Synopsis.pdf

Synopsis Architect-Engineering (A-E) Services Indefinite Delivery Contracts (IDC)

For Civil Works Planning and Design Services For The Kansas City District

1. CONTRACT INFORMATION: These contracts are being procured in accordance with Public Law 92-582, the Brooks Act as implemented in FAR Subpart 36.6 and DFARS 236.6.

Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work. The Architecture Engineering (A-E) contracts are required to support Civil Works project and Military projects throughout the geographical boundaries of NWD and HTRW projects throughout NWK. The contracts will involve the preparations of various civil works planning and design documents, environmental documents, studies, and specifications of various civil works projects, and secondarily, may also be utilized to support planning and design at military installations. Selection of IDC contracts will be based on civil works planning and design criteria described below. Selection of task orders will be based on appropriate selection criteria consistent with the Brooks Act and FAR subpart 36.6.

Up to nine (9) indefinite delivery contracts (IDCs) will be negotiated and awarded. A target of four (4) contracts will be restricted to small business. The total value of all task orders issued to all small business contracts will not exceed $36M. A target of five (5) contracts will be open to all businesses regardless of size. The total value of all task orders issued to all unrestricted contracts will not exceed $90M. If the Contracting Officer determines during the selection process that fewer or more contracts should be awarded, based upon the selection criteria, the Contracting Officer has the discretion of adjusting that number, or awarding none at all. Small businesses may be considered for both the unrestricted and set-aside contracts. Small businesses must identify whether they want to be considered for the unrestricted pool, the restricted pool or both.

There is no limit on the value of individual task orders, up to the maximum value of each contract. Work will be issued by negotiated firm-fixed-price task orders. Firms that are selected for negotiation of a contract may be required to submit additional information at a later time for use in the evaluation of qualifications for specific Task Orders.

The base ordering period for each IDC will not exceed five (5) years, with one option for an additional two (2) years. The period of performance for the IDC will begin on the date of contract award and the ordering period will be in effect for the five (5) year base period, along with the additional two (2) years if the option is exercised. The period of performance for task orders awarded under the IDC will be determined based upon the work requirement (not to exceed five (5) years from date the Task Order is awarded) and will be included in the task order solicitations and negotiated task order award documents. Award of these contracts is anticipated in spring of 2019.

The North American Industrial Classification System (NAICS) codes for this procurement is 541330 (Engineering Services), which has a small business size standard of $15,000,000 in average annual receipts.

If a large business is selected, it must comply with FAR 52.219-9 Small Business Subcontracting

Plan DEV regarding the requirement for a small business subcontracting plan on that part of the work it intends to subcontract. The subcontracting goals for the Kansas City District which will be considered in negotiation of this contract are: (1) at least 32% of a contractor's intended subcontract amount be placed with small businesses (SB) (which includes all categories of small businesses); (2) at least 14.5% of a contractor's intended subcontract amount be placed with small disadvantaged businesses (SDB); (3) at least 5% of a contractor's intended subcontract amount be placed with women owned small businesses (WOSB); (4) at least 3.45% of a contractor’s intended subcontract amount be placed with HUBZone small businesses; (5) at least 2% of a contractor’s intended subcontract amount be placed with Veteran Owned small businesses (VOSB); and (6) at least 5% of a contractor’s intended subcontract amount be placed with Service Disabled Veteran Owned Small Businesses (SDVOSB). The plan is not required with this submittal, but will be required with the price proposal of the firm selected for negotiations.

The wages and benefits of service employees (see FAR 22.10) performing under these contracts must be at least equal to those determined by the Department of Labor under the Service Contract Act. Service wage rates will be determined relative to the employee’s office location rather than the location of work.

Firms must have a Unique Entity Identifier (UEI) (formally known as DUNS) number from Dun & Bradstreet (D&B) and be registered in the Department of Defense (DoD) System for Award Management (SAM). Firms not previously registered may visit https://www.sam.gov.

Instructions for new registration are also located at the following link:

https://www.sam.gov/sam/transcript/Quick_Guide_for_Contract_Registrations_v1.7.pdf.

Contractors may obtain information on registration and annual confirmation requirements at http://www.sam.gov or by calling (866) 606-8220. Additionally, in accordance with FAR Part 22.1303, all firms must complete their VETS-1442 report. Information can be found at the Department of Labor website http://www.dol.gov/vets/programs/fcp/main.htm, or call the service center at 1-866-237-0275; you will be asked to provide your company name, employer identification number (EIN), and UEI number.

2. PROJECT INFORMATION: The required A-E services will relate to flood risk management project planning, design and construction (i.e. dams, levees, channels) and eco-restoration projects. Services may include, but are not limited to the preparation of civil works project reports, studies, engineering, design of plans and specifications for construction, surveying, pre-design, engineering during construction, environmental compliance documents, independent technical review, risk assessments and other engineering support of civil works projects.

Projects will include planning or design documents for an array of purposes, either singly or combined, including, flood risk management, pump station and operations projects, ecosystem restoration , associated river /stream bank stabilization, river and stream hydraulics, and water supply/demand, water reliability, water distribution, and reservoir sedimentation.

Projects may require water and water related computational analyses, studies or projects, reservoir operations, river, channel, and stream hydraulics & hydraulic analysis of open channel flow, including steady and unsteady state conditions, using HEC and other industry accepted http://www.sam.gov/ https://www.sam.gov/sam/transcript/Quick_Guide_for_Contract_Registrations_v1.7.pdf http://www.sam.gov/ http://www.dol.gov/vets/programs/fcp/main.htm software; hydrologic studies including rainfall runoff analysis using HEC and other industry standard software; reservoir yield analyses using HEC-RES SIM or equivalent software for water supply planning or design documentation; and reservoir sedimentation analyses using HEC and other industry accepted software.

Services may include consulting, analyses, and design services including expert elicitation for risk methodology and policy development; risk analyses and screenings; issue evaluation studies;

feasibility studies; reservoir water control manual updates; base condition risk assessments;

safety modification studies; formulation of modification alternatives; construction sequencing, techniques, activities, evaluations and methodologies; periodic assessments; determination of total and incremental risk reduction benefits that can be realized from corrective actions; and other studies and evaluations under the dam safety, levee safety and flood risk management programs.

The projects may include all necessary water resources planning, environmental compliance, cultural resources, employment of geographic information systems (GIS), public involvement, socioeconomic analyses, value engineering, and engineering and design disciplines required for the various project purposes. In some cases, projects may also require independent expert reviews, Phase I hazardous, toxic, and radioactive waste (HTRW) evaluations, CADD, Building Information Modeling (BIM) and GIS deliverables.

Project-specific requirements will be described in each individual task order’s Statement of Work. Multiple task orders may be awarded with similar completion schedules and overlapping delivery dates.

3. SELECTION CRITERIA: The selection criteria are listed below in descending order of importance. Sub-factors within each criterion are equally important unless stated otherwise.

Criteria a through e are primary and will be evaluated for all offerors. Criteria f, g and h are secondary and will only be used as tie-breakers among firms that are essentially technically equal.

a. Specialized experience and technical competence in:

1) Designs and studies of flood damage reduction projects, such as levees, floodwalls, channel modifications, pump stations and closure structures that may include stability analyses, under-seepage studies, structural analysis, hydraulic modeling and economic analysis.

2) Designs and studies in support of routine and non-routine operations and maintenance of dams and levees, such as hydraulic steel structures/gates, hydraulic systems, facilities, roads, campsites, water treatment plants, bridges, and levee screenings and inspections.

3) Planning of USACE civil works water-resources related projects to include planning level documents and feasibility or re-evaluation reports.

4) Ecosystem restoration design and studies, such as wetland restoration, stream and river riparian restoration, and stream, river, and reservoir aquatic restoration.

5) Water supply, water treatment and distribution, water reliability, and water related computation analysis, studies or projects.

6) Quality management procedures. Firms demonstrating a third-party certified (e.g. ISO 9001 or similar) quality management system will be given greater consideration. A detailed quality control plan is not required with this submission but will be required subsequent to award of the contract.

For factors a.1 through a.5, the basis of evaluation will be the project descriptions in

Section F of the SF 330. The evaluation will consider characteristics such as: breadth, depth and complexity of experience; application of USACE policies and criteria; application of risk and uncertainty methods; incorporation of innovative solutions; and use of modeling tools (e.g. HEC, Corps of Engineers IWR planning suite, geotechnical analysis software). For factor a.6, the basis of the evaluation will be the description of the firm’s quality management procedures in Section H of the SF 330.

b. Professional Qualifications

Responding firms shall demonstrate the professional qualifications in these key disciplines:

(1) project manager

(2) geotechnical engineer

(3) civil engineer

(4) hydraulic engineer

(5) hydrologic engineer

(6) structural engineer

(7) geologist

(8) planner

(9) landscape architect

(10) land surveyor

(11) mechanical engineer

(12) electrical engineer

(13) cost engineer/estimator

(14) biologist

(15) economist

Additional disciplines required as part of the contract that will not be evaluated include:

social scientist, archeologist, cultural resource specialist, GIS, CADD technician, aerial photographer, and environmentalist engineer. These disciplines will be for informational purposes only and will not be considered part of the evaluation.

The basis of evaluation will be information provided in section E of the SF 330. The SF

330 shall include a matrix in Section G showing experience of the proposed lead disciplines on the projects listed in Section F of the SF 330. The education, professional registration, certifications, overall and relevant experience, and longevity with the firm will be considered.

All disciplines are equal in importance. This criterion is primarily concerned with the qualifications of the key personnel and not the number of personnel. The number of personnel is addressed under the capacity criterion below. The lead personnel for each discipline should be clearly identified in section E. Only one resume (the lead for that discipline) will be evaluated for each discipline.

c. Past Performance

Past performance on DoD and other contracts with respect to cost control, quality of work, and compliance with performance schedules. The Contract Performance Assessment Reports System (CPARS) is the primary source of information on past performance. CPARS will be queried for all firms submitting a SF330. If deemed relevant by the evaluation board, performance evaluations for any significant team subcontractors who have previously been prime A-E contractors will also be considered. In addition to CPARS and eSRS, the board may seek information on past performance from other sources.

d. Knowledge of local conditions:

1) Within Kansas, Missouri, Iowa, and Nebraska

2) Within Washington, Oregon, Idaho, Montana, Wyoming, Colorado, North Dakota, South

Dakota

For this factor, d.1 is significantly more important than d.2. The evaluation will consider river, stream, soil and climatic conditions (key disciplines are hydrologic engineer, hydraulic engineer, civil engineer, geotechnical engineer, structural engineer, and biologist) and local construction climate impact on cost estimating (key discipline is cost estimator). The basis of the evaluation will be from the personal experience of the proposed personnel in the listed key disciplines located in Section E, and from the projects in Section F of the SF 330.

e. Capacity to initiate work and complete within the time parameters of the project.

The evaluation will consider the availability of an adequate number of personnel among the proposed team in the following key disciplines: hydraulic engineer, hydrologic engineer, geotechnical engineer, civil engineer, structural engineer and biologist. For small businesses, the evaluation will also consider the firm’s ability to expend at least 50% of the cost of contract performance by employees of the prime firm. The evaluation will look at numbers listed in Part II of the SF330. Include a Part II form for each firm that is part of the proposed team.

SECONDARY SELECTION CRITERIA. The following secondary criteria will only be used as a tie-breaker among firms that are essentially technically equal. The secondary criteria will not be co-mingled with the primary criteria in the evaluation. The three secondary selection criteria are listed in descending order of importance.

f. Small Business Participation (not applicable to small businesses).

Extent of participation of small businesses (SB), small disadvantaged businesses (SDB), women-owned small businesses (WOSB), HUBZone small businesses, Veteran Owned small businesses, Service Disabled Veteran Owned Small Businesses, historically black colleges and universities (HBCU), and minority institutions (MI) will be measured as a percentage of the total anticipated contract effort. The greater the participation, the greater the consideration.

Large businesses will be expected to place subcontracts to the maximum practical extent with Small and Small Disadvantaged firms in accordance with Public Law 95-507. The basis of the evaluation will be information submitted in Section H of the SF 330. This criterion is not applicable to small businesses.

g. Geographic Proximity.

Responding firms should identify any offices operated in close proximity to the Kansas City District and the contribution these office(s) will make in support of the project. The basis of the evaluation will be information submitted in Section H of the SF 330.

h. Volume of DoD AE contract awards in the last 12 months.

Responding firms should cite all contract numbers, task orders and modifications, award dates and total negotiated fees for any DoD AE contract awarded within the past twelve (12) months. This information will assist in effecting an equitable distribution of DoD AE contracts among qualified firms. The basis of the evaluation will be information submitted in Section H of the SF 330.

4. SUBMITTAL REQUIREMENTS: Interested firms having the capabilities to perform this work must submit one original copy of the SF 330 and one electronic copy on CD in PDF format to the address listed below no later than 3:00 PM Kansas City time on November 5, 2018.

Copies of the SF 330, Part II, for the prime firm and all consultants shall be included in the SF

330. Only one SF 330 Part I for the team as a whole shall be included. Include the firm's UEI and CAGE CODE identification numbers in SF 330, Part I, Section B, block 5.

A maximum of fifteen (15) projects for the proposed team (including joint ventures and teaming partners) may be provided in section F. A “project” is defined as work performed at one site or a single installation. An Indefinite Delivery Contract (IDC) will not be considered a “project” for the purposes of evaluation. If the offeror provides a specific task order as a project, it should provide the base contract number and the task order number for reference purposes. If the offeror provides a site-specific contract as a project, it should provide the contract number for reference purposes. Project descriptions shall clearly the extent of work completed, the extent of work performed by the team (i.e. disciplines and scope), extent of design completed by the proposed team (i.e. preparation of design-build package; 100% design; report, etc.), and dates of completion for design and construction. Clearly cite whether the experience is that of the prime (or joint venture), consultant or an individual for each project in Section F. Work cited that is experience of the prime (or joint venture) from an office other than that identified in Section C should be so labeled. Designs or studies completed before 2009 will not be considered. Projects for which designs or studies are not complete may be given lesser consideration than completed efforts.

Interviews will be held with the most highly qualified firms. Interviews will be conducted telephonically after determination of the most highly qualified firms.

The SF 330 should have a total page limitation of 150 printed pages with Section H limited to twenty (20) pages. Each project in Section F is limited to two (2) pages; Part II is excluded from the 150 printed page limit. Double-sided sheets will count as two pages. Page sheets of 11 inches X 17 inches will be counted as a single page. Tabs do not count against the page count limit, but information contained on divider tabs will not be evaluated. For all SF 330 sections, use no smaller than 11 point font. Note: this is not a request for proposal. Submit responses to:

U.S. Army Engineer District, Kansas City ATTN: CECT-NWK-CT- C/ John Akin 647 Bolling Federal Building 601 E. 12th Street Kansas City, Missouri 64106-2896

5. QUESTIONS: Questions of a technical nature should be addressed to Tim Kurgan at (816) 389-2336 and those of an administrative nature to John Akin III, Contracting Officer, at (816) 389-3577. Questions may be submitted through PROJNET Bidder Inquiry at https://www.projnet.org using key 89JJZA-QHZ6GM.

https://www.projnet.org/