B.01.03 Synopsis Amendment 0001.pdf

ARCHITECT AND ENGINEERING SERVICES

W912DQ26RA049

SYNOPSIS Architect-Engineer (A-E) SERVICES

INDEFINITE DELIVERY CONTRACTS (IDC)

FOR DEPARTMENT OF VETERANS AFFAIRS (DVA) ST. LOUIS HEALTH CARE SYSTEM

JOHN COCHRAN (JC) DIVISION MEDIAL CENTER

FOR THE KANSAS CITY DISTRICT

1. CONTRACT INFORMATION: The U.S. Army Corps of Engineers (USACE) Kansas City District (NWK) intends solicit, negotiate, and award one Unrestricted (UR), A-E, Single Award Task Order Contract (SATOC) in accordance with 40 U.S.C. Chapter 11, Selection of Architects and Engineers and Public Law (PL) 92-582 (formerly known as the Brooks Architect Engineer Act) as implemented in FAR Subpart 36.6 and DFARS Subpart 236.6. Firm will be selected for negotiation based on demonstrated competence and qualifications for the required work. The Architecture and Engineering (A-E) Infinite Delivery Contract (IDC) requires architect engineer services to provide planning, design, and construction phase support at the John Cochran (JC) Division Medical Center campus, a medical center within the St. Louis Health Care System of the U.S. Department of Veterans Affairs.

The SATOC will have a five (5) year base ordering period, with one five (5) year option period. Award of the contracts is anticipated in December of 2026 and in conjunction with the Integrated Design and Construction (IDaC) contract award.

The total ordering limitation under the SATOC with be one hundred million ($100,000,000.00) dollars or up to the un-obligated value of the contract, whichever is less. Work will be issued by negotiated firm-fixed-price (FFP) task orders. All prime and associated subcontractor / teaming partners may be required to comply with DoD Cybersecurity Maturity Model Certification (CMMC) Program memorandum dated 17 January 2025. Each task order will identify required compliance assessment level required for the contract; the base contract requirement does not require CMMC compliance.

The primary North American Industry Classification System (NAICS) codes for this procurement is 541330 (Engineering Services) with a small business size standard of $25,500,000 respectively in average annual receipts.

Large businesses that are selected must comply with FAR 52.219-9 Small Business Subcontracting Plan. The plan is not required with this submittal but will be required with the price proposal of the firms selected for negotiations. Small business subcontracting goal achievements are as follows: 33% Small Business, 5% Small Disadvantage Business, 5% Women-Owned Small Business, 3% Historically Underutilized Business Zone Small Business, and 5% Service-Disabled Veteran-Owned Small Business but may be negotiated with the selected firm based on teaming arrangements in the SF330 within the final incorporated subcontracting plan.

Firms must have a Unique Entity Identification (UEI) number and be registered in the U.S. Government’s official website System for Award Management (SAM.gov). If you were not previously registered, please go to https://www.sam.gov. Instructions for new registration are also located at the following link: https://sam.gov/content/entity-registration. Offerors may obtain information on registration and annual confirmation requirements at http://www.sam.gov or by calling (866) 606-8220.

Additionally, in accordance with FAR Part 22.1303, all firms must complete their VETS- 4212 report. Information can be found at the Department of Labor website https://www.dol.gov/agencies/vets/programs/vets4212, or call the service center at 1- 866-237-0275 or the VETS Service Desk via email at vets4212-customersupport@dolncc.dol.gov; you will be asked to provide your company name, employer identification number (EIN), and UEI number.

2. PROJECT INFORMATION: Projects relate to planning, design, commissioning, and construction phase services for the construction of a new health care bed tower, central utility plant, engineering building, motor pool building, parking structure, and supporting facilities adjacent to an operating hospital. Project will be executed under the collaborative Integrated Design and Construction (IDaC) project delivery method.

Required services may include the preparation of special reports; planning and design charrettes; studies and analysis; development of design criteria for both design-build (DB) and design-bid-build (DBB) contracts; documenting basis of design; developing, updating, and reconciling construction cost estimates; design phase commissioning (CxD) support . The task orders may include but are not limited to design work involving site investigation, geotechnical reports, topographic surveys, preparation of contract drawings, technical specifications, design analyses, life cycle cost analyses, and continuous real-time computer aided cost estimating and cost reconciliation with third party estimates. Electronic security system design, anti-terrorism/force protection design, progressive collapse, seismic design, cyber security, and network engineering may be required. Resiliency, reliability, and sustainability will be important considerations to meet current Department of Veterans Affairs (DVA) requirements.

Tasks will require an understanding of sustainable design principles, including the Green Business Certification Inc. (GBCI) Leadership in Energy and Environmental Design (LEED) rating system. Sustainable design is an integrated design approach that emphasizes environmental stewardship, especially energy and water conservation and efficiency; use of recovered and recycled materials; waste reduction; reduction or elimination of toxic and harmful substances in facilities construction and operation;

decarbonization; efficiency in resource and materials utilization; and development of healthy, safe and productive work environments.

Project deliverables will comply with the current VA BIM Standard BIM Manual.

Computer Aided Design (CAD), Building Information Modeling (BIM), and GIS, deliverables in AutoCAD™ format may be required. In addition to CAD, the use of the latest BIM will be required to be compliant with the latest version of the Industry Foundation Classes (IFC) as established by the International Alliance for Interoperability http://www.sam.gov/ https://sam.gov/content/entity-registration https://sam.gov/content/entity-registration http://www.sam.gov/

(IAI).

Construction phase services, including shop drawing review, design during construction, discipline specific site visits, full-time on-site engineering support, etc., could be included in task orders.

The firm will be required to utilize all applicable codes and criteria, as outlined in DVA Technical Information Library (TIL), (http://www.cfm.va.gov/til/).

Design development is anticipated to begin early April 2027 and includes, but not limited to, the design of a new seismically designed inpatient bed tower (approximately 480,000 gross square feet (gsf)), engineering building (approximately 90,000 gsf), parking structure (approximately 1,300 spaces), water storage structure, combined information resource management/facilities support building (approximately 30,000 gsf), central energy plant (approximately 83,000 gsf), and associated utilities and site work. The project site contains several existing facilities that will be demolished (approximately 115,000 gsf) as part of the project to allow for construction of new facilities. The design will incorporate transition of existing facilities to a new central energy plant prior to demolition of the existing energy plant. The design will require a plan for phased demolition and phased construction. Existing inpatient functions will be relocated into the new bed tower. New facilities will also create mental health acute inpatient, medical, substance abuse, and spinal cord injury beds not currently at the St. Louis JC Division medical center. Primary Care, Women's Health and Outpatient Mental Health services are also planned to be brought back onsite.

The firm will receive the DVA's "Project Book," which includes a Program for Design (PFD) and the current 15% schematic design (SD-1) with concepts, basis of design, open review comments requiring resolution in SD-2, and critical items list to be addressed during SD-1 package review period. While major renovations to the existing hospital facilities are not anticipated, minor renovations will be required to connect new facilities to existing ones. The firm will also need to perform additional planning, condition assessments, field studies, and analysis to address any gaps in the SD-1 documents. While a full redesign of SD-1 is not anticipated, the firm may recommend design changes following the initial review. Anticipated task orders under this contract include, but are not limited to, reviewing SD-1 including a full cost estimate of SD-1, developing SD-2 schematic designs, progressing through DD-1 and DD-2 design development, producing final construction documents, and providing follow-on construction phase services. The design process is expected to continue through FY27, with construction awards beginning in FY29.

Firms must be capable of progressing the current conceptual schematic design using the collaborative Integrated Design and Construction (IDaC) project delivery method as part of an integrated project delivery team. IDaC is a USACE alternative to Early Contractor Involvement (ECI) delivery method that requires extensive collaboration between the Owner, Designer of Record (DOR), and Construction Manager/ General http://www.cfm.va.gov/til/

Contractor. The A-E collaboration requirements include continuous open team communication; partnering; willingness for the A-E to incorporate alternative designs and materials and include changes to schedule; access to shared models; phasing plans; specifications; means and methods of construction throughout the collaborative design progression period that takes place during the construction contractor's preconstruction phase services; cost estimating development. Firm must be able to collaborate in an “open book” environment with USACE selected construction contractor, and actively incorporate the IDaC construction contractor’s review, recommendations, suggested alternative comments into the design documents. A “Summary of the Integrated Design and Construction (IDaC) Delivery Method” is attached to this announcement.

DVA construction funding is likely to be fully funded in FY26, however may be phased.

Task orders may require the firm to develop project phasing strategies and divide a fully coordinated design into phased bid packages to support a year-to-year progression of construction activities.

3. SELECTION CRITERIA: The selection criteria are listed below in descending order of importance. Criteria ‘a’ through ‘e’ are primary and will be evaluated for all offerors.

Criteria ‘f’ through ‘h’ are secondary and will only be used as tiebreakers among firms that are essentially technically equal.

A. Specialized experience and technical competence in:

1) Design of recent health care facilities of similar magnitude (square foot and dollars), scope, and complexity as the project in this synopsis. Similar scope and complexity includes Master Planning of medical campuses, design and commissioning of Bed Towers and Central Plants, and phased bid packaging for construction. The evaluation will consider additional characteristics such as:

application of engineering principles, means of analysis, utilization of guidance, policies, and criteria (including DVA criteria); incorporation of innovative solutions; and use of software modeling tools.

2) Collaboration experience. Describe the firm’s experience with collaboration between design team member and construction team members, including tools used and in-person, hybrid, and virtual engagements.

3) Quality management procedures. Describe the firm’s quality management procedures. The evaluation will consider the firm’s quality management system, quality control procedures (type and timing of reviews and compliance with ER 1110-3-12), and coordination between teams. Firms demonstrating a third-party certified (e.g. ISO 9001 or similar) quality management system will be given greater consideration. A detailed quality control plan is not required with this submission but will be required subsequent to award of the contract.

For sub-criteria a.1, the basis of evaluation will be the project descriptions in Section F of the SF 330. For sub-criteria a.2 through a.3, the basis of the evaluation will be the description of the firm’s collaboration experience and quality management procedures in Section H of the SF 330. Sub-criteria are all equal in importance with exception for a.3 is less important than a.1-a.2.

B. Professional Qualifications: Responding firms shall demonstrate the professional qualifications in these key disciplines:

(1) Project manager

(2) Architect

(3) Structural engineer

(4) Mechanical engineer

(5) Electrical engineer

(6) Communications engineer

(7) Communication Distribution Designer (RCDD)

(8) Fire protection engineer

(9) Civil engineer

(10) Geotechnical engineer

(11) Commissioning Specialist Lead (CxA)

(12) Medical Planner

(13) Cost Engineer/estimator

The basis of evaluation will be information provided in Section E of the SF 330. The SF 330 shall include a matrix in Section G showing experience of the proposed lead disciplines on the projects listed in Section F of the SF 330. The qualifications (education, professional registration, certifications) and experience (overall and relevant experience, longevity with the firm) will be considered. All disciplines are equal in importance. This criterion is primarily concerned with the qualifications of the key personnel and not the number of personnel. The number of personnel is addressed under the capacity criterion below. The key/lead personnel for each discipline should be clearly identified in Section E. Only one resume (the lead designer of record for that discipline executing this contracts designs) will be evaluated for each key discipline.

C. Past Performance

Recent and relevant past performance with respect to cost control, quality of work, and compliance with performance schedules will be considered. The Contract Performance Assessment Reports System (CPARS) is the primary source of information on past performance. CPARS will be queried for all firms submitting a SF

330. If a CPARS has not been executed or completed over 6-year ago for a project, a Past Performance Questionnaire (Form PPQ-0) or copy of CPARS shall be accepted for Section F projects. Completed PPQ-0 forms should be submitted in the SF 330.

Incomplete and unsigned PPQ-0 forms will not be considered. If deemed appropriate by the evaluation board, performance evaluations for any significant teaming partners/subcontractors who have previously been prime A-E contractors may also be considered. Significant teaming partners/subcontractors are those firms whose qualifications are being used in Section F projects. In addition to CPARS, the board may seek information on past performance from other sources. If no recent or relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, the offeror will receive a neutral evaluation. A neutral rating is considered neither a positive nor negative.

D. Knowledge of local conditions:

This evaluation will consider the team's knowledge of local conditions in the greater St. Louis, Missouri area, (1) local geological features and hydrologic conditions (key disciplines are geotechnical engineer, civil engineer, and structural engineer); (2) local climatic conditions (key disciplines are mechanical engineer and architect); and

(3) local construction market impact on cost estimating (key discipline is cost estimating).

The basis of evaluation will be the resumes for the key personnel provided in section E, including any additional key discipline resumes provided, and from the projects in Section F of the SF 330.

E. Capacity to initiate work and complete within the time parameters of the project.

The evaluation will consider the availability of an adequate number of personnel among the proposed team for the following disciplines: architect, civil engineer, commissioning agent, communications engineer, cost engineer, electrical engineer, fire protection engineer, geotechnical engineer, mechanical engineer, medical planner, project manager, structural engineer. The evaluation will look at information listed in Part II of the SF330 to evaluate the overall capacity of the team. Add commissioning and medical planner to Part II clearly indicating number of dedicated personnel. Capacity numbers listed outside Part II will not be considered. Include a Part II form for each firm that is part of the proposed team.

SECONDARY SELECTION CRITERIA. The following secondary criteria will only be used as a tiebreaker among firms that are essentially technically equal. The secondary criteria will not be co-mingled with the primary criteria in the evaluation.

F. Small Business Participation Commitment Document.

Extent of participation of Small Businesses (SB), small disadvantaged businesses (SDB), women-owned small businesses (WOSB), HUBZone small businesses, Veteran Owned small businesses, Service Disabled Veteran Owned Small Businesses, historically black colleges and universities (HBCU), and minority institutions (MI) will be measured as a percentage of the total anticipated contract effort. The greater the participation, the greater the consideration. Large businesses will be expected to place subcontracts to the maximum practical extent with Small and Small Disadvantaged firms in accordance with Public Law 95-507. Only information presented in Section H of the SF 330 will be the basis for evaluation for this criterion.

G. Geographic Proximity.

This evaluation will consider the proximity of firms and key subcontractors to the project location, 915 N. Grand Blvd, St. Louis, MO 63106, and the contribution these office(s) will make in support of the project. The basis of the evaluation will be information submitted in Part II of the SF 330.

H. Volume of DoD A-E contract awards in the last 12 months.

Responding firms should cite all contract numbers, task orders and modifications, award dates and total negotiated fees for any DoD A-E contract awarded within the past twelve (12) months. This information will assist in effecting an equitable distribution of DoD A-E contracts among qualified firms. The basis of the evaluation will be information submitted in Section H of the SF 330.

4. SUBMITTAL REQUIREMENTS: Interested firms having the capabilities to perform this work must submit one Standard Form (SF) 330 electronic copy using the instructions for the Procurement Integrated Enterprise Environment (PIEE) below no later than 10:00 AM Central Standard Time 05 February 2026. Copies of the SF 330, Part II, for the prime firm and all consultants should be included in the SF 330.

Only one SF 330 Part I for the team as a whole should be included. Include the firm's Unique Entity ID (UEI) and CAGE Code identification numbers in SF 330, Part I, Section B, Block 5.

A maximum of five (5) projects for the proposed team (including joint ventures and teaming partners) may be shown in Section F. A “project” is defined as work performed at one site or a single installation / campus. An Indefinite Delivery Contract (IDC) will not be considered a “project” for the purposes of evaluation, unless it is for phased work performed at one site or a single installation / campus. Individual Task Order contracts awarded from an IDC contract will only be considered as a single project, regardless of the number of facilities and/or the range of the scope of work (i.e. a single Task Order contract cannot be submitted as multiple projects for the submission requirements in this synopsis.) If the offeror provides a specific task order as a project, it should provide the base contract number and the task order number for reference purposes. Project descriptions shall clearly state extent of work performed by the team, extent of design completed (for instance, preparation of design-build package; 100% design; etc.) within block 24 or 25, dates of completion for design and construction, and project category type (new/renovation). Clearly cite whether the experience is that of the prime (or joint venture), consultant or an individual for each project in Section F. Work cited that is experience of the prime (or joint venture) from an office other than that identified in Section C should be so labeled. Projects (or phases of projects) with design completed before January 2016 will not be considered. Projects (or phases of projects) for which design is not complete will not be considered. A “completed” design is defined as ready for construction (Ready to Advertise (RTA)).

Section E resumes shall provide recent (completed after January 2016 ) and relevant services in the key discipline role identified for this contract. Resumes are limited to 2-pages each. Greater consideration shall be given to individuals with relevant experience within the last 5 years.

Interviews will be held with the most highly qualified firms. Interviews will be conducted in person after determination of the most highly qualified firms. Firms should anticipate interview requests will be sent within three weeks of the submittal date and to be conducted approximately one week following request.

Interested firms are reminded, per FAR 36.606, that subcontractors, outside associates, and consultants whose qualifications are utilized for selection and negotiated for award may not be changed without obtaining the Contracting Officer’s written consent before making any substitutions.

The SF 330 should have a total page limitation of 75 pages with Section H limited to twenty (20) pages. Section H listing of Volume of DoD AE contract awards is excluded from the 20-page limit. Each project in Section F and resume in Section E should be limited to two (2) pages; Part II is excluded from the 75-page limit. PPQ-0s and CPARS are excluded from the page limit and should be provided within an appendix of Part I.

Graphic sheets, like organization charts, of 11 inches X 17 inches will be counted as a single page. Tabs do not count against the page count limit, but information contained on divider tabs will not be evaluated. For all SF 330 sections, use no smaller than 11-point font. Note: this is not a request for proposal. Submit electronic responses utilizing the instructions in section 6 below.

5. QUESTIONS:

Technical inquiries and questions relating to this synopsis shall be submitted via Bidder Inquiry in ProjNet at (https://www.projnet.org). To submit and review inquiry items, prospective offerors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access. A prospective offeror who submits a comment /question will receive an acknowledgement of their comment/question via email. Another email to the same address will notify the prospective offeror once the reply is available for viewing.

***Please Note: Offerors shall only submit one question per inquiry. All inquiries containing multiple questions shall be rejected.

Project Title: DVA St. Louis JC A-E SATOC The Bidder Inquiry Key is: AGMJ2V-2U7YMD

The Bidder Inquiry System will be unavailable for new inquiries ten calendar days before the due date of SF 330s in order to ensure adequate time is allotted to form an appropriate response to inquiries and amend the synopsis if necessary.

Offerors are requested to review the synopsis in its entirety and review the Bidder https://www.projnet.org/

Inquiry System for answers to questions prior to submission of a new inquiry.

The ProjNet call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago) or by appointment for OCONUS. The telephone number for the Call Center is 1-800-428-HELP. Email to staff@projnet.info.

Instructions for first-time ProjNet Bid Inquiry Access:

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency. Select agency USACE

3. Enter the Bidder Inquiry Key listed above.

4. Enter the email address you would like to use for communication.

5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret

Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

7. Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Instructions for future ProjNet Bidder Inquiry Access:

1. For future access to ProjNet, you will not be provided any type of password. You will utilize your Secret Question and Secret Answer to log in.

2. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

3. Identify the Agency. Select agency USACE.

4. Key. Enter the Bidder Inquiry Key listed above.

5. Email. Enter the email address you used to register previously in ProjNet.

6. Click Continue. A page will then open asking you to enter the answer to your

Secret Question.

7. Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.

6. INSTRUCTIONS FOR SUBMITTING ELECTRONIC SF 330S:

All firms are required to submit their SF 330s with the minimum content as specified above. SF 330s without the minimum content may be rejected. SF 330s will be received until the date and time indicated above.

ELECTRONIC SF 330 SUBMISSION IS REQUIRED THROUGH PIEE Solicitation Module at https://piee.eb.mil/.

Training and instructions are accessible through PIEE – Web Based Training (WBT) at mailto:%20staff@projnet.info.

https://piee.eb.mil/ https://pieetraining.eb.mil/wbt/ (For instructions specific to posting an offer, select ‘Solicitation Module’ -- ‘Proposals (Offers)’ – ‘Posting Offer’)

For Frequently Asked Questions (FAQs) and additional training, go to the DoD Procurement Toolbox – eBusiness -- Solicitation Module at https://dodprocurementtoolbox.com/site-pages/solicitation-module

Although you can search, review, and open non-restricted solicitations without logging in, you must establish a personal account in the system and register for the Proposal Manager role before you are able to submit your firm’s SF 330. This account is activated by your Contractor Administrator (CAM).

Instructions for registering are as follows:

1. Navigate to https://piee.eb.mil/

2. Select New User [top right]

3. Select Register

4. Select Vendor

5. Create a User ID and Password and follow the prompts [next]

6. Create Security Questions [next]

7. Complete your User Profile Information [next]

8. Complete your Supervisor or Approving Official Information. This official will act as the CAM who will ultimately approve your account. [next]

9. Complete Roles - Step 1. Select SOL-Solicitation, Step 2. Select Proposal

Manager, Step 3. Click Add Roles, Step 4. Fill in your Location Code (CAGE code) [next]

10. Provide a justification for your registration [next]

VERIFY ACCOUNT STATUS/CAPABILITIES.

Once the Proposal Manager account has been approved, verify that your account is showing active under the profile page. Also, once you click on the specified solicitation, verify that the “Offer” tab is visible next to the “Solicitation” tab at the top of the page. The SF 330 will be submitted through the “Offer” tab. It is imperative that this is verified early in the process in order to mitigate any potential problems with the submission of your proposal.

For questions concerning your account, please contact the Helpdesk at 866-618-5988. If you are still experiencing problems after the above referenced efforts have been made, please contact the Contract Specialist / Contracting Officer immediately.

In the unlikely event the PIEE system and/or Solicitation Module is not operational, and the offeror is unable to access or use the system, the Offeror shall immediately notify the Contracting Officer, Lacy Kay, Lacy.kay@usace.army.mil and Contracting Specialist, Josh Hill, William.j.hill@usace.army.mil. Notification must occur prior to the submission deadline and shall be in writing through authorized email identified in the https://pieetraining.eb.mil/wbt/ https://dodprocurementtoolbox.com/site-pages/solicitation-module https://piee.eb.mil/ mailto:Lacy.kay@usace.army.mil https://usace.dps.mil/sites/TDL-CENWK-EDD-T-DVAAESATOC/Shared%20Documents/General/William.j.hill@usace.army.mil solicitation. If an alternate method for offer submission is authorized via email due to system outages, the Offeror must obtain prior approval from the Contracting Officer to use the alternate submission method.

Ensure all documentation submitted meets supported file extensions identified in PIEE FAQs. Narrative portions of the offer shall be in Adobe Acrobat Portable Document Format (PDF) searchable text format. Embedded sound or video (e.g., MPEG) files are not authorized and shall not be included.

Primary Point of Contact:

Josh Hill Contract Specialist William.j.hill@usace.army.mil mailto:William.j.hill@usace.army.mil