B.01.01_RFP__W912DQ-19-R-1058_Clinton_Lake_Mowing.pdf

W912DQ19R1058

Section A - Solicitation/Contract Form

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number for this acquisition is W912DQ19R1058 and it is being issued as a Request for Proposals (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2019-01 (effective 20 December 2018, updated with Class Deviation 2019-O00005).

This acquisition is advertised as 100% Set-Aside for Small Business. The associated North American Industry Classification System (NAICS) code is 561730 and the associated small business size standard is $7.5 million.

See Section B for a list of the contract line item numbers (CLINs) including item descriptions, quantities, and units of measure to be proposed on. Section B CLINs also specify the period of performance of the required services.

See Section C for the Performance Work Statement (Statement of Work) which describes requirements for the services to be acquired.

See Sections E and F for the contract dates and for places of delivery and acceptance.

FAR 52.212-1, Instructions to Offerors – Commercial, does apply to this acquisition with no addenda to the provision.

Offerors must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, with its proposal. This provision is included in Section K of this combined synopsis/solicitation. If the offeror has up-to-date representations and certifications in the System for Award Management (SAM) website, then this completed provision is not required to be submitted with the offeror’s proposal.

FAR 52.212-4, Contract Terms and Conditions – Commercial Items, does apply to this acquisition with no addenda to the provision.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition. The specific clauses required are detailed in Section I of this combined synopsis/solicitation.

See Section J for a list of the attachments. Some attachments must be completed and submitted with your proposal.

See Section L for Instructions/Notice to Bidders.

VENDORS INTERESTED IN RESPONDING TO THIS COMBINED SYNOPSIS/SOLICITATION MUST

SUBMIT THEIR PROPOSAL ON THE ATTACHED FORMS AS INSTRUCTED WITHIN SECTION L.

Any questions must be submitted by e-mail to the point of contact below.

**SAM NOTARIZED LETTER PROCEDURES: An original, signed, and notarized letter identifying the authorized Entity Administrator for the entity associated with the Data Universal Numbering System (DUNS) number is now required within 30 days of activation for both NEW SAM.gov entity registrations and EXISTING entity updates or renewals. Failure to do so within 30 days of activation may result in the registration no longer being active. The notarized letters MUST BE POSTAL SERVICE MAILED (not emailed or faxed) to the "FEDERAL SERVICE DESK" and must contain the information outlined in the "instructions for domestic entities" or "instructions for international entities" located at https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/sam-update-updated-july-11-2018. Templates for https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/sam-update-updated-july-11-2018 https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/sam-update-updated-july-11-2018 appointing an Entity Administrator are included within the respective instructions. Contractors may obtain information on registration and annual confirmation requirements via the Internet at https://www.sam.gov/SAM/ or by calling (866) 606-8220.

If you have questions about Government procurements in general or need assistance in the preparation of your proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org/.

The due date for the receipt of proposals is: 15 MAY 2019 by 2:00 PM CENTRAL TIME.

The due date for the receipt of questions in regards to this combined synopsis/solicitation is four (4) calendar days prior to the proposals due date shown above.

Proposals must be received electronically at Cynthia.A.Clark@usace.army.mil. Adobe (.pdf) or Microsoft Word (.doc) are acceptable formats for submitting proposals. The electronic file must be under 8MB total to ensure it can be received by e-mail. If you are having any issues submitting your proposal, please contact Cindy Clark as soon as possible.

The Government reserves the right to cancel this combined synopsis/solicitation. Any questions should be sent to Cindy Clark at 816-389-3639 or at the email above.

https://www.sam.gov/SAM/ http://www.aptac-us.org/ mailto:Cynthia.A.Clark@usace.army.mil

PROPOSER'S COVER SHEET

VENDOR’S INFORMATION

OFFEROR’S NAME:

OFFEROR’S ADDRESS:

OFFEROR’S PHONE #:

OFFEROR’S EMAIL:

OFFEROR’S DUNS #:

OFFEROR’S CAGE #:

SIGNATURE:

DATE SIGNED:

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Each x ___________________ = _______________________

FY19 BASE - MOW PARKS & DAY USE AREAS

FFP. Provide all personnel, equipment, tools, supervision, and other items and services necessary to perform mowing and trimming services in accordance with the PWS. Quantities are estimated and are shown at the maximum quantity which can be ordered per year. FY19 Performance Period: 20 May 2019 (or date of award, if later) - 31 October 2019. Project #463105. FOB: Destination

0002 12 Each x ___________________ = _______________________

FY19 BASE - MOW DAM & OUTLET ROADSIDES

FFP. Provide all personnel, equipment, tools, supervision, and other items and services necessary to perform mowing and trimming services in accordance with the PWS. Quantities are estimated and are shown at the maximum quantity which

0003 3 Each x ___________________ = _______________________

FY19 BASE - MOW LAGOONS

FFP. Provide all personnel, equipment, tools, supervision, and other items and services necessary to perform mowing and trimming services in accordance with the PWS. Quantities are estimated and are shown at the maximum quantity which

0004 5 Each x ___________________ = _______________________

FY19 BASE - MOW DAM EMBANKMENT

FFP. Provide all personnel, equipment, tools, supervision, and other items and services necessary to perform mowing and trimming services in accordance with the PWS. Quantities are estimated and are shown at the maximum quantity which

0005 2 Each x ___________________ = _______________________

FY19 BASE - MOW OUTLET ROADSIDE SLOPES

FFP. Provide all personnel, equipment, tools, supervision, and other items and services necessary to perform mowing and trimming services in accordance with the PWS. Quantities are estimated and are shown at the maximum quantity which

------------------------------------------- End of Base Year CLINs ------------------------------------------

1001 12 Each x ___________________ = _______________________

OPTION FY20 OPT #1 - MOW PARKS & DAY USE AREAS

FFP. Provide all personnel, equipment, tools, supervision, and other items and services necessary to perform mowing and trimming services in accordance with the PWS. Quantities are estimated and are shown at the maximum quantity which can be ordered per year. FY20 Performance Period: 01 April 2020 - 31 October 2020. Project #463105. FOB: Destination

1002 12 Each x ___________________ = _______________________

OPTION FY20 OPT #1 - MOW DAM & OUTLET ROADSIDES

FFP. Provide all personnel, equipment, tools, supervision, and other items and services necessary to perform mowing and trimming services in accordance with the PWS. Quantities are estimated and are shown at the maximum quantity which

1003 3 Each x ___________________ = _______________________

OPTION FY20 OPT #1 - MOW LAGOONS

FFP. Provide all personnel, equipment, tools, supervision, and other items and services necessary to perform mowing and trimming services in accordance with the PWS. Quantities are estimated and are shown at the maximum quantity which

1004 5 Each x ___________________ = _______________________

OPTION FY20 OPT #1 - MOW DAM EMBANKMENT

FFP. Provide all personnel, equipment, tools, supervision, and other items and services necessary to perform mowing and trimming services in accordance with the PWS. Quantities are estimated and are shown at the maximum quantity which

1005 2 Each x ___________________ = _______________________

OPTION FY20 OPT #1 - MOW OUTLET ROADSIDE SLOPES

FFP. Provide all personnel, equipment, tools, supervision, and other items and services necessary to perform mowing and trimming services in accordance with the PWS. Quantities are estimated and are shown at the maximum quantity which

--------------------------------------- End of 1st Option Year CLINs ----------------------------------------

2001 12 Each x ___________________ = _______________________

OPTION FY21 OPT #2 - MOW PARKS & DAY USE AREAS

FFP. Provide all personnel, equipment, tools, supervision, and other items and services necessary to perform mowing and trimming services in accordance with the PWS. Quantities are estimated and are shown at the maximum quantity which can be ordered per year. FY21 Performance Period: 01 April 2021 - 31 October 2021. Project #463105. FOB: Destination

2002 12 Each x ___________________ = _______________________

OPTION FY21 OPT #2 - MOW DAM & OUTLET ROADSIDES

FFP. Provide all personnel, equipment, tools, supervision, and other items and services necessary to perform mowing and trimming services in accordance with the PWS. Quantities are estimated and are shown at the maximum quantity which

2003 3 Each x ___________________ = _______________________

OPTION FY21 OPT #2 - MOW LAGOONS

FFP. Provide all personnel, equipment, tools, supervision, and other items and services necessary to perform mowing and trimming services in accordance with the PWS. Quantities are estimated and are shown at the maximum quantity which

2004 5 Each x ___________________ = _______________________

OPTION FY21 OPT #2 - MOW DAM EMBANKMENT

FFP. Provide all personnel, equipment, tools, supervision, and other items and services necessary to perform mowing and trimming services in accordance with the PWS. Quantities are estimated and are shown at the maximum quantity which

2005 2 Each x ___________________ = _______________________

OPTION FY21 OPT #2 - MOW OUTLET ROADSIDE SLOPES

FFP. Provide all personnel, equipment, tools, supervision, and other items and services necessary to perform mowing and trimming services in accordance with the PWS. Quantities are estimated and are shown at the maximum quantity which

--------------------------------------- End of 2nd Option Year CLINs ---------------------------------------

3001 12 Each x ___________________ = _______________________

OPTION FY22 OPT #3 - MOW PARKS & DAY USE AREAS

FFP. Provide all personnel, equipment, tools, supervision, and other items and services necessary to perform mowing and trimming services in accordance with the PWS. Quantities are estimated and are shown at the maximum quantity which can be ordered per year. FY22 Performance Period: 01 April 2022 - 31 October 2022. Project #463105. FOB: Destination

3002 12 Each x ___________________ = _______________________

OPTION FY22 OPT #3 - MOW DAM & OUTLET ROADSIDES

FFP. Provide all personnel, equipment, tools, supervision, and other items and services necessary to perform mowing and trimming services in accordance with the PWS. Quantities are estimated and are shown at the maximum quantity which

3003 3 Each x ___________________ = _______________________

OPTION FY22 OPT #3 - MOW LAGOONS

FFP. Provide all personnel, equipment, tools, supervision, and other items and services necessary to perform mowing and trimming services in accordance with the PWS. Quantities are estimated and are shown at the maximum quantity which

3004 5 Each x ___________________ = _______________________

OPTION FY22 OPT #3 - MOW DAM EMBANKMENT

FFP. Provide all personnel, equipment, tools, supervision, and other items and services necessary to perform mowing and trimming services in accordance with the PWS. Quantities are estimated and are shown at the maximum quantity which

3005 2 Each x ___________________ = _______________________

OPTION FY22 OPT #3 - MOW OUTLET ROADSIDE SLOPES

FFP. Provide all personnel, equipment, tools, supervision, and other items and services necessary to perform mowing and trimming services in accordance with the PWS. Quantities are estimated and are shown at the maximum quantity which

--------------------------------------- End of 3rd Option Year CLINs ---------------------------------------

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

FOR MOWING AND TRIMMING SERVICES AT

CLINTON LAKE, KANSAS

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that mowing and trimming is performed at Clinton Lake, KS in a manner that will maintain healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. The Contractor shall commence work within 48 hrs after receipt of a verbal order from the Contracting Officer’s Representative (COR) and the work shall be completed within the time frames listed in Section 1.1.3.

1.1. MAINTAIN IMPROVED GROUNDS.

1.1.1. All mowing shall be completed in an area prior to moving to another area. Mowing will not be permitted when the ground is so wet that the mowing operations cause rutting or otherwise disturb existing turf.

Tractors/mowers shall be operated in such a manner as to protect against the sod being torn by the wheels on turns.

In the event sod is damaged, the Contractor shall re-dress and seed and mulch the damaged areas with KY-31 fescue seed or similar blend of fescue seed at the rate of 100 pounds per acre or Contracting Officer Representative’s (COR) approved equal. Mulch shall consist of straw, hay, or hydroseeding. Extreme care shall be exercised when mowing AND trimming around trees, bushes, shrubs, and all inanimate objects to insure equipment does not damage objects. Repair or replacement in size, kind and type resulting from damage by the Contractor’s equipment shall be borne by the Contractor. Repair or replacement shall occur within (30) calendar days of noticed damage.

All trimming shall be accomplished either simultaneously or immediately following mowing, and in all instances shall be completed no later than 24-hours after mowing, except that this paragraph shall not be construed to alter the total time allowed as specified. Trimming is required around trunks of trees, bushes, shrubs, buildings, sign posts, and all inanimate objects within the mowing boundaries where mowers cannot reach or cut vegetation without contacting the object. Note: Generally, campsites, building perimeter, trees, shrubs, sign posts, etc. are sprayed with herbicide by Project personnel, creating a buffer between the sod and the object. The guardrail at all boat ramps, and all riprap areas surrounding boat ramps and boat ramp parking lots shall be trimmed to include three (3) feet down the riprap slope. Trimming height shall match surrounding area grass heights. Movable objects, such as portable picnic tables, shall be moved and the areas around and under such objects shall be mowed and trimmed.

Objects shall be returned to their original positions, and sidewalks, entrances into buildings and building interiors shall be cleared as needed to remove clippings. Mowing and trimming operations around buildings, sidewalks, and roadways shall be, when possible, performed so clippings are thrown outward onto the grassed area. Grass clippings and debris shall NOT be left on roadways, sidewalks, entrances into buildings and building interiors overnight, even if the trimming operations are not completed. Removal (blowing) of clippings shall be accomplished in a completed mowing area prior to moving to another area.

All mowing equipment shall be compatible with each other in mowing height and appearance of cut grass. Park mowing shall be accomplished so that all turf areas may be cut with a finish mower to a height between 3 and 4 inches, as directed by the COR, to accommodate for moisture conditions and limit excess grass clippings and thatch between mowings. Approximate mowing areas are indicated on the attached Map. Exact boundary limits of mowing and trimming shall be as directed by the COR. Mowers with a single deck cutting width of over 96 inches will not be permitted for use in any park areas. Equipment breakdown shall not relieve the Contractor of the responsibility of performing the work specified. The Contractor shall assure that he/she has, or can obtain on short notice, sufficient backup equipment to continue the services as specified without interruption in the event of mechanical failure of his/her primary equipment.

All acreages are estimated. The Contractor shall be responsible for determining exact acreage and conditions affecting performance of this work. All mow areas under this contract match existing delineated mowing areas.

Mowing of lift station entrance roads and around all lift stations and electrical boxes in each public use area shall be included with each park mowing.

Areas surrounding lagoons shall be mowed approximately 15-20 ft on the outside of the lagoon fence (or to nearest tree line or obstacle if less than 15 ft) and mowed completely between the lagoon fence and the entrance roadway.

Areas within lagoon fences shall be mowed and trimmed completely. The elevation of lagoons may fluctuate.

Inside slopes shall be trimmed to the water’s edge at any elevation. The Lagoons may be mowed between 5 and 7 inches and have traditionally been mowed using a pull-behind wing deck mower with smaller equipment utilized where needed to cut-out or trim around objects.

Roadway mowing consists of total right-of-way mowing from road shoulder to the tree line or existing delineated mowing boundary. In absence of a tree line, or other delineated feature, the distance shall be approximately 30 feet on each side of the road. The Dam roadsides may be mowed between 4 and 6 inches and have traditionally been mowed using a pull-behind wing deck mower.

1.1.2. DAM EMBANKMENT. The contractor shall mow the grass in these areas between 5 and 7 inches.

Trimming (or mowing with small mowers) around instrumentation and grouted gutters shall be performed before mowing with larger equipment to maximize visibility. Past experience has shown that this sequence is necessary for the prevention of damage to the instrumentation. The instrumentation, grouted gutters, and other features on the dam embankment are critical to the operation and safety of the dam and Contractor shall exercise extreme caution while performing mowing operations. The vegetative cover is vital for control of erosion and mowing operations shall not cause rutting, create wheel paths, or otherwise disturb existing turf. Contractor shall report any animal burrows, slides, wet areas or other unusual conditions observed while mowing to the COR.

1.1.3. QUANTITIES AND TIME ALLOWED.

AREAS, ACREAGES, QUANTITIES, TIME ALLOWED

MOWING AND TRIMMING SERVICES CLINTON LAKE

Areas Estimated Acres

Maximum No. of

Mowings

Time Allowed to Complete Mowings

Parks and Day Use Areas – Including Bloomington East (Cedar, Hickory, Walnut, and Oak Parks, Beach, and Boat Ramp Day Use Areas), Bloomington West, Woodridge, Rockhaven, and Overlook Parks

208 12 4 days

Dam and Outlet Roadsides 22 12 1 day Lagoons – Bloomington Park and Overlook Park 13 3 1 day

Dam Embankment 97 5 2 days Outlet Roadside Slopes 5 2 0.5 day

Acreages shown above are estimated and include areas within the park boundaries that are both grassed and non-grassed areas composed of roads, campsite, and facilities. The Contractor shall be responsible for determining all acreages and conditions affecting the performance of the work.

Number of mowings listed in the Contract Line Item Numbers (CLINs) in Section B is an estimated number and is determined by seasonal conditions not to exceed the maximum number.

The term “required services” as applied to time allowed shall be deemed to include all trimming and debris removal services.

1.2. ANNUAL COORDINATION MEETING. The Contractor shall meet (in person or via telephone) with the COR annually prior to commencing services in April.

2. SCHEDULE AND HOLIDAY MOWING. The Contracting Officer’s Representative (COR) determines when the mowing services will be required/ordered and will provide a tentative and estimated schedule at the beginning of the mowing season. The Government anticipates that a mowing order for all PARK areas will be placed prior to the Memorial Day, Fourth of July, and Labor Day holidays.

3. SERVICE DELIVERY SUMMARY. The Contractor service requirements are summarized below.

Item PWS Paragraph Performance Standard Surveillance Method

Maintain Improved Grounds 1.1

Grass is maintained within proper height for its area. Sod is healthy, looks well maintained, and is not damaged.

All trimming and clipping removal is completed per PWS.

100% inspection or random inspection

Annual Coordination Meeting 1.2 No error per year.

Complete prior to first mowing of the contract award and each option exercise period.

Quality Control Plan 5.1 No more than one (1) error per year.

Complete prior to first mowing of the contract award and each option exercise period.

Accident Prevention Plan 5.6.3 No more than one (1) error per year.

Complete prior to first mowing of the contract award and each option exercise period.

4. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government will provide Contractor Worksheet Forms and keys to gated areas under this contract. Contractor shall be responsible for unlocking/locking gated areas as needed to access the area to be mowed.

5. GENERAL INFORMATION.

5.1. QUALITY CONTROL. The Contractor shall develop, submit for COR approval, and maintain a quality control program to ensure mowing and trimming services are performed in accordance with established Best Commercial Practices and this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum the Contractor shall develop quality control procedures addressing the areas identified in paragraph 3, Service Delivery Summary. As each area is serviced, the Contractor’s representative shall complete that portion of the Contractor’s Worksheet indicating the time services were completed and number of employees working the serviced area. Completed worksheets shall be signed and delivered, as directed by the COR.

5.2. QUALITY ASSURANCE. The government will periodically evaluate the Contractor’s performance in accordance with the attached Quality Assurance Surveillance Plan.

5.3. GOVERNMENT REMEDIES. The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions-Commercial Items, for Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

5.4. HOURS OF SERVICE PERIODS. Mowing shall be conducted weekdays Monday through Friday 7 am to 8 pm unless approved in advance by the COR. Work will not be permitted on Saturdays, Sundays, or holidays unless this restriction is specifically waived by the COR.

5.5. SECURITY REQUIREMENTS. The Contractor shall safeguard keys issued to perform the services required by this contract. All keys shall be returned to the Government upon request and/or completion of the contract.

Failure to return keys shall result in withholding of payment. The Contractor shall open and close gates within the contract boundary areas. The Contractor shall securely lock any gate that is opened by him/her, upon completion of the required work, or upon completion of the workday.

5.5.1. ANTITERRORISM / OPERATIONS SECURITY REQUIREMENT

All contractor and all associated sub‐contractors employees shall comply with applicable security policies and procedures at the contracted work location (provided by the authorized Government representative). All contractor and all associated sub‐contractors employees will carry a Government issued photo ID for personal identity verification requirements. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at the applicable contracted work location change, the Government may require changes in contractor security matters or processes.

All contractor and all associated sub‐contractors employees will receive a CORPS Watch information paper (provided by the authorized government representative) and provide a written acknowledgement to the COR, no later than 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract.

The contractor must pre‐screen candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The vendor must ensure that the candidate has two valid forms of government issued identification to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible candidates must be provided to the COR no later than three (3) business days after the initial contract award.

5.6. SPECIAL REQUIREMENTS.

5.6.1. SAFETY. Some of the areas to be mowed and trimmed receive heavy use. Campers and day-users will be present on weekdays. It will be necessary for the Contractor to perform the work in close proximity to camping vehicles and camping units, sewer lines, electrical cords, water hook-ups, fishing equipment, and/or camping equipment. All mowers shall be equipped and maintained with safety chains, discharge-deflection devices, and/or other approved safety devices to prevent accidental damage or injury from objects thrown by mowers. If operating equipment within 50 feet of campers or their property, the ground speed of the equipment shall be reduced to a “safe and reasonable rate.” The final decision of what is “safe and reasonable” shall be that of the COR. Claims of damage from operation of the Contractor’s equipment shall be settled promptly. When damage occurs from the Contractor’s equipment, the Contractor shall contact the party sustaining the damage and project personnel as soon as possible.

5.6.2. Contractor personnel shall present a neat appearance and be fully clothed at all times while performing services ordered under contract. “Fully Clothed” shall be deemed to mean that a sleeved shirt (or T-shirt), trousers, and shoes shall be worn at all times: except that this requirement shall not be construed to replace or eliminate the necessity for the wearing of appropriate protective clothing or devices as may be required for the safe performance of services.

5.6.3. Prior to beginning work on this contract the Contractor shall have an approved Accident Prevention Plan.

This plan shall be in accordance with the most recent EM 385-1-1 dated 30 November 2014. The plan is intended to be a viable document and enhance the safety of Project staff and visitors. The Contractor will be expected to take a vital interest in safety, and educate their employees to work and plan their work safely. Proper driving techniques and defensive driving shall be practiced to prevent vehicle accidents and property damage.

http://www.dhs.gov/E%E2%80%90Verify

5.6.4. The Contractor shall prepare an Activity Hazard Analysis (AHA) for each work activity. The AHA will define the activities being performed and identify the sequences of work, the specific hazards anticipated and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk. All AHAs shall be submitted as part of the Accident Prevention Plan.

5.6.5. FLOOD CONTROL. Occasional retention of floodwater may inundate portions of the public use areas, or access roads thereto, being serviced by this contract. In the event that inundation affects the Contractor’s ability to accomplish all work in accordance with this PWS, the Contractor shall promptly notify the COR. The Government may request the Contractor submit a pricing proposal covering the unserviceable or affected portion of work in order that an equitable adjustment to contract price can be negotiated.

5.6.6. The Government reserves the right to install/place additional trees, signs, facilities, equipment, etc. necessary for the maintenance/upgrading of facilities. The Government may, at no additional charge, increase the number of items around which mowing and trimming is required.

5.6.7. Various roads and/or the road across the dam may be closed from time to time during the life of this contract.

The closure of the roads may continue for several months under certain flooding, construction, and/or maintenance circumstances. The Contractor shall be prepared to take an alternate route during these times, at no additional cost to the Government.

5.6.8. Required Insurance. The Contractor shall provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the below. Before commencing work under this contract, the Contractor shall present to the Contracting Officer proof of the required insurance.

REQUIRED INSURANCE SCHEDULE

Type Amount

Worker’s Compensation Coverage complying with applicable state statute Employer’s Liability Minimum amount of $100,000 General Liability on Comprehensive Form of Policy

Minimum limits of $500,000 per occurrence of bodily injury which includes, but is not limited to, insurance for all work required herein.

Comprehensive Automotive Liability

Minimum limits for $200,000 per person and $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage.

Coverages required above are minimums. If State Statute requires higher limits of coverage, the Contractor shall be responsible for obtaining such additional coverage. Information regarding State requirements may be obtained by contacting: KANSAS: Insurance Commissioner, Toll Free, 1-800-432-2484, Division of Workers Compensation, 913-296-3071.

(End of Performance Work Statement)

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government 1005 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 2004 Destination Government Destination Government 2005 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 3003 Destination Government Destination Government 3004 Destination Government Destination Government 3005 Destination Government Destination Government

CLAUSES INCORPORATED BY FULL TEXT

52.246-4 INSPECTION OF SERVICES--FIXED-PRICE (AUG 1996)

(a) Definitions. "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or (2) terminate the contract for default.

(End of clause)

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 20-MAY-2019 TO

31-MAR-2020

N/A USACE, KANSAS CITY +

JO A SCOTT

CLINTON LAKE PROJECT OFFICE 872 N

1402 RD

LAWRENCE KS 66049-9048

913-783-4386 FOB: Destination

966246

0002 POP 20-MAY-2019 TO

31-MAR-2020

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 20-MAY-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 20-MAY-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 20-MAY-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-APR-2020 TO

31-MAR-2021

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-APR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 01-APR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 01-APR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

1005 POP 01-APR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-APR-2021 TO

31-MAR-2022

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-APR-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 01-APR-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

2004 POP 01-APR-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

2005 POP 01-APR-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-APR-2022 TO

31-MAR-2023

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 01-APR-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 01-APR-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

3004 POP 01-APR-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

3005 POP 01-APR-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

QUALITY ASSURANCE SURVEILLANCE

QUALITY ASSURANCE SURVEILLANCE PLAN

(EXAMPLE)

Contract Number: <insert contract number>

Contract Description: Mowing services at Clinton Lake

Contractor’s name: <insert Contractor’s name> (hereafter referred to as the Contractor).

1. PURPOSE.

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

• What will be monitored?

• How monitoring will take place.

• Who will conduct the monitoring?

• How monitoring efforts and results will be documented.

This QASP does not detail how the Contractor accomplishes the work. Rather, the QASP is created with the premise that the Contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the Contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the Contractor and Government officials implementing surveillance activities.

The following FAR clauses may apply depending on contract type:

52.212-4 – Contract Terms and Conditions – Commercial Items

2. GOVERNMENT ROLES AND RESPONSIBILITIES.

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the Contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the Contractor’s performance.

Assigned KO: <upon award, enter name> Organization or Agency: U.S. Army Corps of Engineers – Kansas City District Telephone: <enter number> Email: <enter address>

b. Project Manager (PM) - The PM acts as an acquisition consultant and serves as liaison between the US Army Corps of Engineers, Kansas City District (CENWK) and the requesting program office, as well as liaison between the CENWK and the supporting contracting office.

Assigned PM: Rolf J. Harms Telephone: (816) 389-3790 Email: rolf.j.harms@usace.army.mil

c. Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the Contractor’s performance. The COR shall keep a quality assurance file. At the conclusion of the contract or when requested by the KO, the COR shall provide documentation to the KO. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The Contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action.

Assigned COR:

Telephone: (816) 389- Email:

3. CONTRACTOR REPRESENTATIVES:

The following employees of the Contractor serve as the Contractor’s Program Manager and Task Manager for this contract. <Communication should occur with them during QASP development. It will help if they review the draft QASP and accept the final version.>

a. Program Manager – <upon award, enter name> Telephone: <enter number> Email: <enter address>

b. Task Manager - <upon award, enter name> Telephone: <enter number> Email: <enter address>

4. PERFORMANCE STANDARDS.

Performance standards define desired services. The Government performs surveillance to determine if the Contractor exceeds, meets or does not meet these standards.

The Performance Requirements Summary Matrix, paragraph 3 in the Performance Work Statement includes performance standards. The Government shall use these standards to determine Contractor performance and shall compare Contractor performance to the Acceptable Quality Level (AQL).

mailto:rolf.j.harms@usace.army.mil

Item PWS Paragraph Performance Standard Surveillance Method

Maintain Improved Grounds 1.1

Grass is maintained within proper height for its area. Sod is healthy, looks well maintained, and is not damaged.

All trimming and clipping removal is completed per PWS.

100% inspection or random inspection

Annual Coordination Meeting 1.2 No error per year.

Complete prior to first mowing of the contract award and each option exercise period.

Quality Control Plan 5.1 No more than one (1) error per year.

Complete prior to first mowing of the contract award and each option exercise period.

Accident Prevention Plan 5.6.3 No more than one (1) error per year.

Complete prior to first mowing of the contract award and each option exercise period.

5. METHODS OF QA SURVEILLANCE.

Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP.

Regardless of the surveillance method, the COR shall always contact the Contractor's task manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The COR, with assistance from the PM, shall be responsible for monitoring the Contractor’s performance in meeting a specific performance standard/AQL.

a. VALIDATED USER/CUSTOMER COMPLAINTS. (Relies on the user of the service to identify deficiencies.

Complaints are then investigated and validated. Highly applicable to services provided in quantity and where quality is highly subjective.)

PWS 1.1

b. 100% INSPECTION. (Evaluates all outputs. Most applicable to small quantity, but highly important services.

May be used where there are written deliverables and stringent requirements such as tasks required by law, safety, or security.)

PWS 1.1, 1.2 and 4.1.

c. RANDOM SAMPLING. (Designed to evaluate the outputs of the award requirement by randomly selecting and inspecting a statistically significant sample. Highly recommended for large quantity repetitive activities with objective and measurable quality attributes.)

PWS 1.1.

Surveillance results may be used as the basis for actions (to include payment deductions) against the Contractor. In such cases, the Inspection of Services clause in the Contract becomes the basis for the KO’s actions.

6. RATINGS.

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used:

Exceptional: Performance significantly exceeds contract requirements to the Government’s benefit.

Satisfactory: Performance meets contractual requirements.

Unsatisfactory: Performance does not meet contractual requirements

7. DOCUMENTING PERFORMANCE.

a. ACCEPTABLE PERFORMANCE (EXCEPTIONAL/SATISFACTORY).

The Government shall document positive performance. A report template is attached. Any report may become a part of the supporting documentation for fixed fee payments, award fee payments, or other actions.

b. UNACCEPTABLE PERFORMANCE (UNSATISFACTORY).

When unacceptable performance occurs, the COR shall inform the Contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.

When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the Contractor's task manager or on-site representative. A CDR template is attached to this QASP.

The Contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the Contractor is required to prepare a corrective action plan to document how the Contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the Contractor has to present this corrective action plan to the COR. The Government shall review the Contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for contract payment deductions, fixed fee deductions, award fee nonpayment, or other actions deemed necessary by the KO.

8. FREQUENCY OF MEASUREMENT.

a. Frequency of Measurement.

During contract/order performance, the COR shall take periodic measurements, as specified in the Performance Standards Summary Matrix, and shall analyze whether the negotiated frequency of measurement is appropriate for the work being performed.

b. Frequency of Performance Assessment Meetings.

The COR shall meet with the Contractor to assess performance and shall provide a written assessment.

Prepared by:

Signature – Contracting Officer’s Representative

(SAMPLE QASP EXHIBIT)

Performance Report

1. CONTRACT NUMBER: <insert contract number>

2. Prepared by: (Name of COR)

3. Date and time of observation:

4. Observation: <Examples of items to include in a report are:

-Method of surveillance.

- How frequently you conducted surveillance.

-Surveillance results.

- Number of observations.>

Signature – Contracting Officer’s Representative Date

(SAMPLE QASP EXHIBIT)

Contract Discrepancy Report (CDR)

1. Contract Number: <insert contract number>

2. TO: (Contractor Task Manager or on-site representative) <insert name>

3. FROM: (Name of COR)

4. Date and time observed discrepancy:

5. DISCREPANCY OR PROBLEM: <Describe in detail. Identify any attachments.>

6. Corrective action plan:

A written corrective action plan < is / is not > required.

< If a written corrective action plan is required include the following. > The written Corrective Action Plan will be provided to the undersigned not later than < # days after receipt of this CDR. >

Signature – Contracting Officer’s Representative Date

Signature - Contractor Task Manager or on-site representative Date

(End of Example QASP)

Section G - Contract Administration Data

CLAUSES INCORPORATED BY REFERENCE

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

Section H - Special Contract Requirements

DEPT OF LABOR SCA WAGE RATES

WD 15-5335 (Rev.-7) was first posted on www.wdol.gov on 01/01/2019

REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION

By direction of the Secretary of Labor | WAGE AND HOUR DIVISION

| WASHINGTON D.C. 20210

| Wage Determination No.: 2015-5335 Daniel W. Simms Division of | Revision No.: 7 Director Wage Determinations| Date Of Revision: 12/26/2018 Note: Under Executive Order (EO) 13658, an hourly minimum wage of $10.60 for calendar year 2019 applies to all contracts subject to the Service Contract Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2015. If this contract is covered by the EO, the contractor must pay all workers in any classification listed on this wage determination at least $10.60 per hour (or the applicable wage rate listed on this wage determination, if it is higher) for all hours spent performing on the contract in calendar year 2019. The EO minimum wage rate will be adjusted annually. Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts.

State: Kansas

Area: Kansas County of Douglas **Fringe Benefits Required Follow the Occupational Listing**

OCCUPATION CODE - TITLE FOOTNOTE RATE

01000 - Administrative Support And Clerical Occupations 01011 - Accounting Clerk I 14.37 01012 - Accounting Clerk II 16.13 01013 - Accounting Clerk III 18.05 01020 - Administrative Assistant 25.62 01035 - Court Reporter 18.32 01041 - Customer Service Representative I 11.07 01042 - Customer Service Representative II 12.45 01043 - Customer Service Representative III 13.58 01051 - Data Entry Operator I 15.07 01052 - Data Entry Operator II 16.44 01060 - Dispatcher, Motor Vehicle 18.55 01070 - Document Preparation Clerk 14.22 01090 - Duplicating Machine Operator 14.22 01111 - General Clerk I 12.95 01112 - General Clerk II 14.22 01113 - General Clerk III 15.96 01120 - Housing Referral Assistant 20.79 01141 - Messenger Courier 11.41 01191 - Order Clerk I 12.84 01192 - Order Clerk II 15.29 01261 - Personnel Assistant (Employment) I 16.17 01262 - Personnel Assistant (Employment) II 17.97 01263 - Personnel Assistant (Employment) III 20.54 01270 - Production Control Clerk 21.43 01290 - Rental Clerk 14.97 01300 - Scheduler, Maintenance 15.96 01311 - Secretary I 15.96

01312 - Secretary II 17.90 01313 - Secretary III 20.79 01320 - Service Order Dispatcher 21.18 01410 - Supply Technician 25.62 01420 - Survey Worker 17.02 01460 - Switchboard Operator/Receptionist 13.87 01531 - Travel Clerk I 12.96 01532 - Travel Clerk II 14.00 01533 - Travel Clerk III 15.03 01611 - Word Processor I 14.09 01612 - Word Processor II 15.81 01613 - Word Processor III 17.69 05000 - Automotive Service Occupations 05005 - Automobile Body Repairer, Fiberglass 23.30 05010 - Automotive Electrician 19.32 05040 - Automotive Glass Installer 18.59 05070 - Automotive Worker 18.59 05110 - Mobile Equipment Servicer 16.51 05130 - Motor Equipment Metal Mechanic 20.03 05160 - Motor Equipment Metal Worker 18.59 05190 - Motor Vehicle Mechanic 21.70 05220 - Motor Vehicle Mechanic Helper 15.47 05250 - Motor Vehicle Upholstery Worker 17.54 05280 - Motor Vehicle Wrecker 18.59 05310 - Painter, Automotive 19.32 05340 - Radiator Repair Specialist 18.59 05370 - Tire Repairer 15.18 05400 - Transmission Repair Specialist 20.03 07000 - Food Preparation And Service Occupations 07010 - Baker 14.52 07041 - Cook I 11.81 07042 - Cook II 13.64 07070 - Dishwasher 9.60 07130 - Food Service Worker 10.39 07210 - Meat Cutter 15.48 07260 - Waiter/Waitress 9.33 09000 - Furniture Maintenance And Repair Occupations 09010 - Electrostatic Spray Painter 23.73 09040 - Furniture Handler 15.75 09080 - Furniture Refinisher 23.73 09090 - Furniture Refinisher Helper 18.05 09110 - Furniture Repairer, Minor 21.13 09130 - Upholsterer 16.59 11000 - General Services And Support Occupations 11030 - Cleaner, Vehicles 11.24 11060 - Elevator Operator 12.93 11090 - Gardener 16.32 11122 - Housekeeping Aide 12.93 11150 - Janitor 12.93 11210 - Laborer, Grounds Maintenance 13.34 11240 - Maid or Houseman 10.52 11260 - Pruner 12.93 11270 - Tractor Operator 15.37 11330 - Trail Maintenance…