AFCS_DRAFT_SOW_(EXAMPLE).pdf

SOW – Army Facilities Components System (AFCS) Design Revisions

STATEMENT OF WORK (SOW)

FOR THE PREPARATION OF AFCS DESIGN DOCUMENTS

“FYXX AFCS Facility Design Update”

XX XXX 2019

1. GENERAL: This Statement of Work (SOW) encompasses all items of work to be accomplished under this contract in connection with the professional services required for and related to the development and completion of AFCS Design technical documents. Services will include, but are not limited to, conducting facility review (vetting) sessions, conducting design charrettes, review, revision, and development of design documents, review, revision and development of construction activities, work elements, bill of materials (BOM), provisioning of national stock numbers (NSN), design analysis, drawings, and project coordination.

2. LOCATION OF WORK & GOVERNMENT POCs:

A. Various locations to include the Maneuver Support Center of Excellence (MSCoE) Fort Leonard Wood, MO, the Sustainment Center of Excellence (SCoE) Fort Lee, VA, and the USACE Kansas City District Headquarters Kansas City, MO - TBD.

B. Government POCs for this contract:

1) UASCE – Project Manager/Technical Point of Contact: TBD

2) USACE ERDC Construction Engineering Research Laboratory – Design & Logistics Integrator: TBD

3) USACE – Contract Specialist (CS): TBD

The Contract Specialist is responsible for all contract terms, changes or deviations requiring contract adjustments. No changes to the contract scope will be made or additional work authorized without the prior approval of a Contracting Officer.

4) USACE – Contracting Officer (KO): TBD The Contracting Officer has overall responsibility of contract administration after award. No changes to the contract scope will be made or additional work authorized without the prior approval of the Contracting Officer.

3. PROJECT DESCRIPTION: The Architect-Engineer (A-E) shall provide professional design and data management services required for the review and design update of TBD facilities described in the scope of work and listed in Appendix A, The design update process shall bring the facility design packages up to current doctrinal standards and UFC 1-201-01 compliance.

Design revisions include facility plans, material takeoffs (bills of material), National Stock Numbers (NSN), construction material labor and equipment estimates. Provide technical documents including drawings, specifications/criteria, design analyses, cost data, and 3D Fly- Through/Walk-Through Animations in electronic files as herein specified.

A. Description of Work: The package consists of: TBD facilities as listed in Appendix A. The work described in this SOW will be broken down into the following tasks.

1) Task 1: Administration, Meeting Participation, Travel, AFCS Program Training, Common Access Cards, Quality Control Plan, and Scheduling

2) Task 2: Vetting of Assigned Facilities

3) Task 3: Design Update of TBD

4) Task 4: (Option): Data Modeling TBD

5) Task 5: (Option): 3D Fly-Through / Walk-Through Animation of TBD

4. SCOPE OF WORK:

A. Task 1: The A-E shall furnish sufficient supervisory, technical, and administrative personnel to ensure the expeditious accomplishment of the work specified in the Scope of Work (SOW).

1) Travel

i. Kick-Off Meeting: A kick-off meeting shall be held to discuss the project scope, review schedule, and establish critical milestone dates. The kick-off meeting will be conducted in TBD.

ii. Design Working Group: The A-E shall participate in two AFCS Design

Working Groups. One will be conducted in Port Hueneme, CA and the other at the Navy Yard in DC. Both working groups shall be three days (24 hours) in duration. Required A-E participation in the working groups shall include, at minimum, the Project Manager and Technical Team Lead.

iii. Vetting: The A-E shall participate in the vetting sessions with the proponents of assigned facilities. The vetting sessions shall be conducted on Fort Leonard Wood, MO and on Fort Lee, VA and shall each be three days (24 hours) in duration. Required A-E participation in the vetting session shall include, at minimum, the Project Manager, Technical Team Lead, and specific subject matter experts as required.

iv. Review Conferences: The A-E shall participate in one review conferences at the 65% submittal, the conference will be conducted in TBD. The review conference shall be three days (24 hours) in duration. Required A-E participation in the vetting session shall include, at minimum, the Project

Manager, Technical Team Lead, and specific subject matter experts as required.

2) Department of Defense Common Access Cards: The Joint Construction

Management System (JCMS) Desktop v4.1 software as well as DMS is Common Access Card (CAC) enabled. All A-E designers/team members that will be involved in the execution of this scope shall be required to obtain a DOD CAC to access the JCMS software. The prerequisite requirements and guidelines to obtain a CAC are as follows:

i. The contractor and all sub-contractors employees will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

ii. All contractor employees with access to a government info system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter in accordance with personnel security standards listed in AR 25-2 (Information Assurance), an appropriate background investigation will be conducted prior to accessing the government information systems.

iii. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

http://www.uscis.gov/e-verify)

iv. The Contractor shall be issued the required CAC at the closest point of issue.

To determine the closest site the contractor shall use the RAPIDS Site Locator (https://www.dmdc.osd.mil/appj/dwp/index.jsp)

v. Additional CAC information can be found at the DOD Common Access Card webpage (http://www.cac.mil/common-access-card/getting-your-cac/for-contractors/)

vi. All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

vii. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

viii. All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites:

https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

3) Quality Control Plan (QCP): Within two weeks of the NTP, the A-E Firm shall provide a completed project specific QCP that must address all quality control features in this SOW. The Government must accept the QCP before the A-E proceeds with the work. The A-E shall provide completed Detailed Check (DC) checklist per the accepted QCP as well as all A-E DC review comments with each deliverable.

https://www.dmdc.osd.mil/appj/dwp/index.jsp http://www.cac.mil/common-access-card/getting-your-cac/for-contractors/ http://www.cac.mil/common-access-card/getting-your-cac/for-contractors/ https://www.iad.gov/ioss/ http://www.cdse.edu/catalog/operations-security.html http://www.cdse.edu/catalog/operations-security.html

i. Detailed Check (DC): The A-E shall conduct a DC of each designer’s work, normally by the designer’s supervisor or senior engineers/architects on the design team. The performance of the DC may be documented by the submission of a signed certification. The A-E shall perform a DC of the design team’s products during each deliverable stage. This serves to:

1. Confirm that calculations are correct

2. Confirm that appropriate data and doctrinal information from reference manuals is incorporated and used correctly

3. Confirm that comments from vetting sessions and design reviews have been correctly incorporated into the design

4. Confirm that results of calculations and investigations are correctly displayed on the design documents [plans and facility workbooks].

5. Ensure that intent and delineation of design documents are clear to all parties.

4) Scheduling: Within two weeks of the NTP, the A-E Firm shall provide a completed re-design schedule for all assigned facilities.

B. Task 2: Vetting of Assigned Facilities: The A-E shall participate in the vetting sessions with the proponents of assigned facilities. The vetting sessions shall be conducted on Fort Leonard Wood, MO and on Fort Lee, VA and shall each be three days (24 hours) in duration. The facilities identified as requiring vetting shall be reviewed in detail with the proponent during the vetting session (see Appendix A for specific facilities). The A-E is responsible organizing the facility files for presentation during the vetting sessions. The A-E shall present the facility documents in an organized manner that facilitates a professional vetting session. The A-E shall record all comments during the vetting sessions.

Required A-E personnel participating in the vetting session shall include, at minimum, the Project Manager, Technical Team Lead, and specific subject matter experts as required.

The USACE NWK PM shall also attend and facilitate the vetting session. The A-E shall prepare a Vetting Session Report detailing the results and comments from the proponents and other stakeholders.

C. Task 3: Re-design of TBD Facilities: The A-E shall complete re-design of facilities. (See

Appendix A for specific facilities).

1) Design Update will be defined as the following:

i. Provide calculations to verify the design drawings comply with the AFCS Design Guide and all Addendums.

ii. Review and correct as necessary the Life Safety Plan.

iii. Redraw the Architectural plans as necessary.

iv. Provide isometric drawing of facility.

v. Review and correct Structural systems (foundations, walls, roof framing).

vi. Review and correct as necessary the mechanical systems using the shell mechanical construction activities as the base and adapt to be specific to the facility requirements.

vii. Review and correct as necessary the electrical systems using the shell electrical construction activities as the base and adapt to be specific to the facility requirements.

viii. Review and correct as necessary the communications systems using the shell communications construction activities as the base and adapt to be specific to the facility requirements.

ix. Update all drawings to be fully CAD compliant in accordance with A/E/C CAD Standard Manual Release 6.0

x. Provide one set of fully edited UFGS Specifications applicable to all wood facilities within this SOW (see appendix A).

xi. Provide a Design Analysis to include the following;

1. General narrative that describes the facility and discusses the intended use of the facility.

2. Design criteria used in the design.

3. Design assumptions made.

4. Primary features of the facility by discipline.

5. Calculations and cut sheets.

xii. Revise Construction Activities and Work Elements as necessary to comply with design changes made.

xiii. Identify all facility bill of materials (BOM) requirements down to the NSN and verify that an active NSN exists in the DMS database for every material identified.

1. The AE shall be responsible to search the DMS database for valid NSNs that meet all facility material requirements.

2. If a valid NSN that meets the facility requirements cannot be found in the DMS database the AE shall provision a valid NSN that meets the facility material requirements IAW with the AFCS NSN Guide (See Appendix D).

xiv. Evaluate and incorporate all open DrChecks comments received during the FY18 review process. These comments can be found in the ProjNet/DrChecks online system under – Project: (AFCS) SCoE Facilities 65% Redesign Submittal.

xv. Transition facilities to the “shell concept” as appropriate. See appendix A for the shell size to be used for each facility.

D. Task 4: (Option): Data Modeling of TBD Facilities: The A-E shall complete data modeling of assigned facilities.

1) Data modeling will be defined as the following:

i. The input of completed designs into the AFCS Design Management System

(DMS) in accordance with the AFCS Design Guide and all Addendums (See Appendix B and C).

ii. Requirements for DMS data modeling include, but are not limited to:

1. Updating facility nomenclature IAW design guide.

2. Adding or updating facility construction activity nomenclature IAW completed designs and design guide.

3. Using the AFCS Costbook to verify and update as needed, the labor and equipment hours for all work elements.

4. Adding or updating corrected facility and construction activity drawings.

5. Adding, updating, or verifying accuracy of NSNs and NSN quantities in both DMS and on drawing BOM take-offs.

E. Task 5: (Option): 3D Fly-Through / Walk-Through Animation: The A-E shall complete 3D Fly thru / walk thru animations of TBD facilities.

1) The fly-through / walk-through animations shall contain the following:

i. Applied material colors to easily distinguish design elements depths and material types.

ii. Details enough to discern material quantity and type to include, but not limited to: the number of fasteners, bolts vs. nails, number of Simpson ties, and wood sections down to each piece of lumber.

2) The fly-through / walk-through animations will not require the following:

i. 4D or linkage with timelines of construction.

ii. Light and shadow effects.

iii. Rendered sites or backdrop of facilities on white backgrounds.

5. DESIGN SUBMITTAL REQUIREMENTS:

A. The A-E shall submit 65%, 95%, and 100% submittals on all facilities being updated as herein specified. The facility submittals shall be packaged by category/proponent. The packaging and staggering of submittals shall be discussed and agreed upon during the kick-off meeting.

B. 65% Design Submittal: The A-E shall submit a 65% design package in the prescribed Engineering Folder Structure and Facility Workbook for each facility being updated. This submittal shall incorporate all requirements of the SOW, and the previous year’s comments recorded in DrChecks as well comments from vetting sessions. All design review comments and responses will be provided using the Document Review and Checking System” (DrChecks) from ProjNet located at https://www.projnet.org/.

C. 95% Design Submittal: The A-E shall submit a 95% design package in the prescribed

Engineering Folder Structure for each facility being updated. This submittal shall https://www.projnet.org/ incorporate comments from the 65% review. The 95% design package shall include all data required for modeling. All design review comments and responses will be provided using the Document Review and Checking System” (DrChecks) from ProjNet located at https://www.projnet.org/.

D. 100% Design Submittal: The A-E shall respond to and correct any issues found during the

DMS modeling and review process.

6. DESIGN REVIEW PROCESS:

A. A fourteen (14) day review period will follow the 65%, and 95% design submittals. The A-E shall conduct a design review conference following the 65% review period. The 65% review conference shall be conducted at the USACE NWK District Headquarters in Kansas City, MO. The purpose of the conference is to address all open comments, further refine proponent requirements, ensure compliance with applicable criteria, codes, and standards, and validate that the A-E is on schedule for delivery of completed technical documents.

Required A-E personnel participating in the conferences shall include, at minimum, the Project Manager, Technical Team Lead, and specific subject matter experts as required.

Meeting minutes shall be prepared by the A-E.

B. All submittals will be reviewed by the USACE NWK QA team, the AFCS PMO, the facility proponent/using agency, and other agencies of the U.S Government, as appropriate.

Comments shall be entered into DrChecks and will indicate changes or other action(s) that will be required. All comments must be addressed by the A-E, including actions taken, and subsequently closed by the reviewers.

C. In the course of reviewing comments, the A-E is encouraged to contact the USACE NWK

PM should clarification or additional information be required on any particular comment.

D. The annotation “Not-Concur” without written explanation is considered unacceptable. For any comment involving action to which the A-E takes exception, or believes to be beyond the scope of contract, the A-E is required to provide a written explanation for the basis for his position within the date specified in the letter providing the review comments. All comments shall be incorporated unless otherwise resolved with the concurrence of the USACE NWK PM prior to the next submittal. If no problems are identified by the A-E within the time frames noted above, it will be assumed that all comments have been accepted and will be incorporated into the next submission.

7. WORK REQUIREMENTS: The A-E shall perform all work requirements under the basic contract Statement of Work as part of this SOW and IAW the latest version of the AFCS Design https://www.projnet.org/

Guide and addendums. In the event of conflict between this document and any other document referenced herein, the requirements of this document shall govern.

A. The A-E shall perform all services required to complete review and revision of the Facility Designs described within the scope of work and listed in Appendix A. The work includes providing complete technical documents for all facilities being reviewed and updated.

Complete technical document shall include but are not limited to the following: completed drawings, fully analyzed facilities, design analysis, and cut sheets. Drawings should be fully CAD compliant in accordance with A/E/C CAD Standard Manual Release 6.0.

B. The completed documents shall contain all necessary technical information, standards, and codes as applicable to the work. All appropriate codes and current military doctrine shall be considered by the A-E.

C. The design update process for all facilities shall include the updating of the complete facility package to include; Drawings, Bill of Materials (BOM), Utility Information (water/power/fuel input or output), Construction Activities, National Stock Numbers (NSN), Work Elements, Equipment Estimates, and Labor Estimates.

D. All drawings to be provided under this contract shall be accomplished and developed using computer-aided design and drafting (CADD) software - 2015 AutoCAD Full Version.

E. The design documents shall contain all necessary technical information, standards, and reference codes as applicable to the work. All appropriate technical and doctrinal references and applicable Unified Facilities Criteria (UFC) shall be considered. The designs shall only require construction activities that are considered “Troop Constructible”.

F. All facilities being updated within the requirements of this SOW shall include a coversheet/notes page. If the required sheet does not already exist within the JCMS database the A-E shall create a new sheet IAW the example provided in AFCS Design Guide. The facility coversheets shall include the life safety plan, all applicable design criteria, a list of base and optional construction activities associated with that facility, and any other notes determined to be required during the design update process.

G. All construction activity drawing sheets shall include a material take-off table. If this table does not already exist on the construction activity drawing sheets the A-E shall add the material take-off table to all construction activity drawing sheets. See the AFCS Design Guide for example.

7. TECHNICAL CRITERIA AND STANDARDS:

A. All facilities shall be re-designed IAW current doctrinal standards and UFC 1-201-01.

B. The facility re-design and data correction process shall be completed IAW the current AFCS Design Guide and addendums.

8. SCHEDULE:

A. All work and services described in this SOW as the Base CLIN shall be completed within 365 calendar days after award of this contract.

B. Kick-off meeting shall be held within five (5) working days of the Notice to Proceed (NTP).

C. The Vetting Sessions will be scheduled as directed by the Contracting Officer. The Vetting Session report shall be received by the USACE NWK PM within ten (10) working days after the conclusion of the Vetting Session.

D. The dates of all submittals shall be dependent upon the packaging plan and the number of options that are awarded. The submittal schedule shall be established during the kick-off meeting and documented in the kick-off meeting minutes.

9. SUBMITALS REQUIRED:

A. Design Submittals:

The A-E shall submit all design packages electronically to the prescribed REDi folder.

https://uroc-redi.usace.army.mil/sites/afcs/DesignAgents

Submittal Requirements:

1) The A-E is responsible for uploading all required files to REDi of each submittal package. In addition to Adobe Acrobat files (.pdf), the digital source files (e.g. Revit Models, AutoCAD, MS Word, etc.) for the drawings, specifications, and other design data are to be included in each submittal package on REDi.

2) The A-E shall notify the USACE NWK PM at least three (3) working days prior to making any submittals.

3) The A-E shall notify the USACE NWK PM every time a design submittal is uploaded to REDi.

10. CONFLICTS:

Any conflicts found in any of the information furnished shall be brought to the attention of the USACE NWK PM for resolution prior to proceeding with work.

11. APPENDIX INDEX:

A. Facility Lists B. AFCS Design Guide C. AFCS Design Guide Addendum D. AFCS NSN Guide

12. OPTIONAL SERVICES:

A. The following facilities and activities are options. See Appendix A for complete lists of facilities.

Task 4: (Option): Data Modeling of TBD Facilities Task 5: (Option): 3D Fly-Through / Walk-Through Animation

B. Scope of Work(Options)

1) The A-E shall review, re-design, and model facilities IAW the requirements as described herein.

C. Schedule (Options)

1) All options exercised within 180 calendar days of contract award shall be completed within 365 calendar days of the Base CLIN award date.

2) Any and all options exercised after 180 calendar days of contract award shall be completed within 485 days of the Base CLIN award date.

13. SPECIAL CONDITIONS

Any oral directions, instructions, explanations, commitments, and/or acceptances given by any Government employee to the A-E or his/her personnel, shall not be construed by the A-E as a change in scope to this contract. Any change in scope of work must be issued to the A-E, in writing, by the Contracting Officer to be binding on the Government.

14. CONTRACTOR MANAGEMENT REPORTING (CMR)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the ARMY via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

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