C_DR-13-D-0002__Award_01_March_2013.pdf

5. PROJECT TITLE AND LOCATION

6. CONTRACT FOR (General description of services to be provided)

ORIGINAL

NSN 7540-01-152-8072

4. DEPARTMENT OR AGENCY AND ADDRESS (include ZIP Code)

8. NEGOTIATION AUTHORITY

9. ADMINISTRATIVE, APPROPRIATION, AND ACCOUNTING DATA

7. CONTRACT AMOUNT (Express in w ords and figures)

PREVIOUS EDITION NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.236-2(a)

(REV. 10-83)STANDARD FORM 252

6,000,000.00 $6,000,000.00

See Schedule

This AE IDTC is for studies, investigations and design projects associated w ith hazardous, toxic, and/or radioactive w aste (HTRW) and/or munitions and explosives of concern (MEC), to include munitions’ constituents (MC). It also includes, but is not limited to, decision documents, permit acquisition, engineering services during construction, and any other remotely related service that leads to the overall objectives of the HTRW/ MEC mission.

252-102

MARY JANE STELL

25 E MAIN ST

ELVERSON PA 19520-9400

SUBMIT INVOICES TO: CODE PAYMENT WILL BE MADE BY: CODE

USACE, BALTIMORE

10 SOUTH HOWARD STREET, ROOM 7000

BALTIMORE MD 21201

W912DR

USACE, BALTIMORE

10 S. HOWARD STREET, ROOM 7000

CONTRACTING DIVISION

BALTIMORE MD 21201

W912DR

FINANCE CENTER-MILLINGTON

5722 INTEGRITY DRIVE

MILLINGTON TN 38054-5005

964145

1. CONTRACT NO.

W912DR-13-D-0002

2. DATE OF CONTRACT

01 Mar 2013

3B. TELEPHONE NO (Include Area Code)

610-286-0100

ARCHITECT-ENGINEER CONTRACT

3A. NAME OF ARCHITECT-ENGINEER

STELL ENVIRONMENTAL ENTERPRISES, INC.

CODE3C. ADDRESS OF ARCHITECT-ENGINEER (include zip code)

Indefinite Delivery Type Contract for Architect Engineer (AE), Indefinite Delivery Type Contract (IDTC) for Hazardous, Toxic, and Radioactive Waste (HTRW) and Military Munitions (MM) w ithin the North Atlantic Division and other Assigned Mission Areas.

FAX:

3S0T3

TEL:

STANDARD FORM 252

If the parties to this contract are comprised of more than one legal entity, each entity shall be jointly and severely liable under this contract. The parties here to have executed this contract as of the date recorded in Item 2.

BACK(REV. 10-83)

to perform this contract in strict accordance w ith the clauses and the documents identified as follow s, all of w hich are made a part of this contract:

10. The United States of America (called the Government) represented by the Contracting Officer executing this contract and the Architect-Engineer agree

SIGNATURES

11. ARCHITECT-ENGINEER OR OTHER PROFESSIONAL SERVICES CONTRACTOR

NAMES AND TITLES (Typed)

12. THE UNITED STATES OF AMERICA

A

B

C

D

TEL: 301-619-1961

EMAIL: Robert.A.Wood@usace.army.milADDED BY SUMI

ROBERT A WOOD

Contracting Officer

W912DR-13-D-0002

Section 00010 - Solicitation Contract Form

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 6,000,000 Dollars, U.S.

$1.00 $6,000,000.00

Multi-Discipline AE Services

FFP

The Contractor, operating as an independent Contractor and not as an agent of the Government shall provide all labor, materials and equipment necessary to perform all work identified in each individual task order and in accordance with the Statement of Work found in Sections C.

FOB: Destination

MAX

NET AMT

$6,000,000.00

ACRN AA

CIN: W81W3G305726410001

$0.00

SUMMARY OF CHANGES

The following changes have occurred as a result of this award.

1. CLIN 0002, Cost Plus Award Fee, from the Solicitation is hereby cancelled in it entirity along with its appropritate clauses and provisions (52.216-7; 52.230-2; 52.232-22 and 52.242-1, 3 and 4).

Task Orders

When responding to RFP for Task Orders, the Contrator shall:

Use the rates and disciplines identified in the base contract. Your proposal is to be signed by a principal in your company, reference the scope of services by date, and provide a breakdown of disciplines with employee hours for your company and any sub-contractors. Also provide a breakdown of any expenses over $1,000. If applicable, please submit a Certificate of Current Cost or Pricing Data.

Only a warranted Contracting Officer, acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

Contracting Officer Representive is: Sesh Lal, 410-962-3802

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 01-MAR-2013 TO

28-FEB-2018

N/A ENVIR & MUNITIONS DESIGN CNTR

SESH LAL

PO BOX 1715

BALTIMORE MD 21203-1715

410-962-2778 FOB: Destination

W912DR

Section 00100 - Bidding Schedule/Instructions to Bidders

PRICE SCHEDULE B

IA-E, IDIQ for Hazardous, Toxic, and Radioactive Waste (HTRW) and Military Munitions(MM)- Hourly Rates By: Stell Environmental Enterprises, Inc.

AlE PROPOSAL (UNBURDENED

RATES)

Item Discipline Unit CY 2013 CY 2014 CY 2015 CY2016 CY 2017

Year1 Year2 Year3 Year4 Year5

Rate Rate Rate Rate Rate

0001 Principal HR $63.15 $65.04 $66.99 $69.00 $71.07 0002 Senior Project Manager HR $56.25 $57.94 $59.67 $61.46 $63.31 0003 Junior Project Manager HR $43.45 $44.76 $46.10 $47.48 $48.91 0004 Senior Enqineer HR $51.92 $53.48 $55.08 $56.73 $58.44 0005 Junior Engineer HR $30.82 $31.74 $32.69 $33.67 $34.68 0006 Safety Engineer HR $50.77 $52.29 $53.86 $55.48 $57.14 0007 Chemical Engineer HR $49.66 $51.15 $52.69 $54.27 $55.90 0008 Geotechnical Engineer HR $44.50 $45.84 $47.21 $48.63 $50.09 0009 Environmental Engineer HR $46.28 $47.66 $49.09 $50.57 $52.08 0010 Architect Engineer (WESTON) HR $43.12 $44.41 $45.75 $47.12 $48.53 0011 Engineering Technician HR $25.09 $25.84 $26.61 $27.41 $28.23 0012 Landscape Architect (WESTON) HR $44.66 $46.00 $47.38 $48.80 $50.27 0013 Cost Estimator (WESTON) HR $47.11 $48.52 $49.98 $51.48 $53.02 0014 Budget Analyst HR $31.79 $32.75 $33.73 $33.74 $35.78 0015 Industrial Hygienist (Certified) HR $57.00 $58.71 $60.47 $62.29 $64.15 0016 Industrial Hvgienist (Industrial) HR $44.35 $45.68 $47.05 $48.46 $49.92 0017 Hvdroqeoloqist HR $43.23 $44.53 $45.86 $47.24 $48.66 0018 Senior Geologist HR $51.91 $53.47 $55.07 $56.73 $58.43 0019 Junior Geologist HR $31.83 $32.79 $33.77 $34.78 $35.83 0020 Senior Geoohvsicist HR $51.91 $53.47 $55.07 $56.73 $58.43 0021 Junior Geophysicist HR $33.33 $34.33 $35.36 $36.42 $37.51 0022 Senior Scientist HR $48.46 $49.92 $51.41

$52.96 $54.54

0023 Junior Scientist HR $31.77 $32.72 $33.70 $34.71 $35.76 0024 Senior Chemist HR $49.04 $50.52 $52.03 $53.59 $55.20 0025 Junior Chemist HR $30.78 $31.71 $32.66 $33.64 $34.65 0026 Spec Writer (WESTON) HR $33.44 $34.44 $35.48 $36.54 $37.64 0027 Senior Environmental Analyst HR $52.21 $53.78 $55.39 $57.05 $58.77 0028 Junior Environmental Analvst HR $33.13 $34.13 $35.15 $36.20 $37.29 0029 Senior Biologist HR $51.00 $52.53 $54.11 $55.73 $57.40 0030 Junior Biologist HR $28.92 $29.79 $30.68 $31.60 $32.55 0031 Sr. Environmental Scientist HR $48.64 $50.10 $51.60 $53.15 $54.74 0032 Jr. Environmental Scientist HR $29.95 $30.85 $31.77 $32.73 $33.71 0033 Certified Health Physicist (WESTON) HR $61.37 $63.21 $65.11 $67.06 $69.07 0034 Health Physicist (WESTON) HR $42.32 $43.59 $44.90 $46.24 $47.63 0035 Regulatory Specialist HR $42.06 $43.32 $44.62 $45.96 $47.34 0036 Senior UXO Supervisor (WESTON) HR $46.74 $48.14 $49.59 $51.07 $52.61 0037 UXO Safety Officer (WESTON) HR $40.61 $41.83 $43.08 $44.38 $45.71 0038 UXO Quality Control Specialist (WESTON) HR $40.61 $41.83 $43.08 $44.38 $45.71 0039 UXO Project Manager (WESTON) HR $58.36 $60.11 $61.91 $63.77 $65.68

0040 Quality Control Specialist HR $47.74 $49.17 $50.65 $52.17 $53.73 0041 Illustrator/Draftsperson HR $31.80 $32.75 $33.73 $34.74 $35.79 0042 Computer Scientiest/Operator HR $34.24 $35.27 $36.33 $37.42 $38.54 0043 Technician (General) HR $26.40 $27.19 $28.01 $28.85 $29.71

0044 Administrative Assistant HR $27.43 $28.85 $29.10 $29.97 $30.87 0045 Clerical HR $20.22 $20.83 $21.45 $22.09 $22.76 0046 UXO Technician III (WESTON) HR $36.35 $37.44 $38.56 $39.72 $40.91 0047 UXO Technician II (WESTON) HR $33.81 $34.82 $35.87 $36.95 $38.05 0048 UXO Technician I (WESTON) HR $28.61 $29.47 $30.35 $31.26 $32.20 0049 UXO Sweep Personnel (WESTON) HR $25.22 $25.98 $26.76 $27.56 $28.39 Overhead % 132.95 132.95 132.95 132.95 132.95

G&A % 9.04 9.04 9.04 9.04 9.04

Escalation % 3.00 3.00 3.00 3.00 3.00 ** Travel & Profit will be negotiated on a per Task Order Basis** Profit shall not exceed 10%.

The Period of Performance is five years from date of award or until capacity is exhausted.

SCOPE OF SERVICES

Indefinite Delivery Type Contract for Architect Engineer (AE), Indefinite Delivery Type Contract (IDTC) for Hazardous, Toxic, and Radioactive Waste (HTRW) and Military Munitions

(MM) within the North Atlantic Division and other Assigned Mission Areas

GENERALIZED WORK STATEMENT

Description: The following provides a general description of work that could be expected in executing various task orders (TO) for Architect Engineer (AE), Indefinite Delivery Type Contract (IDTC) for Hazardous, Toxic, and Radioactive Waste (HTRW) and MilitaryMunitions (MM) within the North Atlantic Division and other Assigned Mission Areas.

C.1. This AE IDTC is for studies, investigations and design projects associated with hazardous, toxic, and/or radioactive waste (HTRW) and/or munitions and explosives of concern (MEC), to include munitions’ constituents (MC). It also includes, but is not limited to, decision documents, permit acquisition, engineering services during construction, and any other remotely related service that leads to the overall objectives of the HTRW/ MEC mission. Project sites may be located anywhere within the boundaries of the North Atlantic Division, with some projects located throughout the United States and sites outside the United States. The sites may be, but not limited to: (1) currently owned or controlled by the Federal Government, either military or civilian agencies, (2) Formerly Used Defense Sites (FUDS), (3) Formerly Utilized Sites Remedial Action Program (FUSRAP), (4) Military Munitions Range Program (MMRP), (5) Sustainable Range Program (SRP), (6) Base Realignment and Closure (BRAC) sites, or (6) other sites where the North Atlantic Division is authorized to perform HTRW/MEC studies, investigations, designs, or construction, etc. Expertise required includes, but is not limited to:

a. Hazardous waste

b. Industrial waste

c. Groundwater hydrology

d. Analytical chemistry, biology, and toxicology

e. Toxicology/risk assessment (human health and ecological)

f. Process engineering

g. Alternatives analysis

h. Data management

i. Remedial investigations/feasibility studies

j. Remedial designs

k. Environmental regulatory compliance

l. Environmental training

m. Safety and occupational health, public health and risk communication

n. Industrial hygiene

o. Anomaly avoidance (Unexploded Ordnance (UXO))

p. Community relations

q. Permits.

r. Munitions and explosives of concern (MEC) safety and risk assessment

s. Munitions and explosives and military constituents (MEC/MC) design including Explosive Site Plans and/or Explosive Safety Submissions preparation or compliance.

t. Health physics

Specific requirements will be included in detailed scopes of work for individual delivery orders (DOs).

C.2. Studies and Evaluations: Various types of studies and evaluations will be required.

Examples may include, but are not limited to:

a. preliminary assessments

b. historical records search, interviews, etc.

c. public health evaluation/risk assessments

d. ecological risk assessments

e. environmental/ecological assessments

f. environmental impact evaluations

g. wetlands determinations

h. hydrological engineering studies

i. modeling

j. fate and transport analysis

k. treatability/compatibility studies

l. bioassay/toxicity studies

m. identification of action levels/cleanup levels

n. Federal, state, and local laws, regulations, and guidance determinations

o. regulatory coordination.

p. environmental permitting

q. MEC and MC studies

C.2.1. Field Activities: Various field investigations will be required. Examples may include, but are not limited to:

a. borings

b. well installation

c. instrumentation installation

d. vadose zone fluid/air flow measurement

e. aquifer testing

f. sampling and analysis of soil, sediment, groundwater, surface water, hard surface, tank/drum contents, air vapor, and soil vapor (active and passive) for physical, chemical, biological, and radiation properties

g. performing surface and borehole geophysics

h. excavation of test pits/trenches

i. sampling and testing of geotechnical materials

j. conducting MEC surveys using anomaly avoidance techniques

k. waste disposal, disposal of investigative derived waste/ constituents, disposal of recovered MEC and MC (in high enough concentrations to be considered reactive)

l. asbestos, lead-based paint (LBP), radiological and other sampling

m. efforts associated with industrial hygiene and public health assessment

n. investigation of anomalies, possibly MEC

o. acquisition of explosives and/or establishing an explosives storage area on the project site.

C.2.2. Deliverables for investigations may include, but are not limited to, permanent or temporary field installations (e.g., monitoring wells), reports databases, logs, maps, drawings, field notes, and sketches. Analysis and interpretation of data shall be performed as appropriate to accomplish the intent of the individual DO. Data from these activities may be required to be incorporated into geographical information systems (GIS).

C.2.3. Laboratory Requirements for Hard Copy Data Deliverables.

The chemistry data package should contain enough information to demonstrate that the project’s data quality objectives (DQO) have been fulfilled. In general, the type of data package required will be either a Definitive Data Package (USACE Data Package) or a Comprehensive Data Package (equivalent to EPA-CLP Data Package) when a third-party review may be required (Reference Appendix E, DoD QSM v4.2).

C.2.3.1. Definitive Data Package. Definitive data are produced using rigorous analytical methods, such as EPA reference methods. The definitive data package shall include a cover sheet; Table of Contents; case narrative; the analytical results; sample documentation information; and internal laboratory quality control/quality assurance (QC/QA) information. The data package shall have sequentially numbered pages.

(1) Cover Sheet. The cover sheet shall specify the following information:

- Name and location of laboratory

- Contract number

- Project name & site location

- Statement of data authenticity and official signature of release

(2) Table of Contents. Laboratory data packages shall be organized in a format that allows for easy identification (ID) and retrieval of information. An index and/or table of contents shall be included for this purpose.

(3) Case Narrative. A case narrative shall be included in each report, outlining any problems with analysis. The case narrative shall also list all methods used. The case narrative shall contain a table correlating field sample numbers and laboratory sample numbers, and indicate which analytical test methods were performed and by which laboratories. Samples that were received but not analyzed shall also be identified. Extractions or analyses that are performed out of holding times shall be appropriately noted. The case narrative shall define all data qualifiers or flags. Deviations of QC sample results from laboratory acceptance limits shall be noted and associated corrective actions taken by the laboratory shall be addressed. Any other factors that could affect the sample results (e.g., air bubbles in VOC sample vials, excess headspace in soil VOC containers, the presence of multiple phases, inappropriate sample temperature, pH, container type or volume, etc.) are to be discussed.

(4) Analytical Results. The results for each sample shall contain the following information at a minimum:

- Project name and unique ID number

- Field sample ID number as written on custody form

- Laboratory name and location (city and state)

- Laboratory sample ID number

- Preparation and analysis batch numbers

- Date sample collected

- Date sample received

- Date sample extracted or prepared

- Date sample analyzed

- Analysis time when holding time limit is less than forty-eight hours

- Method numbers for all preparation and cleanup procedures

- Analysis procedure including method numbers

- Analyte or parameter

- Detection limits (DL) - Estimated sample detection limits based on method detection limits adjusted for sample-specific factors (e.g., aliquot size, dilution or concentration factors, moisture content of a soil or sediment)

- Quantitation Limits (QL)

- Analytical results with correct number of significant figures (Results for solid matrices should be reported on a dry weight basis)

- Concentration units

- Dilution factor: All reported data shall reflect any dilutions and/or concentrations. The dilution factor, if applicable, should be noted on the analytical report. If dilution is required for organic analytes, data from both runs should be recorded and reported.

- Matrix (soil, water, oil, etc.)

- Percent moisture or percent solids

- Chromatograms, as needed

- Sample aliquot analyzed

- Final extract volume

- Sample preservation

(5) Lower Limit Reporting. The laboratory may use a reporting limit (RL) expressed in terms of DL, QL, regulatory action level, or project-specific threshold limit, however the laboratory’s use of these terms must be well defined. In addition, if the non-detect “ND”, “U”, “<”, or other lower limit reporting convention is used, then these terms must also be defined.

(6) Sample Documentation. Original chain of custody (CoC) record, shipping documents, and Sample Cooler Receipt Forms shall be attached to each data package. (An example Sample Cooler Receipt Form is attached)

(7) QC/QA Information. The minimum data package must include internal laboratory QC/QA data with their respective acceptance criteria. The data package shall also include the laboratory’s method detection limits for project-specific parameters. The data package shall correlate the method QC data with the corresponding environmental samples on a per batch basis. Method QC data include all spike recoveries, including surrogate spike recoveries; all measures of precision, including relative percent difference (RPD); and all control limits for accuracy and precision. This would include laboratory performance information such as results for method blanks (MBs), recoveries for Laboratory Control Standard (LCS) and Laboratory Control Standard Duplicate (LCSD), RPD for LCS/LCSD pairs, and recoveries for QC sample surrogates; and matrix-specific information such as sample duplicate RPDs, matrix spike (MS) and matrix spike duplicate (MSD) recoveries, MS/MSD RPDs, and field sample surrogate recoveries, serial dilutions, and postdigestion spikes. At a minimum, internal QC samples shall be analyzed and reported at rates specified in the specific methods or as specified in the contract, whichever is greater. Any deviations from the control limits shall be noted. For example, the data package should document the matrix spike (MS) and duplicate spike level, the MS and duplicate spike sample result, the percent recovery of the MS and duplicate, the respective RPD, and the acceptance criteria for spike recovery and RPD.

C.2.3.2 Comprehensive Data Package. A comprehensive data package contains sufficient information to completely reconstruct the analyses that were performed. Hence, comprehensive data packages include all batch QC results, instrument QC results (e.g., initial calibration verification and continuing calibration verification), method detection limit studies, and raw data (e.g., run logs, sample preparation logs, standard preparation logs, and printed instrumental output such as chromatograms). Typically, comprehensive data packages are required if third party data validation is to be performed. EPA national functional guidelines, EPA regional functional guidelines, and project-specific guidelines for validation may all have distinct reporting formats. The appropriate validation guidelines should be consulted to determine what type of data package is required. A Contract Laboratory Program (CLP) Data Package may be necessary on certain projects and will be known as and equivalent to the Comprehensive Data Package.

C.2.3.3 Data Reporting Format. Definitive data shall be reported as hard copy and electronic deliverables with no discrepancies between the two. Hard copy data reports and electronic data deliverables are to be generated from the same electronic database. Hard copy analytical data should be reported using a standard format.

C.3. Surveys and Mapping: Surveys and mapping services may include, but are not limited to:

a. topographic survey and horizontal/vertical control

b. orthomosaic and aerial photography (both new flights and historical photo searches)

c. boundary surveys and land owner/property searches,

d. monitoring/baseline surveys

e. use of GIS.

Surveys and mapping deliverables may be required in computer aided drafting design output.

C.4. Designs: Previous studies will be used as the basis of designs. A wide variety of potential remedial design alternatives could be expected under this contract. New or emerging (innovative) treatment technologies, as they become available or applicable, may also be designed under this contract. Changes to selected alternatives will be made only at the Contracting Officer's Representative's (COR) direction. Federal, state, and local environmental regulations will be considered on every project. Preliminary and final designs may be needed which will entail preparation of plans and specifications, cost estimates, and design analyses.

Some designs may be brief in nature depending on the type of remediation contract selected by the Corps of Engineers. Designs will be preferred in a ‘design-build’ mode in which the A/E works in close coordination with a construction contractor who is under separate contract to the Corps. The AE will make every effort to design projects within the budget. When it is apparent that the project exceeds the budget, the COR shall be advised at the earliest date so a course of action can be developed.

C.5. Permits: The AE may be required to obtain a variety of permits including real estate, environmental, discharge, explosives license, etc. Local, state, or Federal approvals may be required and may be a part of this contract. Rights of entry on and off Government property may be required. The Army will reimburse the AE for all appropriate costs related to permits.

C.6. Design during Construction Services

C.6.1. Review of Shop Drawings: Review and provide comments on or approval of shop drawings in connection with construction work, to assure that they conform to bid documents.

All shop drawings will be reviewed in accordance with the schedule specified in the specific contract. The AE will employ personnel for this effort that are thoroughly familiar with the specific type of work required.

C.6.2. Site Visits During Construction: During the construction period, representative(s) of the AE firm, approved by the COR, shall visit the project site as negotiated in the specific DO. All site visits will be directed in writing by the COR. Minutes of visits, in the form of a report, will be required within three days after each site visit.

C.6.3. Quality Assurance Support during Construction: Sampling, testing, etc., may be required during construction.

C.7. Reviews: All deliverables will be reviewed by various levels of the Corps of Engineers, customers, local, State and Federal regulatory agencies, and others as appropriate. The AE will respond to all comments made on deliverables.

C.8. Other: Other incidental services, necessary for successful execution of HTRW/MEC studies, investigations, and designs, including, but not limited to, expert testimony, technical support during regulatory negotiations, and community and public relations may be required.

C.9. Environmental Laboratory Services with USACE, Baltimore District (DoD Environmental Laboratory Approval Progarm (ELAP) Accreditation, NVLAP Accreditation, AIHA Accreditation for analysis of bacteria and fungi, and NLLAP Accreditation) The AE will demonstrate, in advance to USACE's satisfaction, that each off-site laboratory it may use is qualified to conduct the proposed work. Environmental laboratory services are to be provided only by laboratories compliant with the most recently published version of the DOD Quality Systems Manual (QSM) and holding a current DoD Environmental Laboratory Accreditation Program (ELAP) accreditation for all appropriate fields-of-testing. An environmental laboratory either anticipating, or engaged in support of USACE contracts, shall notify the prime contractor or COR, immediately of change in status of laboratory operations that may affect on-going compliance with these requirements. The USACE COR may, at any time, conduct audits (including requests for pertinent data or information) that support an environmental laboratory's compliance with this policy. If the COR finds the laboratory non-compliant, alternate compliant laboratory services will be utilized, until such time as compliance is again demonstrated. Before performing environmental testing for USACE, the laboratory shall have access to the approved Quality Assurance Project Plan. NVLAP Accreditation will be required for the analysis of Asbestos, while AIHA Accreditation for analysis of bacteria and fungi, and NLLAP Accreditation for the analysis for Lead will be required by the laboratory.

C.10. Sample Data Review and Reporting Requirements - Providing a Staged Electronic Data Deliverable (SEDD) Deliverable from the Analytical Laboratory

C.10.1. The Staged Electronic Data Deliverable (SEDD) is designed to provide a uniform electronic format for submission of analytical data from laboratories. Automated Data Review (ADR.Net) software is a program designed to electronically review analytical data received in the SEDD format. ADR.Net is a local application that is distributed and updated over the internet.

(a) For all analytical services procured through the AEs’ laboratory or through a subcontracted laboratory under this contract, the laboratory shall report data using the SEDD format. The minimum requirement for the laboratory is the delivery of a SEDD Stage 2a deliverable.

Electronic deliverables meeting SEDD Stage 2b and Stage 3 requirements are also acceptable and encouraged. Data from microbiological, physical and bioassay tests are not required to be delivered in the SEDD format.

(b) Once the SEDD electronic data files have been received from the laboratory, the AE must electronically review the files using qualified personnel to check project data quality requirements using the Automated Data Review (ADR.Net) software. The ADR software is available through Laboratory Data Consultants, Inc. The AE must develop a comprehensive ADR Project Library file for all of the methods to be analyzed on the project. The Project Library file will accurately reflect all of the analytical quality requirements as documented in the Final Project Quality Assurance Project Plan (QAPP) and shall be approved by USACE prior to field sampling. The Project Library File will be provided to the sub-contract laboratory for use in screening the EDD submittals.

(c) The sub-contract laboratory is required to check the integrity of the SEDD using the Contract Compliance Screening (CCS) tool contained in ADR.Net (Laboratory Version) against the ADR Project Library. EDD non-conformances generated by ADR that the laboratory is responsible for will be corrected at the laboratory, a new SEDD file resubmitted and reviewed again. The laboratory will address via a brief explanation in the Non-Conformance Log any non-conformance that is not within their control. The final SEDD XML file, final laboratory non conformance report, and results of the automated data review shall be provided to the USACE and the AE's chemist for review.

(d) The AE will perform a data review on the SEDD XML file by utilizing the ADR.Net (Consultant Version) software to check for compliance using the same ADR Project Library CCS used by the laboratory. Reviewed data will be input from ADR into the USACE’s Environmental Data Management System (EDMS) and perform all EDMS checks on the data (including checks for duplicate records). Information from EDMS can then be exported to AE databases or GIS Systems. EDMS can export data in a variety of formats (e.g., .txt, .csv, etc.).

EDMS also accepts uploads of field data in EXCEL spreadsheets.

(e) All electronic data submitted by the contract laboratory is required to be error-free, and in complete agreement with the hardcopy data. Data files are to be delivered both by e-mail and on high density CD accompanying the hardcopy data reports. The disk must be submitted with a transmittal letter from the laboratory that certifies that the file is in agreement with hardcopy data reports and has been found to be free of errors using the latest version of the ADR.Net evaluation software that the laboratory possesses. The contract laboratory, at their cost, will correct any errors identified by the USACE, Baltimore District.

(f) Information on SEDD can be obtained by going to the EPA's Superfund Analytical Services/Contract Laboratory Program (CLP) web site at http://www.epa.gov/superfund/programs/clp/sedd.htm. You can also contact the USACE, Baltimore District POC, Mr. Alan Warminski at 410-962-7677.

C.10.2. ADR.Net and EDMS software is available from Laboratory Consultants, Inc., for a reduced fee for if working on USACE projects. Contact either Mr. Tim Fitzpatrick (Technical Sales Manager) at 619-818-6898 or Mr. Richard Amano (President) at 760-634-0437.

C.10.3. Exceptions to these requirements shall only be waived by the Contracting Officer.

C.10.4. Requirements for Electronic Data Deliverables

Electronic data deliverables may be specified either in addition to or in lieu of hard copy requirements. Electronic data deliverables shall contain the same information as described for the hard copy deliverables. The complete set of rules for representing these data in a form suitable for transmission is called an electronic data deliverable (EDD) format. EDDs should:

(1) use a common syntax for terms used to describe diverse laboratory activities and report analytical data; and (2) provide sufficient input parameters to allow users to link analytical data to underlying laboratory activities, provide full traceability for data, and a means for reporting complex analytical relationships.

The USACE, Baltimore District will require an EDD in one or more of the following formats (dependent upon project and client requirements):

a. Excel Tabulated Spreadsheet (listed per test parameter/method Sample ID, Sample Date and Time, analyte name, concentration, detection limit, and any associated qualifier flags).

b. CD-ROM (full hard copy data deliverable package recorded onto a CD-ROM)

c. Staged Electronic Data Deliverable (SEDD) - see paragraph 5.5 for additional details.

d. Automated Data Review (ADR)

e. Environmental Restoration Information System (ERIS)

C.10.5. Staged Electronic Data Deliverable (SEDD) – see Section C.11

C.10.6. Automated Data Review (ADR) The USACE may also use an EDD software application known as ADR. The latest ADR Version is ADR.Net which is a local application that is distributed and updated over the internet. The ADR application verifies compliance of laboratory data against EDD specifications. For questions regarding installation and use of ADR see Section C.10.2 for Laboratory Data Consultants POCs.

C.10.7. Environmental Restoration Information System (ERIS)

C.10.7.1. The Army issued memoranda that established policy for storage of environmental restoration data in a centralized database and to provide guidance for using the Army’s Environmental Restoration Information System (ERIS) as the central database for chemical, geological, and geographical data..

C.10.7.2 For those projects that are designated as requiring upload of analytical data to ERIS, the laboratory shall comply with Army policy, guidance and implementing procedures associated with submitting analytical data electronically to ERIS. As detailed in the Implementation Guide for the Use of the Environmental Restoration Information System, Memorandum SFIM-AEC- IER (200-1a), the laboratory shall upload approved analytical data into ERIS through the Batch Upload Process. General information on the operation of the system can be found at http://aec.army.mil/usaec/reporting/eris00.html. A Quick Start Guide and Batch Upload Specifications are posted on the ERIS home page on Army Environmental Reporting Online portal at https://aero.apgea.army.mil. The Army, through the COR and the Army Environmental Center (AEC), will provide the laboratory with a valid user ID to access AERO and ERIS.

C.10.8. CD ROM Deliverable The laboratory is requested to provide an electronic copy of the full hard copy Laboratory Data Deliverables stated in Section C.3.3 on CD-ROM.

C.11 Quality Management

The Contractor must ensure that the quality of all work performed or produced under this contract meets Army approval, through the COR. Quality control/assurance plans must be prepared and approved by the COR prior to performance of physical work.

C.11.1 Quality Assurance

A Quality Assurance Surveillance Plan (QASP) will be generated by the Government to monitor Contractor performance for services to ensure conformance with contract requirements. The QASP sets forth procedures and guidelines that the USACE will use in evaluating the technical and safety performance of the Contractor. Activities identified in the QASP should be appropriately coded in the project schedule to allow for planning of QA inspections.

The QASP is intended to accomplish the following, at least on a basic level: (a) Define the roles and responsibilities of participating Government officials; (b) Define the types of work to be performed with required end results; (c) Document the evaluation methods that will be employed by the Government in assessing the Contractor’s performance; (d) Provide the Surveillance Activity Checklists and Corrective Action Request (CAR) forms that will be used by the Government in documenting and evaluating the Contractor’s performance; (e) Describe the process of performance documentation; and (f) Outline quality assurance procedures to be employed by the Government during performance of the task order to confirm that work is conducted according to accepted standards.

C.11.2 Quality Control

Quality Control (QC) shall be provided by the Contractor whenever sampling or analysis for chemical constituents is required in order to achieve milestones. Quality control for traditional soils or geotechnical testing shall also be included. All sampling and analysis shall comply with the requirements of the most recently approved DoD Quality Systems Manual (QSM). The laboratory (ies) to be used by the Contractor shall be DoD Environmental Laboratory Accreditation Program (DoD ELAP) certified or equivalent. The Contractor may establish an on-site testing laboratory at the project site if determined necessary by the Contractor. However, on-site testing laboratory (ies) shall be DoD ELAP certified or equivalent and meet the requirements of USEPA, specific state regulator requirements, and all requirements of the most recently approved DoD Quality Systems Manual (QSM).

Following contract award and during project implementation, the Contractor shall develop and submit documentation of project-specific quality assurance (QA) and QC activities prepared in accordance with the Uniform Federal Policy for Quality Assurance Project Plans (UFP-QAPP).

The Government will review and return the quality systems documentation, with comments, indicating acceptance or rejection. If necessary, the Contractor shall revise the documentation to address all comments and shall submit the revised documentation to the Government for acceptance. In addition, the Contractor shall develop and submit Quality Control Summary Reports to summarize the quality control details of the contract project. The problems and successes of the work done to control the quality of the chemical measuring activities and other chemically related cleanup activities shall be included in the summary reports.

A typical QA/QC process may involve the Contractor conducting a Quality Management Audit on each phase of a project. The Contractor may randomly select and audit a project site undergoing each phase of work. Examples include:

Project Planning

Field Work

Laboratory Analysis

Data Analysis

Report Preparation

Auditing each phase of work for a project constitutes a Quality Management Audit. The audit should evaluate compliance with the Performance Work Statement/Scope of Work, the UFP- QAPP, proper implementation of QC procedures, and proper documentation of QC inspections/findings. Results of each phase of the audit should be captured in a format to document deficiencies and subsequent corrective actions. The Contractor may compile the audit results from all phases of work into a QA Management Assessment Report.

C.12. Environmental Requirements The AE shall identify: applicable Federal, State and Local laws and regulations; applicable Installation-specific orders, agreements, or rules; as well as Army and DOD requirements, such as those established by the DoD Explosive Safety Board; and perform its work in accordance with said authorities. The AE shall ensure that all activities performed by its personnel, subcontractors and suppliers are executed in accordance with said authorities. Any incident of noncompliance noted by the AE shall immediately be brought to the attention of the COR and Installation telephonically and then by written notice. Nothing in this contract shall relieve the AE of its responsibility to comply with applicable laws and regulations. The AE shall obtain all approvals necessary to accomplish the work. When the work to be performed requires facility clearances, the AE shall obtain them with the assistance of the Installation point of contact

(POC) prior to any work and coordinate all work with that POC prior to initiation. The AE is required to perform their own utility checks. The AE shall comply with all Installation or site specific time and procedural requirements (federal, state, and local) described in the approvals obtained. The Army technical experts will also independently review AE work to ensure compliance with all applicable requirements

C.13. Protection of Property If it is necessary to access private property or other property outside the control of the Army, the AE shall submit a written request to the COR a minimum of 60 days in advance of the proposed entry date stating that a Right of Entry will be needed. The AE shall not enter any property not under the control of the Army without an approved Right of Entry and shall be required to comply with all conditions specified in the Right of Entry. If the Army is unable to obtain the Right of Entry within 60 days, the AE shall make best efforts to complete the requirements of this contract without entering such property.

The AE shall be responsible for any damage that may be caused to property of the United States (Federal property) or any other property owned by others during the activities of the AE under this contract and shall exercise due diligence in the protection of all property located on the premises against fire or damage from any and all other causes. Any property of the United States or owned by others damaged or destroyed by the AE incident to the exercise of the privileges herein granted shall be promptly repaired or replaced by the AE to a condition satisfactory to the COR or reimbursement is made by the AE sufficient to restore or replace the property to a condition satisfactory to the COR in accordance with Federal Acquisition Regulation (FAR) Clause 52.245-2.

C.14. Health and Safety Requirements Prior to beginning any field work, the Contractor shall produce, obtain acceptance from the Government Designated Authority (GDA), and implement a written Safety and Health Program (Accident Prevention Plan (APP), Site Safety and Health Plan (SSHP), and other appropriate appendices) in accordance with the provisions outlined in EM 385-1-1 and all applicable federal, state, and local laws and regulations. In creating the APP, the Contractor shall pay particular attention to paragraph 01.A.11 in that “The Contractor shall address each of the elements/sub-elements in the outline contained in Appendix A in the order they are provided in the manual.”

The Contractor shall ensure that its employees, subcontractors, suppliers and support personnel follow all safety and health provisions established in the accepted APP/Site Safety and Health Plan (SSHP). USACE reserves the right to stop work under this contract for any violations at no additional cost to the Army. Once USACE verifies that corrective action has been implemented, the Contractor will be able to continue contract work. As a minimum, the SSHP shall contain the following elements: site description and contaminant characterization, Activity Hazard Analysis and Risk Assessment, safety and health staff organization and responsibilities, site specific training and medical surveillance parameters, personal protective equipment (PPE) and decontamination facilities and procedures to be used, monitoring and sampling required, safety and health work precautions and procedures, site control measures, on-site first aid and emergency equipment, emergency response plans and contingency procedures (on-site and off-site), logs, reports, and record keeping. Training and medical screening per 29 CFR 1910.120(e) is required for the contract.

Personnel involved in certain munitions response activities will, as required, meet the qualifications of Department of Defense Explosives Safety Board (DDESB), Technical Paper (TP) 18, and Minimum Qualifications for Unexploded Ordnance (UXO) Technicians and UXOQualified Personnel. Due to the inherent risks associated with munitions response activities, personnel performing munitions response activities that present an explosive risk shall be limited to a 50-hour workweek, with no individual workday exceeding 10-hours total, unless specifically authorized by the Contracting Officer’s Representative (COR).

IAW USACE EM 385-1-1, part 01.D "Accident Reporting and Recordkeeping", the following is required of all USACE elements and for missions under the command of the Chief of Engineers, whether accomplished by military, civilian, or AE personnel:

1. Employers and immediate supervisors are responsible for reporting all injuries to the COR within 24 hours;

2. Fatalities, permanent totally and partially disabling injuries, three or more hospitalizations or property damage in excess of the amount specified under USACE regulations must be reported immediately;

3. Daily reports of all first-aid treatments not otherwise reportable shall be maintained and furnished to the COR upon request;

4. Maintain records of all exposure and accident experience incidental to the work (this includes exposure and accident experience of the Prime AE and subcontractors) and, as a minimum, these records shall include exposure work hours and a log of occupational injuries and illnesses-OSHA form 300; provide a copy of the OSHA 300 form to the COR upon request;

5. Submit project work hours to the COR monthly on the form provided by the COR. Work hours include all hours on the project where an employee is in an on-duty pay status.

C.15. Public Involvement All public participation coordination will be approved by the Army through the COR.

C.16. Government Rights The Army has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software produced under this contract, shall be Army owned and are the property of the Army with all rights and privileges of ownership/copyright belonging exclusively to the Army. These documents and materials cannot be used or sold by the AE without written permission from the contracting officer (KO). All materials supplied to the Army shall be the sole property of the Army and cannot be used for any other purpose. This right does not abrogate any other Army rights under the applicable Data Rights clause(s).

C.17. Staffing

The AE will notify the COR of any changes in key personnel. The change of key personnel is subject to approval by the KO, although such approval will not be unreasonably withheld provided replacement personnel are of the same quality as originally proposed.

C.18. Stop Work Authority Government personnel have the authority and responsibility to stop work immediately if the work is considered to be a serious threat to the safety or health of workers, other personnel, or to the environment. Authorized Government personnel include, but are not limited to, Government OE Safety Specialists, Installation safety officers, Installation Environmental Division personnel, and command personnel with responsibility for overall Installation operations. When work is stopped due to a hazard/threat to worker safety, health, or the environment, the situation and resolution must be documented and submitted to the KO. Work must be stopped whenever chemical and biological warfare agents or radiological materials are discovered. In addition, the KO has the authority to temporarily stop work on a project following a 24-hour (one working day) written notification to the AE. Stop work notices may be related to nonconformance to project specifications, lack of performance by the AE, financial considerations, funding considerations, and other circumstances outlined in the contract. Stop work notices may also be related to security levels that could prevent access to the Installation during a time of national crisis.

C.19. Environmental Responsibility Considerations The Army will retain responsibility for any assessed natural resource damages that are attributed to historic releases of hazardous substances (prior to contract with selected AE). The AE will be responsible for any/all additional natural resource injuries and associated Natural Resource Damages claims brought as a result of its actions (e.g. release of hazardous substance or unreasonable disturbance of natural resources as a result of activities).

The Army will retain all responsibility for third party liability for chemical warfare materiel (CWM) or radiological material that are either targeted for or may be discovered during the course of field work.

C.20. Contractor Manpower Reporting

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address https://cmra.army.mil . The required information includes:

(1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative;

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

(5) Estimated direct labor hours (including sub-contractor);

(6) Estimated direct labor dollars paid this reporting period (including sub-contractor);

(7) Total payments (including subcontractor);

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different);

(9) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

(10) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest City, Country, when in an overseas location, using standardized nomenclature provided on website);

(11) Presence of deployment or contingency contract language, and,

(12) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year.

C.21 Monthly Progress Reports

The contractor shall submit by the 10th day of each month a monthly progress report summarizing activities of the preceding month (if at least 15 days of contract performance occurred in that month) and planned activities for the following month. The report shall be a concise summary and include at a minimum, the following information:

(1) Contracting Office, Contracting Officer, Contracting Officer’s Representative;

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by the report;

(4) Date of the report;

(5) Contract completion date;

(6) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

(7) Summary of accomplishments for the report month and planned accomplishments for the following month;

(8) Safety reporting including field exposure hours and recordable and/or reportable accidents;

(9) Record of deliverables submitted;

(10) record of communication, correspondence, and invoices;

(11) Estimate of…