A.07.23_-_Solicitation_-_RA_Mowing_Services_-_20160329.pdf

SEE ADDENDUM

(No Collect Calls)

W912DQ-16-T-1019 28-Mar-2016

b. TELEPHONE NUMBER

816-389-3900

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 13 Apr 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DQ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JONATHAN S HANKIN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, KANSAS CITY +

FEDERAL BLDG, CT-C

601 E 12TH ST RM 647

KANSAS CITY MO 64106-2896

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 966103 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

USACE, KANSAS CITY +

MARCIA L THOMAS

RATHBUN LAKE PROJECT 20112 HWY J5T

CENTERVILLE IA 52544-8308

TEL: 641-647-2464 FAX: 515-647-2888

816-389-2029/2030FAX:

TEL: 816-389-3812 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$7.5 million

NAICS:

561730

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF63

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912DQ-16-T-1019

Section A - Solicitation/Contract Form

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number for this acquisition is W912DQ-16-T-1019 and it is being issued as a Request for Proposal (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-87 (effective 07 March 2016).

This acquisition is set aside 100% for small business concerns. The associated North American Industry Classification System (NAICS) code is 561730 and the associated small business size standard is $7,500,000.00.

A list of the contract line item numbers and items, quantities, and units of measure are detailed in Section B of this combined synopsis/solicitation.

A description of requirements for the items to be acquired are detailed in Section C of this combined synopsis/solicitation.

The dates and places of delivery and acceptance are detailed in Sections E and F of this combined synopsis/solicitation.

FAR 52.212-1, Instructions to Offerors – Commercial, does apply to this acquisition with no addenda to the provision.

FAR 52.212-2, Evaluation – Commercial Items, does apply to this acquisition. In accordance with FAR 13.106, the solicitation will be awarded to the offeror providing the best value to the Government based upon three (3) evaluation factors: Equipment List, Relative Experience, and Price.

Offerors must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, with its proposal. This provision is included in Section K of this combined synopsis/solicitation. If the offeror has up-to-date representations and certifications in the System for Award Management (SAM) website, then this completed provision is not required to be submitted with the offeror’s proposal.

FAR 52.212-4, Contract Terms and Conditions – Commercial Items, does apply to this acquisition with no addenda to the provision.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition. The specific clauses required are detailed in Section I of this combined synopsis/solicitation.

VENDORS INTERESTED IN RESPONDING TO THIS COMBINED SYNOPSIS/SOLICITATION MUST

SUBMIT THEIR PROPOSAL ON THE ATTACHED FORM. Any questions must be submitted by e-mail to the point of contact below.

The System for Award Management (SAM) is a Federal Government owned and operated free web site that consolidates the capabilities in CCR, ORCA, and EPLS. All vendors must verify their information through this web site. If you were previously registered in CCR and ORCA, your organization’s information is already in SAM. You just need to set up a SAM account and migrate your CCR roles. If you were previously registered in CCR, your registration should have been moved to SAM, and you just need to open an account, see the following link for instructions: https://www.sam.gov/sam/transcript/Quick_Guide_for_Migrating_Roles_v1.8.pdf.

If you were not previously registered, please go to https://www.sam.gov. Instructions for new registration are also located at the following link https://www.sam.gov/sam/transcript/Quick_Guide_for_Contract_Registrations_v1.7.pdf to register.

Contractors may obtain information on registration and annual confirmation requirements via the Internet at http://www.sam.gov or by calling (866) 606-8220.

If you have questions about Government procurements in general or need assistance in the preparation of your proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptacus.org/new/Govt_Contracting/find.php.

The due date for the receipt of proposals is 13 April 2016 at 2:00 p.m. Central Standard Time. The due date for the receipt of questions in regards to this combined synopsis/solicitation is 10 calendar days prior to the due date.

Proposals must be received electronically at Jonathan.S.Hankin@usace.army.mil. Adobe (.pdf) or Microsoft Word (.doc or .docx) are acceptable formats for submitting proposals. The electronic file must be under 8MB total to ensure it can be received by e-mail. If you are having any issues submitting your proposal, please contact Jonathan Hankin as soon as possible.

The Government reserves the right to cancel this combined synopsis/solicitation. Any questions should be sent to Jonathan Hankin at (816) 389-3900 or at Jonathan.S.Hankin@usace.army.mil.

FOR INSTRUCTIONS - Please see SECTION L of the solicitation (Instructions/Notice to Vendors).

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 24 Each 2016 Level 1 Services

FFP

Level 1 mowing, trimming, and other services as required shall be completed at the Rathbun Lake Project in accordance with the contract documents. The Government will order a minimum of 22 quantities against this item but no more than 24 quantities. The POP is from 18 April 2016 through 30 September 2016.

The requirement is considered complete upon satisfactory compliance with the contract requirements for this item. This item shall be priced per each Level 1 unit of mowing, trimming, and other services as required by contract.

FOB: Destination

NET AMT

0002 12 Each 2016 Level 2 Services

FFP

Level 2 mowing, trimming, and other services as required shall be completed at the Rathbun Lake Project in accordance with the contract documents. The Government will order a minimum of 10 quantities against this item but no more than 12 quantities. The POP is from 18 April 2016 through 30 September 2016.

The requirement is considered complete upon satisfactory compliance with the contract requirements for this item. This item shall be priced per each Level 2 unit of mowing, trimming, and other services as required by contract.

2016 Level 3 Services

FFP

Level 3 mowing, trimming, and other services as required shall be completed at the Rathbun Lake Project in accordance with the contract documents. The POP is from 18 April 2016 through 30 September 2016.

0003AA 8 Each Level 3 Services (Dam Emb. Areas)

FFP

Level 3 (Dam Embankment Areas) mowing, trimming, and other services as required shall be completed at the Rathbun Lake Project in accordance with the contract documents. The Government will order a minimum of 6 quantities against this item but no more than 8 quantities. The POP is from 18 April 2016 through 30 September 2016. The requirement is considered complete upon satisfactory compliance with the contract requirements for this item. This item shall be priced per each Level 3 (Dam Embankment Areas) unit of mowing, trimming, and other services as required by contract.

0003AB 8 Each Level 3 Services (Lagoon & Sprinkler)

FFP

Level 3 (Lagoon and Sprinkler Field Areas) mowing, trimming, and other services as required shall be completed at the Rathbun Lake Project in accordance with the contract documents. The Government will order a minimum of 6 quantities against this item but no more than 8 quantities. The POP is from 18 April 2016 through 30 September 2016. The requirement is considered complete upon satisfactory compliance with the contract requirements for this item. This item shall be priced per each Level 3 (Lagoon and Sprinkler Field Areas) unit of mowing, trimming, and other services as required by contract.

0003AC 174 Acre Level 3 Services (Shoreline, Remote)

FFP

Level 3 (Shoreline, Remote, and Miscellaneous Areas) mowing and other services as required shall be completed at the Rathbun Lake Project in accordance with the contract documents. The Government will order a minimum of 36 quantities against this item but no more than 174 quantities. The POP is from 18 April 2016 through 30 September 2016. The requirement is considered complete upon satisfactory compliance with the contract requirements for this item. This item shall be priced per each Level 3 (Shoreline, Remote, and Miscellaneous Areas) unit of mowing and other services as required by contract.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PEFORMANCE WORK STATEMENT

RATHBUN LAKE PROJECT

MOWING AND TRIMMING SERVICES

RATHBUN LAKE PROJECT

Rathbun, Iowa 52544

PART 1 GENERAL

1.1 PROJECT LOCATION AND DISCRIPTION

The Rathbun Lake Project is located on the Chariton River in Appanoose County, Iowa. It is approximately 5-miles north of Centerville, Iowa, and about 16-miles north of the Iowa-Missouri state line. The project consists of two earthen dam embankments with a combined total length of 10,120-feet. The project also consists of dam appurtenances, an office, a maintenance compound, public use areas (recreation) and lands, and a system of roads and parking areas. Many of the areas associated with the project that are grass covered require routine mowing and trimming to ensure dam safety as well as visitor safety and provide for maintained premises to ensure weed control and the prevention of areas becoming overgrown.

The Rathbun Lake Project Administrative Building and Complex is located at:

U.S. Army Corps of Engineers Rathbun Lake Project 20112 Hwy J5T Centerville, Iowa 52544

Refer to the attached overall plan view sheet for the relative locations of individual areas subject to mowing and trimming required in accordance with this contract. Twenty additional plan view sheets are attached identifying the individual areas and mowing levels subject to mowing and trimming required in accordance with this contract.

1.2 PERFORMANCE WORK STATMENT (PWS), PERIOD OF PERFORMANCE, AND OFFER

PREPARATION

1.2.1 General: The PWS consists of overall coordination, completing paperwork, completing submissions, providing labor, providing necessary equipment and supplies, and all that is necessary for providing mowing, trimming, and other requirements as defined by contract for the areas identified within the contract documents

1.2.2 Period of Performance: The contract’s Period of Performance (POP) is from 18 April 2016 (or upon award whichever is later) through 30 September 2016.

1.2.2 Services Minimum and Maximum: The Contractor shall refer to, “Section B – Supplies or Services and Prices”. The Contractor is encouraged to review the individual items. Items may include a minimum quantity and a maximum quantity. The basis for the Contractor submission shall be the value within the Quantity column (that is the not to exceed quantity or the maximum quantity), however dependent upon need, the Government may only order the minimum quantity indicated within the item entry or any quantity more than the minimum quantity up to and including the maximum quantity.

1.2.3 Best Value: This is a best value type contract selection process. Contractors are encouraged to provide all pertinent information with the offer, such as resumes, past performance questionnaires, equipment, and references that demonstrate the qualities that are supportive to satisfactory contract performance.

1.2.4 Contractor Understanding of the Contract Services: The Contractor is responsible for the requirements of this contract and is encouraged to review the document in detail and to provide inquiries to the Government as necessary prior to preparing an offer. The Contractor is also encouraged to visit the project to obtain an onsite understanding of the project features associated with the contract requirements.

1.2.5 Equipment Submission with the Offer: The offer shall include a list of current owned or leased mowing equipment that demonstrates the work can be completed as required by contract and will be a consideration with the award of this contract.

1.3 DEFINITIONS, ABREVIATIONS, AND ACRONYMS

1.3.1 General: The Contractor is to review the PWS and ensure an understanding of definitions, abbreviations, and acronyms used throughout the PWS (text and drawings). The list within Paragraph 1.3 may not be all inclusive of those used with the PWS (text and drawings).

1.3.2 Accident Prevention Plan (APP): Document developed and utilized by the Contractor to minimize the risk of accidents during the performance of the contract requirements.

1.3.3 Best Value: Best Value assessment is compliant with FAR 8.404 and to the extent the item will best be of use to the project location and description.

1.3.4 Contracting Officer: Primary Government contracting representative for this contract.

1.3.5 Contracting Officer’s Representative (COR): Individual designated and authorized in writing by the Contracting Officer to perform specific technical and/or administrative functions regarding the contract.

1.3.6 Contractor: Company structure including partners, officers, and employees with interest in the contract. For the purposes of this contract it may also be a reference to Contractor or employee of the Contractor.

1.3.7 Defect or Deficiency: A Contractor output that does not meet the standard of performance specified in the contract.

1.3.8 Fully-Clothed: Contract requirement for the Contractor and Contractor’s employees to be professionally attired, such as with appropriate shirt, trousers, and shoes that also includes compliance with safety requirements.

1.3.9 Major Holidays: For the purposes of this contract, the major holidays are Memorial Day, 4th of July (Independence Day), and Labor Day.

1.3.10 Mowing Order: A document provided by the Government via email, facsimile, or other agreed upon means identifying Contractor mowing, trimming, and other contract requirements for a future period of time. At the Government’s discretion, the mowing order may be a verbal notification with a document to follow prior to the end of the identified mowing period.

1.3.11 Period of Performance (POP): The contract time table for performance of services. As necessary, there may be contract activities required outside the POP dates, such as coordination and the pre-work conference. For this contract the Contractor is to refer to Paragraph, Period of Performance, for the POP dates.

1.3.12 Public Use Area (PUA): Areas within the project limits that are generally accessible to the public except under certain circumstances.

1.3.13 Performance Work Statement (PWS): Document that is part of the contract that defines the products and services.

1.3.14 Quality Assurance (QA): A Government process to monitor/provide some measure of quality assurance of the contract requirements.

1.3.15 Quality Assurance Surveillance Plan (QASP): A document used by Government for quality assurance surveillance.

1.3.16 Quality Control (QC): Contractor requirement and processes to control and ensure the quality of goods and services provided in accordance with the contract.

1.3.17 Service Contract: A contract that directly engages the time and effort of a Contractor with at least part of the contract purpose to perform an identifiable task or tasks. The service contract may cover services performed by either professional or nonprofessional personnel or by an individual or organization as identified within these contract documents.

1.3.18 Standard of Performance: The standard of performance is Contractor compliance with the requirements of this Contract.

1.3.19 Trash: Any abandoned articles, such as paper, used cups, cans, bottles, litter, branches, or similar waste items encountered during the services of this contract. Refer to the paragraph, LOST ITEMS, for those items that are apparent not to be trash but may have been lost or misplaced by the Government or the public.

1.4 SUBMITTALS

1.4.1 General: Prior to each POP and as required by this contract, the Contractor shall provide to the Government the submittals identified within this contract and submittals that are identified as necessary to ensure performance compliance. The Contractor shall allow five working days for Government review of each submittal. The Government will respond to the Contractor’s submittals with email, fax, or postal mail per the Contractor’s requested preference to the Government. The Government’s approval of submittals shall not be construed as a complete check of the contract requirements. Government approval will be an indication of a satisfactory submittal of the general method of compliance with the requirements of the contract. Government approval will not relieve the Contractor of the responsibility for contract compliance. Government disapproved submittals shall be resubmitted by the Contractor addressing corrections and contract compliance. At the discretion of the Government, the Contractor may be directed by the Government to proceed with work in advance the submittals;

however, the Contractor shall practice due diligence and continuity with the submittal process. One copy of each submittal shall be provided as follows:

postal mail or drop off to:

U.S. Army Corps of Engineers Kansas City District—Rathbun Lake Project 20112 Hwy J5T Centerville, Iowa 52544

Attn: Charles Detrick or email to:

charles.w.detrick@usace.army.mil (it is the Contractor’s responsibility to confirm Government receipt of the email)

1.4.2 Personnel: The Contractor shall submit personnel information in accordance with the requirements of this contract.

1.4.3 Plan of Operations: The Contractor shall submit a plan of operations. If the Government has comments, the Contractor shall meet with the Government prior to performing the work of this contract to resolve the comments.

The plan of operations shall address, as a minimum, personnel qualifications, personnel protective equipment and attire, protection of the public, traffic control, an understanding of the requirements of the contract, an understanding of the terrain, protection of project features from damage, selection of equipment, and site and weather conditions pertinent to the requirements of this contract. Supporting documentation shall be included as part of the plan of operations that demonstrates compliance with this contract.

1.4.4 Antiterrorism and Operation Security Requirement: The Contractor shall submit as required per the paragraph, SECURITY.

1.4.5 Site-Specific Accident Prevention Plan (APP): The Contractor shall prepare and submit a site-specific APP compliant with the requirements of this contract.

1.4.6 Quality Control Plan (QCP): The Contractor shall submit to the Government the Contractor Quality Control Plan in accordance with these contract requirements.

1.4.7 Equipment and Tools: The Contractor shall submit to the Government the proposed equipment and tools for use to perform the contract services.

1.4.8 Insurance: Prior to the beginning of each POP, the Contractor shall submit proof of insurance as required by this contract.

1.5 POST AWARD COORDINATION

After award of the contract, documents and correspondence from the Contractor to the Government shall be to the Contracting Officer’s Representative (COR) at the Rathbun Lake Project Office.

1.6 CONTACT INFORMATION

Within three (3) Government working days of award, the Contractor shall provide Contractor contact information, such as home telephone, cell phone, email address, and postal mail address. The Contractor shall identify modes of available communication, such as email, texting, and voicemail. If the Contractor plans to use other personnel, such as quality control personnel, for Government contact, the Contractor shall provide the same contact information to the Government upon selection of personnel assignments.

1.7 MEETINGS

1.7.1 Pre-Work Conference: Prior to the Contractor performing the work of this contract, the Contractor shall participate with the Government in a pre-work conference. The pre-work conference will be scheduled by the Government and will occur at the Rathbun Lake Project office. The Contractor is to provide all submittals, unless otherwise directed by the Government, to the Government no later than the scheduled pre-work conference. The pre-work conference is required prior to the beginning of each POP.

1.7.2 Meetings As Needed: Other meetings as needed shall be at the request of the Contractor or the Government.

The Government will be responsible for coordinating the day, time, and location of meetings.

1.8 INVOICING AND PERSON HOUR REPORTING

1.8.1 Invoicing: Contractor invoicing for the work within a mowing order is to be provided to the Government no sooner than completion of the work within the mowing order. The Contractor may submit invoices using the same processes as identified for the contract submittals or the Contractor may propose an alternate method. The invoice shall use ink that is legible when the document is copied, scanned, faxed, or emailed. In the event the Contractor was unable to complete all of the work within the mowing order and if the reduction of the work is approved by the

Government, the Contractor may invoice but the invoice shall be limited to the work that was completed by the Contractor.

1.8.2 Payment: Payment shall be made via Electronic Funds Transfer (EFT) into the Contractor’s banking account.

In accordance with the Prompt Payment Act, payment will be made to the Contractor no later than thirty (30)-days from receipt of the invoice. The Contractor shall notify the Government if a payment occurs beyond the thirty (30)-days.

1.8.3 Performance and Invoicing: The Contractor shall certify on the invoice that all contract services were performed in accordance with the contract and the mowing order. The Contractor shall not invoice for the part of the mowing order the Contractor did not perform in accordance with the contract.

1.8.4 Other Services: Services rendered by the Contractor outside the requirements of this contract shall not be compensated unless first approved with documentation signed by the Contracting Officer.

1.8.5 Contractor Exposure Hours: The Government is required to submit monthly the contractor exposure hours for the respective month. The Contractor is to track the number of person hours completed each month to perform the services of this contract and submit to the Government within five (5)-days following the end of the month the number of person hours for that month.

1.9 INSURANCE

Prior to each POP and prior to beginning work of this contract, the Contractor shall provide to the Government documentation demonstrating compliance with the following minimum insurance requirements:

INSURANCE REQUIREMENTS

TYPE/DESCRIPTION COVERAGE

Workmen’s Compensation Coverage complying with applicable State statute Employer’s Liability $100,000 (minimum) General Liability/Bodily Injury $500,000 (minimum) per occurrence

Automobile Liability $200,000 (minimum) per person $500,000 (minimum) per occurrence $ 20,000 (minimum) property per occurrence

Coverage amounts listed above are minimums. If higher limits of coverage are required by State statute, the Contractor shall be responsible for obtaining such additional coverage, and the Contractor shall provide to the Government documentation demonstrating compliance with the State statute. Information regarding State requirements may be obtained by contacting the Iowa Insurance Division at 515-281-5705.

The Contractor shall maintain the required insurance coverage throughout the duration of each POP.

1.10 SAFETY

1.10.1 General: The Contractor shall provide all necessary means and processes to protect personnel, the public, and the Government personnel from potential safety hazards associated with this contract’s required activities. The Contractor shall be compliant with all local, state, and federal requirements; with industry standards; and with FAR 52.236-13(c) which requires Contractor compliance with EM 385-1-1, Safety and Health Requirements Manual (30 November 2014). The document is accessible at:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385‐1‐1.pdf

1.10.2 Site-Specific Accident Prevention Plan (APP): The Contractor shall prepare and submit a site-specific APP compliant with EM 385-1-1, Safety and Health Requirements Manual (30 November 2014). The document is accessible at:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385‐1‐1.pdf

The Contractor is to refer to Appendix A, “Minimum Basic Outline for Accident Prevention Plans” of EM 385-1-1.

1.10.3 Grades and Escarpments: The mowing and trimming limits include areas with near vertical escarpment and steep grades. Prior to each mowing and trimming, the Contractor shall assess the mowing and trimming limits and complete operational adjustments to ensure safe operations. The Contractor shall coordinate with the Government as necessary at locations identified as a safety concern.

1.10.4 Public Safety: The mowing and trimming limits include areas adjacent to public roads and driveways and within public use areas, such as those accessible for fishing and camping facilities. The Contractor shall assess the mowing and trimming limits and complete operational adjustments to ensure safe operations. Campsites may include below and above grade sewer lines, electrical lines, communication lines, water hook-ups, and camping equipment that the Contractor shall complete mowing and trimming services without impacting the features or causing an unsafe condition.

1.10.5 Unsafe Situations: The Contractor shall immediately report to the Government any situation that could affect the health or safety of personnel, the public, or Government employees, such as accidents, violations of laws or regulations, maintenance needs, o r utility problems.

1.11 SECURITY

1.11.1 Antiterrorism/Operation Security Requirements

1.11.1.1 General: All contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.11.1.2 Information Paper: All contractor and all associated sub‐contractors employees will receive a CORPS Watch information paper (provided by the authorized government representative) and provide a written acknowledgement to the COR, no later than 5 calendar days after contract start date or effective date of incorporation of this requirement into the contract.

1.11.1.3 Employment Requirements: The Contractor must pre‐screen candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The vendor must ensure that the candidate has two valid forms of government issued identification to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 3 business days after the initial contract award.

1.11.1.4 Exemptions: Per the E-Verify Website the following exemptions apply: employers whose contracts are exempt from the E‐Verify federal contractor rule are not required to enroll in E‐Verify. A contract is considered exempt if any one of the following applies: (1) It is for fewer than 120 days. (2) It is valued at less than $150,000, the simplified acquisition threshold (Source: http://www.uscis.gov/e‐verify/federal‐contractors/exemptions‐ and‐exceptions).

1.11.1.5: All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.11.2 Minimal Requirements: Only personnel compliant with the requirements of this contract are authorized to perform the work of this contract. The Contractor shall submit all personnel information to the Government sufficient to perform background checks. The Government may obtain the fingerprints of personnel performing work of this contract.

1.11.3 Government Property: The Contractor shall include measures to ensure the security of Government property.

The Contractor shall establish and implement methods to ensure Government provided keys for the Contractor’s use are used only for the purposes of this contract, are not lost or misplaced, and are not used by unauthorized persons or for unauthorized purposes. The Contractor shall immediately report to the Government lost or misplaced keys or any other items that may pose a security risk.

1.12 CONTRACTOR AND EMPLOYEE PERSONNEL

1.12.1 General: Personnel performing the services of this contract shall present a professional appearance and be fully clothed at all times. Clothing is not allowed with displays, such as graphics, wording, and advertising.

Personnel shall utilize tact, diplomacy, and courtesy at all times during contact with the public and with Government personnel.

1.12.2 Personnel Replacement: The Government may require personnel considered by the Government to be incompetent to be replaced with personnel capable of performing the work of this contract. The Government will provide written notice to the Contractor.

1.12.3 Firearms and Weapons: The Contractor and Contractor’s employees shall not possess firearms during the performance of this contract.

1.12.4 Smoking Policy: Smoking is not allowed in Government buildings and is not allowed while in direct contact with the public.

1.13 QUALITY ASSURANCE

1.13.1 General: Quality assurance is the responsibility of the Government and will be based on the Government’s developed and administered Quality Assurance Plan (QAP). Subject to available resources, the Government will perform quality assurance surveillance of the Contractor services of this contract to assess Contractor performance and the effectiveness of the Contractor’s Quality Control Plan. The Government reserves the right to inspect all services called for by the contract to the extent practicable at all times and places during the term of the contract. The Government will perform quality assurance inspections in a manner that will not unduly delay the work. At the Government’s request the Contractor shall coordinate with the Government to allow the Government to monitor the Contractor’s real time performance of the contract services.

1.13.2 Unsatisfactory Performance: The standard of performance is Contractor compliance with the requirements of this Contract. If the Contractor performed services do not conform to the contract requirements, the Contractor shall immediately perform the services compliant with the contract and at no additional cost to the Government.

When the contract performance deficiency cannot be corrected by immediate Contractor performance, the Government may require the contractor to take necessary action to ensure that future performance conforms to contract requirements, and the Government may reduce the contract price to reflect the Contractor’s deficient performance. If the contractor fails to promptly perform the services or take the necessary action to ensure future performance in conformity with contract requirements, the Government may by contract, or otherwise, perform the services and charge to the Contractor any cost incurred by the government that is directly related to the performance of such service or appropriately reduce the Contractor’s invoice or terminate the contract.

1.14 QUALITY CONTROL

1.14.1 General: Project quality control is a responsibility of the Contractor. The Contractor shall develop a Quality Control Plan (QCP) designed to demonstrate how that Contractor will facilitate contract performance. The QCP shall address requirements of the contract, documentation, processes put in place to ensure quality performance, and measures to correct unsatisfactory performance. Quality control inspection shall be documented and maintained by the Contractor throughout the duration of the contract, and if requested by the Government, made available to the Government.

1.14.2 Unacceptable Performance: In the event of unacceptable contract performance, the Contractor shall immediately complete the services compliant with the contract. The Government may require the Contractor to submit a correction plan addressing the deficiency as well as corrective measures.

1.14.4 Performance Standards: In general the performance of standards is compliance with the requirements of these contract documents. The table below defines the performance standards for the minimum for mission essential objectives.

MISSION ESSENTIAL OBJECTIVES—PERFORMANCE STANDARDS

OBJECTIVE STANDARD

ACCEPTABLE

LEVEL OF

PERFORMANCE

QUALITY

CONTROL

QA

SURVEILLAN

CE

Paragraph 1.10

SAFETY

Contractor adequate safety practices.

100%; It is essential to practice safety of all aspects of this contract to ensure no harm to personnel, public, and the Government

100%

100% (submittal review), Random, & responding to Government workers and public comment Paragraph 1.11

SECURITY

Contractor compliance with providing qualified personnel

100%; It is essential to practice security of all aspects of this contract to ensure no harm to personnel, public, and the Government

100% 100% (submittal review)

Paragraph

3.1.1 Mowing

Order

Contractor compliance with each mowing order

100%; Mowing orders and the contract requirements define the minimum necessary to perform the services of this contract

100%

Random & responding to Government workers and public comment

1.15 JURISDICTIONAL COMPLIANCE AND PERMITS

The Contractor shall comply with all Federal, State and Local laws, ordinances, statutes and regulations in performance of services under this contract. The Contractor shall be responsible for obtaining required permits.

1.16 OTHER CONTRACTORS AND ACTIVITIES

The Contractor shall perform the work of this contract in manner accounting for other Contractor activities, Government activities, Government authorized volunteer activities, and others activities in the vicinity of the contract work. All coordination, direction, and supervision of others shall only be by the Government.

1.17 ILLEGAL OR CRIMINAL ACTIVITY

Contractor illegal or criminal activity may result in termination of the contract.

1.18 DAMAGE OR VANDALISM

The Contractor shall report to the Government no later than the morning of the next Government working day observed damage or vandalism, facilities requiring repair, or facilities not properly functioning within the Rathbun Lake Project.

1.19 LOST ITEMS

The Contractor shall deliver to the project’s Administration Building items discovered during the performance of this contract that may have been lost or misplaced by the public. As appropriate, the Contractor shall inform the public to contact or visit the project’s Administration Building to reclaim lost or misplaced items.

1.20 GOVERNMENT FURNISHED ITEMS AND SERVICES

The Government will furnish the following items to the Contractor:

* Keys

* Vehicle magnetic contractor signs (may or not be provided at the discretion of the Government)

The Contractor shall be responsible for these items throughout each POP and shall return the items at the conclusion of each POP. The Contractor shall not make or have copies made of the keys. Failure to return the Government furnished items as required by contract, may result in withholding of payment.

1.21 CONTRACTOR EQUIPMENT AND TOOLS

1.21.1 General: The Contractor shall submit a list to the Government of Contractor equipment and tools proposed for use as part of this contract. Except for those items or services specifically stated otherwise, the Contractor shall furnish, at no additional expense to the Government all that is necessary to perform the contract services. The Contractor’s equipment shall be of number, quality, size, and type suitable for satisfactorily accomplishing the services of this contract. Equipment that is used in the turf areas must not leave tracks or ruts. Motorized equipment must include a functioning muffler. The equipment shall include the manufacturer’s safety equipment and shall be in-place and utilized during the services of this contract. At no additional cost to the Government, the Contractor shall complete operational and equipment adjustments as necessary if the equipment and tools are not sufficient to complete the work in the allotted time. The Contractor’s equipment shall be in good repair and shall operate efficiently and safely, and shall be maintained clean to present a neat, professional appearance. The Government may inspect the Contractor’s equipment and tools at the beginning and throughout the POP, and the Government may, as warranted, direct the removal of any improper or unsafe equipment and tools. Such items shall be removed from service by the Contractor and shall be replaced with satisfactory equipment. Equipment breakdown shall not relieve the Contractor of the responsibility to perform the contract defined services. The equipment and tools requirements identified within the contract are not all-inclusive, and it is the Contractor’s responsibility to provide appropriate equipment and tools necessary to perform the services of this contract.

1.21.2 Mowing Equipment: Mowing equipment shall be equipped with adjustable side mounted wheels or skids capable of producing a uniform cut parallel to the lay of the ground and will not mark or scar the ground surface.

The mowing equipment features shall include a cutting height adjustment ranging to comply with the mowing requirements for each mowing level. Mowing equipment, such as the blades, shall be operated and maintained or replaced as needed to assure a uniform, clean grass cut to the height required by the contract. The mowing equipment shall discharge and distribute grass clippings evenly over the ground or bagged and removed from the project to prevent or eliminate clumps or windrows within the mowing area. Mowers shall be equipped with devices to prevent objects from being thrown from the mower.

1.21.3 Trimming Equipment: Trimming equipment shall consist of power hand mowers, "weed-eaters" or other type power trimmers, weed whips, and other equipment and tools as are appropriate for the trimming requirements of this contract.

1.21.4 Vehicle and Trailers: Transportation vehicles and trailers as necessary for transporting equipment and tools and coordinating during the performance of the services of this contract.

1.22 SITE AND WEATHER CONDITIONS

In general, the Contractor shall select equipment and tools that allow performing operations in various weather and site conditions while maintaining safe operations and not causing damage. In the event that site conditions or weather are to the extent that prevent the Contractor from performing the services of this contract in a safe and non-damaging manor, the Contractor shall notify the Government of the condition and request a time extension. This may apply to all or part of the areas subject to mowing and trimming. The request for a time extension shall include the Contractor’s plan to complete the services. The Government may require the Contractor to extend the daily operational hours or extend Contractor performance into the weekend as necessary to complete the required services.

1.23 PUBLIC USE AREA (PUA) USAGE

PUA may periodically require the placement of additional tables and other equipment. The increased number of items may occur during times of required mowing and trimming services. The Contractor may temporarily relocate the items to facilitate mowing or may use trimmers to mow with the items in-place. If the items are temporarily moved, the items shall be placed at the original location upon completion of mowing of the area. The mowing order provided by the Government will identify scheduled activities when an activity is scheduled to occur during the mowing hours and days. The Contractor shall schedule mowing and trimming so as not conflict with the scheduled activity. These Contractor services shall be completed at no additional cost to the Government.

1.24 FIXED FEATURES VARIANCES

During the course of this contract, the Government may permanently add to the mowing and trimming areas trees, signs, facilities, equipment, and other items necessary for the operations, maintenance, and upkeep of the areas subject to mowing and trimming services. The Government may add up to 75-items the first year and up to 50-items each subsequent year. The Contractor shall perform mowing and trimming services of these areas at no additional cost to the Government. These quantities are net values; that is if the Government plants 2-trees but eliminates 1-tree (including stump removal and site restoration), then the quantity added is 1 item.

1.25 HIGH POOL EVENTS AND OTHER ACTIVITIES

High lake levels may inundate portions of the identified mowing areas. In the event that inundation or the after effects of the inundation affects the services of this contract, the Contractor shall, if requested by the Government, submit a pricing proposal covering the unserviceable or affected portion of the work in order that an equitable adjustment to the contract price can be negotiated and allow for a contract scope, price, and other adjustments in accordance with the contract clauses. Payment for services not performed due to the high lake levels shall be withheld, and compensation shall be provided in the amounts and at the time of the execution of an equitable adjustment by contract modification. This same process shall also be followed in the event of removal of areas from the mowing and trimming services for activities other than high pools, such as changed land usage and other construction.

PART 2 PRODUCTS

NOT USED

PART 3 EXECUTION

3.1 GENERAL

Work shall be compliant with the requirements of this contract. The Contractor shall provide all management, labor, equipment, tools, supplies, and all that is necessary to provide the services of this contract. Each area shall be mowed, trimmed, and other efforts as required in accordance with the contract requirements and per each mowing order so as to provide for a clean, neat, and professional appearance. All mowing shall be completed in an area prior to moving to another area. Mowing will not be permitted within areas where the ground is so wet that the mowing operations cause rutting or otherwise disturb or damage existing turf. Mowers shall be operated in such a manner as to protect against the sod being torn or worn by the wheels on turns. Mowing patterns shall be adjusted from mowing to mowing to avoid developing tracks within the sod.

3.1.1 Mowing Order: The Government shall issue a mowing order to the Contractor identifying the services to be performed for each defined period of time. In accordance with the contract, the Government shall provide for the following number of mowing orders during each POP:

MOWING AND TRIMMING SERVICES

LEVEL UNIT

MINIMUM

NUMBER

MAXIMUM

NUMBER

LEVEL 1 PER MOWING 22 24

LEVEL 2 PER MOWING 10 12

LEVEL 3: DAM EMBANKMENT AREAS PER MOWING 6 8

LEVEL 3: LAGOON & SPRINKLER FIELD AREAS PER MOWING 6 8

LEVEL 3: SHORELINE, REMOTE, AND MISC

AREAS

PER ACRE

36 174

The Government may only order the minimum quantity indicated within the table above or any quantity more than the minimum quantity up to and including the maximum quantity. The basis for ordering services beyond the minimum quantity will be dependent upon growing, site, and weather conditions and will be at the Government’s discretion.

3.1.2 Work Sequencing and Operating Hours: Except as noted, mowing and trimming services shall be performed Monday through Friday between the hours of 7:30 a.m. and 8 p.m. Work will not be permitted on Saturday, Sundays, and holidays unless first approved by the Government. In general, the Contractor shall maintain the same mowing and trimming sequence with each occurrence; deviations require approval by the Government. The Contractor shall schedule and stage the work so that the work within the mowing order is continuous and completed within the week specified, Monday through Friday. The Contractor shall stage and schedule the work at the earliest period within the week whereas the weather and site conditions are favorable for the services of this contract. This is necessary to avoid scheduled work towards the tail end of the available period not being completed because of unfavorable weather or unfavorable site conditions. A week with the greatest number of mowing and trimming services may include: Level 1 Services, Level 2 Services, and Level 3 Services (generally will not schedule all three sub-segments of Level 3 Services during the same week as both Level 1 and Level 2 Services).

3.1.3 Coverage Areas: The Contractor is to refer to the attached plan views for coverage areas. Identified area or length amounts subject to the services of this contract are approximate and within a reasonable plus or minus of the stated amounts. All measurements are on the horizontal and do not account for ground topography slopes. The Contractor may perform field determinations of actual areas prior to performing the services of this contract. If there is a significant difference between the stated area and the field determined area, the area will either be adjusted in the field or a cost adjustment will be applied to the contract. The field method of determining the coverage area shall be in the horizontal plane and shall be approved by the Government prior to completing the field measurement.

Estimated acreages are as follows:

* Level 1 Services: 144 acres

* Level…