be identified in the contractor’s Workplan. Placement of such devices shall only occur after written approval by LEAD and the COR.

l. Checklist may be modified (added checks) as improvements are annotated on the checklist.

m. A list of all calibrated equipment used during the Annual or Quarterly Evaluations shall be supplied to Letterkenny Army Depot before or during the evaluations. This requirement is directly related to ISO evaluations and certification. Information required is as follows:

- Make and Model

- S/N #

- Calibration Date

- Calibration Expiration Date

10. EVALUATION - Letterkenny Army Depot maintenance personnel will monitor the contractor’s performance by physical evaluation and the review of reports/project documents. The Contractor will be required to populate the evaluation checklists shown in Appendix A during the annual evaluation:

11. HEALTH AND SAFETY REQUIREMENTS

The contractor shall comply with the existing Accident Prevention Plan/Site Safety Health Plan that covers the activities in this Task Order. The existing APP/ S SHP are compliant with federal, state, and local laws and regulations and accepted by USACE. As a minimum, the APP and SSHP are prepared in accordance with Engineering Manual (EM) 385 -1-1, Appendix A (APP), Section 28.B (SSHP), and include all other pertinent sections of the manual. The Contractor shall ensure that its subcontractors, suppliers and support personnel comply with the approved plans. The contractor must comply with the Confined Space Procedures outlined in Appendix B.

The Army reserves the right to stop work under this contract for any violation of the APP/SSHP at no additional cost to the Army. The Contractor, authorized Installation personnel, and the KO have the responsibility to initiate a stop work order immediately if the work is considered to be a serious threat to the safety and/or health of workers, other personnel, or the environment.

Authorized Installation personnel include Installation safety officers, Environmental Division personnel, and commend personnel with responsibility for overall Installation operations. When work is stopped due to a hazard/threat to worker safety, health, or the environment, the situation and resolution must be documented and submitted to the KO. Once the Army verifies through the COR that the violation has been corrected, the Contractor shall be able to continue work

12. MONTHLY STATUS REPORTS

The contractor shall submit by the 10th day of each month a monthly progress report summarizing activities of the preceding month (if at least 15 days of contract performance occurred in that month) and planned activities for the following month. The report shall be a concise summary and include at a minimum, the following information:

(1) Contracting Office, Contracting Officer, Contracting Officer’s Representative;

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by the report;

(4) Date of the report;

(5) Contract completion date;

(6) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

(7) Summary of accomplishments for the report month and planned accomplishments for the following month;

(8) Indicate whether you are on or off schedule; reason for delay if applicable.

(9) Problems encountered during the period. Problems resolved or still outstanding? Corrective action, if applicable.

(10) Safety reporting including field exposure hours and recordable and/or reportable accidents;

(11) Record of deliverables submitted;

(12) Record of communication, correspondence, and invoices;

(13) Estimate of percentage complete for each task and overall percentage complete;

(14) Personnel changes, and,

(15) If applicable an updated network analysis schedule.

Reports shall be submitted to the COR in hard copy as well as via email. Email attachments, if any, shall be in Adobe pdf or MS Word format only. Email submittals shall include the project manager and emdc.admin@usace.army.mil on the cc line. The subject of the email shall be the contract number with task order followed by “Monthly Progress Report” followed by the year and month of the report (for example “W912DR-99-D-9999 9999 Monthly Progress Report

YYYY MM”).

13. SERVICES CONTRACT MANPOWER REPORTING REQUIREMENT

General: The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report all contractor manpower (including sub-contractor manpower) required for performance of this contract. The contractor is required to completely fill in all information in the format using the following address: https://contractormanpower.army.pentagon.mil <https://contractormanpower.army.pentagon.mil/>. Information Requirements: The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by the reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where the contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on the web site); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor shall also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending 30 September of each Government fiscal year and must be reported by 31 October of each calendar year. Contractors may use the direct XL data transfer to the database server or mailto:emdc.admin@usace.army.mil https://contractormanpower.army.pentagon.mil/ https://contractormanpower.army.pentagon.mil/ fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor's systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

14. PERIOD OF PERFORMANCE

The period of performance for tasks associated with this delivery order is 365 days from the notice to proceed.

PWS - APPENDIX A

Appendix A

Actual checklist: See

Attachment Annual /

Quarterly Checklists

Building 350 VOC Annual Preventive Maintenance Checklist

VOC CONTROL ROOM

Insert a ✓in the box below as you complete each evaluation. Repair/corrective actions, and required repairs shall to be annotated in the comment section below.

VOC CONTROL ROOM:

Date and time PM performed; Name of Company and inspector Inspect all components within the MAIN RTO PANEL and the ECS PANEL for loose or damaged

Ensure all instruments are working in the control room. Check for blown bulbs on the control panels and replace any if needed. Note any repairs in comments.

Calibrate the (11) displays located on the ECS PANEL.

Clean/replace all panel filters as required. (Filter provided by LEAD).

Replace Allen Bradley PLC 5 “backup” battery (battery provided by LEAD).

Back up Allen Bradley PLC 5 program to “CD” (two copies) and provide a copy to

“Equipment Maintenance”.

Check communication between VOC components and the live and history trending devices using the manufacturers RSView32 program.

Repair/replacement work required. (Old data to be backed up by Contractor prior to repair, 2 separate copies) Comments:

VERIFICATION THAT ALL COMPONENTS WITHIN THIS DOCUMENT ARE IN PROPER

OPERATION IS REQUIRED. PROPER OPERATION SHALL BE VERIFIED UPON

COMPLETION OF THE P.M.

Contractor Signature: Date:

LEAD TPOC Signature: Date:

FILTER HOUSE

Insert a ✓in the box below as you complete each evaluation. Repair/corrective actions, and required repairs shall to be annotated in the comment section below.

FILTER HOUSE:

Date and time PM performed; Name of Company and inspector Confined space requirements followed according to USACE Regulation 385-1-1. Confined

Space Permit number to be provided in comments section.

Visually inspect exterior of Filter House for loose or bulging areas that air within could escape.

Inspect ductwork for cracks, excessive vibrations and damage.

Repair/replacement work required.

SLA (Solvent Laden Air) Fan # 1

SLA (Solvent Laden Air) FANS: There are (4) fans located outside. Each fan is identified by a name plate.

Insert a ✓in the box below as you complete each evaluation. Repair/corrective actions, and required repairs shall to be annotated in the comment section below.

SLA (Solvent Laden Air) Fan # 1

Date and time PM performed; Name of Company and inspector Inspect exterior of fan housing for damage.

Inspect Flexible joint on ductwork and replace if needed (Joints supplied by LEAD). Note replacement in Inspect blower wheel for cracks and ensure set screws are tight.

Replace drive belts (belts provided by LEAD).

Inspect drive components for deficiencies.

Ensure that belt sheaves are aligned by utilizing “Laser alignment Methods”.

Perform a “Vibration…