A.01.38_Ruark_Bluff_East_Waterline_Scope_of_Work.pdf

NOTICE TO VENDORS

Water Line Relocations – Stockton Lake Project

Mandatory:

A.REQUIRED CCR REGISTRATION: Prior to quote submission, vendors must be actively registered in the Central Contractor Registration (CCR) system, including creation of an MPIN number. Registration instructions may be obtained, and online registration may be accomplished, at www.ccr.gov <http://www.ccr.gov>. By submission of a bid, a bidder acknowledges the requirement to be registered in the CCR database prior to award; during performance; and through final payment of any contract resulting from the solicitation. Refer to CCR clause (either 252.204-7004 or 52.204-7).

Mandatory:

B. OFFEROR REPRESENTATIONS AND CERTIFICATIONS: Prior to quote submission, vendors must complete online the Representations and Certifications. To do so requires CCR registration, including an MPIN number. Instructions may be obtained, and required information may be entered, at <http://orca.bpn.gov>.

C. A firm fixed priced purchase order will be awarded to the offeror who is deemed responsible in accordance with FAR 9.1, and whose offer conforms to this RFQ.

D. Vendor's attention is directed to E-Far 52.000.4013, wherein are procedures for correction of Arithmetic discrepancies.

E. The contractor shall furnish proof of required insurance in the form of a copy of the insurance policy, or a binder, issued by the insurer. Proof of proper insurance shall be provided to the Contracting Officer's Representative at the post-award conference or prior to starting work on the first day of the service period.

F. Prevailing Wage Rates are attached and should be considered as the basis for determination of the bid submitted for this solicitation.

G. The MINIMUM BID ACCEPTANCE PERIOD is 60 calendar days. Bidders not conforming to the minimum period will be determined to be nonresponsive.

H. SITE VISIT: A tour of the site before bidding on the project is strongly advised. Stockton Lake Project, US Army Corps of Engineers is located near Stockton, Missouri, Telephone 417- 276-3113.

I. For the purpose of pre-award evaluation, persons submitting bids/quotes must provide a telephone number at which they can be contacted for a period of not less than one (1) week following the closing date of this solicitation. It shall be the responsibility of the quoter to notify the person designated on page A-1, Block 5B, of any changes. Bids/quotes from persons who cannot be contacted by telephone over a two-day period during normal office hours (8 a.m.

through 4 p.m., C.S.T.) within the one-week period following bid/quote closing will be considered non-responsive and removed from further consideration, and the next bid/quote will be considered. BIDDER/QUOTER MAY BE CONTACTED AT (___)___-_____.

Scope of Work Contract #

Relocation of Water Lines and Installation of Frost Proof Water Hydrants

Located at Ruark Bluff Public Use Area of the Stockton Lake Project

C.1 General Information

C.1.2 Scope of Work: The work required under this procurement shall consist of a post-award conference, reports, meetings, etc., and furnishing all labor, equipment, supplies, transportation, security and supervision, as necessary to accomplish the relocation and extension of water lines in various Public Use Areas. All work shall be performed in accordance with this Scope of Work and requirements elsewhere in the contract. The contractor shall perform tasks listed in Section C-5. The contractor shall monitor performance and ensure compliance in accordance with the terms and conditions.

C.1.3 DATE OF PERFORMANCE

C.1.3.1 PERIOD OF CONTRACT: Services shall become effective (start) on date of award and shall be completed within 90 days of Notice to Proceed.

C.1.4 HOURS OF OPERATION

The contractor shall begin performance no earlier than 7:00 a.m. and be completed no later than 7:00 p.m. of any scheduled workday. Scheduled work days shall be Monday –Friday, excluding Federal Holidays.

C.1.5 POST-AWARD CONFERENCE

Within 7 days following award the contractor shall attend a site visit and pre construction conference at Stockton Lake Project Office. The specifications will be discussed with on- site location visits to construction locations. The contractor shall submit their work schedule and safety plan at this time.

C.1.6 DOCUMENTS AND CORRESPONDENCE: After award, all documents and related correspondence shall be routed through the Contracting Officer's Representative (COR) at the Project Office.

C.1.7. LEGAL COMPLIANCE:

C.1.7.1 REQUIRED SUBMISSIONS: The Contractor shall submit proof of insurance to the COR at the Project Office. Proof of insurance shall be delivered no later than the first day of work.

C.1.7.2 REQUIRED INSURANCE: With reference to FAR Clause 52.228-0005, Insurance – Work on a Government Installation, the Contractor shall provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the below. Before commencing work under this contract, the contractor shall present to the COR proof of the required insurance.

REQUIRED INSURANCE SCHEDULE

TYPE AMOUNT

Worker's Compensation Coverage complying with applicable State Statute

Comprehensive General Liability Minimum limits of $300,000.00 per occurrence

Employer’s Liability Minimum amount of $100,000.

Commercial Automobile Liability Minimum limits of $100,000 per person and $300,000

$20,000 Per occurrence for bodily injury, and for property damage.

NOTE: Coverage required above are minimums. If higher limits of coverage are required by State Statute, the Contractor shall be responsible for obtaining such additional coverage.

Information regarding State requirements may be obtained by contacting:

MISSOURI: Division of Insurance, 573-751-3365

C.1.8 QUALITY CONTROL

C.1.8.1 QUALITY CONTROL

The Contractor shall develop a Quality Control Plan designed to demonstrate how the contractor will meet the needs of the project. The Quality Control Plan shall contain a list supplies to be used in performing the contract duties. The plan shall identify the contractor furnished equipment and state how the work will be accomplished. The plan shall document how the contractor will identify and correct performance shortfalls. Complete records of all inspection work performed by the contractor must be maintained and made available to the government during contract performance.

C.1.8.2 The services required by this contract shall be performed the contractor may designate, in writing, a responsible on-site representative of each work crew who shall serve as the contact for matters involving quality and performance or nonperformance of the required work assigned to that crew. In the absence of a designated on-site representative, or if the designated on-site representative is not present, the contractor warrants that any and all members of each work crew are qualified and fully competent to insure that the required work is performed in strict accordance with the contract specifications. The government reserves the right to discuss contract matters with any employee on-site, in the absence of the on-site representative.

C.1.8.3 The contractor shall furnish to the Project Manager, a telephone number attended during normal business hours (8 a.m. - 4:30 p.m.) to which calls concerning the ordering of services, performance, or other contractual matters can be placed. For the purposes of time and date, a message will be deemed to be delivered to the contractor at such time as it is delivered to the telephone number provided by the Contractor.

C.1.9 QUALITY ASSURANCE

C.1.9.1 QUALITY ASSURANCE SURVEILLENCE PLAN

A Quality Assurance Surveillance Plan (QASP) will be used during the life of the contract to ensure that the Contractor is performing the services required by this Scope of Work in an acceptable manner. The Government develops the QASP and the Project Office administers the Plan through Quality Assurance Evaluators (QAE)s.

C.1.9.2 The government will monitor the Contractor’s performance under this contract using quality assurance procedures developed by the Government. Typical procedures might include periodic sampling and checklists. This should not be considered an exhaustive list. A primary objective of Government Quality Assurance will be to determine the effectiveness of the Contractor’s quality control system.

C.1.9.3 The government has the right to inspect all work called for by the contract, to the extent practicable at all times and places during the term of the contract. The government shall perform inspections in a manner that shall not unduly delay the work.

C.1.9.4 If any of the work does not conform to contract requirements, the government may require the contractor to perform the services again in conformity with contract requirements, at no increase in contract amount.

C.1.10 COORDINATION WITH PROJECT OFFICE

C.1.10.1 Day to day contact with government personnel, and telephone communication shall normally provide adequate information exchange. The government reserves the right to schedule meetings at the Project Office as necessary to insure strict compliance with the terms of this contract. Such meetings shall be scheduled, to the extent possible, at mutually convenient times.

However, upon notice, the contractor shall attend meetings regarding matters affecting this contract.

C.1.11 CONTRACTOR PERSONNEL

C.1.11.1 All contractor personnel shall be fully clothed at all times while performing these services. Clothing shall be clean and neat in appearance "Fully clothed" shall be deemed to mean that a shirt (or T-shirt), trousers, and shoes or boots shall be worn at all times, except that this requirement shall not be construed to replace or eliminate the necessity for wearing appropriate personal protective equipment, devices, or clothing, as may be required for the application of chemicals.

C.1.11.2 Contractor personnel shall utilize tact, diplomacy and courtesy at all times during contact with the public.

C.1.12. SAFETY REQUIREMENTS

C.1.12.1 The contractor shall comply with all applicable OSHA standards as well as requirements of Corps of Engineers Manual, EM- 385-1-1, Safety and Health Requirements Manual. A copy of the current manual is available for inspection at the Project Office prior to bid opening, and a copy will be given to the successful bidder after award.

C.1.12.2 Any injury, property damage, equipment malfunction, or safety hazard observed by the contractor shall immediately be report to the COR.

C.1.12.3 In order to provide safety controls for protection of life and health of employees and other persons; for the prevention of damages to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with all pertinent provisions of Federal, State, and local regulations and shall take, or cause to be taken, such additional measures as the COR may determine to be reasonable and necessary for the performance of the work.

C.2 Definitions and Acronyms: The following definitions and descriptions apply wherever the word, phrase, or acronym is used in this performance work statement.

Contracting officer's representative: An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

Fully-Clothed: Deemed to mean that a sleeved shirt (or T-shirt), trousers, and shoes shall be worn at all times.

Quality Assurance Surveillance Plan (QASP): An organized written document used by Government for quality assurance surveillance. Document contains sampling/evaluation guides, checklists, and the performance requirements summary (PRS).

Quality Control (QC): A method used by the Contractor to control the quality of goods and services provided.

Quality Assurance (QA): A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

C.3 GOVERNMENT FURNINSHED SUPPLIES AND MATERIALS

C.3.1 Government Furnished Property- The Government will furnish to the contractor the following identified property to be used in performing the services required by the contract.

When the property is delivered, the contractor shall verify its quantity and condition in writing to the COR or his authorized representative on Memorandum Receipt, ENG Form 4866, within 48 hours of receipt. Damages will be reported in writing to the COR or his authorized representative, within 72 hours.

Item (description) Quantity Storage Location Approx. Value

None

C.3.2 Government-Furnished Consumable Items: The following consumable items, exempt from accounting procedures under EFARS 45.105(a), will be furnished to the contractor by the Government from stock. The Government will retain control of expendables, to be dispensed on an as-needed basis for use in the performance of this contract.

None

C.4 Contractor Furnished Equipment and Supplies. The contractor shall furnish all equipment and supplies.

Scope of Work Contract #

Relocation of Water Lines and Installation of Frost Proof Water Hydrants Located at Ruark Bluff East Public Use Area of the Stockton Lake Project

C.5 Specific Task C.5.1 The US Army Corp of Engineers, Kansas City District, is issuing a Request for Quote (RFQ) for a firm-fixed price contract for the extension and relocation of water lines and installation of frost proof water hydrants at Ruark Bluff East Public Use Area of Stockton Lake Project.

C.5.1.2The general scope of work consists of the following:

a. The contractor shall furnish all labor, equipment, materials (except those materials listed that will be provided by the government), supplies, transportation, security and supervision necessary to satisfactorily accomplish the work in accordance with this Scope of Work.

b. Materials provided by the government are as follows: Up to 3600 ft of 2-inch schedule 40 PVC belled, up to 2000 feet of 1-inch schedule 40 PVC belled, up to 6 2 foot bury hydrant systems that will glue into 2-inch PVC pipe and 1-inch PVC pipe at appropriate locations, up to (10) 2-inch PVC ball valves for the water system shut offs and drain systems, up to (6) 2-inch PVC Schedule 40 T’s, up to (4) 1-inch schedule 40 T’s, up to (4) 1 inch schedule 40 PVC 90 degree elbows.

c. The government will provide maps of the site where the work will take place. There are no “as built” drawings available. The government will locate and mark all electric lines in the area. The location of the frost proof hydrants (5) will be marked.

The location of the drains (4) will be marked. The water line will be 15 feet from the road and follow the contour of the road. See attached map.

d. The contractor shall extend the line using 2 inch PVC schedule 40 pipe and fittings.

The line shall be installed at a minimum depth of 2 feet using industry standards.

e. The contractor shall bore under the road rather than cutting the asphalt. The line under the road should be 2-inch line in 3-inch conduit in one area (approximately 35 ft.). In another area the contractor should bore under the road using 1-inch line in 2-inch conduit (approximately 35 ft.) See attached maps.

f. Frost proof hydrants shall be the 2 foot bury type with a 9 foot square area (3ft. x 3ft.

x 6 in. deep) cribbed around the site using 6 inch by 6 inch treated wood. The area inside the cribbing shall be filled with creek gravel. The contractor shall install a frost free system at each point designated. The valve shall be installed outside the cribbed area.

g. Each Drain location shall have a 3ft. x 3ft. x 3ft. deep area filled with lateral rock to create a French Drain that allows for drainage when utilizing each drain.

h. The contractor shall return the work site to the original grade, dress the area with top soil and seed the area with KY-31 and Rye blend, with straw mulch.

i. Department of Labor Wage Rates will apply.

C.5.1.3 The following is a list of locations and sites that will require frost proof hydrants, water line drains, boring under the road, and future water system attachment points to be installed.

a. Ruark Bluff East P.U.A. Park Attendant Site. See attachment # 1

b. Ruark Bluff East P.U.A. Main Road to A Loop. See attachment # 2

c. Ruark Bluff East P.U.A. A Loop Tent Area. See attachment # 3

d. Ruark Bluff East P.U.A. Upper A Loop. See attachment # 4

Technical Point of Contact: Arlo Rupke 816-389-3002, Contractual Point of Contact: Mitch Jackson 816-389-3009.

End of Scope of Work