B.01.01 Combined Synopsis-Solicitation W912DQ24Q1024 Released.pdf

Section A - Solicitation/Contract Form

SYNOPISIS/SOLICITATION

This requirement will be synopsized and solicited through the Procurement Integrated Enterprise Environment (PIEE) System Solicitation Portal. Quotes will be received and accepted through either the PIEE Solicitation Portal or by emailing Angella Curran at angella.curran@usace.army.mil . This announcement constitutes only the solicitation, quotes are being requested and the SF1449 will not be issued.

The solicitation number for this acquisition is W912DQ24Q1024 and it is being issued as a Request for Quote

(RFQ).

The Due Date for the receipt of quotes is 15 February 2024 at 12:00 pm.

This requirement will be synopsized and solicited through the Procurement Integrated Enterprise Environment (PIEE) System Solicitation Portal. Quotes will be received and accepted through either the PIEE Solicitation Portal or by emailing Contract Specialist Angella Curran at angella.curran@usace.army.mil.

In order to submit a quote for this requirement through the PIEE Solicitation Portal, Contractors will first need to register for the PIEE ‘Proposal Manager’ role.

How to Register:

1. Navigate to https://wawf.eb.mil/

2. Select Register [top right]

3. Select Vendor

4. Create a User ID and Password and follow the prompts [next]

5. Create Security Questions [next]

6. Complete your User Profile Information [next]

7. Complete your Supervisor or Approving Official Information [next]

8. Complete Roles - Step 1. Select SOL-Solicitation, Step 2. Select Proposal Manager, Step

2. Click Add Roles, Step 4. Fill in your Location Code (CAGE Code) [next] ensures

9. Provide a justification for your registration [next]

10. Follow the remaining prompts to submit your registration

To learn more about the PIEE Solicitation Portal and for training/instructions on submitting your quote, please visit the Web Base Training Page below: https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/solicitation/proposals.xhtml

All quotes must be good for at least 60 days from submitted due date. One contract will be awarded off of this solicitation.

If you have any questions, please contact Angella Curran, Angella.curran@usace.army.mil, 816-389-3816. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-06.

This synopsis/solicitation will be awarded with Total Small Business Set-Aside and the associated North American Industry Classification system (NAICS) code is 561730 – Landscaping Services.

Business size standard is: $9,500,000.00.

Product/Service Code: S208 – Houskeeping – Landscaping/Groundskeeping

Description of Services Required: The U.S. Army Corps of Engineers Kansas City District has a need for Herbicide Application Services in support of Rathbun Lake Project, Centerville, IA in the Operations Division of the Kansas City District. The contractor shall perform all services in accordance with the Performance Work Statement (PWS). The Contractor shall comply with all Federal, state, and local laws, ordinances, statutes and regulations pertaining to the provided services.

Place of Contract Performance: Rathbun Lake Project, Centerville, IA

Site Visit:

Contractors are encouraged to visit the site. To schedule a site visit, contact Zane Bratsberg at:

Phone (816) 389-3122 or Email zane.c.bratsberg@usace.army.mil

Far 52.212-1, Instructions to Offerors- Commercial does apply to this acquisition with no addenda to the provision and is located in Section L of this combined synopsis/solicitation.

Enclosures are listed in Section J of this combined synopsis/ solicitation. Ten (10) Attachments for this Solicitation have been posted.

Far 52.212-2, Evaluation - Commercial Edited does apply to this acquisition with no addenda to the provision and is located in Section M of this combined synopsis/solicitation.

FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, does apply to this acquisition with no addenda to the provision, and is located in Section K of this combined synopsis/solicitation.

FAR 52.212-4, Contract Terms and Conditions - Commercial Items, does apply to this acquisition with no addenda to the provision. These specific clauses required are located in Section I of this combined synopsis/solicitation.

FAR 52.212-5, Contract Terms and Conditions - Required to Implement Statutes or Executive Orders- Commercial Items, applies to this acquisition. These specific clauses required are located in Section I of this combined synopsis/solicitation.

In accordance with FAR 52.212-1(k) the prospective awardee shall be registered and active in https://sam.gov/ for their System Award Management (SAM).

PLEASE NOTE: SAM.GOV procedures have been changed as of 8 November 2019. Interested vendors must go to SAM.gov to register in SAM and to review current notices or announcements.

Contractors may obtain information on registration and annual confirmation requirements via the Internet at https://sam.gov/ or by calling (866) 606-8220.

The System for Award Management (SAM) is a Federal Government owned and operated free web site. If you are a small business needing assistance with registering or help with navigating through the website you may contact the Association for Procurement Technical Assistance Centers for help with actions such as SAM.gov registration.

If you have questions about Government procurements in general or need assistance in the preparation of your quote, a local APEX Accelerator (formerly Procurement Technical Assistance Center (PTAC)) may be able to help.

The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org/sam-registration/ .

(End)

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Base - FY24 Herbicide application

FFP

The Government's payment for the items listed in this CLIN shall constitute full compensation to the Contractor for furnishing labor, equipment, and materials; and for performing all operations required to complete the work in conformity with the Performance Work Statement (PWS) located in section C.

FOB: Destination

PSC CD: S208

NET AMT

1001 1 Job OPTION Option - FY25 Herbicide application

FFP

The Government's payment for the items listed in this CLIN shall constitute full compensation to the Contractor for furnishing labor, equipment, and materials; and for performing all operations required to complete the work in conformity with the Performance Work Statement (PWS) located in section C.

2001 1 Job OPTION Option - FY26 Herbicide application

FFP

The Government's payment for the items listed in this CLIN shall constitute full compensation to the Contractor for furnishing labor, equipment, and materials; and for performing all operations required to complete the work in conformity with the Performance Work Statement (PWS) located in section C.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

Performance Work Statement for

RATHBUN LAKE PROJECT

HERBICIDE CHEMICAL AND APPLICATION

PART 1 GENERAL

1.1 SCOPE

The Contractor shall provide herbicide chemicals, application services, and all required supporting services per this contract at the Rathbun Lake Project, Iowa. The Contractor is required to purchase and apply herbicide in accordance with these contract documents for weed control at camping pads; at the rock and aggregate areas associated with the dam;

at rock protected areas and aggregate surfaced areas within public use areas, and general areas; miscellaneous spot and complete treatment areas as designated; at designated sewage lagoon cells; and in general, as identified within these contract documents. The Contractor shall be required to use only chemicals and equipment appropriate for the intended purpose in accordance with the manufacturer’s recommendations, in accordance with this contract, and as approved by the Government. The Contractor shall provide marker dye or colorant added to their spray mix to help the government see the areas that have been treated, and to aid in keeping track of the treated vs. untreated areas. The Contractor shall be aware and address the specifics of this contract, the various types of terrain, and the access limitations for the required coverage areas when selecting chemicals and equipment.

Period of Performance (POP): The contract’s base Period of Performance (POP) is from 1-Apr-24 (or upon award whichever is later) through 31-Mar-25. In the event the Government exercises option period, the contract’s option POP is from 1-Apr-25 through 31-Mar-26 (Option Period 1); from 1-Apr-26 through 31-Mar-27 (Option Period 2).

1.2 DEFINITIONS

1.2.1 Contracting Officer’s Representative (COR): An individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

1.2.2 Quality Assurance Surveillance Plan (QASP): A document used by the Government for quality assurance surveillance. The document may contain sampling, evaluation guides, checklists, and the performance requirements summary (PRS).

1.2.3 Quality Control (QC): Contractor requirement and process to ensure the goods and services meet the contract requirements.

1.2.4 Quality Assurance (QA): Government process verifying the goods and services meet the contract requirements.

1.2.5 Acceptable Level of Performance: The metric required for the specified goods and services compliance with the contract.

1.2.6 Pre-emergence Herbicide: Pre-emergence herbicides are defined for application prior to weed seedlings emergence through the soil surface and for the purpose of eliminating the weeds prior to emergence.

1.2.7 Post-emergence Herbicide: Post-emergence herbicides are defined for application after the crop (at applicable locations) or weed seedlings have emerged through the soil surface.

1.2.8 Non-Selective Herbicide: Non-selective herbicides are defined for application to eliminate both broadleaf and grass weeds.

1.2.9 Burndown Herbicide: Burndown herbicide is a full spectrum herbicide that eliminates broadleaf and grass weeds and woody vegetation and in effect eliminating all growth within a coverage area.

1.2.10 Complete Coverage: Complete coverage is herbicide chemicals application over the entire defined coverage area regardless of if there is plant or woody vegetation growth.

1.2.11 Spot Coverage: Spot coverage is herbicide chemical application to target plant and woody vegetation. This chemical application method is to provide limited treatment within a designated spray area so that chemicals are only applied where needed, limiting unnecessary chemical use and exposure. Spot spraying while using post-emergence herbicides only, requires spraying visual vegetation. Spot spraying while using pre-emergence herbicides shall require treating zones more prone to vegetative growth, even though no or minimal vegetation is visible. Specifically, spot spraying pre-emergent chemicals while no vegetation is visible, does NOT relinquish the contractor from rectifying missed areas, especially if noxious weeds or woody vegetation is present.

1.2.12 Herbicide/Chemical/Pesticide: The terms herbicide, chemical, and pesticide will be used interchangeably or in some instances in combination throughout the contract.

1.2.13 Season Long Control: Pre and post emergent formula that kills broadleaf and grass weeds, and woody vegetation for up to 6 months.

1.3 SUBMITTALS

1.3.1 General

The Contractor shall provide to the Government all submittals as required per this contract. Required submittals within the following paragraphs are the minimum. When warranted by need to ensure the satisfactory performance of this contract, the Government may require additional submittals.

1.3.2 Plan of Operations

The Contractor shall submit a plan(s) of operations. The plan of operations may be all inclusive or may be multiple submittals by activity or by a group of activities. The plan shall be submitted a week in advance of the scheduled application. If the Government has comments, the Contractor shall meet with the Government prior to chemical application to resolve the comments. The plan of operations shall address, as a minimum, personnel qualifications, personnel protective equipment and attire, protection of the public, traffic control, required coordination with other agencies and businesses, an understanding of the terrain, access to spray areas, selection of chemicals, control of broadleaf and grass weeds and woody vegetation, compliance with chemical manufacturer’s directions, mixing and application rates, and warnings, protection of features from staining that are not intended for chemicals, protection of sod not intended to be sprayed, selection of equipment, minimizing traffic over the coverage area, and site and weather conditions pertinent to the chemical spray operations. Supporting documentation shall be included as part of the plan of operations that demonstrates compliance with this contract.

1.3.3 Contractor Proposed Chemicals

The Contractor shall submit proposed chemicals for each application. The submittal may be all inclusive or may be multiple submittals by activity or group of activities. The submittal shall be submitted a week in advance of the scheduled application. If the Government has comments, the Contractor shall meet with the Government prior to chemical application to resolve the comments. The submittal shall include, as a minimum, the activity, the proposed chemical for that activity, the chemical’s minimal performance per the manufacturer, the manufacturer’s chemical specifics that demonstrate meeting the contract requirements, and the application requirements.

1.3.4 Insurance

Prior to performing on-site work, the Contractor shall submit to the Government proof of insurance per the contract requirements. The proof of insurance shall be submitted at least 3 business days prior to performing onsite work.

Proof of insurance shall be in the form of a copy of the signed insurance policy, or a binder issued by the insurer.

1.3.5 Licensing

A copy of the Contractor’s commercial pesticide license and each applicator’s certification as a commercial pesticide applicator shall be submitted to the Government prior to the start of on-site work.

1.3.6 Chemical Labels

A copy of the label for each chemical being used as part of this contract shall be submitted to the Government at least 3 business days prior to the start of on-site work.

1.3.7 Unacceptable Chemicals

Contractor signed documentation shall be submitted to the Government at least 3 business days prior to the start of on-site work stating Atrazine, Prometon, and Paraquat dichloride chemicals will not be used for the work identified within this contract. In addition, the signed documentation shall state only those chemicals approved by the Government will be used for the work identified within this contract.

1.3.8 OSHA Compliance

Contractor documentation shall be submitted to the Government at least 3 business days prior to the start of on-site work demonstrating compliance with OSHA Hazard Communication Standard 29 CFR 1910.1200 as follows:

(a) A hazardous material inventory of all materials used on the contract.

(b) Safety Date Sheet (SDS) for all materials listed in the inventory.

(c) Identified process for ensuring all containers are properly labeled.

1.3.9 Work Schedules

Proposed work schedules shall be submitted to the Government as required by this contract for each activity.

1.3.10 Quality Control Plan

The plan shall be submitted to the Government as required by this contract.

1.3.11 Antiterrorism and Operation Security Requirement:

The Contractor shall submit as required per Section 1.14.

1.4 Insurance

In accordance with FAR 52.228-5, the Contractor shall furnish proof of the required insurance.

APPLICABLE INSURANCE SCHEDULE

TYPE AMOUNT

Worker’s Compensation Coverage complying with applicable State Statute Employer’s Liability Minimum amount of $100,000 Commercial General Liability Minimum amounts of $300,000 per occurrence Commercial Automobile Liability Minimum limits of $100,000 per person, $300,000 per accident for bodily injury, and $10,000 per accident for property damage

NOTE: Coverage amounts listed above are minimums. If higher limits of coverage are required by state statute, the Contractor shall be responsible for obtaining such additional coverage. Information regarding State requirements may be obtained by contacting – Iowa Insurance Division (515-281-5705)

1.5 SAFETY AND HEALTH REQUIREMENTS

1.5.1 General

In accordance with FAR 52.236-13(c), the Contractor shall comply with EM 385-1-1, Safety and Health Requirements Manual (30 November 2014). The document is accessible at:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

1.5.2 Compliance

In order to provide safety controls for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with all pertinent provisions of the Federal, State, and local regulations, and shall take or cause to be taken such additional measures as the Contracting Officer may determine to be reasonable and necessary for the purpose.

1.5.3 Protective Equipment and Attire

Contractor personnel shall use personal protective equipment and attire when required by regulation, by the chemical being used, or by the equipment type.

1.5.4 Chemical Preparation

Unless otherwise approved by the Government, mixing of chemicals shall be done at the work site. Filling tanks shall require the use of anti-siphoning devices.

1.5.5 Reporting

In the event of injury, property damage, equipment malfunction, or the observance of non-safe incidents, the Contractor shall immediately report the incidence to the Government.

1.6 PERSONNEL

1.6.1 Attire

All contractor personnel shall be fully clothed at all times while performing the contract services. A shirt, full length trousers, and shoes or boots shall be worn at all times. Clothing shall be kept clean and neat in appearance.

1.6.2 Interaction

Tact, diplomacy, and courtesy shall be exercised at all times.

1.6.3 Assigned Contact

In order to assure that the required services are performed in a professional manner and compliant with the contract, the Contractor shall designate in writing a contact from each crew responsible for ensuring and responding to work quality and performance. The assigned contact shall be qualified and have full authority to act for, and on behalf of, the Contractor as necessary to ensure compliance with the work of this contract. The Contractor shall furnish the name, address, and telephone number to the Government prior to beginning onsite work.

1.7 GOVERNMENT PROVIDED SERVICES, EQUIPMENT, AND SUPPLIES

1.7.1 Water Source

The Government will provide a source of water acceptable for mixing as required with the approved chemicals. The location of the water source is within the Rathbun Lake Project Administration compound and is a secure facility.

Access to the water source will be during regular workdays between the hours of 7:30 a.m. and 4:00 p.m.

1.7.2 Barricades

The Government will provide, setup, and remove barricades at the locations of access to the area of the camping pads.

1.8 CONTRACTOR PROVIDED SERVICES, EQUIPMENT, AND SUPPLIES

1.8.1 General

The Contractor shall provide all herbicide chemicals, application services, and all required supporting services per this contract.

1.8.2 Signage

As required by this contract, industry practices, or regulation, the Contractor shall provide signs posting treated areas.

Contractor shall remove signs once reentry interval has lapsed.

1.9 LEGAL COMPLIANCE

1.9.1 General

It shall be the responsibility of the contractor to comply with all Federal, State and Local laws, including, but not limited to, OSHA Hazard Communication Standard 29 CFR 1910.1200.

1.9.2 Specific

The Contractor’s applicators must have a Commercial Pesticide License and be Certified in categories 1A (Ag weed), 3T or 3OT (turf), 5 (aquatic) and 6 (right-of-way).

1.10 POST-AWARD CONFERENCE

After award, but prior to commencement of work, the Contractor shall contact the Government to arrange a mutually agreeable time to meet for the purpose of discussing and developing a mutual understanding of the requirements and details of the work.

1.11 DOCUMENTS AND CORRESPONDENCE

1.11.1 Correspondence

After award, all documents and related correspondence must be addressed to the Government—Contracting Officer or the Contracting Officer’s Representative (COR).

1.11.2 Pesticide Reporting

The Contractor (or authorized representative) shall submit copies of all "Pesticide Application Record" sheets to the Government within two days after application of herbicides. Payment shall not be processed until receipt by the Government of the application sheets.

1.12 DAILY MEETINGS

Unless otherwise directed by the Government, the Contractor or representative shall meet with the authorized representative of the Government at the Project Office at the beginning of each day at a mutually agreed upon time to coordinate work planned for that day and schedule in compliance with the specifications and to arrange a satisfactory operating agreement.

1.13 QUALITY CONTROL AND QUALITY ASSURANCE

1.13.1 Quality Control Plan

The Contractor shall submit and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all work performed by the contractor must be maintained and made available for the duration of the contract.

1.13.2 Quality Assurance Surveillance Plan (QASP)

A QASP will be used during the performance of services to ensure that the services provided conform to contract requirements. A QASP template is provided with this solicitation. The Government has the right to inspect all services called for by the contract. The Government shall perform inspections in a manner that shall not unduly delay the work.

1.13.3 Performance Requirements Summary (PRS).

The Government will use the following standards to determine Contractor performance and shall compare Contractor performance to the Acceptable Level of Performance:

Performance Requirements Summary (PRS)

PWS

Section (Para)

Contract Performance Requirement

Standard

ALP (Acceptable Level of Performance)

Method of

Surveillance

All

Coordination

In accordance with the contract requirements.

Coordination of work with the Project office as required. 100%

100% Inspection

1.5

Safety

Chooses appropriate chemical, personal protective equipment, and application method. 100%

Periodic

Vegetation Control

As required by the contract.

100% inspection

1.13.4 Methods of Surveillance

The Government will provide quality assurance inspections of the application records, the contractor’s quality control plan, chemicals used, chemical labels, and equipment used to determine effectiveness of the contractor’s quality control plan.

1.13.5 Unsatisfactory Performance

In accordance with FAR 52.212-4, in the event of unsatisfactory performance of specified work, the Contractor may be directed to re-perform the areas of unsatisfactory services at no additional cost to the Government.

Satisfactory services shall be determined by the acceptable level of performance designated with each item. Failure of the Contractor to perform the work as specified, or to re-perform work as directed, may result in withholding of payment for the portion(s) of the work not accomplished.

1.14 ANTITERRORISM/OPERATION SECURITY REQUIREMENTS

1.14.1 General:

The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

1.14.2 Physical security and access control requirements:

All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”).

Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

1.14.3 Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something):

All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

1.14.4 Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements.

Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

1.14.5 Information Paper:

All contractor and all associated sub-contractor employees will receive a CORPS Watch information poster (provided by the authorized government representative) and provide a written acknowledgement to the COR, no later than 5 calendar days after contract start date or effective date of incorporation of this requirement into the contract.

1.14.6 Employment Requirements:

The Contractor shall prescreen employee applicants using the E-Verify system website https://www.e-verify.gov/. The Contractor must ensure employees have two valid forms of government issued identification to ensure the correct information is entered into the E-verify system. Eligible employee candidates must be provided to the COR no later than 3 business prior to starting work on the project.

1.14.7 Exemptions:

Per the E-Verify Website the following exemptions apply: employers whose contracts are exempt from the E- Verify federal contractor rule are not required to enroll in E-Verify. A contract is considered exempt if any one of the following applies: (1) it is for fewer than 120 days. (2) It is valued at less than $150,000, the simplified acquisition threshold (Source: http://www.uscis.gov/e-verify/federal-contractors/exemptions-and-exceptions)

1.14.5 Security Clearance:

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.14.8 Minimal Requirements:

Only personnel compliant with the requirements of this contract are authorized to perform the work of this contract. The Contractor shall submit all personnel information to the Government sufficient to perform background checks. The Government may obtain the fingerprints of personnel performing work of this contract.

1.14.9 Government Property:

The Contractor shall include measures to ensure the security of Government property. The Contractor shall establish and implement methods to ensure Government provided keys for the Contractor’s use are used only for the purposes of this contract, are not lost, or misplaced, and are not used by unauthorized persons or for unauthorized purposes. The Contractor shall immediately report to the Government lost or misplaced keys or any other items that may pose a security risk.

PART 2 PRODUCTS

2.1 GENERAL

Unless otherwise noted, the Contractor shall provide all materials, chemicals, and other items as necessary to comply with the requirements of this contract.

2.2 PROHIBITTED CHEMICALS

The Contractor shall not bring on site and shall not use Atrazine, Prometon, and Paraquat dichloride for the required services of this contract. The Contractor shall not bring on site and shall not use Government unapproved chemicals.

2.3 HERBICIDE CHEMICALS

Government approval is required for herbicide chemicals proposed by the Contractor for the services of this contract.

Contractor shall supply and apply only Government approved herbicide chemicals. For each activity the Contractor shall submit the Contractor proposed herbicide chemicals and all supporting documentation to be subject to Government review and approval or rejection.

2.4 WATER FOR MIXING WITH CHEMICALS

Only potable water shall be used for mixing with the chemicals. The Government provided source of water is acceptable for the services within this contract. The Contractor may propose alternate sources and are subject to approval by the Government.

PART 3 SCOPE

3.1.1 Plan Views

Attached plan views include an overall project map as well as select plan sheets identifying features subject to herbicide application. Outlines on the plan sheets indicate application coverage areas. Areas are identified by the required control in accordance to the PWS.

3.1.2 General Work Requirements

The Contractor shall provide all personnel, equipment, tools, supervision, supplies, materials and other items or services necessary to ensure herbicide application activities are adequately performed at Rathbun Lake in a manner that will maintain vegetation free areas, and professional appearance. It is the Government’s aspiration Contractors will offer innovative solutions that make performing the services more efficient and economical and along with the Government, allow the Contractor, to actively take part in managing herbicide applications while allowing them maximum flexibility to operate a successful business.

The contractor shall be liable for all damage resulting from the misuse and application of chemicals not in accordance with applicable laws, regulations, the manufacturer’s instructions, and the requirements of this contract.

The contract encompasses several work areas with multiple spray areas located throughout each work area. Many of the spray areas shall require using a season long control of all vegetation. Areas along roadways, parking areas, stockpiles, slopes require annual herbicide application to control any plant found growing within. Additionally, every lagoon is subject to an aquatic chemical application throughout the life of the contract.

3.1.2 Coverage Areas

Identified area or length amounts subject to herbicide chemicals application are approximate and within a reasonable plus or minus of the stated amounts. The Contractor is encouraged to perform field determinations of actual areas prior to proposal or chemical application. If there is a significant difference between the stated area and the field determined area, the area will be adjusted within the documents. The field method of determining the coverage area shall be approved by the Government prior to completing the field measurement.

3.1.3 Scheduling

Unless otherwise approved by the Government, chemical application shall be scheduled within calendar limits identified within this contract. The Contractor shall plan, coordinate, schedule, and complete the chemical application at the earliest period within the calendar limits whereas the weather and site conditions are favorable for chemical application. This is necessary to avoid scheduled work towards the tail end of the available period not being completed because of unfavorable weather or unfavorable site conditions. Services rendered outside the specified calendar limits shall not be compensated unless specifically approved in writing by the Government. Unless otherwise noted, herbicide application services shall be performed during the daylight hours between the hours of 7:30 a.m. and

9:00 p.m. The Contractor shall submit the proposed schedules or changes to the schedule to the Government in advance of the work and as required by this contract.

3.1.4 Field Objects

The Contractor shall be responsible for removing and returning moved items to their original locations, without damage, all removable objects within the coverage area, such as picnic tables, necessary to facilitate herbicide chemical application.

Contractor shall remove leaves and/or debris from spray areas prior to herbicide application. Leaves may be displaced to area adjacent to the spray area. Debris may be piled next to the area being treated. The contractor shall dispose of any trash.

3.1.5 Performance Requirements

Application performance requirements generally shall be as identified by the chemical manufacturer. In the absence of the performance requirements provided by the chemical manufacturer, an acceptable level of performance shall be 95% kill of all intended broadleaf, grass, and woody vegetation within each coverage area. Regardless of the manufacturer’s performance requirements, spot coverage shall be 100% kill of all intended broadleaf, grass, and woody vegetation unless otherwise approved by the Government.

3.1.6 Equipment

Equipment problems shall not relieve the Contractor of the responsibility of performing the work as specified. It shall be the responsibility of the contractor to assure applicable, sufficient, and reliable equipment and as necessary, sufficient alternative sources of equipment to be fully compliant and perform the services of this contract.

3.1.7 Weather and Site Conditions

In the event weather conditions interrupt performance of scheduled services, the services shall be resumed as soon as conditions permit, and work completed within the allotted timeframe (as adjusted for weather delay).

3.1.8 Signage

The Iowa Pesticide Act requires that urban areas treated with pesticides be posted with signs for 24 hours following application or longer if label reentry times exceed 24 hours. The Contractor shall sign treated areas.

Contractor is responsible for the removal of all signage once the required reentry time period has lapsed.

3.1.9 Application Intervals:

Herbicide shall be applied in the Spring and Summer, and Late Summer if required by the government, following the below mentioned dates, to maintain vegetation-free conditions in all areas. (Minimum of two applications per POP with the addition of a third application if required)

3.1.10 Season Long Control

Spray areas outlined in Yellow on the plan sheets shall require a season long control for all vegetation. Areas that are aggregate covered surfaces such as camp pads, parking areas, lots, dam features, and walkways. Each area is to be kept vegetation free throughout the growing season. Spraying these areas is intended to eradicate vegetation before it becomes established, maintaining vegetation free aggregate surfaces eliminating the need to mow/trim and to increase the aesthetics of the area.

The Contractor shall schedule and complete the herbicide application on camp pads allowing any re-entry time to lapse prior to opening of the campgrounds on 1-May. All other areas identified a using a season long control product shall be completed by 15-May. The schedule shall be coordinated with the Government and shall allow a minimum of two business days of advance notice to allow the Government to direct the public to leave the area and/or erect barricades.

3.1.11 Annual Spray - Rock Protected Area

Spray areas outlined in Red on the plan sheets require an annual spray application to control all vegetation growing within the area. Areas are surfaces protected with larger diameter rock along roadways, parking areas, boat ramps, shorelines, slope protection and stockpiles. Each area shall be treated annually intended to prohibit the permanent establishment of vegetation and increase aesthetics of the area. Spot applied chemical application will generally meet the intent of treating the area.

The Contractor shall schedule and complete the herbicide application of spot treated rock protected areas prior to 15- July. The schedule shall be coordinated with the Government and shall allow a minimum of two business days advance notice to allow the Government to direct the public to leave the area and/or erect barricades. Schedule changes shall require at least two business days of advance notice to the Government.

3.1.12 Aquatic Application of Lagoons

Lagoons are depicted on the plan sheets. The contractor shall apply an aquatic application to nine separate lagoons that equal a total of approximately 3.1 acres. The Contractor shall coordinate with the Government for a site visit to field locate each lagoon cell. The herbicide chemical shall be selected to eliminate all aquatic plants within the sewage lagoon contents. The Contractor is required to apply a single complete coverage to the lagoons prior to 15- July. Spraying the lagoons is intended to eradicate vegetation to allow for better water evaporation.

3.2 SPECIFIC SPRAY AREA INFORMATION

3.2.1 Emergency Rock Stockpiles

There are two emergency rock stockpiles—the left abutment location and the right abutment location—as shown on the attached plan view. The footprint of the rock stockpiles covers a total of approximately 1.25 acres. Each entire rock stockpile and the perimeter out to 15 feet from the edge of the stockpile and approximately 2 acres of aggregate staging pads shall be subject to herbicide chemicals applications. Coverage of the stockpile areas shall provide emphasis on eliminating woody vegetation and noxious weeds.

3.2.2 Dam Embankment Crest Guardrail

The rock and aggregate surfacing throughout the length of the Main Embankment Dam and the Buck Creek Embankment Dam guardrail on both sides of the embankment crest shall be subject to season long control. The coverage area shall be from end to end of each guardrail run and from the pavement edge to 6 feet out from the guardrail post face furthest out from the pavement. There are approximately 20,800 feet of total length of guardrail.

Spraying the guard rail is intended to eradicate vegetation eliminating the need to trim weeds and increase aesthetics.

3.2.3 Dam Outlet Channel Rock

The rock and aggregate surfaces within and adjacent to the dam outlet channel. There are approximately 4 acres of rock and aggregate surfacing covering the sloping channel banks and the adjacent upper bank areas. The upper bank areas shall be subject to Season Long Control while the sloping channel banks shall be subject to spot coverage chemical application. The contractor is not required to traverse the riprapped slopes in its entirety. Work will require looking downslope from the top and only access and spray visible vegetation. Spraying the slopes is intended to eradicate vegetation before it becomes established with emphasis on eliminating woody vegetation and noxious weeds.

The Contractor shall coordinate with the Rathbun Regional Water Association (RRWA) as to the facility’s water intake structure and compliance with requirements associated with the water intake structure.

3.2.4 Pressure Relief Well Ditches and Filters

The rock and aggregate surfacing throughout the length of the pressure relief well ditches and rock covered filter at the toe of the Main Embankment Dam and the Buck Creek Embankment Dam shall be subject to Season Long Control. In addition to the ditches, throughout the lengths of the pressure relief well ditches, short rock feeders exist that the Contractor shall be required to apply herbicide chemicals. The pressure relief well ditching is approximately 3,100 feet in length. Herbicide chemicals application within the ditch, below the water level shall be conducted.

Vegetation growing below the water level within the ditch will be subject to application and will require the Contractor to address herbicide chemicals applications for below water growth and the associated vegetation.

Spraying the area is intended to eradicate vegetation before it becomes established, maintaining optimal drainage and increase aesthetics.

3.2.5 Rock Gutters

The rock, aggregate surfaced, and armored gutters or ditches shall be subject to Season Long Control. There are approximately 2 acres of rock and aggregate gutters between the toe road and the dam embankment crest for both dam embankments. In addition, there is about a 0.5 acre of armored ditch downstream of the Main Embankment toe road and between the outlet structure and the Outlet Park access drive. Spraying the area is intended to eradicate vegetation before it becomes established and increase aesthetics.

3.2.6 Rock Covering Pervious Drains

The rock and aggregate covering the dam embankments’ pervious drains are located approximately adjacent to the pressure relief well ditches and shall be subject to Season Long Control. There are approximately 3.1 acres of rock covering the pervious drains. Spraying the area is intended to eradicate vegetation before it becomes established, maintain optimal drainage, and increase aesthetics.

3.2.7 Dam Embankment Upstream Face and Slope

The Main Embankment and Buck Creek Embankment upstream rocked slopes shall be subject to spot coverage.

The area is approximately 30 acres in size with most of the weed pressure towards the top of the slope and less pressure near the bottom of the slope. The contractor is not required to traverse 30-acre of riprapped slopes in its entirety. Work will require looking downslope from the road on top of the dam and only accessing and spraying visible vegetation. Vegetation will most generally be within the top 1/3 of the slope but may require spraying a few plants towards the bottom of the slope. Spraying the front slopes is intended to eradicate vegetation before it becomes established with emphasis on eliminating woody vegetation and noxious weeds and increase aesthetics.

3.2.8 Emergence Spillway Slope Protection

Approximately 1 acre of rock protected slopes located at the emergency spillway sill is subject to spot coverage.

Spraying the area is intended to eradicate vegetation before it becomes established providing emphasis on eliminating woody vegetation and noxious weeds.

3.2.9 Locations within the Parks

The coverage locations are indicated on the attached park plan sheets and as indicated herein to include roadside rock, rock adjacent to roadways, aggregate surfaced drives, trail aggregate surfaces, parking area aggregate surfaces, rock adjacent to boat ramps, three group fire rings, eight benches and rock covered areas in the Buck Creek wastewater treatment field. Spraying the area is intended to eradicate vegetation before it becomes established and increase aesthetics.

3.2.11 Administrative Area

The administrative area shall be subject to Season Long Control. All areas that are not mowed or do not have a permanent fixture in contact with the ground surface shall be subject to season long control and shall include aggregate surfaces and asphalt and concrete surfaces. The coverage area shall include all areas within the secured fenced area, both driveways and adjacent parking areas outside of the secured fenced areas, six inches outside of the fence perimeters that is not subject to mowing, the driveway from the main compound to the radio tower fenced area, and the radio tower area. The Contractor shall be required to protect and not apply herbicide chemicals onto objects that are not intended for coverage. The Contractor shall restore those objects that are stained or colored during the herbicide chemicals application. Spraying the area is intended to eradicate vegetation before it becomes established and increase aesthetics.

3.2.11.1 Administrative Area—Radio Tower and Driveway

The radio tower fenced area to the west of the main compound, the driveway from the main compound to the radio tower, and the six inches outside the fence perimeter shall be subject Season Long Control. The driveway is approximately 12 feet wide and overall, approximately 0.02 acre and the tower area is approximately 0.03 acre.

Spraying the area is intended to eradicate vegetation before it becomes established and increase aesthetics.

3.2.11.2 Administrative Area - Storage Yard

The storage yard coverage area shall include aggregate surfaces from the access road to the storage yard and the storage yard throughout. Spraying the area is intended to eradicate vegetation before it becomes established.

W912DQ24Q1024

QASP TEMPLATE

QUALITY ASSURANCE SURVEILLANCE PLAN

Rathbun Lake Herbicide Contract Number:

Contract Description: Herbicide Application Contractor’s name:

1. PURPOSE.

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

What will be monitored.

How monitoring will take place.

Who will conduct the monitoring.

How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance.

In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

The following FAR clauses may apply depending on contract type:

52.246-4 Inspection of Services – Fixed-Price

2. GOVERNMENT ROLES AND RESPONSIBILITIES.

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned KO:

Organization or Agency: US Army Corps of Engineers-Kansas City District KO: Laura L. Hedrick Telephone: (816)-389-3023 Email: Laura.L.Hedrick@usace.army.mil

b. Project Manager (PM) - The PM acts as an acquisition consultant and serves as liaison between the US Army Corps of Engineers, Kansas City District (CENWK) and the requesting program office, as well as liaison between…