B.08.03 Solicitation Amendment.W912DQ21Q10230001 RELEASED 20210310.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to 1). Change the quantity for all line items from 1 to 12 and the unit of issue from JOB to EACH; and update the performance w ork statement (PWS). The follow iing updates to the PWS have been made: See "red letter" for changes.

2). The performance requirements summary (PRS) is added AND 3). Antiterrorism/Operation Security Requirements (AT/OPSEC) have been added

1. CONTRACT ID CODE PAGE OF PAGES

J 1 14

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Mar-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912DQ21Q1023

X 9B. DATED (SEE ITEM 11)

24-Feb-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Mar-2021

CODE

USACE, KANSAS CITY +

FEDERAL BLDG CT-C 601 E 12TH ST RM 647

KANSAS CITY MO 64106-2896

W912DQ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912DQ21Q1023

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

UPDATED PWS DATED 9 MARCH 2021

KANSAS CITY DISTRICT

CORPS OF ENGINEERS

PERFORMANCE WORK STATEMENT

REVISED 9 MARCH 2021

Mowing and Trimming Service

Harlan County Lake

C.1 General Information

C.1.1 Background: Harlan County Lake is the second largest reservoir in Nebraska. Recreational development is extensive. Six parks managed by the U.S. Army Corps of Engineers, are located around the reservoir. Park areas at Harlan County Lake offer a wide variety of recreation facilities including boat launching ramps, campgrounds, full service marinas, picnic areas, and sand swimming beaches. Many routine maintenance items are contracted to the private sector, including mowing, refuse collection, and facility cleanup.

C.1.2 Scope of Work: The Contractor shall provide all manpower, equipment, fuel, tools, supervision and other items and services necessary to provide mowing and trimming of parks and roadways at the Harlan County Lake, near Republican City, Nebraska as described in this Performance Work Statement (PWS) and elsewhere in the contract.

C.1.3 Post Award Conference: After award, but prior to commencement of work, the Contractor shall contact the Contracting Officer, to arrange a mutually agreeable time to meet at the Harlan County Project Office to review the requirements and details of the work.

C.1.4 Required Insurance: The Contractor shall provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the below. Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained.

REQUIRED INSURANCE SCHEDULE

TYPE AMOUNT

Worker’s Compensation Coverage complying with Applicable State Statute Employer’s Liability Minimum amount of $100,000.00

General Liability on occurrence of bodily injury which includes, but is not limited to, insurance for all work required herein.

Minimum limits of $500,000.00 per

Comprehensive Automobile Liability Minimum limits for $200,000 per person and $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage.

C.1.5 Quality Control

C.1.5.1 The Contractor shall designate, in writing, a responsible on-site representative who shall serve as a contact for matters involving quality, performance or non-performance of the required work assigned to that crew. The Contracting Officer may disapprove any individual whom he considers to be incompetent to perform the work required. Such disapproval will be given to the Contractor by written notice, and the Contracting Officer’s decision shall represent a final decision.

C.1.5.2 The Contractor shall furnish to the Project Manager, a telephone number attended during normal business hours (8 a.m. – 4:30 p.m., CST) to which calls concerning performance or other contractual matters can be placed. For the purpose of time and date, a message will be deemed delivered to the Contractor, at such time as it is delivered to the number provided by the Contractor.

C.1.6 Quality Assurance:

C.1.6.1 A Quality Assurance Surveillance Plan (QASP) will be used during the life of the contract to ensure that the Contractor is performing the services required by the PWS in an acceptable manner. The Government develops the QASP and the Project Office administers the Plan through Quality Assurance Evaluators (QAE)s.

C.1.6.2 The government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The government shall perform inspections and tests in a manner that shall not unduly delay the work.

C.1.6.3 In the event that an area is missed, or is not mowed, trimmed, or has not had grass or debris removed as specified, the Contractor agrees to return and re-perform the unsatisfactory or missed services immediately upon receipt of notice from the Contracting Officer.

C.1.6.4 If any of the services do not conform to contract requirements, the government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed. Payment will not be made for work not performed or not performed to standard.

C.1.6.5 In addition, the Government reserves the right to cause the specified work to be performed by a third party or Government forces and the cost incurred thereby will be levied against the

Contractor. Any time Government personnel are used because of Contractor’s nonperformance, the cost levied against the Contractor will include all direct costs associated with the performance of the specified work computed on an hourly basis at the applicable wage rate. Government personnel will be used only when time is of the essence and the interests of the Government would not be served by securing a third party to perform the specified work.

C.1.7 Ordering of Services:

C.1.7.1 Individual orders for required services will be issued by telephone to the Contractor or his responsible individual, and followed by confirmation in writing from the Contracting Officer.

Telephone orders will be considered issued at such time as it is delivered to the telephone number provided by the Contractor. The Contractor shall commence the ordered service(s) within 1 week (7days) after receipt of verbal telephone order or date specified in the order (whichever is later), and complete the work in the time specified. The time allowed to complete the required services shall begin either as soon as the Contractor begins the mowing and trimming services, or at the end of the 1-week (7days) after receipt of the order, whichever occurs first.

C.1.7.2 In the event adverse weather or ground conditions occur after placement of an order for services that would create unsafe working conditions or result in damage to vegetation or turf, the Contractor shall cease operations and contact project personnel. Work affected by adverse conditions shall be stopped, restarted or rescheduled at a mutually agreed upon time, to the extent possible. Payment will not be made for work not performed as a result of wet weather conditions unless and alternate date for services can be arranged, and services are performed.

C.1.7.3 The Government reserves the right to order any single item/sub-item individually, or any combination of items/sub-items per order, up to and including all items. However, no order shall be placed which totals less than one full workday. One workday shall be deemed to mean 8 man-hours for the purposes of this specification.

AREAS TO BE SERVICED

Area Name

Map Attach-ment Number

Mowing

Frequency Acres Estimated Time to Complete

Methodist Cove Park 2 6-12 43.5 8 hrs Hunter Cove Park 3 6-12 37.8 8 hrs

Gremlin Cove Park 4 6-12 13.8 4 hrs Admin Area 5 6-12 1.6 1 hr North Outlet 6 6-12 7.6 1.5 hrs South Outlet 7 6-12 3.4 1 hr

ATV Staging Area 8 6-12 4.8 1 hr ATV Trailhead 9 6-12 1.4 .5 hr Hi Point Shelter 10 6-12 3.7 1 hr

Cedar Point 11 6-12 2.9 1.5 hr

Entrance Road 12 6-12 2.0 1 hr Road B 13 6-12 3.0 1 hr

Road to South Outlet 14 6-12 2.4 1 hr Total 127.9 30.0 hrs

1. The term “required services”, applied to time allowed, shall be deemed to include all required trimming.

2. Acreages shown above are estimated. The Contractor shall be responsible for determining all acreages and conditions affecting the performance of the work. The Contractor shall satisfy himself/herself that the government estimated acreages are acceptable within 30 days of the first mowing.

C.1.8 Period of Performance:

C.1.8.1 This Contract shall be effective on 1 April (or date of award, if later) and shall remain in full force and effect through 30 September. Effective dates of full-year renewal options (if exercised) shall be from 1 October through 30 September of the following year.

C.1.8.2 Services provided by this contract are for a Not To Exceed (NTE) contract. The number of mowings will include 6-12 mowings in areas defined on the attached maps.

C.1.8.3 Mowing and trimming services shall be as ordered for the service period 1 April through 30 September, Monday through Friday, between the hours of 7:30 a.m. and 6:00 p.m. Work will not be permitted on Saturdays, Sundays, and holidays unless this restriction is specifically waived in writing by the Contracting Officer.

C.1.8.4 The Government anticipates that a mowing order for all parks & roadways will be placed prior to the following holidays: Memorial Day, Fourth of July, and Labor Day.

C.1.8.5 All work shall be accomplished within the time frames specified above. Services rendered outside the time frames specified will not be compensated, unless this restriction is specifically waived in writing by the Contracting Officer.

C.1.8.6 The Contractor shall be required (equipment and manpower) to accomplish all mowing and trimming within 5 days. If the Contractor chooses to mow during a rain period, the day will be counted against the five day period allowed by this Performance Work Statement.

C.1.8.7 The Government reserves the right to add a net amount of 100 new features per year within the contracted area with no additional cost to the Government, especially in areas damaged during the 2019 flooding. Features may include but not limited to, trees, shrubs, grills, playground equipment, fire rings, electrical pedestals, trash cans, trash dumpsters, parking lots, campsites, posts, signs, etc.

C.1.9 Contractor Personnel:

C.1.9.1 All Contractor personnel shall be fully clothed, at all times, while performing these services. Clothing shall be clean and neat in appearance.

C.1.9.2 Contractor personnel shall utilize tact, diplomacy and courtesy at all times during contact with the public.

C.1.9.3 All property left by visitors and found during contract operations shall be turned into the Project Office. Any evidence of vandalism, instances of facilities not operating properly, or facilities in need of repair shall be reported immediately to Project personnel.

C.1.10 Safety Requirements

C.1.10.1 The Contractor shall comply with all provision of Corps of Engineers Safety and Health Manual, EM 385-1-1. The Contractor will be expected to take a vital interest in safety, hazard, and educate their employees to work and plan their work safely. Proper driving techniques and defensive driving will be practiced to prevent vehicle accidents and property damage.

C.1.10.2 The Contractor shall comply with all pertinent provisions of the Federal, State, and local safety regulations and shall take or cause to be taken such additional measures as the Contracting Officer may determine to be reasonable and necessary for the purpose.

C.1.10.3 Contractor vehicles shall be equipped with 4-way flashers and turn signals in operating condition. Flashers shall be activated when vehicles are parked alongside, or traveling slowly along roadways.

C.1.10.4 Any injury, property damage equipment malfunction or safety hazard observed by the Contractor shall be immediately reported to Project personnel.

C.1.10.5 Tractors and self-propelled mowers over twenty (20) drawbar horsepower and/or exceeding 1,000 pounds gross weight shall be equipped with an approved rollover-protection system, flashers, turn signals and seatbelts. Seatbelts shall be worn and flashers activated at all times when equipment is in operation. Tractors and other slow-moving equipment shall be equipped with slow moving vehicle signs. All mowers and trimming equipment shall be equipped and maintained with safety chains, discharge-deflection devises, and/or other approved safety devices to prevent accidental damage or injury from objects thrown by mowers.

C.1.10.6 The Contractor shall take such measures to protect the public and property from foreign materials thrown from rotary mowers and other rotating equipment while operating in public use areas and on public roadways.

C.1.10.7 During mowing periods, the government reserves the right to schedule meetings with the Contractor. The meetings shall be scheduled at the Project Office, as necessary; to ensure strict compliance with the terms of the contract, to coordinate work schedules incompliance with the Performance Work Statement, and to arrange a satisfactory operating agreement.

C.2 Definitions and Acronyms: The following definitions and descriptions apply wherever the word, phrase, or acronym is used in their Performance Work Statement.

Acceptable Level of Performance (ALP): The maximum percent defective, the maximum number of defects per hundred units, or the number of defects in a lot that can be considered satisfactory on the average. The allowable leeway or variance from a standard before the government will reject the specific service.

Fully Clothed: Deemed to mean that a sleeved shirt (or T-shirt), trousers, and shoes shall be worn at all times.

Performance Requirements Summary (PRS): The PRS shows contract requirements, the standard of performance, and the acceptable level of performance (ALP) for each work requirement.

Quality Assurance Surveillance Plan (QASP): An organized written document used by the Government for quality assurance surveillance. Document contains sampling/evaluation guides, checklists, and the performance requirements summary

(PRS).

Quality Control (QC): A method used by the Contractor to control the quality of goods and services provided.

Roadway Mowing: Mowing width along roadways will be considered 10 feet unless otherwise limited.

C.3 Government-Furnished Equipment, Materials, and Supplies. None.

C.4 Contractor Furnished Equipment and Supplies. The Contractor shall furnish all equipment to accomplish the services specified in this PWS. All equipment must be approved by the Contracting Officer prior to initial use. Equipment breakdown shall not relieve the Contractor of the responsibility of performing the work as specified. The Contractor shall assure that he has, or can obtain on short notice, sufficient backup equipment to continue the services as specified without interruption in the event of mechanical failure of his primary equipment.

C.4.1 Mowers shall be tractor-mounted multi-spindle, rotary type capable of producing a smooth even cut, with a cutting height adjustable from 3 to 5 inches. Blades shall be sharpened and/or replaced often enough to assure smooth grass cut. All mowers shall be constructed to distribute grass clipping evenly to prevent clumps or windrows.

C.4.2 Tractor pulled batwing mowers shall not exceed 15 ft. width, and will not be allowed in more heavily treed or congested areas of campgrounds. Tractors shall be of sufficient horsepower, capabilities and design to operate batwing mowers to prevent scalping or other damage either by blades or side plates, to ground, roads, and roadsides.

C.4.3 Trimming equipment shall consist of power hand mowers, “weed-eaters” or other type power trimmers, weed whips, and other equipment and tools as may be appropriate for the task.

C.5 Specific Tasks: All mowing and trimming shall be completed in an area prior to moving to another area. The Government reserves the right to designate the starting point (area or items to be mowed first) when ordering services under this contract. Prospective bidders are encouraged to visit and fully inspect all areas, accesses, locations, terrain, etc. prior to bidding. The Government shall not he held accountable for conditions at the site, which were not taken into account by prospective bidders.

C.5.1 Mowing

C.5.1.1 Mowing shall be accomplished so that all turf area is cut to the height of 3. Mowing shall be accomplished to within but not closer than 8 inches of the trunk of any tree or shrub.

C.5.1.2 Mowing operations shall not cause rutting or otherwise disturb existing turf. Tractors shall be operated in such a manner as to protect against the sod being torn by the tractor wheels on turns.

C.5.1.3 All mowers (large and small) shall be compatible with each other in mowing height and appearance of cut grass. After mowing, areas serviced under this contract shall present a neat, well-cared-for evenly mowed appearance, free from ruts or any un-mowed strips, streaks or windrows.

C.5.2 Trimming

C.5.2.1 Trimming is required around trees, shrubs, buildings and other objects. Trimming is required within but no closer than 4 inches from the trunk of any un-mulched tree, bush, or shrub.

However, trimming around buildings and other inanimate objects shall be accomplished to the last blade of grass. Movable objects shall be moved and the area around and under such objects shall be mowed and/or trimmed.

C.5.2.2 Trimming height shall match surrounding area grass heights. All areas shall be trimmed simultaneously, or immediately following mowing, and in all instances shall be completed no later than 48 consecutive hours after mowing.

C.5.2.3 Immediately following mowing and trimming, the Contractor shall remove grass clippings or debris deposited as a result of mowing and trimming operations form all sidewalks, and entrances into buildings.

C.5.2.4 All camp pads and water hydrants are sprayed for vegetation control. The Contractor shall trim all vegetation along or within graveled camp pads and graveled hydrants.

C.5.2.5 Extreme care shall be exercised when mowing and trimming around trees, bushes, shrubs, buildings, and other objects to insure that equipment does not come in contact with the object. All costs of repair or replacement in size, kind and type resulting from damage by the Contractor’s equipment shall be borne by the Contractor. Repair or replacement shall occur within 30 calendar days of noticed damage.

PERFORMANCE REQUIREMENTS SUMMARY

(PRS)

Section (Para)

Contract

Requirement

Performance Standard

Lot Descriptio n

Acceptable Level of Performance

C.5.1.1

Mow turf area

Cut to a height between 3-5 inches.

Mow not closer than 8 inches of the trunk of any tree or shrub.

Park

96% compliance (4% maximum defective allowed)

Periodic Inspections by Government Public Visitor Complaint

C.5.1.2

Prevent disturbing of turf area

Turf area will be kept free from ruts by Government Public

C.5.1.3 Appearance of height of cut grass

Grass will be evenly mowed free from un-mowed strips of streaks.

by Government Public

C.5.2.1

Trimming around trees, shrubs, buildings and other objects

Trim no closer than 4 inches from the trunk of trees or shrubs.

Buildings and inanimate objects will be trimmed to the last blade of grass.

by Government Public

C.5.2.2

Trimming height

Trimming height shall match surrounding area grass height.

by Government Public

C.5.2.3

Removing grass clippings from sidewalks and

Remove grass from sidewalks, and building entrances.

building entrances. (4% maximum by Government Public

C.5.2.4 C.5.2.5

Property damage prevention

Prevent contact with trees, shrubs, buildings or other objects.

by Government Public

ANTITERRORISM/OPERATION SECURITY REQUIREMENTS

All contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

All contractor and all associated sub‐contractors employees will receive a CORPS Watch information paper (provided by the authorized government representative) and provide a written acknowledgement to the COR, no later than 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract.

The Contractor must pre‐screen candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The vendor must ensure that the candidate has two valid forms of government issued identification to ensure the correct information is entered into the E‐ verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 3 business days after the initial contract award.

Per the E-Verify Website the following exemptions apply:

http://www.dhs.gov/E%E2%80%90Verify

Employers whose contracts are exempt from the E-Verify federal contractor rule are not required to enroll in E-Verify. A contract is considered exempt if any one of the following applies: (1) It is for fewer than 120 days. (2) It is valued at less than $150,000, the simplified acquisition threshold (Source: http://www.uscis.gov/e-verify/federal-contractors/exemptions-and-exceptions).

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

http://www.uscis.gov/e-verify/federal-contractors/exemptions-and-exceptions http://www.uscis.gov/e-verify/federal-contractors/exemptions-and-exceptions

C.6 List of Attachments:

1-14 MAPS

No. 1 Harlan County Lake – Overall Mowing Locations No. 2 Methodist Park No. 3 Hunter Park No. 4 Gremlin Cove Park No. 5 Administration Area No. 6 North Outlet No. 7 South Outlet No. 8 ATV Staging Area No. 9 ATV Trail Head No. 10 Highpoint Shelter No. 11 Cedar Point No. 12 Entrance Road No. 13 Road B No. 14 Road to South Outlet

SECTION B - SUPPLIES OR SERVICES AND PRICES

Global Changes

CLIN 0001 -- CLIN 4001

The pricing detail quantity has increased by 11.00 from 1.00 to 12.00.

The unit of issue has changed from Job to Each.

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-APR-2021 TO

31-MAR-2022

N/A HARLAN COUNTY PROJECT OFC

TOM ZIKMUND

70788 CORP ROAD A

REPUBLICAN CITY NE 68971-9742

816-389-3496 FOB: Destination

966505

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-APR-2021 TO

31-MAR-2022

N/A HARLAN COUNTY PROJECT OFC

TOM ZIKMUND

70788 CORP ROAD A

REPUBLICAN CITY NE 68971-9742

816-389-3496 FOB: Destination

966505

(End of Summary of Changes)