B.01.02 Combined Synopsis and Solicitation – Amendment - 24R1011 - Beta SAMs - released.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Purpose of this Amendment is to update the Performance Work Statement.

1. CONTRACT ID CODE PAGE OF PAGES

1 36

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Feb-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912DQ24R1011

X 9B. DATED (SEE ITEM 11)

31-Jan-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 0 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Feb-2024

CODE

USACE, KANSAS CITY +

FEDERAL BLDG CT-C 601 E 12TH ST RM 647

KANSAS CITY MO 64106-2896

W912DQ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912DQ24R1011

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FY24 MOWING AND TRIMMING SERVICES AT THE

MELVERN LAKE PROJECT

PART 1

GENERAL INFORMATION

1. General: This is a non-personnel services contract to provide Mowing and Trimming Services at the Melvern

Lake Project. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Mowing and trimming services at the Melvern Lake Project as defined in this Performance Work

Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: Melvern Lake is a flood control reservoir located in East Central Kansas, with the presence of an upstream drainage system consisting of 349 square miles of prairie ecosystem, composed of primarily warm-season grasses intermixed with agriculture and hardwood forest, it provides for better than average water quality and clarity. The lake is located approximately 43 miles South of Topeka, 90 miles Southwest of the

Kansas City, 35 miles Northeast of Emporia. A map of Melvern Lake can be found on the Internet at:

http://www.nwk.usace.army.mil/me/. Melvern Lake provides water for a Rural Water District, flood protection for downstream areas and is part of a network of Corps of Engineer Lakes that help control flooding in the

Missouri and Mississippi River basins. Melvern Lake encompasses approximately 6900 acres of surface water, has a storage capacity of 363,000 acre-feet (an acre-foot = 325,000 gallons). Federal lands surrounding Melvern

Lake total 23,362 acres of which 11,353 acres are leased to the Kansas Department of Wildlife and Parks

(KDWP) for land management. Land management practices used by the Corps of Engineers and KDWP are engineered to preserve their natural value, providing benefits to the nation in areas of flood damage reduction, recreation, fish and wildlife management and water quality improvements. Four parks around the lake are managed and maintained by the Corps of Engineers, these parks include roads, utility systems, campsites, group camps, swimming areas, boat ramps, picnic grounds, playground areas, day use areas, nature trails, shelter houses and shower houses. In addition to Corps-managed areas, the Corps also maintains active lease agreements with KDWP and Private entities. The Lease's provide a full range of marina services, camping, swimming areas, nature trails, horse trails, boat ramps, boat rentals, fishing and hunting areas for the public.

Additional services contracted to the private sectors include mowing, refuse collection, facility cleaning, park attendant services and Law Enforcement. The Corps manages the contracts and conducts inspections to ensure that the services are provided for visitors to the lake.

1.3. Scope: Provide all Mowing and Trimming Services at Melvern Lake necessary to ensure that all work is performed in a manner that will maintain healthy grass, trees, shrubs, plants and present a clean, neat, and professional appearance.

http://www.nwk.usace.army.mil/me/

1.4. Period of Performance: The period of performance shall be for One (1) Base Year of 12 months and

Two (2) 12-month option years. Actual services shall be performed from the 15 March through 31 October each year during the periods listed below. The period of Performance reads as follows:

Base Year – 15 March 2024 thru 14 March 2025

Option Year 1 – 15 March 2025 thru 14 March 2026

Option Year 2 – 15 March 2026 thru 14 March 2027

1.5. Flood Control. This is a flood control project. Occasional retention of floodwaters may inundate portions of the public use areas, other areas, or access roads thereto being serviced by this purchase order. If inundation materially affects the scope of work, Contractors may be requested to submit a pricing proposal covering the under-serviceable or affected portion of their work in order that an equitable adjustment to contract price can be negotiated, and an adjustment made in accordance with the appropriate contract clause [Changes, FAR 52.212-

4(c)]. Payment for services not performed because of conditions stated above shall be initially withheld until execution of an equitable adjustment is made by contract modification.

1.6. General Information.

1.6.1 Quality Control: The Contractor shall develop and maintain an effective Quality Control Program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is how he or she assures themselves that their work complies with the requirements of the contract. The Contractor shall submit a copy of their Quality Control Plan to the COR for approval prior to the start of work. After acceptance of the Quality Control Plan the Contractor shall receive the Contracting

Officer’s acceptance in writing of any proposed change to his/her QC system. The Quality Control Plan shall include, at a minimum, the following: A description of the inspection system to cover all tasks and services listed on the Performance Requirements Summary (Part 7.1 Technical Exhibit 2). The description shall include specifics as to the areas to be inspected on a scheduled or unscheduled basis, frequency of inspections, and the submission of quality control checklist for all services that are performed. The

Contractor must also submit their Activity Hazard Analysis (AHA) prior to work on this contract.

1.6.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the

Performance Standards. It defines how the Performance Standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Recognized Holidays: The contractor is not required to perform services on Holidays.

Arrangements must be made and approved with the COR, prior to working any Holiday.

Observed Holidays:

Memorial Day, Independence Day, Labor Day, Veterans Day, Martin Luther King’s B-day, Presidents Day, Juneteenth

1.6.4. Hours of Operation: The contractor is responsible for conducting business, between the hours of

7:00 AM and 6:00 PM Monday thru Friday, except Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforces are essential.

1.6.5. Place of Performance: The work to be performed under this contract will be performed at the

Melvern Lake Project.

1.6.6. Security Requirements: Contractors performing work under this contract must comply with the requirements of the Antiterrorism/Operations Security Requirements (AT/OPSEC). See Technical

Exhibit 3 of this PWS.

1.6.7. Required Insurance: Contractors shall obtain and maintain insurance in accordance with the requirements of FAR 28.307-2 Liability and 52.246-25 Limitation of Liability – Services. Reference paragraphs a, b, and c.

1.6.8. Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use.

1.6.9. Special Qualifications: The Contractor is responsible for ensuring all employees that drive vehicles on public roadways around the project possess and maintain a valid state driver’s license/certification during the execution of this contract.

1.6.10. Key Personnel: The following personnel are considered key personnel by the Government:

Contract Owner/Manager and/or Alternate Contract Manager. The Contractor shall provide a Contract

Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the Manager is absent shall be designated in writing to the

Contracting Officer. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between hours of 7:00 a.m. thru 5:30 p.m., Monday thru Friday except Federal Holidays or when the Government facility is closed for administrative reasons.

1.6.11. Identification of Contractor Employees: All Contractor personnel attending meetings, answering

Government phone calls, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government Officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.12. Contractor Conduct: Contractor personnel shall always be fully clothed while performing these services. Clothing shall be clean and neat in appearance. Contractor personnel shall utilize tact, diplomacy, and courtesy always during contact with the public. Any illegal or criminal activity may result in termination of the contract. No person performing this contract shall consume any alcohol or drugs (except prescription drugs not affecting duty performance) during duty hours or within the eight (8) hour period preceding duty hours.

1.6.13. Removal of Contractors Employees: The Contracting Officer or their Representative may require the Contractor to immediately remove from the work site any employee who endangers persons or property, or whose physical or mental condition could impair the employee's ability to satisfactorily perform the required work. Notification to the Contractor will be verbal and in writing when time and circumstances permit, otherwise, notification shall be verbal or by telephone, and shall be in writing as soon as possible.

No such removal, however, shall reduce the Contractor’s obligation to perform all work required under this contract, and immediate replacement shall be made as required. This requirement shall not be the basis of any claim for compensation or damages against the Government.

1.6.14. Equipment Breakdown/Staffing: Equipment breakdown or staffing issues shall not relieve the

Contractor of the responsibility of performing the work as specified. It shall be the responsibility of the

Contractor to assure that he/she has, or can obtain on short notice, sufficient backup equipment and personnel to continue the services, as specified, without interruption.

1.6.15. Title 36 Rules and Regulations: Contractor and Contractor Personnel will comply with Title 36

Rules and Regulations for the entire Period of Performance of this contract.

1.6.16. Safety Requirements: All services shall be performed in accordance with applicable safety requirements set forth in Corps of Engineers Manual EM-385-1- 1, “Safety and Health Requirements

Manual” and supplements thereto. The EM-385-1-1 is hereby incorporated by reference, and the Contractor is required to perform this contract in accordance with the standards set forth therein. Any equipment or materials not in conformity with this manual shall be removed from Government property immediately.

The Contractor will be expected to take a vital interest in safety, hazard, and to educate their employees to work and plan their work safely.

1.6.17. Labor Hours Reporting: The Contractor shall report the number of hours worked on Government property monthly during the Period of Performance of services under this contract. These hours will be recorded on the Contractors monthly invoice and submitted to the COR or Melvern Lake Project Office.

1.6.18. Payment: Payment will not be made for services not performed. Contractors shall provide the

Project Office with an invoice at the end of each month, requesting payment for that month’s services.

Payment shall be made via Electronic Funds Transfer (EFT) into the Contractor’s banking account on file as registered with SAM. In accordance with the Prompt Payment Act, payment will be made approximately 30 days after the last day of services received for the billing period, or 30 days from receipt of the invoice, whichever is later.

1.6.19. Lost and Found: All articles found by Contractor personnel (or if the public turns it in to the

Contractor) whom a reasonably prudent person would assign monetary, personal, or other value (including possible contraband items) shall be turned in to the COR. The Contractor shall obtain receipts for articles turned into the COR.

1.6.20. Other Contracts. The Government may undertake or award other contracts for additional work, and the Contractor shall fully cooperate with such other Contractors and Government employees. All work must be carefully planned and fitted so as not to interfere with such other work. The Contractor shall not commit or permit any act that will interfere with the performance of work by other Contractors or

Government staff.

1.6.21. Volunteers. Volunteers may be utilized in the parks. Volunteers receive and follow instructions from a Government Representative, not from Contractors. Contractors should not consider any volunteer as his/her employee. Volunteers may perform other duties as instructed by a Government Representative only.

1.6.22. Security of Personal Property: Security of all personal property shall remain the Contractors responsibility throughout the contract period. The Government accepts no responsibility for, nor will it be liable for, damage or theft occurring to the Contractors property. In addition to automobile liability insurance required in Section 1.1.4, the Contractor is responsible for obtaining and paying for any other insurance desired, including but not limited to, General Liability, Comprehensive Property, etc.

1.6.23. Cooperation with Others: Contractor shall cooperate with other Park Custodians, Attendants, Park

Volunteers, Corps of Engineers employees, Government Contractors, lessees, and law enforcement personnel.

Contractors shall not direct the work performance of another Contractor.

1.6.24. Questions and Answers: Prospective bidders should contact Danny Homer at 816-389-3458 or

Julie Radcliffe at 816-389-3349 at the Melvern Project Office, for any questions pertaining to the PWS.

Potential Contractors are urged to inspect the areas they are interested in before they submit a quote, to become familiar with the size and scope of the area and the required duties.

PART 2

DEFINITIONS AND ACRONYMS

2. Definitions and Acronyms:

2.1. Definitions:

2.1.1. Contractor. A supplier or vendor having a contract to provide specific supplies or service to the

Government. The term used in this contract refers to the Prime.

2.1.2. Contracting Officer. A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. Contracting Officers Representative. An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Critical element. A critical element is a task, procedure, or operation which has been determined to be mandatory to fulfill the condition, value, or measure comprising a standard. Deviations from standards for critical elements shall constitute a major defect.

2.1.5. Non-critical element. A non-critical element is a task, procedure, or operation which has been determined to be essential to the overall condition, value, or measure comprising a standard, but will not constitute a substantial deviation (major defect) from the standard. Repeated unsatisfactory performance or non-performance on non-critical elements can constitute a substantial deviation (Major defect) from the standard.

2.1.6. Debris: Articles or parts thereof such as grass clippings, trash, strings, sand, gravel, branches, sticks, leaves etc.

2.1.7. Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.8. Deliverable: Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.9. Subcontractor: One that enters a contract with a Prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.10. Fully Clothed: Meaning a sleeved shirt (T-shirts are acceptable), trousers – shorts, and shoes shall be always worn, except that this requirement shall not be construed to replace or eliminate the necessity for the wearing of appropriate protective clothing or devices (PPE) as may be required by the contractors’ policies. Clothing shall be clean and neat in appearance and shall not be ripped, torn, or excessively faded.

2.1.11. Subcontractor: One that enters a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. Workday: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. Work Week: Is defined as Monday thru Friday, unless specified otherwise.

2.2 Acronyms:

a) KO – Contracting Officer

b) COR – Contracting Officer’s Representative

c) PM – Project Manager

d) NRM – Natural Resource Manager

e) OPM – Operations Project Manager

f) QAE – Quality Assurance Evaluators

g) AHA – Activity Hazard Analysis

h) CLIN – Contract Line-Item Number

i) EFT – Electronic Funds Transfer

j) PRS – Performance Requirements Summary

k) PWS – Performance Work Statement

l) OPSEC – Operations Security

m) PPE – Protective Posture Equipment

n) PPQ – Past Performance Questionnaire

o) QCP – Quality Control Plan

p) QA – Quality Assurance

q) QASP – Quality Assurance Surveillance Report

r) EFT – Electronic Funds Transfer

s) SAM – System for Awards Management

t) UEI # - Unique Entity Identifier

PART 3

GOVERNMENT FURNISHED ITEMS (GFI)

3. Government Furnished Items:

3.1. Materials: Preliminary Mowing Calendar, Contractor Work Logs, Maps, Refuse Containers throughout the project.

3.2. Facilities: The Government will provide restrooms and parking areas for use during performance of this contract.

3.3. Utilities: The Government will provide water from facilities and hydrants, and electricity at various sites around the project. If utilities are furnished, the following is required: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

3.4. Equipment: NONE

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities

4.1. General: The Contractor shall provide all supplies, personnel, equipment, tools, supervision, and other items and services necessary to perform work under this contract that are not listed under Section 3 of this PWS.

The contractor must ensure that Mowing and Trimming Services are performed at the Melvern Lake Project, Melvern KS, in a manner that will maintain healthy grass, plants, shrubs and trees as well as present a clean, neat, and professional appearance.

4.2. Mowing Equipment: Mowers shall be self-propelled, zero-turn, rotary type, capable of producing a smooth even cut, with a cutting height adjustable from 2 to 6 inches. Blades shall be sharpened and/or replaced often enough to assure a smooth grass cut. All mowers shall be constructed to distribute grass clipping evenly to prevent clumps or windrows. All mowers shall be compatible with each other in mowing height and appearance of cut grass. After mowing, the areas serviced under this contract shall present a neat, well cared for evenly mowed appearance, free from ruts or any un-mowed strips or streaks. Mowers with a cutting width of over 96” will not be permitted for use in any Campground Area unless prior approval is obtained from the COR. Areas outside of campgrounds (larger open areas, lagoons, roadsides) away from campers, may be mowed with larger finish mowers, but only after prior COR approval. Self-propelled mowers over twenty (20) horsepower and/or exceeding 1,000 pounds gross weight shall be equipped with an approved rollover protection system, flashers, turn signals and seatbelts. Seatbelts shall be worn and flashers always activated when equipment is in operation.

The Contractor’s tractors and other slow-moving equipment shall be equipped with the slow-moving vehicle signs when on or next to roadways. All mowers and trimming equipment shall be equipped and maintained with safety chains, discharge deflection devices, and/or other approved safety devices in accordance with EM 385-1 to prevent accidental damage or injury from objects thrown by mowers.

4.3. Trimming Equipment: Trimming equipment shall consist of power hand mowers, Weed Wacker’s, or other types of power trimmers, weed whips, and other equipment and tools as may be appropriate for the task.

4.4. Vehicle(s): Transportation vehicles for hauling equipment, tools or personnel on public roadways, for use in performing the requirements of this contract must be street legal, properly tagged and licensed, and the

Contractor shall furnish proof of required insurance in the form of a copy of the insurance policy, or a binder issued by the Insurer. Proof of proper insurance for each vehicle shall be delivered to the Contracting Officer or their designated representative at the pre-season meeting. The Contractor and all personnel driving vehicles on the public roadways while performing the requirements of this contract must possess and maintain a valid state drivers license. A valid license shall be provided at the pre-season meeting of all employees that are driving a vehicle on the public roads. A photocopy will be taken, and the license returned immediately.

PART 5

SPECIFIC TASKS

5. Specific Tasks

5.1. Basic Services: The following requirements in the paragraphs listed below labeled 5, are applicable to all schedules of the contract. The Contractor shall provide project Mowing and Trimming services as per the specifications, drawings, and exhibits in the PWS. Service standards consist of the following. A major issue in this requirement shall be failure to perform satisfactorily in (1) one or more critical elements, or (2) two or more non-critical elements during each mowing.

5.1.1. Project Mowing and Trimming Duties (General Information). Mowing and Trimming duties listed herein are directly related to appearance, healthy grass, trees, shrubs, plants, also public safety. It is essential that all areas be serviced as specified herein. If an area is missed, or is not properly mowed or trimmed, the Contractor shall re-perform the services immediately upon receipt of note from the

Contracting Officer or their Representative. Failure to correct noted deficiencies Within 24 hours may result in withholding of payment for services not performed. Ensure that services are performed in a manner that shall maintain a satisfactory condition and present a clean, neat, and finished appearance. All

Mowing and Trimming procedures shall be accomplished in accordance with the manufacturer’s directions and/or listed specifications and industry standards applicable to the Professional Landscaping Industry.

Mowing and trimming should be at the frequencies shown in Attachments #1 and #11 (weather permitting).

5.2. Maintain Improved Grounds: The Contractor is responsible for ensuring that all requirements and standards as stated in this Performance Work Statement, and on the Attachment 9- Maps are met throughout the

Period of Performance of this contract. All mowing shall be completed in an area prior to moving to another area. The Government reserves the right to designate the starting point (area or items to be mowed first) when ordering services under this contract. Some areas consist of rocky terrain and wooded areas and will require an extensive amount of trimming and hand mowing where larger mowers cannot maneuver satisfactorily. All trash should be picked up, not run over and all sticks and branches should be picked up and delivered to the nearest wood line or stacked on an empty campsite or empty areas for Corps personnel to haul off.

5.2.1 QC Inspections: All mowing and Trimming must be inspected be the Contractors Quality Control

Representative prior to moving to another area.

5.2.2. Lagoons: Areas surrounding lagoons shall be mowed two (2) mower passes (Approximately 12 feet) on the outside of the lagoon fences and mowed completely between the lagoon fence and the entrance roadway. Areas within the lagoon fence shall be mowed and trimmed completely. Inside slopes of lagoons shall be trimmed to the water’s edge and may require cutting and trimming of vegetation by hand or with power trimmers.

5.2.3. Roadways: All roadways and parking areas along roadways shall be mowed Two (2) passes

(Approximately 12’) on each side or to the bottom of the road ditch whichever is closest.

5.2.4. Campgrounds and Day Use: All Campground and Day use areas should be mowed to the mow line, fence, or tree line, whichever is closest. The COR will schedule a meeting with the Contractor after the first complete mowing to verify that the exact mowing areas have been covered.

5.3. Mowing height: Mowing shall be accomplished so that all grassed areas are maintained at a height between 3 and 6 inches (preferably 4”), the COR can determine whether to raise or lower the cutting height at the time of mowing to minimize thatch.

5.3.1. Inanimate objects: It is the Contractors responsibility to ensure no damage is done to any inanimate objects such as trees, bushes, walls, posts, signs, park equipment or other objects. (see clause 52.237-2). All costs of repair or replacement in size, kind and type resulting from damage by the Contractors equipment shall be borne by the Contractor. Repair, replacement, or payment for the damage shall be completed/received within 30 calendar days of noticed damage.

5.3.2. Wet locations: Mowing with heavy equipment will not be permitted when the ground is so wet that the mowing operations cause rutting or otherwise disturb existing turf. There are several areas requiring service that remain wet for extended periods of time, especially during times of above average rainfall.

There will be occasions when wet areas that are routinely mowed with a self-propelled machine will need to be trimmed by hand or even postponed (with COR approval) until the next scheduled mowing in an effort, to eliminate rutting. At no time will turf damage resulting from poor judgment on the part of the

Contractor, whereby he has tracked or rutted a wet area be permitted. If such an act occurs, the Contractor will be required to repair the damaged area to its original condition at his own expense. When wet conditions prohibit mowing in accordance with the mowing schedule and contract requirements, a modification to the schedule shall be coordinated with the Contracting Officer or their Representative. It is the Contractor’s responsibility to select the appropriate equipment to ensure all grass is cut to meet the standards as stated in this PWS during each mowing. During the mowing if there are areas that are too wet to use mowers then they will require other means to meet the height requirements specified for the grass.

5.3.3. Sharp turns and speed: Mowers shall be operated in such a manner as to protect against the sod/grass being torn by the wheels on turns and on the slopes. In the event sod/grass is damaged, the

Contractor shall re-dress and seed the damaged areas with KY-31 fescue seed at the rate of 100 pounds per acre or the COR’s approved equal. The cost for repairs, labor and seed will be borne by the Contractor.

5.3.4 Contractors access: Contractor shall use the appropriate means of access to all locations via existing gates or roadways. Do not drive vehicles around gates or through fields creating openings vulnerable to encroachments. Repair of these areas will be at the Contractor’s expense.

5.3.5. All Mowing and Trimming operations around buildings and roadsides shall be performed so grass clippings are thrown away from buildings, sidewalks and away from the roadways whenever possible. All clipping must be blown or swept off sidewalks, parking lots, roadways and out of building entrances and building interiors.

5.4. Trimming: Trimming height shall match surrounding area grass heights. All areas shall be trimmed simultaneously, or immediately following mowing and before moving to another area. In all instances trimming shall be completed no later than 24 consecutive hours after mowing. Grass clippings and debris shall not be left on sidewalks, etc. overnight, even if the trimming operations are not completed. Trimming shall include the removal of sprouts and heavily weeded growth.

5.4.1. Grass and weeds shall be trimmed around trees, shrubs, buildings, fences, posts, Fire hydrants, parking lots, curbs, parking lot bumper blocks (both sides), Trimming is required around lagoon fences, structures within mowed lagoon areas and along the water’s edge of the lagoons. Trimming is required at all Campsites, fire rings, picnic tables, utilities, sidewalks, boulders, playgrounds, beaches, boat ramps and other fixed obstacles. Trimming shall include 3 feet down rip rapped areas and along rock lined ditches in all campgrounds and day use areas where the mowed area meets the water’s edge or rock lined ditch. Trimming is required at all culvert ends, bridge approaches, and signposts within all mowed park and roadway areas that mowing and trimming services are required. All maps include a blue line on areas that need trimming as well, these are areas that are included in the PWS but are often overlooked.

5.5. Work Schedule: The Contractors work schedule starts in the middle to end of March and ends the last week of October for each Period of Performance during the life of this contract. Outlet Park opens the 1st of

April and closes the 31st of October. Upstream parks open May 1st and close September 30th. There will be 15 mowing’s scheduled for the Outlet Park and Administration Areas and 13 mowing’s scheduled for the upstream parks. The COR can order additional mowing’s at the projects expense or drop mowings that are not needed, which the Contractor would not be paid for. The contractor will only be paid for Services completed. The preliminary schedules will call for mowing approximately every Two (2) weeks, (weather permitting) and always will have a mowing before all major Holidays.

5.6. Lists and Maps of Areas: Contractors shall perform services for the areas/acres, facilities shown on the respective mowing and trimming area maps included on Attachment 11, of this Performance Work Statement. It is strongly encouraged for all interested parties to do a site visit PRIOR to bidding, See Instruction/Notice to

Bidders, to verify the exact number of Acres, miles of roadways, number of parking areas, facilities, features, and sizes of all areas. All Acres and numbers are estimates only, it is solely the responsibility of the Contractor to determine the exact quantities and conditions affecting performance of the work required.

PART 6

PUBLICATIONS

6. Applicable Publications and Forms (Current Editions): The Contractor must abide by all current applicable regulations, publications, manuals, and local policies and procedures.

6.1. Safety and Health Requirements Manual, EM 385-1-1 (Latest Edition).

6.2. Occupational Safety and Health Act (OSHA) www.osha.gov

6.3. Title 36 – Rules and Regulation.

6.4. Maps: Information on Melvern Lake can be found on the internet at http://www.nwk.usace.army.mil

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachments/Technical Exhibit List:

7.1. Attachment 1 – Estimated Acres, Areas, Quantities and Time Allowed

7.2. Attachment 2 – Performance Requirements Summary

7.3. Attachment 3 – Deliverables Schedule

7.4. Attachment 4 – AT/OPSEC Requirements

7.5. Attachment 5 – Corps Watch Information Paper

7.6 Attachment 6 – Employee Acknowledgment Sign Up Sheet

7.7. Attachment 7 – Vicinity Map

7.8. Attachment 8 – Melvern Lake Camping Map

7.9. Attachment 9 – Mowing Maps

7.10. Attachment 10 – Sample Invoice

7.11. Attachment 11 – Preliminary Calendars

http://www.osha.gov/ http://www.nwk.usace.army.mil/

7.1 (Attachment #1)

Technical Exhibit 1: Estimated Areas, Acres, Quantities, and Times Allowed

All mowing and trimming requirements shall be completed in five (5) days. Time allowed to Complete the required services, as specified in the Performance Work Statement applies to the ordering of individual Items. The term

“required services”, as applied to time allowed, shall be deemed to include all required trimming. Acreages shown are estimated. The Contractor shall be responsible for determining all acreages and conditions affecting the performance of the work.

ACRES, QUANTITIES, AREAS, AND TIMES ALLOWED

AREAS Estimated # of

Acres

Maximum # of

Mowings

Time Allowed

Outlet Park Areas

To Include:

- Ranger Park Area

- Boyer Access Area

North End of Dam

2 Days

Administration Areas

To Include:

- Admin Lagoon

- Storage Area

- Overlook Area (CDA)

- Picnic Area (CDA)

- CDA Boat Ramp

Combined with

Outlet Area

Coeur d’ Alene Areas To

Include:

- Campground

- Lagoon

1½ DAYS

Arrow Rock Areas

To Include:

- Campground

- Lagoon

- Boat Ramp Areas

- Lookout Area

Combined with

Coeur d’ Alene

Turkey Point Areas

To Include:

- Campground

- Day Use Area

- Old Group Camp

- Lake View Group

- Boat Ramp Area

1 DAY

7.2 (Attachment #2)

Technical Exhibit 2: Performance Requirements Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success

PERFORMANCE REQUIREMENTS SUMMARY

Performance

Objective (The service required – usually a shall statement

Quality Standard Acceptable

Quality Level

(AQL)

Recommended

Method of

Evaluation

(Typical)

Result of

Unacceptable

Performance

Proportion of

Required service to total contract price

PRS # 1

Work Schedule

Attachment - 1 100% Weather

Permitting

100%

Inspection

Deduction in pay for

Mowing or

Trimming not performed

10 %

PRS # 2

Safety

Regulations.

1.6.6.

1.6.8.

1.6.14

1.6.21.

Attachments 4 & 6

4.1.

0 Major defects

No more than 1 minor defect per mowing inspection

Validated

Customer

Complaints

Repeat offenses can

Result in

Termination of the contract

5 %

PRS # 3

Public Relations

1.6.12.

1.6.19.

1.6.20.

1.6.22.

0 Major issues

No more than 1 minor issue per month

Validated

Customer

Complaints

If witnessed or

Multiple customer complaints can result in termination of contract.

PRS # 5

Paperwork

Attachment 2

Deliverables

0 Defects

Deliverables must be turned in

Inspection

Some must be

Turned in

Prior to start

Some with invoices

PRS #6

C.O.E. Policies

& Procedures

5.1.6.

6.1. thru 6.3.

All policies/

Procedures outlined in contract are to be adhered to.

Planned and/ or Random

Inspections checks and observations.

Repeat offenses can

Result in

Termination of

Contract

5%

PRS #7

Mowing and

Trimming

5. thru 5.4.

Tech Exhibit 11

Less than 4 % defects per each entire project mowing

Planned and/or

Random

Inspections

Observations

Validated

Complaints

Deductions in

Payments for issues that are not taken care of in a timely manner

70%

7.3 (Attachment #3)

Technical Exhibit 3: Deliverables

DELIVERABLES SCHEDULE

Deliverable Frequency # Copies Medium/

Format

Submit To

Proof of Insurance

1.6.7.

Once Prior to the Start of

Work

Each season

1 Copy

Hard copy or electronic

Danny Homer 31051 Melvern

Lake

Pkwy. Melvern, KS 66510 danny.l.homer@usace.army.mil

Proof of Valid

Driver’s License

4.4.

Same as

Above

Same as

Same as Above Same as Above

Quality Control

Plan

1.6.1.

Same as

Same as

Corps Watch

Acknowledgement

Attachment 5

Attachment 6

Same as

Above

Same as

Monthly Invoice with

Labor Hours

1.6.16.

1.6.17.

Each Month, On the Monthly

Invoice and

Work logs

Same as mailto:danny.l.homer@usace.arm

7.4 (Attachment #4)

Technical Exhibit 4: AT/OPSEC

ANTITERRORISM/OPERATION SECURITY REQUIREMENTS

The security requirements described below apply to all contract personnel (including employees of the prime

Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer

Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force

Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and

Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures

-- this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The

Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center- Interstate Identification Index

(commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”).

Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility

Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with

Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under

United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

Per the E-Verify Website the following exemptions apply:

Employers whose contracts are exempt from the E-Verify federal Contractor rule are not required to enroll in E-

Verify. A contract is considered exempt if any one of the following applies: (1) It is for fewer than 120 days. (2) It is valued at less than $250,000, the simplified acquisition threshold (Source: http://www.uscis.gov/e-verify/federal-Contractors/exemptions-and-exceptions).

(End of Antiterrorism/Operation Security Requirements) http://www.e-verify.gov/) http://www.uscis.gov/e-

7.5 (ATTACHMENT 5)

Technical Exhibit 5: Corps Watch Info Paper

Melvern Lake Project Corps Watch Information Paper and Employee Acknowledgement Sheet

In modern times, Security is simply EVERYONE’s responsibility. We owe it to our organization, our families, and ourselves to constantly be vigilant about what goes on around us. Trust your instincts. We rely on our senses every day of our lives. If a behavior or activity makes you feel uncomfortable, report it. If it doesn’t look, sound, or smell right, report it. The simple rule is, “If you see something, say something!”

The Contractor and all associated sub‐Contractors shall brief all employees on the local iWATCH, Corps Watch, or

See Something, Say Something program (training standards provided by the requiring activity ATO – herein, below). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after contract award.

Give as many details as you can and report, at a minimum, the following:

What you witnessed including the date, time, and location.

Description of who was involved.

Male or Female?

Height, build, hair/skin color, and age.

English speaking or otherwise?

Vehicle description /license number??

Have you seen this activity before?

How to report:

In an emergency call 911.

Contact the Melvern Lake Project Office at 785-549-3318.

Contact your immediate supervisor or the COR for your contract.

Employee Acknowledgement Sheet

7.6 (Attachment 6)

Technical Exhibit 6: Employee Acknowledgement Sign Up

Printed Name Signature Date

Please see Attachment A For Maps

7.6 Attachment – 7.09 Attachment

7.10. (Attachment 10)

Technical Exhibit 10: Sample Invoice

SAMPLE INVOICE

FROM: Contractor’s Name INVOICE NO:

Address: Invoice for Month of:

Telephone Number: Date of Invoice:

Dates of Service:

Contract Number:

Delivery Order #:

# of Work Hours:

To: Melvern Lake Project Office

31051 Melvern Lake Parkway

Melvern, KS 66510

DATE CLIN QUANTITY DESCRIPTION UNIT

PRICE

AMOUNT

TOTAL

7.11. (Attachment 11)

Technical Exhibit 11: Preliminary Mowing Calendar

◄ February March 2024 April ►

Sun Mon Tue Wed Thu Fri Sat

MOW #1

[---OUTLET PARK

ADMINISTRATION

https://www.wincalendar.com/Holiday-Calendar/February-2024 https://www.wincalendar.com/Holiday-Calendar/April-2024

◄ March April 2024 May ►

B-LOOP

C-LOOP

OPENS

OUTLET

PARK

MOW #2

[---OUTLET

PARK---

A-LOOP

OPENS

OUTLET

PARK

MOW #3 & #1

----OUTLET

UPSTREAM

PARKS

https://www.wincalendar.com/Holiday-Calendar/March-2024 https://www.wincalendar.com/Holiday-Calendar/May-2024

◄ April May 2024 June ►

OPEN

MOW #4 & #2

----OUTLET PARK-

MOTHERS

DAY

BEACHES OPEN

MOW #5 & #3

---OUTLET PARK--

MEMORIAL

https://www.wincalendar.com/Holiday-Calendar/April-2024 https://www.wincalendar.com/Holiday-Calendar/June-2024

◄ May June 2024 July ►

MOW #6 & #4

---OUTLET PARK--

FATHERS

MOW #7 & #5

https://www.wincalendar.com/Holiday-Calendar/May-2024 https://www.wincalendar.com/Holiday-Calendar/July-2024

◄ June July 2024 August ►

MOW #8 & #6

INDEPENDENCE

MOW #9 & #7

---OUTLET PARK-

MOW #10 & #8

https://www.wincalendar.com/Holiday-Calendar/June-2024 https://www.wincalendar.com/Holiday-Calendar/August-2024

◄ July August 2024 September ►

MOW #11 & #9

MOW #12 & #10

https://www.wincalendar.com/Holiday-Calendar/July-2024 https://www.wincalendar.com/Holiday-Calendar/September-2024

◄ August September 2024 October ►

LABOR

MOW #13 & #11

----OUTLET

BEACHES

CLOSED

MOW #14 & #12

https://www.wincalendar.com/Holiday-Calendar/August-2024 https://www.wincalendar.com/Holiday-Calendar/October-2024

◄ September October 2024 November ►

MOW #15

[---OUTLET PARK-

A-LOOP CLOSES

OUTLET PARK

MOW # 13

[---OUTLET PARK-

MINUS A-LOOP

LAST

CLOSE

SECTION I - CONTRACT CLAUSES

The following have been added by reference:

https://www.wincalendar.com/Holiday-Calendar/September-2024 https://www.wincalendar.com/Holiday-Calendar/November-2024

52.215-22 Limitations on Pass-Through…