B.01.01_RFP_-_Mow_Perry_Parks_&_Dam.pdf

W912DQ19R1026

Section A - Solicitation/Contract Form

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number for this acquisition is W912DQ19R1026 and it is being issued as a Request for Proposals (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2019-01 (effective 20 December 2018).

This acquisition is set aside 100% for small business concerns. The associated North American Industry Classification System (NAICS) code is 561730 and the associated small business size standard is $7.5 million.

A list of the contract line item numbers and items, quantities, and units of measure are detailed in Section B of this combined synopsis/solicitation.

A description of requirements for the items to be acquired are detailed in Section C of this combined synopsis/solicitation.

The dates and places of delivery and acceptance are detailed in Sections E and F of this combined synopsis/solicitation.

FAR 52.212-1, Instructions to Offerors – Commercial, does apply to this acquisition with no addenda to the provision.

Offerors must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, with its proposal. This provision is included in Section K of this combined synopsis/solicitation. If the offeror has up-to-date representations and certifications in the System for Award Management (SAM) website, then this completed provision is not required to be submitted with the offeror’s proposal.

FAR 52.212-4, Contract Terms and Conditions – Commercial Items, does apply to this acquisition with no addenda to the provision.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition. The specific clauses required are detailed in Section I of this combined synopsis/solicitation.

VENDORS INTERESTED IN RESPONDING TO THIS COMBINED SYNOPSIS/SOLICITATION MUST

SUBMIT THEIR PROPOSAL ON THE ATTACHED FORM. Any questions must be submitted by e-mail to the point of contact below.

**SAM NOTARIZED LETTER PROCEDURES: An original, signed, and notarized letter identifying the authorized Entity Administrator for the entity associated with the Data Universal Numbering System (DUNS) number is now required within 30 days of activation for both NEW SAM.gov entity registrations and EXISTING entity updates or renewals. Failure to do so within 30 days of activation may result in the registration no longer being active. The notarized letters MUST BE POSTAL SERVICE MAILED (not emailed or faxed) to the "FEDERAL SERVICE DESK" and must contain the information outlined in the "instructions for domestic entities" or "instructions for international entities" located at https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/sam-update. Templates for appointing an Entity Administrator are included within the respective instructions. Contractors may obtain information on registration and annual confirmation requirements via the Internet at http://www.sam.gov or by calling (866) 606-8220.

If you have questions about Government procurements in general or need assistance in the preparation of your proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/sam-update https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/sam-update http://www.sam.gov/ participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptacus.org/new/Govt_Contracting/find.php.

The due date for the receipt of proposals is: 11 MARCH 2019 by 2:00 PM CENTRAL TIME.

The due date for the receipt of questions in regards to this combined synopsis/solicitation is ten (10) calendar days prior to the proposals due date shown above.

Proposals must be received electronically at Cynthia.A.Clark@usace.army.mil. Adobe (.pdf) or Microsoft Word (.doc) are acceptable formats for submitting proposals. The electronic file must be under 8MB total to ensure it can be received by e-mail. If you are having any issues submitting your proposal, please contact Cindy Clark as soon as possible.

The Government reserves the right to cancel this combined synopsis/solicitation. Any questions should be sent to Cindy Clark at 816-389-3639 or at the email above.

http://www.aptacus.org/new/Govt_Contracting/find.php mailto:Cynthia.A.Clark@usace.army.mil

VENDOR'S COVER SHEET

VENDOR’S INFORMATION

OFFEROR’S NAME:

OFFEROR’S ADDRESS:

OFFEROR’S PHONE #:

OFFEROR’S EMAIL:

OFFEROR’S DUNS #:

OFFEROR’S CAGE #:

SIGNATURE:

DATE SIGNED:

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 4 Job

FY19 BASE YEAR - MOW BACK SLOPE OF DAM

FFP

The contractor shall perform all mowing and trimming services in accordance with the Performance Work Statement. The period of performance (POP) for the work to be performed is 1 April 2019 through 31 October 2019. All quantities are for estimated mowings.

FOB: Destination

NET AMT

0002 13 Job

FY19 BASE YEAR - MOW PARKS

FFP

The contractor shall perform all mowing and trimming services in accordance with the Performance Work Statement. To include Outlet Park (East and West), Thompsonville Park/Upper Rock Creek, Rock Creek Park, Old Town Park, Old Military Trail Park, Longview Park, Slough Creek Park and Slough Creek Bridge Boat Ramp, ATV Park and 39th Street, and Perry Park (Admin/Beach Area). The period of performance (POP) for the work to be performed is 1 April 2019 through 31 October 2019. All quantities are for estimated mowings.

0003 4 Job

FY19 BASE YEAR - MOW LAGOONS

FFP

The contractor shall perform all mowing and trimming services in accordance with the Performance Work Statement. The period of performance (POP) for the work to be performed is 1 April 2019 through 31 October 2019. All quantities are for

1001 4 Job

OPTION FY20 OPTION YEAR - MOW BACK SLOPE OF DAM

FFP

The contractor shall perform all mowing and trimming services in accordance with the Performance Work Statement. The period of performance (POP) for the work to be performed is 1 April 2020 through 31 October 2020. All quantities are for

1002 13 Job

OPTION FY20 OPTION YEAR - MOW PARKS

FFP

The contractor shall perform all mowing and trimming services in accordance with the Performance Work Statement. To include Outlet Park (East and West), Thompsonville Park/Upper Rock Creek, Rock Creek Park, Old Town Park, Old Military Trail Park, Longview Park, Slough Creek Park and Slough Creek Bridge Boat Ramp, ATV Park and 39th Street, and Perry Park (Admin/Beach Area). The period of performance (POP) for the work to be performed is 1 April 2020 through 31 October 2020. All quantities are for estimated mowings.

1003 4 Job

OPTION FY20 OPTION YEAR - MOW LAGOONS

FFP

The contractor shall perform all mowing and trimming services in accordance with the Performance Work Statement. The period of performance (POP) for the work to be performed is 1 April 2020 through 31 October 2020. All quantities are for

2001 4 Job

OPTION FY21 OPTION YEAR - MOW BACK SLOPE OF DAM

FFP

The contractor shall perform all mowing and trimming services in accordance with the Performance Work Statement. The period of performance (POP) for the work to be performed is 1 April 2021 through 31 October 2021. All quantities are for

2002 13 Job

OPTION FY21 OPTION YEAR - MOW PARKS

FFP

The contractor shall perform all mowing and trimming services in accordance with the Performance Work Statement. To include Outlet Park (East and West), Thompsonville Park/Upper Rock Creek, Rock Creek Park, Old Town Park, Old Military Trail Park, Longview Park, Slough Creek Park and Slough Creek Bridge Boat Ramp, ATV Park and 39th Street, and Perry Park (Admin/Beach Area). The period of performance (POP) for the work to be performed is 1 April 2021 through 31 October 2021. All quantities are for estimated mowings.

2003 4 Job

OPTION FY21 OPTION YEAR - MOW LAGOONS

FFP

The contractor shall perform all mowing and trimming services in accordance with the Performance Work Statement. The period of performance (POP) for the work to be performed is 1 April 2021 through 31 October 2021. All quantities are for

3001 4 Job

OPTION FY22 OPTION YEAR - MOW BACK SLOPE OF DAM

FFP

The contractor shall perform all mowing and trimming services in accordance with the Performance Work Statement. The period of performance (POP) for the work to be performed is 1 April 2022 through 31 October 2022. All quantities are for

3002 13 Job

OPTION FY22 OPTION YEAR - MOW PARKS

FFP

The contractor shall perform all mowing and trimming services in accordance with the Performance Work Statement. To include Outlet Park (East and West), Thompsonville Park/Upper Rock Creek, Rock Creek Park, Old Town Park, Old Military Trail Park, Longview Park, Slough Creek Park and Slough Creek Bridge Boat Ramp, ATV Park and 39th Street, and Perry Park (Admin/Beach Area). The period of performance (POP) for the work to be performed is 1 April 2022 through 31 October 2022. All quantities are for estimated mowings.

3003 4 Job

OPTION FY22 OPTION YEAR - MOW LAGOONS

FFP

The contractor shall perform all mowing and trimming services in accordance with the Performance Work Statement. The period of performance (POP) for the work to be performed is 1 April 2022 through 31 October 2022. All quantities are for

4001 4 Job

OPTION FY23 OPTION YEAR - MOW BACK SLOPE OF DAM

FFP

The contractor shall perform all mowing and trimming services in accordance with the Performance Work Statement. The period of performance (POP) for the work to be performed is 1 April 2023 through 31 October 2023. All quantities are for

4002 13 Job

OPTION FY23 OPTION YEAR - MOW PARKS

FFP

The contractor shall perform all mowing and trimming services in accordance with the Performance Work Statement. To include Outlet Park (East and West), Thompsonville Park/Upper Rock Creek, Rock Creek Park, Old Town Park, Old Military Trail Park, Longview Park, Slough Creek Park and Slough Creek Bridge Boat Ramp, ATV Park and 39th Street, and Perry Park (Admin/Beach Area). The period of performance (POP) for the work to be performed is 1 April 2023 through 31 October 2023. All quantities are for estimated mowings.

4003 4 Job

OPTION FY23 OPTION YEAR - MOW LAGOONS

FFP

The contractor shall perform all mowing and trimming services in accordance with the Performance Work Statement. The period of performance (POP) for the work to be performed is 1 April 2023 through 31 October 2023. All quantities are for

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

MOWING SERVICES

PERRY PROJECT

1. General Information

1.1. Background: Perry Lake is typical of northern Kansas, which consists of rolling uplands, eroded valleys of varying widths and meandering streams. The valley along the Delaware River is formed by irregular hills with slopes ranging from fairly gentle to steep. The steep slopes are usually covered in native woodlands.

Gentle slopes prevail in the upper valley of the main river and along tributary arms and are generally tillable.

A very noticeable quality of Perry Lake is its diverse habitats and environment. Traveling through one park may evoke impressions of the Missouri Ozarks while moments later; another area will possess characteristics of a prairie environment found in central Kansas. The rolling geography and wooded roadside provide scenic drives through some of the park areas. Most of the shorelines are enshrouded with woodlands and shrubs that partially obscure scenic views of the lake.

The Kansas River basin has a drainage area of approximately 1,117 square miles of total area above the dam. There are 39,338.47 acres of fee land and 3,449.24 acres of flowage easement, with 1,187.58 in Atchison County and 2,261.66 acres in Jefferson County for a total acquisition of 42,787.71 acres. The lake has 11,631 acres of surface area and 159 miles of shoreline at multipurpose pool.

The Corps of Engineers has primary responsibility for the lake operations, wildlife management, Federal Parks, lands outside public areas, shoreline management and numerous other aspects of management of Perry Lake. The Corps of Engineers also provides some assistance, whenever feasible, with the hunting, fisheries management and enforcement of safe boating regulations.

Perry Dam is located 3 miles north of Perry, Kansas in Jefferson County and at mile 5.3 of the Delaware River in the northeast portion of the state. It is situated within 50 miles of one-third of the state’s population. Three of the state’s four metropolitan areas are in close proximity to the lake: Topeka, Kansas City, and Lawrence. Due to the lake’s proximity to these population areas, the lake will continue to receive high use.

1.2. Scope of Work: The Contractor shall provide all manpower, equipment, fuel, tools, supervision and other items and services necessary to provide mowing and trimming of public use areas and a designated portion of the back slope of Perry Dam for the U. S. Army Corps of Engineers, Perry Project Lake, as described in the attached performance work statement (PWS) and elsewhere in the contract.

1.3. Post-Award Conference: After award, but prior to commencement of work, the Contractor shall contact the Contracting Officer’s Representative, to arrange a mutually agreeable time to meet at the Perry Project Office to review the requirements and details of the work.

1.4. Required Insurance: The Contractor shall provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the below. Before commencing work under this contract, the Contractor shall present to the Contracting Officer proof of the required insurance.

REQUIRED INSURANCE SCHEDULE

Type Amount Worker’s Compensation Coverage complying with applicable state statute Employer’s Liability Minimum amount of $100,000 General Liability on Comprehensive Form of Policy

Minimum limits of $500,000 per occurrence of bodily injury which includes, but is not limited to, insurance for all work required herein.

Comprehensive Automotive Liability

Minimum limits for $200,000 per person and $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage.

Coverages required above are minimums. If State Statute requires higher limits of coverage, the Contractor shall be responsible for obtaining such additional coverage. Information regarding State requirements may be obtained by contacting: KANSAS: Insurance Commissioner, Toll Free, 1-800-432-2484, Division of Workers Compensation, 913-296-3071

1.5. Quality Control

1.5.1. The Contractor will develop a Quality Control Plan designed to demonstrate how the Contractor will meet the needs of the project. The Quality Control Plan will document how well the Contractor is meeting these needs and will be submitted for approval prior to work on this contract. The contractor must provide and maintain an inspection system acceptable to the government covering the services under this contract. Complete records of all inspection work performed by the contractor must be maintained and made available to the government during contract performance.

1.5.2. The Contractor shall designate, in writing, a responsible on-site representative of each work crew who shall serve as a contact for matters involving quality, performance or non-performance of the required work assigned to that crew. The representative shall have the authority to correct non-performance. The Contracting Officer may disapprove any individual whom he considers to be incompetent to perform the work required. Such disapproval will be given to the Contractor by written notice, and the Contracting Officer’s decision shall represent a final decision.

1.5.3. The Contractor shall furnish to the Contracting Officers Representative (COR), a telephone number attended during normal business hours (7:30 a.m. – 4:00 p.m., CST) to which calls concerning performance or other contractual matters can be placed. For the purpose of time and date, a message will be deemed delivered to the Contractor, at such time as it is delivered to the number provided by the Contractor.

1.5.4. As each item of work is completed, the Contractor's representative at the job site shall enter the time that the item of work was completed on a Contractor's Daily Worksheet. Completed and signed worksheets shall be delivered each day work is performed, as directed by the Contracting Officer's Representative. The Government shall furnish contractor Daily Worksheet forms.

1.6. Quality Assurance Surveillance Plan

1.6.1. A Quality Assurance Surveillance Plan (QASP) will be used during the life of the contract to ensure that the Contractor is performing the services required by this PWS in an acceptable manner. The Government develops the QASP and the Project Office administers the Plan through Quality Assurance Evaluators (QAE)s.

1.6.2. The government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The government shall perform inspections and tests in a manner that shall not unduly delay the work.

1.6.3. In the event that an area is missed, or is not mowed, trimmed, or has not had grass or debris removed as specified, the Contractor agrees to return and re-perform the unsatisfactory or missed services immediately upon receipt of notice form the Contracting Officer or his Authorized Representative.

1.6.4. If any of the services do not conform to contract requirements, the government may require the

Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed. Payment will not be made for work not performed or not performed to standard.

1.6.5. The Government reserves the right to cause the specified work to be performed by a third party or

Government personnel and the cost incurred thereby will be levied against the Contractor. Any time Government personnel are used because of Contractor's nonperformance, the cost levied against the Contractor will include all direct costs associated with the performance of the specified work the direct cost to the Government for substitution of the Government personnel removed from their normal duties is computed on an hourly basis at the applicable wage rate.

1.7. Scheduling of Services

1.7.1. Individual requests for required services will be issued by telephone to the Contractor or his responsible individual, and followed by confirmation in writing from the Contracting Officer or the Contracting Officer’s Representative. Telephone orders will be considered issued at such time as it is delivered to the telephone number provided by the Contractor. The Contractor shall commence the ordered service(s) within 48 consecutive hours after receipt of verbal telephone order or date specified in the order (whichever is later), and complete the work in the time specified. The time allowed to complete the required services shall begin either as soon as the Contractor begins the mowing and trimming services, or at the end of the 48 consecutive hours after receipt of the order, whichever occurs first.

1.7.2. In the event adverse weather or ground conditions occur after placement of an order for services that would create unsafe working conditions or result in damage to vegetation or turf, the Contractor shall cease operations and contact project personnel. Work affected by adverse conditions shall be stopped, restarted, or rescheduled at a mutually agreed upon time, to the extent possible. Payment will not be made for work not performed as a result of wet weather conditions unless an alternate date for services can be arranged, and services are performed.

1.7.3. The Government will order only complete mowings, to include but not limited to mowing, trimming of parks, roadways, lagoons, trails and other designated areas.

1.8. Areas to be Serviced

AREAS TO BE SERVICED, ESTIMATED ACREAGE,

MAXIMUM AND MINIMUM NUMBER OF MOWINGS

Area Estimated Acreage

Maximum № of Mowings

Minimum № of Mowings

Perry Dam Backslope 63.5 4 4 Outlet Park (East/West) 26.4 13 3 Thompsonville Park/Upper Rock Creek 11.8 13 3 Rock Creek Park 66 13 3 Old Town Park 33.6 13 3 Old Military Trail 1 13 3 Longview Park 27.5 13 3 Slough Creek Park 79 13 3 Slough Creek Bridge Boat Ramp 2 13 3

Acreage shown above is estimated. The Contractor shall be responsible for determining all acreage and conditions affecting the performance of the work. The Contractor shall satisfy himself/herself that government estimated acreages are acceptable within 30 days of the first mowing. On the maps attached you will see the areas to be mowed shaded. Most roadways were estimated to have a 15-foot area mowed on each side, although in some locations the area will be greater than 15 foot. Shaded areas on the maps with estimated acreage also include areas that will not be mowed including campsites, roadways, building foot prints, etc. Actual mowing area will be less than stated above, the acreage above is for reference of the entire area that will be in the mowed area. The contractor should visit the Perry Project before bidding.

1.9. Period of Performance

1.9.1. Mowing and trimming services shall be as-ordered for the service period 1 April through 31 October, Monday through Friday, between the hours of 7:30 a.m. and 6 p.m. Work will not be permitted on Saturdays, Sundays, and holidays unless this restriction is specifically waived in writing by the Contracting Officer or his authorized representative.

1.9.2. The Government anticipates that a mowing order for all Public Use Areas will be placed prior to the following holidays: Memorial Day, Fourth of July, and Labor Day.

1.9.3. All work shall be accomplished within a five-day period. Services rendered outside the time frames specified will not be compensated, unless the Contracting Officer or his authorized representative specifically waives this restriction in writing.

1.9.4. Vegetative growth rate under favorable climatic conditions at the Perry Project is such that mowing and trimming may be required approximately every ten (10) to fourteen (14) days.

1.10. Contractor Personnel

1.10.1. All Contractor personnel shall be fully clothed, at all times, while performing these services.

Clothing shall be clean and neat in appearance.

1.10.2. Contractor personnel shall utilize tact, diplomacy and courtesy at all times during contact with the public.

1.11. Safety Requirements

1.11.1. Prior to beginning work on this contract the Contractor shall have an approved Accident

Prevention Plan. This plan shall be in accordance with the most recent EM 385-1-1. The plan is intended to be a viable document and enhance the safety of Project staff and visitors. The Contractor will be expected to take a vital interest in safety, hazard, and educate their employees to work and plan their work safely. Proper driving techniques and defensive driving will be practiced to prevent vehicle accidents and property damage.

1.11.2. In order to provide safety controls for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with all pertinent provisions of the Federal, State, and local regulations and shall take or cause to be taken such additional measures as the Contracting Officer may determine to be reasonable and necessary

Perry Park (Admin/Beach) 27 13 3 ATV Area/39th Street 5.5 13 3 Lagoons 4.5 4 2

Total 343.3 - -for the purpose.

1.11.3. Contractor vehicles shall be equipped with 4-way flashers and turn signals in operating condition.

Flashers shall be activated when vehicles are parked on, or traveling slowly along roadways.

1.11.4. Any injury, property damage equipment malfunction or safety hazard observed by the Contractor shall be immediately reported to the Project personnel.

1.11.5. The Contractor will comply with all safety requirements pertaining to ENG 385-1-1 that can be found at http://www.usace.army.mil/publications/eng-manuals/ceso.htm with special attention given to Section 16, Machinery and Mechanized Equipment

1.11.6. The Contractor shall take such measures to protect the public and property from foreign materials thrown from rotary mowers and other rotating equipment while operating in public use areas and on public roadways.

1.11.7. Mowers will be required to carry fire extinguishers during times of burn bans.

1.12. Other Contractors: The Government may undertake or award other contracts for additional work, and the Contractor shall fully cooperate with such other contractors and Government employees. All work must be carefully planned and fitted not to interfere with such other work. The Contractor shall not commit or permit any act that will interfere with the performance of work by other contractors or by Government employees.

1.13. Lost Articles, Vandalism, Facilities Malfunction: To assist the visiting public in reclaiming lost articles, all property left by visitors and found during contract operations shall be turned in to the Project Office.

Any evidence of vandalism, instances of facilities not operating properly, or facilities in need of repair shall be reported immediately to Project personnel.

1.14. Coordination with the Project Office: During mowing periods, the Government reserves the right to schedule meetings with the Contractor. The meetings shall be scheduled at the Project Office, as necessary, to ensure strict compliance with the terms of the contract, to coordinate work schedules in compliance with the Scope of Work, and to arrange a satisfactory operating agreement.

1.15. Security

1.15.1. The Contractor shall safeguard keys issued to them to perform the services required by this contract. All keys shall be returned to the government upon request and/or completion of the contract. Failure to return keys can result in withholding of payment.

1.15.2. The contractor is prohibited from making copies of keys.

1.15.3. The Contractor shall open and close gates within the contract boundary areas. The Contractor shall securely lock any gate that is opened by him/her, upon completion of the required work, or upon completion of the workday.

1.15.4. Antiterrorism / OPSEC:

ANTITERRORISM/OPERATIONS SECURITY REQUIREMENT

All contractor and all associated sub‐contractors employees shall comply with applicable security policies and procedures at the contracted work location (provided by the authorized government representative).

All contractor and all associated sub‐contractors employees will carry a government issued photo ID for personal identity verification requirements. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at the applicable http://www.usace.army.mil/publications/eng-manuals/ceso.htm contracted work location change, the Government may require changes in contractor security matters or processes.

All contractor and all associated sub‐contractors employees will receive a CORPS Watch information paper (provided by the authorized government representative) and provide a written acknowledgement to the COR, no later than 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract.

The contractor must pre‐screen candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The vendor must ensure that the candidate has two valid forms of government issued identification to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible candidates must be provided to the COR no later than three (3) business days after the initial contract award.

(End of Antiterrorism/Operations Security Requirement)

2. Definitions and Acronyms: The following definitions and descriptions apply wherever the word, phrase, or acronym is used in this performance work statement.

Acceptable Level of Performance: The maximum percent defective, the maximum number of defects per hundred units, or the number of defects in a lot that can be considered satisfactory on the average. The allowable leeway or variance from a standard before the government will reject the specific service.

Contracting Officer's Representative (COR): means an individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

Fully-Clothed: Deemed to mean that a sleeved shirt (or T-shit), trousers, and shoes shall be worn at all times:

except that this requirement shall not be construed to replace or eliminate the necessity for the wearing of appropriate protective clothing or devices as may be required for the application of various chemicals.

Miscellaneous Mowing: Mowing in the areas between camp pads and the lake, and in developed camping areas that are now closed. Some of the mowing consists of very rocky and uneven terrain.

Partial Mowing and Trimming: Mowing and Trimming approximately 18 feet outward in each direction from buildings, 5 feet out (to accomplish a circle 10 feet in diameter) from water hydrants and water fountains and 3 feet outward along sidewalks in Public Use Areas.

Performance-Based Contract: (FAR 2.101) Structuring all aspects of an acquisition around the purpose of the work to be performed with the contract requirements set forth in clear, specific, and objective terms with measurable outcomes as opposed to either the manner by which the work is to be performed or broad and imprecise.

Performance Requirements Summary (PRS): The PRS shows contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement (Fixed Price Contracts), the standard of performance, and the acceptable quality level (AQL) for each work requirement.

Quality Assurance Surveillance Plan (QASP): An organized written document used by Government for quality assurance surveillance. Document contains sampling/ evaluation guides, checklists, and the performance requirements summary (PRS).

Quality Control (QC): A method used by the Contractor to control the quality of goods and services provided.

Quality Assurance (QA): A method used by the Government to provide some measure of control over the http://www.dhs.gov/E%E2%80%90Verify quality of purchased goods and services received.

Roadway Mowing: Right-of-way moving from road shoulder to the tree line. In the absence of a tree line, the distance shall be approximately 15 feet on each side of the road.

Service contract means a contract that directly engages the time and effort of a contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply. A service contract may cover services performed by either professional or nonprofessional personnel whether on an individual or organizational basis. Some of the areas in which service contracts are found include the following:

• Maintenance, overhaul, repair, servicing, rehabilitation, salvage, modernization, or modification of supplies, systems, or equipment.

• Routine recurring maintenance of real property.

• Housekeeping and base services.

• Operation of Government-owned equipment facilities, and systems.

Shall means the imperative.

3. Government-Furnished Equipment, Materials and Supplies: Contractor Daily Worksheet Forms

4. Contractor Furnished Equipment and Supplies: The Contractor shall furnish all equipment to accomplish the services specified in this PWS. All equipment must be approved by the Contracting Officer or the Contracting Officer's Representative prior to initial use. Equipment breakdown shall not relieve the Contractor of the responsibility of performing the work as specified. The Contractor shall assure that he has, or can obtain on short notice, sufficient backup equipment to continue the services as specified without interruption in the event of mechanical failure of his primary equipment.

4.1. Mowers shall be tractor mounted rotary type, capable of producing a smooth even cut, with a cutting height adjustable from 2 to 6 inches. Sickle bar mowers may be used on ditches inaccessible to other mowers.

Blades shall be sharpened and/or replaced often enough to assure smooth grass cut. All mowers shall be constructed to distribute grass clipping evenly to prevent clumps or windrows. All mowers (large and small) shall be compatible with each other in mowing height and appearance of cut grass.

4.2. Trimming equipment shall consist of power hand mowers, "weed-eaters" or other type power trimmers, weed whips, and other equipment and tools as may be appropriate for the task.

4.3. The contractor will be required to provide mowing equipment to mow the back slope of the dam.

5. Specific Tasks

5.1 General Information Regarding Specific Tasks

5.1.1. All mowing and trimming shall be completed in an area prior to moving to another area.

5.1.2. Prospective bidders are encouraged to visit and fully inspect all areas, accesses, locations, terrain, etc.

prior to bidding. The Government shall not be held accountable for conditions at the site, which were not taken into account by prospective bidders.

5.1.3. Mowing and trimming operations around buildings and roadsides shall be performed so grass clippings are thrown away from buildings and away from the road whenever possible.

5.1.4. Extreme care shall be exercised when mowing and trimming around trees, bushes, shrubs, buildings, and other objects to insure that equipment does not come in contact with the object. All costs of repair or replacement in size, kind and type resulting from damage by the Contractor's equipment shall be borne by the Contractor. Repair or replacement shall occur within 24 hours of noticed damage. All damage will be reported to the Contracting Officer's Representative.

5.1.5. Any downed limbs, sticks, or other debris in the mowed area will be moved from the area by the contractor and placed in the nearest wooded area outside the mowed area. If the material is suitable for a campfire the limb/stick/debris may be placed at or near the fire ring at the nearest campsite.

Excessive material from storms or flooding events will be reported to the COR to determine if the limb/sticks/debris will need to be moved by Corps of Engineers personnel.

5.1.6. Soft spots or muddy areas within the mowed areas that are not associated with weather conditions and are suspected water leaks shall be reported to the COR immediately.

5.2. Mowing

5.2.1. Mowing operations shall not cause rutting or otherwise disturb existing turf. Tractors shall be operated in such a manner as to protect against the sod being torn by the tractor wheels on turns.

Mowing is not permitted when the ground is so wet that operations cause rutting or otherwise disturbs existing turf.

5.2.2. All mowers (large and small) shall be compatible with each other in mowing height and appearance of cut grass. After mowing, areas serviced under this contract shall present a neat, well-cared-for evenly mowed appearance, free from ruts or any unmowed strips or streaks. Tractors shall be operated in such a manner as to protect against the sod being torn by the tractor wheels on turns.

5.2.3. The Government will advise the contractor on the height of the cut, which will be between 3 and 5 inches. The Government reserves the right to designate the starting point (area or items to be mowed first) when ordering services under this contract.

5.2.4. Some of the mowing areas consist of rocky terrain and heavily wooded areas, and will require an extensive amount of trimming and hand mowing where larger mowers cannot maneuver satisfactorily.

5.2.5. The contractor will be required to pick up all shredded debris that is created by mowing over any trash.

5.2.6. The Contracting Officers Representative will provide the contractor with locations that equipment can be parked during a scheduled mowing. All equipment will be removed from public lands within 24 hours of a completion of a scheduled mowing.

5.2.7. Roadsides/road edges as indicated with a red line on the maps will be mowed to the tree line (base of trees), if a tree line is not present the contractor will mow 15 feet from the road edge as measured on the ground with a wheel type measuring device. In many areas this will include mowing one or both sides of a ditch.

5.3. Trimming

5.3.1. Trimming is required in all areas. Grass and weeds shall be trimmed around trees, shrubs, buildings, fences, poles, posts, parking lots, curbs, parking lot bumper blocks (both sides), sidewalks, boulders, playgrounds, beaches, boat ramps and other fixed obstacles. The curbing at all boat ramps shall be trimmed to include five (5) feet down the riprap slope. In addition, on the first mowing ordered in the spring, vegetation in riprap areas surrounding boat ramps and boat ramp parking lots shall be trimmed for a distance of 5 feet down the riprap slope from the field side edge.

5.3.2. Trimming height shall match surrounding area grass heights. All areas shall be trimmed simultaneously, or immediately following mowing, and in all instances shall be completed no later than 48 consecutive hours after mowing.

5.3.3. Immediately following trimming, the Contractor shall remove grass clippings or debris deposited as a result of mowing and trimming operations from all sidewalks, entrances into buildings, and building interiors. If trimming is not completed in the same day as the mowing, the Contractor shall remove grass clippings or debris deposited as a result of mowing operations from all sidewalks, entrances into buildings, and building interiors. Grass clippings and debris shall not be left on sidewalks, etc.

overnight, even if the trimming operations are not completed.

5.3.4. Trimming shall include the removal of sprouts and heavily weeded growth

5.3.5. Immediately following trimming sidewalks, entrances into buildings, and building interiors shall be swept as needed to remove clippings.

6. Service Delivery Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Section (Para)

Contract Requirement Performance Standard Lot

Description

ALP

Method of Surveillance

5.2 Mow Turf

Area

Turf area presents even appearance not less than 3” high and not more than 5”;

turf not rutted.

Acres 96 Random Sample

5.3 Trimming

Grass and weeds are trimmed around fixed objects at the same time as mowing and to the same height standard.

Fixed objects not damaged.

Acres 96 Random Sample

5.3.3 Remove Debris, Clippings

Sidewalks, roads, building entrances and interiors free of clippings and other debris.

Acres 96

Random Sample, Validated Customer Complaint

7. Applicable Publications and Forms

7.1. MAP: Information on Perry Lake can be found on the Internet at:

https://www.nwk.usace.army.mil/Locations/District-Lakes/Perry-Lake/

7.2. Contractor Mowing Log

7.3. Sample Quality Assurance Surveillance Plan (QASP)

https://www.nwk.usace.army.mil/Locations/District-Lakes/Perry-Lake/

7.2 CONTRACTOR MOWING LOG

Date:

Contractor:

Contract №: W912DQ-19-C-1XXX

Total № of Employees Working Today:

Area Mowing Start Time Mowing End Time Trimming End

Time Grass Removal

End Time

Any Item Vandalized Since Last Services or Other Problems Observed:

Safety problems noted:

Contractor or Approved Authorized Representative:

7.3 SAMPLE QUALITY ASSURANCE SURVEILLANCE PLAN

Perry Lake Park Area and Dam Mowing

Perry Lake Project

1. CONTRACT DESCRIPTION

2. PURPOSE

3. REFERENCES

4. RESPONSIBILITIES AND AUTHORITIES

a. Contracting Officer (KO)

b. Contracting Officer’s Representative (COR)

5. POST-AWARD REQUIREMENTS

a. Post Award Conference

b. Contractor Submittals

c. Quality Control Plan

d. (Scheduled) Quality Management Meeting

e. Quality Assurance Inspections

(1) Inspection Objectives

(2) Inspection Methods

(3) Letter of Appointment

APPENDICES

APPENDIX A - QUALITY ASSURANCE REPORTS

APPENDIX B - PERFORMANCE INDICATORS

APPENDIX C - LETTERS OF APPOINTMENTS

QUALITY ASSURANCE PLAN

1. CONTRACT DESCRIPTION:

a. Contract Number: W912DQ

b. Contract Name:

c. Contract Location: Perry Lake Project

d. Contract Type: Firm Fixed Price

e. Contract Amount:

f. Beginning Date:

g. Duration:

h. Description of Work: The services to be furnished under this contract shall consist of a pre-work conference and furnishing labor, materials and appropriate equipment to provide mowing services necessary to maintain the areas surrounding Perry Lake as mapped in the PWS. All work shall be performed in accordance with this Scope of Work and requirements elsewhere in the contract. The Contractor shall monitor performance and ensure compliance in accordance with the terms and conditions.

2. PURPOSE:

a. Maximize effectiveness of Government contract inspections.

b. Provide a uniform base for contract administration.

c. Ensure that contractor achieves acceptable levels of performance in accordance with the performance work statement.

d. Inform and orient Government employees on proper contract administration procedures and methods. A copy of this plan will be provided to all quality assurance team members.

3. REFERENCES:

a. FAR, DFARS, AFARS, EFARS b The Contract

c. Contractor Quality Control Plan

4. RESPONSIBILITIES AND AUTHORITIES:

a. The Contracting Officer (KO)

(1) has the authority to enter into, administer and terminate the contract and make related determinations and findings.

(2) is responsible for safeguarding the interest of the United States Government.

(3) is responsible for ensuring that all necessary actions are taken to achieve effective contract administration and that the contractor complies with the provisions of the contract.

(4) must ensure that the contractor receives impartial, fair and equitable treatment.

b. Contracting Officer Representative (COR)

(1) COR will be appointed by the CO by letter.

(2) cannot make changes to the contract.

(3) is empowered to verify that the contractor performs the technical requirements of the contract in accordance with the contract requirements.

(4) performs or causes to be performed, inspections necessary to verify that the contractor is performing in accordance with the contract requirements and that all deficiencies are corrected or noted as deficient.

(5) accepts and approves services performed under this contract.

(6) maintains liaison and direct communication with the contractor.

(7) may issue written interpretations of special and technical contract requirements.

(8) ensures that all personnel assigned to the administration of the contract are knowledgeable of contract requirements, contractor Quality Control Plan (QCP), and Government Quality Assurance Plan (QAP).

(9) may redirect the contractor on any item or work feature, pending correction of a deficiency.

(10) may not redelegate any of his authority or responsibilities.

(11) recommends contract actions such as payment deductions.

(12) meets regularly with contractor’s QC personnel.

(13) receives and reviews contractor QC reports. Verifies accuracy, completeness and recommends appropriate action to the COR.

(14) performs periodic and planned inspections to determine if contract requirements are being met and if the contractor’s Quality Control Plan is effective.

(15) monitors contractor quality control program.

(16) reviews quality control schedules of inspection.. .

(17) assists in preparation of Government QA Plan, administers it and updates it for KO approval.

(18) meets regularly with contractor to discuss scheduling and work progress.

(19) evaluates contractor performance. When necessary, consolidates reports and evaluations into a Memorandum for Record for the KO.

(20) performs periodic and planned inspections of contract work, including safety inspections. Investigates customer complaints. Completes daily QA reports.

(21) is responsible for documenting inspection observations, exchange of information, clarification of work statement, safety observations, type of equipment used, work impacting weather or site conditions, delays and rework on appropriate inspection sheets.

(22) is responsible for determining the acceptable level of quality in of the work inspected.

5. POST-AWARD REQUIREMENTS: Contractor and Government activities that take place after acknowledgment by the contractor of the “Notice of Award”, are considered post-award requirements.

a. Post-Award Conference:

(1) The post award conference is conducted by the government and may include KO and COR.

(2) The post award conference is a formal, scheduled meeting with representatives of the contractor and the government present.

b. Contractor Submittals (reviewed by the government):

(1) Insurance Certificates: The COR will ensure that the required insurance is in effect during contract performance in the minimum amounts required by the contract. A statement which obligates the insurance underwriter to notify the certificate holder of cancellation 30 days prior must be included and signed by the agent.

c. Quality Control Plan

(1) The quality control representatives will be present at this meeting.

(2) The COR will impress upon the contractor that the QC Plan is his tool for management and control of activities, supplies and subcontractor activities required to comply with the contract requirements.

(3) Those present will discuss the relationship between the contractor’s quality control and the Government’s quality assurance activities. Quality control and quality assurance activities should be independent, but complement each other.

(4) Those present will discuss the forms and reports the contractor QC shall use to report activities and establish standards for the submission of these reports. The COR will emphasize making the guidelines specific and definite so the reports are timely, contain the desired information, are uniform and consistent and serve the intended purpose.

d. Quality Management Meetings:

(1) The COR will schedule meetings, as needed, with the contractor to discuss his/her operations, schedule and project priorities and progress of work activities.

(2) The COR will review with the contractor, management and control of work activities, supplies and subcontractor activities pertaining to contract requirements.

(3) Those present will discuss the coordination between the contractor QC and the Government’s QA activities.

e. Quality Assurance Inspections:

(1) Inspection Objectives:

(a) Ensure that the Government pays for satisfactory performance and does not pay for unsatisfactory performance or nonperformance.

(b) Enforce safety and health regulations.

(c) Provide feedback to the contractor to enhance communication, cooperation and effectiveness of contract administration.

(d) Encourage and recognize effective, efficient operations.

(e) Discourage waste, pilferage and mismanagement of government furnished supplies.

(f) Identify and recommend solutions to resolve problems promptly.

(g) Document contractor performance and Government administration.

(2) Inspection Methods:

(a) Assist with evaluation and approval of the contractor’s work schedules.

(3) Letter of Appointment: The COR has appointed by memorandum the QAE for this contract. The COR has indicated in each appointment memorandum the authority and duties of that individual.

(Signature of COR)

QASP APPENDIX A

QUALITY ASSURANCE REPORTS

1. Quality Assurance Reports become part of the contract file and should be neat and legible. Pages shall be consecutively dated. The following items of information shall be included:

a. Contract number and name of contractor.

b. Description and location of work (e.g. buildings, roadways, general clean up).

c. Date of report.

d. Inspector’s name (Print)

e. Pertinent information on the progress of work, causes for delays and extent of delays related to work activities on the schedule. When the contractor is doing a good job, don’t hesitate to give the positive points, as well as the negative when performance is not acceptable.

f. Results of Quality Assurance inspections and any check tests conducted, deficiencies observed, and corrective actions taken or proposed by the contractor.

g. Document all communications with the contractor or on-site representative.

h. Name of equipment being used, number if more than one, crew size and name of supervisor or work leader on the job.

i. All controversial matters shall be documented in writing, in detail.

j. Description of proposed changes from specifications, delays or work stoppage.

k. Meetings with contractor, (purpose to be noted, if MFR written, so note and attach it.). Any

l. Safety hazards or violations observed, the name of the contractor’s representative notified, and corrective measures taken. Note in your report whether or not the contractor is using good safety practices.