Combined_Synopsis_and_Solicitation_-_W192DQ19R1056.pdf

SEE ADDENDUM

(No Collect Calls)

W912DQ19R1056 15-Mar-2019

b. TELEPHONE NUMBER

816-389-3850

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 23 Mar 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DQ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CHRISTOPHER W ANDERSON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, KANSAS CITY +

FEDERAL BLDG CT-H 601 E 12TH ST RM 647

KANSAS CITY MO 64106-2896

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 966219 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

USACE, KANSAS CITY +

DANIEL W. HAYS

KANOPOLIS LAKE PROJECT OFFICE 105 RIVERSIDE D

MARQUETTE KS 67464

TEL: 785-546-2284 FAX: 785-546-2200

816-389-2030FAX:

TEL: 816-389-3812 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF62

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912DQ19R1056

Section A - Solicitation/Contract Form

SYNOPSIS / SOLICITATION:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart

12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, proposals are being requested and a written solicitation will not be issued.

The solicitation number for this acquisition is W912DQ-19-R-1056 and it is being issued as a Request for Quotes

(RFQ).

The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-84.

This RFQ shall be set aside for small businesses and the associated North American Industry Classification system (NAICS) code is 561730, “Landscaping Services” and the business size standard is $7,500,000.00.

Far 52.212-1, Instructions to Offerors- Commercial does apply to this acquisition with no addenda to the provision and is located in Section L of this combined synopsis/solicitation.

Far 52.212-2, Evaluation - Commercial Edited does apply to this acquisition with no addenda to the provision and is located in Section M of this combined synopsis/solicitation.

FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, does apply to this acquisition with no addenda to the provision, and is located in Section K of this combined synopsis/solicitation.

FAR 52.212-4, Contract Terms and Conditions - Commercial Items, does apply to this acquisition with no addenda to the provision. These specific clauses required are located in Section I of this combined synopsis/solicitation.

FAR 52.212-5, Contract Terms and Conditions - Required to Implement Statutes or Executive Orders- Commercial Items, applies to this acquisition. These specific clauses required are located in Section I of this combined synopsis/solicitation.

System for Award Management

In accordance with FAR 52.212-1(k): By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://sam.gov/portal/SAM/#1 . It is highly encouraged that all prospective Offeror’s start the SAM’s registration process as soon as possible.

OFFEROR MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT WITHIN 3 DAYS

OF THE CLOSE OF THE SOLICITATION OR THE CONTRACT OFFICER MAY PROCEED WITH

AWARD TO THE NEXT SUCCESSFUL CONTRACTOR.

If you were not previously registered, please go to https://www.sam.gov. Instructions for new registration are also located at the following link https://www.sam.gov/sam/transcript/Quick_Guide_for_Contract_Registrations_v1.7.pdf to register.

If you have questions about Government procurements in general or need assistance in the preparation of your proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org/sam-registration/ THIS A FREE SERVICE BY A NON PROFIT PAID FOR BY THE US GOVERNMENT

SAMs UPDATE:

Alleged Fraudulent Activity in SAM GSA has taken action to address alleged fraudulent activity in the System for Award Management (SAM). The measures GSA already put in place to help prevent improper activity in SAM include masking specific data elements in the entity registration even for authorized entity users; requiring “parent” approval of new registrations for their “child” entities; and requiring the formal appointment of the Entity Administrator by original, signed notarized letter.

Additional enhanced controls have been deployed. These controls include implementing multi-factor authentication using login.gov and notifying Entity Administrators when there is a change in the entity’s bank account information.

NOTARIZED LETTER PROCESS CHANGES

How has the notarized letter review process changed?

All non-Federal entities who create or update their registration in SAM.gov will no longer need to have an approved Entity Administrator notarized letter on file before their registration is activated.

This applies to you if your SAM.gov Purpose of Registration is either Federal Assistance or All Awards.

Check SAM.gov to find your Purpose of Registration.

All non-Federal entities still must mail the original, signed copy of the notarized letter to the Federal Service Desk.

Where can I find the notarized letter templates?

Read the instructions for domestic entities or instructions for international entities posted at the Federal Service Desk.

Where do I send the notarized letter?

You must mail the original, notarized letter to:

FEDERAL SERVICE DESK

ATTN: SAM.GOV REGISTRATION PROCESSING

460 INDUSTRIAL BLVD

LONDON, KY 40741-7285

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Jar Venango Park 1.1.1 - FY2019

FFP

The contractor shall provide all personnel, equipment, tools, supervision, and otheritems and services necessary to provide mowing and trimming services as definedin this Performance Work Statement (PWS) dated 31 January 2019.

FOB: Destination

NET AMT

0002 1 Jar OPTION Venango Park 1.1.1 - FY2020

FFP

The contractor shall provide all personnel, equipment, tools, supervision, and otheritems and services necessary to provide mowing and trimming services as

0003 1 Jar OPTION Venango Park 1.1.1 - FY2021

FFP

The contractor shall provide all personnel, equipment, tools, supervision, and otheritems and services necessary to provide mowing and trimming services as

0004 1 Jar OPTION Venango Park 1.1.1 - FY2022

FFP

The contractor shall provide all personnel, equipment, tools, supervision, and otheritems and services necessary to provide mowing and trimming services as

0005 1 Jar OPTION Venango Park 1.1.1 - FY2023

FFP

The contractor shall provide all personnel, equipment, tools, supervision, and otheritems and services necessary to provide mowing and trimming services as

Section C - Descriptions and Specifications

PWS:

PERFORMANCE WORK STATEMENT

MOWING AND TRIMMING SERVICES

VENANGO PARK

KANOPOLIS LAKE, KANSAS

31 January 2019

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that mowing and trimming is performed at Kanopolis Lake, KS in a manner that will maintain healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance.

1.1. MAINTAIN IMPROVED GROUNDS. Level 1 Areas.

1.1.1. Level 1 Areas – Venango Park: Level 1 areas (Venango Park is approximately 55 acres) include campgrounds and day use areas where there is heavy visitation (see maps).

These are areas where visitors frequently walk and play on the turf areas, and include areas of high "visibility" meaning areas where the Government wants its best service. These areas are typically mown bi weekly. The Contractor shall mow the vegetation at a height of 2 - 4 inches. The height is a guideline for a neat, even and professional appearance. Trimming will not be required within 1 foot around trunks of trees, bushes, shrubs, buildings, and inanimate objects. If trimming is required outside of the 1 foot zone, the trimming height shall match surrounding area grass heights and shall be completed no later than 24 consecutive hours after mowing. Trimming shall be performed in a manner that does not damage the object being trimmed. Immediately following trimming, the Contractor shall remove grass clippings or debris deposited as a result of mowing and trimming operations from all sidewalks, entrances into buildings, and building interiors.

Following mowing, picnic tables shall be placed on gravel patios of camp pads. On camp pads without patios, picnic tables shall be placed on the gravel surface of the camp pad.

Only one table will be placed on each camp pad or patio. Picnic tables shall be moved in such a manner as to protect against damage. All service areas will be free of litter upon the completion of service. Service will be completed in 3 business days.

1.2. ESTIMATED SCHEDULE OF SERVICES.

1.2.1. The following is a tentative schedule. The Contracting Officer’s Representative (COR) may revise the schedule as necessitated by weather conditions. The contractor shall meet with the COR prior to each mowing season to coordinate scheduled services. The contractor will be paid only for work accomplished and performed in accordance with the PWS. The Government may delay or eliminate scheduled mowing’s because of weather conditions. The contractor will not be paid for mowing’s deleted from the schedule.

1.2.2. Period of Performance. The services shall be performed from 15 April to 31 October for each contract year.

1.2.3. Hours of Service Periods. Mowing can be conducted weekdays Monday through Friday 7am to

7pm. Work will not be permitted on Saturday, Sundays, and holidays unless this restriction is specifically waived in writing by the Contracting Officer or his authorized representative.

1.2.4. Conditions. In the event that weather or other conditions, over which the Contractor has no control, prevent the Contractor from completing an item of work as required , the Contractor shall notify the COR of such conditions as soon as they arise. The Contractor may request a weather time extension.

1.2.5. Holiday Mowing. The Government anticipates that a mowing request for all areas will be placed prior to the following holidays: Memorial Day, Fourth of July, and Labor Day.

1.2.6. Annual Coordination Meeting. The contractor shall meet with the COR annually prior to start of work to coordinate services.

2. SERVICE REQUIREMENT SUMMARY.

2.1 The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES:

3.1 Not applicable.

4. GENERAL INFORMATION.

4.1 QUALITY CONTROL. The contractor shall develop, submit for contracting officer approval, and maintain a quality program to ensure mowing and trimming services are performed in accordance with established standards of practice .The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

4.1.1 The Contractor shall furnish the COR, a telephone number attended during normal business hours (7:30 am – 4:00pm C.S.T.) to which calls concerning performance or other contractual matters can be placed. For the purpose of time and date, a message will be deemed delivered to the Contractor, at such time as it is delivered to the number provided by the Contractor.

4.1.2 The Contractor is responsible for any damage done to project features or facilities and will be required to repair or replace them to the satisfaction of the government.

4.1.3 In the event of unsatisfactory performance of specified work, the Contractor may be requested to re-perform the unsatisfactory services at no additional cost to the Government. Failure of the

Performance Objective sow Para

Acceptable Quality Level (AQL)

Surveillance Method

Maintain Improved Grounds Level 1

1.1 Grass is maintained within proper

height for its area. Sod does not need to be replaced. Sod is healthy and looks well maintained. All services are properly completed per PWS.

100% inspection or Random Inspection

Annual Coordination

Meeting

1.2

No more than one (1) error per year.

100% Inspection at the outset of the contract award and each option exercise period.

Quality

Control Plan

4.1

No more than one (1) error per year.

100% Inspection at the outset of the contract award and each option exercise period.

Contractor to perform the work will result in withholding of payment for the portion(s) of the work not accomplished. Amounts to be withheld for work not performed or not performed to standard will be determined by prorating the amount of services satisfactorily performed against the amount of services required.

4.1.4 The Government reserves the right to cause the specified unsatisfactory work to be performed by a third party or Government personnel. The cost incurred thereby will be levied against the Contractor.

Any time Government personnel are used because of Contractor's nonperformance, the cost levied against the Contractor will include all direct costs associated with the performance of the specified.

Such inefficiencies are determined as the direct cost to the Government for substitution of the Government personnel removed from their normal duties computed on an hourly basis at the applicable wage rate. Government personnel will be used only when time is of the essence and the interests of the Government would not be served by securing a third party to perform the specified work.

4.1.5 After mowing, areas serviced under this contract shall present a neat, well cared for, evenly mowed appearance, free from any un-mowed strips or streaks.

4.1.6 The Contractor or his designated employee(s) shall meet with the COR at the Project Office before beginning work, to coordinate his work schedule in compliance with the specifications and to arrange a satisfactory operating agreement.

4.1.7 Mowing: All mowing shall be completed in an area prior to moving to another area. Mowing shall be accomplished to within but no closer than 12 inches + 6 inches of the trunk of any tree, bush, or shrub; and inanimate objects, such as walls, posts, signs, park equipment, or other such objects.

Mowing will not be permitted when the ground is so wet that the mowing operations cause rutting or otherwise disturb existing turf. Tractors shall be operated in such a manner as to protect against the sod being torn by the tractor wheels on turns. Trees or other objects shall not be bumped or scraped by mowers. All areas will be mowed to a height of 3 inches. Mowing heights may be adjusted higher or lower at the discretion of the COR.

4.1.8 Trimming: All trimming shall be accomplished either simultaneously, or immediately following mowing, and in all instances shall be completed no later than 48 hours after mowing, except that this paragraph shall not be construed to alter the total time allowed as specified in Attachment I.

Trimming shall not be required within 1 foot of the trunk of any tree, bush or shrub. Trees or other objects shall not be bumped or scraped by mowers. Trimming shall be conducted in a manner that causes no damage to the hunks of trees, bushes and shrubs. Movable objects shall be moved and the area around and under such objects shall be mowed and/or trimmed. Immediately following trimming, such objects shall be returned to their original positions. Grass clipping on sidewalks, entrances into buildings and building interiors shall be swept as needed. Trimming will not be required within 1 foot around all inanimate objects to include but not be limited to power poles, fences, buildings, curbs, delineators, and roadways. If trimming is required outside of the 1 foot zone, the tr imming height shall match surrounding area grass heights and trimming shall be conducted in a manner that causes no damage to buildings or inanimate objects.

4.1.9 "As Ordered" services shall begin no later than 48 hours after receipt of telephone or email order (unless a later date is specified in the order).

4.1.10 Contractor vehicles shall be equipped with 4-way flashers and turn signals in operating condition.

Flashers shall be activated when vehicles are parked on, or traveling slowly along roadways.

4.1.11 Tractors and self-propelled mowers are not required to have roll-over protection when operating solely on flat terrain. However when operating on terrain with a slope of greater than 10 percent, rollover protection is required. All mowers and trimming equipment shall be equipped and maintained with safety chains, discharge deflection devices, and/or other approved safety devices to prevent accidental damage or injury from objects thrown by mowers.

4.1.12 The Contractor shall take such measures as necessary to protect the public and property from foreign materials thrown from rotary mowers and other rotating equipment while operating in public use areas and on public roadways.

4.1.13 Any injury, property damage, equipment malfunction or safety hazard observed by the Contractor shall be immediately reported to COR or Project personnel.

4.1.14 INSURANCE: The Contractor shall provide and maintain during the entire performance of this contract, at minimum- amounts of insurance required in the below. Before commencing work under this contract, the Contractor shall submit proof of insurance to the Contracting Officer.

4.1.15 The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the government's interest shall not be effective (1) for such period as the laws of the State in which this contract is to be performed prescribe, or (2) until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

4.1.15.1 The Contractor shall insert the substance of this clause in subcontracts under this contract that required work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

THE FOLLOWING SCHEDULE OF INSURANCE IS APPLICABLE

TYPE AMOUNT

Worker's Compensation Coverage complying with applicable State Statute Employer’s Liability Minimum amount of $100,000 Commercial General Liability Minimum amounts of $500,000 per occurrence Commercial Automobile Liability Minimum limits of $200,000 per person, $300,000 per accident for bodily injury, and $20,000 per accident for property damage

NOTE: Coverage required above are minimums. If higher limits of coverage are required by state statute, the Contractor shall be responsible for obtaining such addition coverage. Information regarding State requirements may be obtained by contracting:

KANSAS: Insurance Commissioner, Toll Free, 1-800-432-2484 Division of Workers Compensation, 785-296-3071

4.2 QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

4.3 GOVERNMENT REMEDIES. The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions - Commercial Items, for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4.4 SAFETY. Some of these areas receive heavy use. Campers and day-users will be present on weekdays. It will be necessary for the contractor to perform the work in close proximity to camping vehicles and camping units, sewer lines, electrical cords, water hook-ups, fishing equipment, and/or camping equipment. All mowers shall be equipped and maintained with safety chains, discharge-deflection devices, and/or other approved safety devices to prevent accidental damage or injury from objects thrown by mowers. When operating equipment within 50 feet of campers or their property, the ground speed of the equipment shall be reduced to a "safe and reasonable rate". The final decision of what is "safe and reasonable" shall be that of the Contracting Officer's Representative. Claims of damage from operation of the Contractor's equipment shall be settled promptly. When damage occurs from the contractor's equipment, the contractor shall contact the party sustaining the damage, and project personnel as soon as possible

4.5 PARK IMPROVEMENTS/ SPECIAL EVENTS. During the course of this contract, the Government reserves the right to permanently install/place additional trees, signs, facilities, equipment, etc. necessary for the maintenance /upgrading of parks and park facilities. The Government may at no additional charge, increase in each park, up to 5%, the number of items around which mowing/trimming is required.

4.6 ACREAGE. All acreages are estimated. The Contractor shall be responsible for determining exact acreage and conditions affecting performance of this work. Mowing is performed and paid in areas designated per mowing not acre.

4.7 THIS IS A FLOOD CONTROL PROJECT. Occasional retention of floodwaters may inundate portions of the public use areas, other areas, or access roads thereto, being serviced by this contract. In the event that inundation materially affects the scope of work, the Contractor shall be requested to submit a pricing proposal covering the unserviceable or affected portion of his/her work in order that an equitable adjustment to contract price can be negotiated and an adjustment made in accordance with the appropriate contract clause entitled “Changes.” Payment for services not performed as a result of conditions stated above shall be initially withheld until execution of an equitable adjustment can be made by contract modification.

4.8 SECURITY. As needed, the Contractor shall safeguard keys issued to perform the services required by this contract. All keys shall be returned to the government upon request and/or completion of the contract.

Failure to return keys can result in withholding of payment. The Contractor shall open and close gates within the contract boundary areas. The Contractor shall securely lock any gate that is opened by him/her, upon completion of the required work, or upon completion of the workday.

5. ANTITERRORISM/OPERATION SECURITY REQUIREMENTS

SEE SECTION H OF THE CONTRACT

6. QASP

QUALITY ASSURANCE SURVEILLANCE PLAN

For Mowing Services Contract Number:

Contract Description:

Contractor’s name: (hereafter referred to as the contractor).

1. PURPOSE.

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

What will be monitored.

How monitoring will take place.

Who will conduct the monitoring.

How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

The following FAR clauses may apply depending on contract type:

52.212-4 – Contract Terms and Conditions – Commercial Items

2. GOVERNMENT ROLES AND RESPONSIBILITIES.

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned KO:

Organization or Agency: U.S. Army Corps of Engineers – Kansas City District Telephone:

Email:

Project Manager (PM) - The PM acts as an acquisition consultant and serves as liaison between the US Army Corps of Engineers, Kansas City District (CENWK) and the requesting program office, as well as liaison between the CENWK and the supporting contracting office.

Assigned PM: Daniel Hays Telephone: (816) 389-3093 Email: Daniel.W.Hays@usace.army.mil

c. Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The COR shall keep a quality assurance file. At the conclusion of the contract or when requested by the KO, the COR shall provide documentation to the KO. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action.

Assigned COR: Brandon Beckman Telephone: (816) 389-2239 Email: brandon.l.beckman@usace.army.mil

3. CONTRACTOR REPRESENTATIVES:

The following employees of the contractor serve as the contractor’s Program Manager and Task Manager for this contract.

a. Program Manager:

Telephone:

Email:

4. PERFORMANCE STANDARDS.

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards.

The Performance Requirements Summary Matrix, paragraph 3 in the Performance Work Statement includes performance standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

PWS Para.

Performance

Threshold Method of Assessment

Remedy

Mow and Trim Level 1 Areas

1.1.1 No more than two (2) errors/customer complaints per order.

100% Inspection per Order

Re-performance shall take place within 24 hours.

Quality Control Plan

4.1 No more than one (1) error per year.

100% Inspection at the outset of the contract award and each option exercise period.

Re-performance

Annual Coordination Meeting

1.2.6 No more than two (2) errors per year.

100% Inspection every week during the service periods.

Re-performance

5. METHODS OF QA SURVEILLANCE.

Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP.

Regardless of the surveillance method, the COR shall always contact the contractor's task manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The COR, with assistance from the PM, shall be responsible for monitoring the contractor’s performance in meeting a specific performance standard/AQL.

a. VALIDATED USER/CUSTOMER COMPLAINTS. (Relies on the user of the service to identify deficiencies.

Complaints are then investigated and validated. Highly applicable to services provided in quantity and where quality is highly subjective.)

PWS 1.1

b. 100% INSPECTION. (Evaluates all outputs. Most applicable to small quantity, but highly important services.

May be used where there are written deliverables and stringent requirements such as tasks required by law, safety, or security.)

PWS 1.1, 1.2 and 4.1.

c. RANDOM SAMPLING. (Designed to evaluate the outputs of the award requirement by randomly selecting and inspecting a statistically significant sample. Highly recommended for large quantity repetitive activities with objective and measurable quality attributes.)

PWS 1.1.

Surveillance results may be used as the basis for actions (to include payment deductions) against the contractor. In such cases, the Inspection of Services clause in the Contract becomes the basis for the KO’s actions.

6. RATINGS.

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used:

EXCEPTIONAL:

Performance significantly exceeds contract requirements to the Government’s benefit.

SATISFACTORY: Performance meets contractual requirements.

UNSATISFACTORY: Performance does not meet contractual requirements.

7. DOCUMENTING PERFORMANCE.

a. ACCEPTABLE PERFORMANCE (EXCEPTIONAL/SATISFACTORY).

The Government shall document positive performance. A report template is attached. Any report may become a part of the supporting documentation for fixed fee payments, award fee payments, or other actions.

b. UNACCEPTABLE PERFORMANCE (UNSATISFACTORY).

When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.

When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's task manager or on-site representative. A CDR template is attached to this QASP.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for contract payment deductions, fixed fee deductions, award fee nonpayment, or other actions deemed necessary by the KO.

8. FREQUENCY OF MEASUREMENT.

a. Frequency of Measurement.

During contract/order performance, the COR shall take periodic measurements, as specified in the Performance Standards Summary Matrix, and shall analyze whether the negotiated frequency of measurement is appropriate for the work being performed.

b. Frequency of Performance Assessment Meetings.

The COR shall meet with the contractor to assess performance and shall provide a written assessment.

Prepared by:

Signature – Contracting Officer’s Representative

PERFORMANCE REPORT

1. CONTRACT NUMBER: <insert number>

2. Prepared by: (Name of COR) Brandon Beckman

3. Date and time of observation:

4. Observation:

<Examples of items to include in a report are:

- Method of surveillance.

- How frequently you conducted surveillance.

- Surveillance results.

- Number of observations.>

Prepared by: Brandon Beckman

Signature – Contracting Officer’s Representative Date

7. ATTACHMENTS

a. Maps.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-APR-2019 TO

31-MAR-2020

N/A USACE, KANSAS CITY +

DANIEL W. HAYS

KANOPOLIS LAKE PROJECT OFFICE 105

RIVERSIDE D

MARQUETTE KS 67464

785-546-2284

966219

0002 POP 01-APR-2020 TO

31-MAR-2021

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-APR-2021 TO

31-MAR-2022

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 01-APR-2022 TO

31-MAR-2023

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 01-APR-2023 TO

31-MAR-2024

N/A (SAME AS PREVIOUS LOCATION)

Section H - Special Contract Requirements

AT-OPSEC:

ANTITERRORISM/OPERATION SECURITY REQUIREMENTS

All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes. https://www.ecfr.gov/cgi-bin/text-idx?rgn=div8&node=48:2.0.1.1.1.2.1.28

The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

iWATCH, http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify ) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award."

When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

https://www.uscis.gov/i-9-central

Per the E-Verify Website the following exemptions apply:

Employers whose contracts are exempt from the E-Verify federal contractor rule are not required to enroll in E- Verify. A contract is considered exempt if any one of the following applies: (1) It is for fewer than 120 days. (2) It is valued at less than $250,000, the simplified acquisition threshold (Source: http://www.uscis.gov/e-verify/federal-contractors/exemptions-and-exceptions).

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

(End of AT-OPSEC)

WAGE RATE:

WD 15-5753 (Rev.-9) was first posted on www.wdol.gov on 01/01/2019

REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION

By direction of the Secretary of Labor | WAGE AND HOUR DIVISION

| WASHINGTON D.C. 20210

| Wage Determination No.: 2015-5753 Daniel W. Simms Division of | Revision No.: 9 Director Wage Determinations| Date Of Revision: 12/26/2018 Note: Under Executive Order (EO) 13658, an hourly minimum wage of $10.60 for calendar year 2019 applies to all contracts subject to the Service Contract Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2015. If this contract is covered by the EO, the contractor must pay all workers in any classification listed on this wage determination at least $10.60 per hour (or the applicable wage rate listed on this wage determination, if it is higher) for all hours spent performing on the contract in calendar year 2019. The EO minimum wage rate will be adjusted annually.

Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts.

State: Kansas

Area: Kansas Counties of Ellsworth, Jewell, Lincoln, Marion, McPherson, Mitchell, Reno, Rice **Fringe Benefits Required Follow the Occupational Listing**

OCCUPATION CODE - TITLE FOOTNOTE RATE

01000 - Administrative Support And Clerical Occupations 01011 - Accounting Clerk I 12.69 01012 - Accounting Clerk II 15.89 01013 - Accounting Clerk III 17.75 01020 - Administrative Assistant 19.16 01035 - Court Reporter 22.72 01041 - Customer Service Representative I 10.87 01042 - Customer Service Representative II 12.23 01043 - Customer Service Representative III 13.34 01051 - Data Entry Operator I 13.80 01052 - Data Entry Operator II 15.07 01060 - Dispatcher, Motor Vehicle 17.43 01070 - Document Preparation Clerk 14.47 01090 - Duplicating Machine Operator 14.47 01111 - General Clerk I 12.11 01112 - General Clerk II 13.21 01113 - General Clerk III 14.83 01120 - Housing Referral Assistant 17.65 01141 - Messenger Courier 12.43 01191 - Order Clerk I 13.50 01192 - Order Clerk II 14.73 01261 - Personnel Assistant (Employment) I 14.19 01262 - Personnel Assistant (Employment) II 15.88 01263 - Personnel Assistant (Employment) III 17.85 01270 - Production Control Clerk 22.29 01290 - Rental Clerk 15.00 01300 - Scheduler, Maintenance 14.15 01311 - Secretary I 14.15 01312 - Secretary II 15.83 01313 - Secretary III 17.65 01320 - Service Order Dispatcher 15.58 01410 - Supply Technician 19.16 01420 - Survey Worker 14.71

01460 - Switchboard Operator/Receptionist 11.78 01531 - Travel Clerk I 13.06 01532 - Travel Clerk II 13.76 01533 - Travel Clerk III 14.82 01611 - Word Processor I 12.61 01612 - Word Processor II 14.15 01613 - Word Processor III 15.83 05000 - Automotive Service Occupations 05005 - Automobile Body Repairer, Fiberglass 20.95 05010 - Automotive Electrician 19.91 05040 - Automotive Glass Installer 19.06 05070 - Automotive Worker 19.06 05110 - Mobile Equipment Servicer 16.98 05130 - Motor Equipment Metal Mechanic 20.95 05160 - Motor Equipment Metal Worker 19.06 05190 - Motor Vehicle Mechanic 21.18 05220 - Motor Vehicle Mechanic Helper 15.92 05250 - Motor Vehicle Upholstery Worker 18.02 05280 - Motor Vehicle Wrecker 19.06 05310 - Painter, Automotive 19.91 05340 - Radiator Repair Specialist 19.06 05370 - Tire Repairer 15.62 05400 - Transmission Repair Specialist 20.95 07000 - Food Preparation And Service Occupations 07010 - Baker 11.71 07041 - Cook I 11.07 07042 - Cook II 12.61 07070 - Dishwasher 8.83 07130 - Food Service Worker 9.76 07210 - Meat Cutter 13.67 07260 - Waiter/Waitress 8.79 09000 - Furniture Maintenance And Repair Occupations 09010 - Electrostatic Spray Painter 19.62 09040 - Furniture Handler 13.76 09080 - Furniture Refinisher 19.62 09090 - Furniture Refinisher Helper 15.66 09110 - Furniture Repairer, Minor 17.54 09130 - Upholsterer 19.62 11000 - General Services And Support Occupations 11030 - Cleaner, Vehicles 11.86 11060 - Elevator Operator 11.30 11090 - Gardener 13.83 11122 - Housekeeping Aide 11.36 11150 - Janitor 11.36 11210 - Laborer, Grounds Maintenance 11.12 11240 - Maid or Houseman 10.49 11260 - Pruner 10.12 11270 - Tractor Operator 12.89 11330 - Trail Maintenance Worker 11.12 11360 - Window Cleaner 12.48 12000 - Health Occupations 12010 - Ambulance Driver 16.19 12011 - Breath Alcohol Technician 16.68 12012 - Certified Occupational Therapist Assistant 24.80 12015 - Certified Physical Therapist Assistant 25.87 12020 - Dental Assistant 15.92 12025 - Dental Hygienist 34.53 12030 - EKG Technician 24.57 12035 - Electroneurodiagnostic Technologist 24.57 12040 - Emergency Medical Technician 16.19 12071 - Licensed Practical Nurse I 14.91 12072 - Licensed Practical Nurse II 16.68 12073 - Licensed Practical Nurse III 18.60 12100 - Medical Assistant 12.85 12130 - Medical Laboratory Technician 18.60 12160 - Medical Record Clerk 13.88 12190 - Medical Record Technician 15.53 12195 - Medical Transcriptionist 15.89 12210 - Nuclear Medicine Technologist 36.66 12221 - Nursing Assistant I 11.17

12222 - Nursing Assistant II 12.56 12223 - Nursing Assistant III 13.71 12224 - Nursing Assistant IV 15.38 12235 - Optical Dispenser 13.59 12236 - Optical Technician 14.91 12250 - Pharmacy Technician 15.80 12280 - Phlebotomist 13.37 12305 - Radiologic Technologist 23.82 12311 - Registered Nurse I 21.40 12312 - Registered Nurse II 26.17 12313 - Registered Nurse II, Specialist 26.17 12314 - Registered Nurse III 31.66 12315 - Registered Nurse III, Anesthetist 31.66 12316 - Registered Nurse IV 37.95 12317 - Scheduler (Drug and Alcohol Testing) 20.67 12320 - Substance Abuse Treatment Counselor 18.69 13000 - Information And Arts Occupations 13011 - Exhibits Specialist I 18.36 13012 - Exhibits Specialist II 22.75 13013 - Exhibits Specialist III 27.82 13041 - Illustrator I 18.36 13042 - Illustrator II 22.75 13043 - Illustrator III 27.82 13047 - Librarian 25.19 13050 - Library Aide/Clerk 12.63 13054 - Library Information Technology Systems 21.60 Administrator 13058 - Library Technician 14.53 13061 - Media Specialist I 16.41 13062 - Media Specialist II 18.36 13063 - Media Specialist III 20.47 13071 - Photographer I 16.41 13072 - Photographer II 18.36 13073 - Photographer III 22.75 13074 - Photographer IV 27.82 13075 - Photographer V 33.66 13090 - Technical Order Library Clerk 15.50 13110 - Video Teleconference Technician 16.41 14000 - Information Technology Occupations 14041 - Computer Operator I 17.92 14042 - Computer Operator II 18.33 14043 - Computer Operator III 21.46 14044 - Computer Operator IV 23.01 14045 - Computer Operator V 25.46 14071 - Computer Programmer I (see 1) 22.75 14072 - Computer Programmer II (see 1) 25.78 14073 - Computer Programmer III (see 1) 14074 - Computer Programmer IV (see 1) 14101 - Computer Systems Analyst I (see 1) 14102 - Computer Systems Analyst II (see 1) 14103 - Computer Systems Analyst III (see 1) 14150 - Peripheral Equipment Operator 17.92 14160 - Personal Computer Support Technician 24.04 14170 - System Support Specialist 24.00 15000 - Instructional Occupations 15010 - Aircrew Training Devices Instructor (Non-Rated) 28.83 15020 - Aircrew Training Devices Instructor (Rated) 34.88 15030 - Air Crew Training Devices Instructor (Pilot) 40.68 15050 - Computer Based Training Specialist / Instructor 28.83 15060 - Educational Technologist 26.09 15070 - Flight Instructor (Pilot) 40.68 15080 - Graphic Artist 21.75 15085 - Maintenance Test Pilot, Fixed, Jet/Prop 40.68 15086 - Maintenance Test Pilot, Rotary Wing 40.68 15088 - Non-Maintenance Test/Co-Pilot 40.68 15090 - Technical Instructor 18.76 15095 - Technical Instructor/Course Developer 22.94 15110 - Test Proctor 15.14 15120 - Tutor 15.14 16000 - Laundry, Dry-Cleaning, Pressing And Related Occupations

16010 - Assembler 9.37 16030 - Counter Attendant 9.37 16040 - Dry Cleaner 11.84 16070 - Finisher, Flatwork, Machine 9.37 16090 - Presser, Hand 9.37 16110 - Presser, Machine, Drycleaning 9.37 16130 - Presser, Machine, Shirts 9.37 16160 - Presser, Machine, Wearing Apparel, Laundry 9.37 16190 - Sewing Machine Operator 12.59 16220 - Tailor 13.35 16250 - Washer, Machine 10.18 19000 - Machine Tool Operation And Repair Occupations 19010 - Machine-Tool Operator (Tool Room) 22.95 19040 - Tool And Die Maker 29.95 21000 - Materials Handling And Packing Occupations 21020 - Forklift Operator 17.26 21030 - Material Coordinator 22.29 21040 - Material Expediter 22.29 21050 - Material Handling Laborer 13.42 21071 - Order Filler 12.00 21080 - Production Line Worker (Food Processing) 17.26 21110 - Shipping Packer 16.69 21130 - Shipping/Receiving Clerk 16.69 21140 - Store Worker I 14.77 21150 - Stock Clerk 19.07 21210 - Tools And Parts Attendant 17.26 21410 - Warehouse Specialist 17.26 23000 - Mechanics And Maintenance And Repair Occupations 23010 - Aerospace Structural Welder 29.78 23019 - Aircraft Logs and Records Technician 24.24 23021 - Aircraft Mechanic I 28.49 23022 - Aircraft Mechanic II 29.78 23023 - Aircraft Mechanic III 30.93 23040 - Aircraft Mechanic Helper 21.06 23050 - Aircraft, Painter 27.22 23060 - Aircraft Servicer 24.24 23070 - Aircraft Survival Flight Equipment Technician 27.22 23080 - Aircraft Worker 25.77 23091 - Aircrew Life Support Equipment (ALSE) Mechanic 25.77 I 23092 - Aircrew Life Support Equipment (ALSE) Mechanic 28.49

II

23110 - Appliance Mechanic 19.62 23120 - Bicycle Repairer 17.91 23125 - Cable Splicer 32.59 23130 - Carpenter, Maintenance 21.09 23140 - Carpet Layer 20.40 23160 - Electrician, Maintenance 23.67 23181 - Electronics Technician Maintenance I 25.48 23182 - Electronics Technician Maintenance II 26.90 23183 - Electronics Technician Maintenance III 30.71 23260 - Fabric Worker 19.18 23290 - Fire Alarm System Mechanic 22.55 23310 - Fire Extinguisher Repairer 17.91 23311 - Fuel Distribution System Mechanic 22.55 23312 - Fuel Distribution System Operator 17.91 23370 - General Maintenance Worker 18.69 23380 - Ground Support Equipment Mechanic 28.49 23381 - Ground Support Equipment Servicer 24.24 23382 - Ground Support Equipment Worker 25.77 23391 - Gunsmith I 17.91 23392 - Gunsmith II 20.40 23393 - Gunsmith III 22.55 23410 - Heating, Ventilation And Air-Conditioning 22.64 Mechanic 23411 - Heating, Ventilation And Air Contidioning 23.68 Mechanic (Research Facility) 23430 - Heavy Equipment Mechanic 21.77 23440 - Heavy Equipment Operator 20.58 23460 - Instrument Mechanic 22.55

23465 - Laboratory/Shelter Mechanic 21.55 23470 - Laborer 13.42 23510 - Locksmith 21.55 23530 - Machinery Maintenance Mechanic 22.58 23550 - Machinist, Maintenance 20.58 23580 - Maintenance Trades Helper 15.77 23591 - Metrology Technician I 22.55 23592 - Metrology Technician II 23.57 23593 - Metrology Technician III 24.48 23640 - Millwright 22.55 23710 - Office Appliance Repairer 21.55 23760 - Painter, Maintenance 18.96 23790 - Pipefitter, Maintenance 22.34 23810 - Plumber, Maintenance…