W912D1-25-Q-A009_UPS Systems_Statement of Work.pdf

STATEMENT OF WORK

(SOW)

B505 UPS Assessment Deficiencies Repair

ZONE 2, CAMP ARIFJAN

AJ25-0005

AJ25-0005 / B505 UPS Assessment Deficiencies Repair / 9-Nov-24

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Table of Contents

1. PROJECT BACKGROUND

2. OBJECTIVE

3. SCOPE

4. PERIOD OF PERFORMANCE

5. PROJECT REQUIREMENTS

6. PROJECT SPECIFICATIONS

7. REQUEST FOR QUOTE (RFQ)

8. INSPECTION/ACCEPTANCE

9. CONTRACTING OFFICER REPRESENTATIVE

10. WARRANTY

11. CAMP ACCESS

12. SITE CLEAN-UP

13. REGULATORY COMPLIANCE

14. PROJECT MANAGEMENT AND ADMINISTRATION

15. PROJECT SCHEDULE

16. RELATIONSHIP OF PERSONNEL

17. QUALIFIED PERSONNEL

18. SUBMITTALS

19. PERIOD OF PERFORMANCE

20. CONTRACTOR RESPONSIBILITY

21. ON-SITE STORAGE OF CONTRACTOR MATERIALS

22. MILITARY INSTALLATION REQUIREMENTS

23. QUALITY CONTROL PLAN (QCP)

24. HEALTH, SAFETY AND ENVIRONMENTAL

25. LIST OF ATTACHMENTS

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PROJECT BACKGROUND

In reference to project AJ24-0468, a UPS assessment had been conducted and found out that four numbers of UPS system including each associated electrical equipment are on their End-of-life cycle.

Replacing those UPS system will solve some technical issues to power supply of critical loads connected to each UPS. Batteries are not giving the full backing time as per the requirement that may put the critical loads at risk. Apart from that, all the DB’s connected to each UPS are not suitable for critical loads, replacing those DB’s with individual RCBO’s per circuit will solve the issue of tripping the whole panel if one circuit has fault.

1. OBJECTIVE

The objective of this SOW is to provide specifications and requirements to correct all the deficiencies of

UPS in B505 refering to previous assessment.

2. SCOPE

2.1. The Contractor shall provide all labor, equipment, tools, supplies, materials, and logistics support required for the UPS deficiencies repairs at B505, Zone 2 , CAMP ARIFJAN.

2.2. The Contractor shall submit a method statement for all material installation. All material and method statements must be approved by the Directorate of Public Works (DPW) prior to the procurement of materials. All work described herein shall be performed within the specifications outlined in this SOW and in accordance with corresponding drawings. The

Contractor shall provide all labor, equipment, tools, supplies, materials, and logistic support required to execute all the works mentioned in this SOW.

3. PERIOD OF PERFORMANCE

The Period of Performance is 190 Calendar Days from award of contract to final project acceptance.

4. PROJECT REQUIREMENTS

4.1. The Contractor shall exercise extreme care in handling, placement, and installation of required items and tasks. All installation shall comply with the latest editions of International Building

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Codes (IBC), U.S. Federal Laws, Local Kuwait Codes and Ordinances, Environmental Protection

Agency (EPA), Occupational Safety & Health Administration (OSHA), British Standard (BS), National Fire Protection Association (NFPA), National Electric Code (NEC, only if applicable) / applicable Host Nation standards Ministry of Electricity & Water (Kuwait MEW), Ministry of

Public Works (MPW), ASHRAE, AWWA, ARCENT Theater Electrical Standards, ASG-KU and

DPW Policy Memorandums, Unified Facilities Criteria (UFC), and all other regulatory standards and applicable policies. Contractor shall perform within the specified time frame to meet mission requirements. In case of conflict among the referenced standards and codes, the most stringent provision will govern.

4.2. All work shall comply with all federal, local, regional, and Kuwait Government laws, rules, regulations, or standards concerning environmental pollution control and abatement. Prior to placing an order for any equipment or material, the Contractor shall submit comprehensive documents comprising of working drawings, catalogues and descriptive literature of components, maintenance manuals, samples, etc. for review and approval.

4.3. The Contractor assumes responsibility for delivery and transportation to the site of all personnel, materials, and equipment excluding, if applicable, panels/boards and HVAC equipment. COR will verify the materials are staged on site by physical inspection. All material shall be inspected verified and approved by SCO for accuracy, quantity, damages, and required specifications. All material not meeting the requirements will be removed from the site by the

Contractor. The Contractor is responsible to always maintain and organize the designated work areas, to minimize safety incidents. All materials and equipment shall be stored in a safe place and properly organized. If for any reason materials are damaged, lost or stolen, the Contractor shall replace the materials prior to use, at the Contractor’s expense.

4.4. Contractor shall reference through KO all mentioned Requirements, Directives, Policies, Specifications, Regulations, and Technical Standards & References when proposing, procuring, and executing the tasks outlined within this SOW. Materials and Executed Tasks not adhering to

US DOD, ASG-KU, and USARCENT standards will not be accepted.

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4.5. The contractor shall identify and provide all those items which are not mentioned in the SOW in full compliance with all applicable codes and standards.

4.6. The Contractor shall make a site investigation prior to producing a Quote to determine all services, locations, and site requirements.

4.7. The contractor shall complete work within the agreed Period of Performance for the Sub-

Contract.

4.8. Contractor shall immediately notify the KO, if originally awarded Contractor intends to Re-

Subcontract any requirements included in this scope of work, for KO approval. Prime Contractor shall provide the below listed for approval prior to engaging in a Third-Party Subcontract:

4.8.1. Staff numbers and qualifications

4.8.2. Past performance demonstrating experience in similar work (minimum five similar projects)

4.9. Delivery, Storage, and Handling of Material: Contractor shall protect all materials from contaminants such as refrigerants, grease, oil, and dirt. Contractors shall ensure materials can be accurately identified after bundles are broken and tags removed. The Contractor shall exercise extreme care in handling, placing, and installing required items and tasks.

4.10. Procurement/Materials: All Contractors and Subcontractors must ensure that Installation

Materials prepared in the BOM (Bill of Materials) submitted for review and acceptance prior to being procured and installed on ASG-KU facilities, conform to the specifications outlined in the

ASG-KU DPW Master Catalog of approved Materials. The catalog will be made available by the

Contractor upon request. Similar items from the Master Catalog can be substituted for items that are not currently listed. Items proposed by vendors which are not listed in the Master

Catalog of approved Materials must be approved by DPW via the submittal process.

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4.11. GENERAL CONDITIONS:

4.11.1. Billing: Contractors shall only provide invoicing for completed work that has been inspected and accepted by KO per the approved Project Schedule. Incremental billing may be submitted upon the completion of the defined Project Milestones of 30%, and

60% as determined in the approved Schedule. The Contractor shall submit requests for

Milestone Payments with proper justifications of the Milestone Inspections Reports together with evidence of any subsequent punch list corrections. Final billing will only be provided upon final acceptance of the project by SCO and upon delivery of all project deliverables as outlined in the SOW.

4.11.2. Inspections: COR maintains the right to inspect all works called for by the Contractor, to the extent practicable, at any time or location during the period of performance.

Interim Milestone Inspections and any corresponding acceptance by COR does not relieve the Contractor of completing all works as stated in the SOW.

4.11.3. Verification: The KO or COR verify all work for quality, form, fit, function, conformance with specification and billing purposes at each stage of Milestone Completion (30%, 60%, 90%, Pre-Final and Final).

4.12. PROJECT SITE:

4.12.1. Site Location: ZONE 2, CAMP ARIFJAN

4.12.2. Disruption of Activities: The Contractor shall schedule and execute this project in such a way that limits disruptions to ongoing operations. If a power outage is required, Contractor shall be responsible for isolating the affected area and providing back-up power if needed.

4.12.3. Mobilization & Laydown / Storage Area: The Contractor shall submit the areas required for mobilization and installation as a submittal to KO.

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4.12.4. Existing Conditions: The Contractor shall field verify all measurements and existing conditions prior to placing any material orders.

4.12.5. Dig Permit: The Contractor shall obtain all necessary permits and permissions required for this work. If required, Contractor shall submit Dig Permits to CO at least 30 days in advance prior to any excavating. The Contractor shall not perform any digging/excavation until Dig Permit approvals are obtained.

4.12.6. The contractor shall be deemed to have visited the site, acquainted themselves with the prevailing conditions, and investigated the extent of work thoroughly. No claims whatsoever should be considered about said work.

4.12.7. Regarding the location of existing underground pipelines, sewers, cables, etc., Contractor shall verify their locations, and request/post on site a DPW/PWD official

Dig Permit, before commencing any work.

5. PROJECT SPECIFICATIONS

5.1. PROJECT TASKS: The Contractor shall execute/provide the following for this:

5.1.1. Replace UPS1,UPS2,UPS3, and UPS6 not limited to batteries, Transformers, racks, cables, main feeder, Disconnect Switches and any other items which required UPS to run efficiently as required by this scope of work.

5.1.2. Replace all DB’s associated to each load side of UPS 1 to UPS 8.

5.1.3. Provide temporary power supply on each computers, data racks and other equipment required by the client by connecting to the nearest circuits o the same voltage and frequency. Must conduct a load and connection assessment before connecting to other circuit for temporary power supply.

5.1.4. Hauling of all dismantled equipment and infrastructure to KO designated place.

5.1.5. Install all the required labeling from feeder to UPS to DB’s, and to Receptacles.

5.1.6. Conduct all testing and commissioning prior to energization and turn over.

5.1.7. Conduct a sequence of operation training to all the parties required.

5.2. Subcontractor: If the contractor further contracts any work out to another organization or entity, all requirements set forth in this SOW will flow down to the subcontractor from the

Contractor. Subcontractor information is required and will be made available to KO prior to any work activities, 8 | P a g e ver. 20.09 for KO approval. This information shall be provided as a submittal. All personnel on site working directly or indirectly for the Contractor will adhere to all the requirements set forth in this SOW.

If the Contractor is to submit any certificates/licenses or obtain any permits prior to conducting any works on ASG-KU installations, then the same will apply to subcontractor.

5.3. SITE PREPARATION

5.3.1. Site Description and Constraints:

Before site preparation begins, the Contractor shall submit a plan for the proposed installation sequence, means of access, space for storage of materials and equipment, and use of approaches and corridors to COR.

Contractor will request 10 days in advance through COR for coordination to isolate any utilities prior to start of any work involving utility shutdown.

The contractor will remove all existing components to be replaced and dispose of them in accordance with para 11 of SOW

5.4. CIVIL SPECIFICATIONS:

NOT APPLICABLE

5.5. MECHANICAL SPECIFICATIONS:

5.6. FIRE ALARM/PROTECTION SPECIFICATIONS:

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5.7. ELECTRICAL SPECIFICATIONS:

5.7.1. The Contractor shall refer the specification to U.S. standards (e.g., NFPA 70,NEMA, ANSI, IEEE, etc.) for electrical work is made to establish a level of quality and standardization for this project. Other internationally recognized standards such as British Standards (BS) and

International Electrotechnical Commission (IEC), which have been adopted as local acceptable standards in Kuwait, shall be used to define equivalent quality and standardization in compliance with local requirements. All electrical equipment shall have

Kuwait ratings in accordance with the Ministry of Electricity and Water (MEW).

5.7.2. In case of conflict between standards, the most stringent will take precedence. (from highest to lowest).

Theater Electrical Standard

Technical Direction Bulletin (TBD)

UFC (Unified Facilities Criteria)

The Sand Book 415-1

USFOR-A fire Prevention SOP

NEC (60 Hz) / British Standard 7671 (50 Hz)

Memorandum for Record

5.7.3. Contractor shall procure, install, and test all electrical material, infrastructures and controls needed on this project.

5.7.4. Contractor shall coordinate for unit responsibility for escorts to work in B505.

Notification of escorts and work schedule shall be communicated to DPW by 14 days in advance.

5.7.5. Contractor shall submit a Quote for 60 minutes back-up time. (UPS-1, UPS-2, UPS-

3, UPS-6)

5.7.6. Contractor shall comply to Buy American Act, means avoid product manufactured in “NO” countries (China, Thailand, India, Cuba, North Korea, Iran, Sudan, Burma/Myanmar).

5.7.7. UPS 1: Contractor shall supply and install new 100 kVA static uninterruptable power supply (UPS) using double conversion type to replace the existing 80 kVA UPS. New UPS must have a built-in bypass switch for maintenance purposes.

Contractor shall supply and install new 100 kVA, 3 Phase, 415V/240V to 208V/120V, 50/60 Hz, Dry type step down transformer to replace the existing 80 kVA transformer.

Contractors shall replace all the existing batteries with new batteries according to the capacity requirements.

Contractor must upgrade the MCCB and bus bar arm in MSB-1 to 175A capacity to feed the new 100 kVA UPS.

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Contractor must upgrade the cable size to 4C x 95 mm2 Cu/XLPE Cable and 50 mm2

PVC ground wire from MSB-1 to UPS-1. Armored cable is not required if securely installed in cable tray/ladder and not subject to physical damage.

Contractor shall supply and install 4 pole disconnect switch before and adjacent to

UPS-1.

Contractor shall supply and install battery disconnect switch to replace the existing DS with the correct capacity.

Contractor shall replace all the cables and grounding wire from Disconnect switch to

UPS, to Transformer, to batteries and secure it to cable tray.

Contractor shall replace the existing battery racks with new battery cabinet and size according to the new numbers of batteries and complying to UFC 3-520-05 Section 2-

2.3 to 2-2.4.

Contractor shall replace the DB’s associated to UPS-1. These are DB-9A to DB-9B with the same number of circuits and breaker capacity, the only difference is invidual MCB’s will be replace with 30 mA RCBO.

5.7.8. UPS 2: Contractor shall supply and install new 200 kVA static uninterruptable power supply (UPS) using double conversion type to replace the existing 200 kVA UPS. New UPS must have an built-in bypass switch for maintenance purpose.

Contractor shall perform testing and servicing to existing 200 kVA, 3 Phase, 415V to

208V, 50/60 Hz, Dry type step down transformer.

Contractor shall replace all the existing batteries with new batteries according to the capacity requirements.

Contractor shall supply and install 4 pole disconnect switch before and adjacent to

UPS-2. Remove the existing bypass switch arrangement and connect the UPS-2 directly to the new disconnect switch

Contractor shall supply and install battery disconnect switch to replace the existing DS with the correct capacity.

Contractor shall replace all the cables and grounding wire from Disconnect switch to

UPS, to Transformer, to batteries and secure it to cable tray.

Contractor shall replace the existing battery racks with new battery Racks and size according to the new numbers of batteries and complying to UFC 3-520-05 Section 2-

2.6.

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Contractor shall replace the DB’s associated to UPS-2. These are DB-1A to DB-8A with the same number of circuits and breaker capacity, the only difference is invidual MCB’s will be replace with 30 mA RCBO.

5.7.9. UPS 3: Contractor shall supply and install new 40 kVA static uninterruptable power supply (UPS) using double conversion type to replace the existing 40 kVA UPS. New UPS must have an built-in bypass switch for maintenance purpose.

Contractor shall perform testing and servicing to existing 40 kVA, 3 Phase, 415V to

208V, 50/60 Hz, Dry type step down transformer.

Contractor shall replace all the existing batteries with new batteries according to the capacity requirements.

Contractor shall supply and install 4 pole disconnect switch before and adjacent to

UPS-2. Remove the existing bypass switch arrangement and connect the UPS-2 directly to the new disconnect switch

Contractor shall supply and install battery disconnect switch to replace the existing DS with the correct capacity.

Contractor shall replace all the cables and grounding wire from Disconnect switch to

UPS, to Transformer, to batteries and secure it to cable tray.

Contractor shall replace the existing battery racks with new battery Racks and size according to the new numbers of batteries and complying to UFC 3-520-05 Section 2-

2.6.

Contractor shall replace the DB’s associated to UPS-3. These are DB-12A and DB-13A with the same number of circuits and breaker capacity, the only difference is invidual

MCB’s will be replace with 30 mA RCBO.

5.7.10. UPS 6: Contractor shall supply and install new 40 kVA static uninterruptable power supply (UPS) using double conversion type to replace the existing 20 kVA UPS. New UPS must have a built-in bypass switch for maintenance purpose.

Contractor shall supply and install new 40 kVA, 3 Phase, 415V/240V to 208V/120V, 50/60 Hz, Dry type step down transformer to replace the existing 20 kVA transformer.

Contractor shall replace all the existing batteries with new batteries according to the capacity requirements.

Contractor shall supply and install 4 pole disconnect switch before and adjacent to

UPS-1.

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Contractor shall supply and install battery disconnect switch to replace the existing DS with the correct capacity.

Contractor shall replace all the cables and grounding wire from Disconnect switch to

UPS, to Transformer, to batteries and secure it to cable tray.

Contractor shall replace the existing battery racks with new battery cabinets and size according to the new numbers of batteries and complying to UFC 3-520-05 Section 2-

2.3 to 2-2.4.

Contractor shall replace the DB’s associated to UPS-6. The DB-10A with the same number of circuits and breaker capacity, the only difference is invidual MCB’s will be replace with 30 mA RCBO.

5.7.11. UPS 7: Contractor shall replace the DB’s associated to UPS-7. These DB’s are DB-14A and

DB-15A with the same number of circuits and breaker capacity, the only difference is invidual MCB’s will be replace with 30 mA RCBO.

5.7.12. UPS 8: Contractor shall replace the DB’s associated to UPS-8. The DB-11A with the same number of circuits and breaker capacity, the only difference is invidual MCB’s will be replace with 30 mA RCBO.

5.7.13. Contractor shall install all UPS with a 415V/240V, 50 Hz input and 415V/240V, 60 Hz output and connect to step down transformer.

5.7.14. Batteries: Contractor shall use Valve-regulated Lead Acid Batteries (VRLA), Because VLA

Batteries will not satisfy the design and installation requirements like the available space, and eyewash station requirements. Valve-regulated Lead Acid Batteries (VRLA) Batteries must satisfy the required application in UFC 3-520-01 Section 3-11.1.2.1 and 3-11.1.2.1.

Batteries for UPS applications should be rated for UPS or high-rate use.

5.7.15. Battery Chargers: Use single phase chargers for smaller applications. Use 240V single phase chargers, unless 120V is available. Use three-phase chargers if the charger’s dc output current will be greater than 75A. Unless the battery has specific requirements to the contrary, all chargers should be of the constant voltage type.

5.7.16. Battery Protection: Install a circuit breaker or fused protection device as close to the battery as possible. Provide overcurrent protection for each string in a parallel battery system. Refer to IEEE Std 1375 for additional guidance. If the DC conductors leave a separate battery room. Provide a disconnect device outside the room near the entrance, or provide a shunt trip device near the entrance that opens a disconnect device inside the battery room.

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5.7.17. VRLA batteries shall have temperature compensated charging base on battery temperature not the ambient temperature.

5.7.18. Do not use type AC, NM, NMC, NMS, and UF cable in battery rooms. Do not use flexible metal conduit or flexible metallic tubing.

5.7.19. Battery Cabinets (UPS 1 & 6): Provide cabinets that are a commercial manufactured product, designed and UL listed or third-party verified and tested for battery containment.

Provide a minimum 200mm (8 in) working clearance around the batteries within the cabinet or provide drawout racks that allow for the specified working clearance. Cabinets is required on this location because there are some communication engineers/technician going in and out inside the room.

5.7.20. Battery Racks (UPS 2 & 3) : Provide racks from the same manufacturer that supplies the battery. Racks and trays must resist corrosion from continuous exposure to a 70 percent concentration of the electrolyte’s acid or base chemical. Select the battery rack to fit within the defined footprint while also satisfying the need for maintenance access. Refer to UFC

3-520-05, Figure 2-1 and Figure 2-2.

5.7.21. Bond conductive battery racks, cabinets, and cable racks/trays to ground using minimum

16 mm2 conductors (yellow/green).

5.7.22. All DB’s and disconnect assembly must comply to ATES, IEC 61439, and DPW Policy 12A &

12B. Equip panelboards with separate ground bus bars and insulated neutral bus bars to isolate the bus bar, when required by code. Circuit breakers must be bolt-on type unless where specifically indicated otherwise for load center type panelboards. Panelboards and load centers with up to 54 poles may be used. Do not use dual section panelboards.

Provide with hinged fronts to allow safer maintenance access for electrical safety. Clearly fill out panelboard circuit directories indicating the specific load location, such as “Lights, Room 102”. Circuit breakers, disconnect switches, and other devices that are electrical energyisolating must be lockable in accordance with NFPA 70E and OSHA 1910.303.

5.7.23. Contractor shall supply and install necessary labeling and warning sign in all new DB’s in accordance to IEC 61439. Labeling must indicate “Feed from” and “Feed to” , voltage, and frequency engrave in a phenolic or aluminum type material.

5.7.24. Contractors shall install labeling to all power outlets supplied by each UPS. Label indicates

UPS Number, DB name, circuit number, and voltage.

5.7.25. Contractor shall provide temporary power supply to all power outlets of computers and equipment that require by the client to be remain energize. Contractor can temporary connect to nearest DB with the same voltage and frequency provided that a load study and connections will be address.

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5.7.26. It is contractor responsibilities to haul all dismantled infrastructure and transport to

DPW designated place.

5.7.27. Contractor shall submit a warranty certificate of UPS, Batteries, and Distribution panels from the Manufacturer.

5.7.28. Contractor shall perform earth fault loop impedance test and insulation resistance test on each wire of UPS DB circuits. Record the results and submit to DPW or COR for further evaluation.

5.7.29. Contractor shall perform tesing and commissioning. All test report must be approved and submitted to COR and DPW by ACONEX.

5.8. COMMUNICATIONS SPECIFICATIONS:

RESERVED

5.9. PROJECT EXECUTION:

5.9.1. A method of statement shall be submitted stating the detailed execution procedure and its phases.

6. REQUEST FOR Quote (RFQ)

6.1. The Contractor shall prepare a technical and commercial Quote, detailing the method of execution, labor, equipment, and materials required to complete the works. The Quote and all supporting information, documentation, drawings, and calculations shall be submitted to the

KO or Contracting Specialist. The following sections shall be part of the Quote:

6.1.1. Project introduction and understanding

6.1.2. Technical Quote including the method of execution and QA/QC procedures,

6.1.3. Equipment plan, with list of equipment to be provided,

6.1.4. Labor plan, with number of labors, positions as well as names and qualifications of Key

Personnel to be provided,

6.1.5. List of materials to be provided,

6.1.6. Period of Performance and Project Schedule (Gantt chart in MS Projects Format)

6.1.7. Material data sheets and certificates

6.1.8. Past performance demonstrating experience in similar works (Minimum three similar projects),

6.1.9. Risk Assessment and Mitigation Plan to identify any risks to performance of required schedule.

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6.2. Review of the Quote and acceptance by KO is for general compliance with project documents, permits and specifications. Sole responsibility for correctness of dimensions, details, and quantities during installation remains with the Contractor. Comments made during the Quote review do not relieve the Contractor from complying fully with the Statement of Work and applicable codes, standards, and guidelines.

7. INSPECTION/ACCEPTANCE

7.1. Inspection and Acceptance shall take place upon completion of final inspection and submission of all specified requirements per this project. The works must be deemed acceptable by

DPW/ASG-KU before the USG takes ownership.

7.2. The Contractor shall carry out all necessary checks and tests to prove that the completed installations fully comply with specified requirements. Tests not carried out in the presence of

KO, shall not be regarded as valid for the purpose of the Subcontract unless the KO shall have authorized the Contractor to proceed with the testing process in his absence. The Contractor shall submit certified, numbered, written test reports to include the following: Test procedures used and test conditions, the date and time of the test, the ambient conditions, and a fully detailed description of the test(s) carried out, the result obtained, and any relevant performance curves, results of failed tests and corrective action taken to achieve test results that comply with requirements.

7.3. FINAL ACCEPTANCE: The Contractor shall request through the COR/DPW a final inspection for the Project. This inspection will take place at project completion or end of Period of Performance. Attendance at the final inspection is mandatory for the

Contractor and their skilled personnel to test any part of the system as required by DPW. The

Contractor's representative must be able to speak on behalf of the company and able to obligate the Contractor. The final inspection will be attended by the COR, DPW Inspector(s), and

Contractor. Inspection will be based on all contractual agreements as made in the SOW and on any approvals obtained formally by respective control forms (e.g.: Form 4025), which would supersede the SOW, to ensure project completion. Any discrepancies will be added to a punch list for the contractor to complete. Upon final acceptance, by written notice, the USG will take over ownership of the project not limited to all underlying Contractual obligations.

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7.4. PUNCH LIST: The Contractor has five (5) calendar days to complete items on the punch list.

8. CONTRACTING OFFICER REPRESENTATIVE

8.1. The Contracting Officer Representative (COR) monitors all aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

8.1.1. Assure that the Contractor performs the technical requirements of the contract.

8.1.2. Perform inspections necessary in connection with contract performance; maintain written and oral communications with the Prime Contractor concerning technical aspects of the contract.

8.1.3. Issue written interpretations of technical requirements including Government drawings, installations, specifications.

8.1.4. Monitor Contractor's performance and notifies Prime Contractor of any deficiencies.

8.1.5. Coordinate availability of government furnished property.

8.2. The COR is not authorized to change any of the terms and conditions of the approved Scope of Work.

8.3. COR shall direct all communications concerning project planning and execution.

9. WARRANTY

9.1. The contractor shall provide all manufacturers with original warranty information for procured items 90% after completion of the Project and 12 months workmanship warranty.

10. CAMP ACCESS

10.1. BADGING: In coordination with the COR, the Contractor is responsible for personnel being properly badged for access to Camp Arifjan and/or Camp Buehring. The Contractor is responsible for ensuring all vehicles are

18 | P a g e ver. 20.09 properly registered with PMO for Camp Arifjan and/or Camp Buehring. The contractor is solely responsible for ensuring the badging process is complete prior to the start of work and maintained through USG acceptance. The USG will not be responsible for delays resulting from badging issues due to Contractor failure to provide appropriate paperwork.

10.2. Contractor or Third-Party Sub found unable to provide Camp Access for required job site personnel before or during project execution may risk termination for cause and removed from the project. Adequate time and diligence in the execution of this task is paramount to successful project execution.

10.3. CAMP BADGES: The Contractor is responsible for returning all badges issued per this project to PWD post DPW final inspection. Delivery Note will not be signed upon passing final inspection until badges are returned.

11. SITE CLEAN-UP

11.1. The Contractor shall daily remove and properly dispose of all waste materials generated by this project in accordance with all local environmental standards or authority having jurisdiction

(AHJ).

11.2. The Contractor is responsible for clean-up of any Contractor generated hazardous material produced, delivered, or stored at the emplacement site. In the event of Contractor caused fuel or hazardous chemical spill, the Contractor shall be responsible for the cleanup at their expense and shall comply with local environmental standards as applicable.

11.3. The Contractor is responsible to maintain the designated work areas organized at all times to minimize safety incidents. All materials and equipment shall be stored in a safe place and properly organized.

11.4. After finishing the project completely, the Contractor shall perform the final site cleanup.

11.5. The Contractor shall ensure that the designated work site is always left in clean and orderly condition.

12. REGULATORY COMPLIANCE

12.1. The Contractor shall comply with all provision of this SOW and U.S. and Host Nation Laws, regulations, and guidelines in the performance of this requirement, and shall meet US Military

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Service standards unless otherwise stated and shall be vetted through JCCS. Pursuant to Area

Support Group Kuwait (ASG-KU) Commander, the Contractor shall be responsible for the following and complying with all environmental regulations and policies established by the

Government of the United States and the State of Kuwait while conducting daily operations. The

Contractor shall ensure and maintain environmental compliance throughout the period of the contract. The Contractor is responsible for securing any necessary permits for excavations and hot work, prior to commencement of permit require work. In the case of conflict, the Contractor shall identify the conflict to the KO or his representative. In the absence of specific direction from

Contractor SCA or PWD Project Manager, or his representative, the Contractor shall comply with the more stringent requirement.

12.2. Precedence of Documents: The Contractor shall follow all relevant codes and practices and standards as directed by the SOW. In all cases the SOW is the final document to be followed at site for Inspection. However, the approved submittal in any case overrules the SOW if approved as revised/deviation to the SOW by all concerned Parties. In case of any ambiguity in the documents or drawings, the decision of the PWD/DPW Engineer is final and Clause 13.3 is to be referred to.

12.3. Ambiguity of Statements in the SOW: If any ambiguity for the scope of work is identified during the review of the SOW, an RFI (Request for Information) will be raised by the Contractor and the same shall be responded by the Contractor in due course and in this event the decision of DPW is final and no appeal is applicable in this verdict. Any RFI response provided during solicitation shall be considered as part of this SOW.

13. PROJECT MANAGEMENT AND ADMINISTRATION

13.1. There shall be a meeting, coordinated by PWD, with all stakeholders to identify any potential issues of concern during the project. Documentation of the meeting minutes will be the responsibility of the USG, with a draft delivered to the KO PM within 48 hours.

13.2. The Contractor shall identify a Project Manager that is 100% dedicated to the project and is on site full time to provide direction on all phases of the work and respond to issues. The submittal for the proposed person for this position will include a resume and document other projects of this type, magnitude, and complexity the individual has managed to demonstrate their experience. Any changes in Project Manager will be documented with a new appointment letter vetted through the submittal process. KO reserves the right to remove the Project Manager

20 | P a g e ver. 20.09 and Safety Manager with five to seven day's written notice, if it is deemed the person is not capable and/or performing to a level to successfully manage the project.

13.3. The KO shall be the central Point of Contact (POC) with the PWD Projects PM and shall be able to make changes for performance of all work under the contract. The Project Manager will provide e-mail addresses and telephone numbers/ organizational chart to the PWD Projects PM.

13.4. A Contractor employee shall be designated to act for the Project Manager during the latter’s absence and such person shall be available at the work site. The Contractor shall provide a written 48-hour advance notice of such designation, to be approved by the KO.

13.5. The Project Manager, and any individuals designated shall have full authority to contractually bind the Contractor for prompt action on matters pertaining to execution of the contract.

13.6. The requirement to provide a full-time project manager and safety manager may be filled by the same person provided their resume demonstrates the qualifications to do both jobs.

Replacement of either of these positions requires a written notification and approved submittal of the replacement.

13.7. The Contractor is obligated to host a meeting once a week to discuss and address project status and provide minutes of the meeting within 48 hours as a submittal. Prime Contractors’ key representatives will be in attendance. Changes to this frequency shall be approved by the COR after proper notification to the KO and DPW team.

13.8. If the contractor further contracts any work out to another organization or entity, all requirements set forth in this SOW shall flow down to the Subcontractor.

13.9. A material staging area and work camp will be proposed and requires approval by DPW for storage of materials for the project and administrative requirements. It will be the contractor’s responsibility to provide a secure storage container or fenced in area for the tools and materials stored on the job site. The US Government will be responsible for delivery of GFE to the job site at an agreed time frame. Once GFE is delivered to the jobsite and transfer of custody occurs, the

Contractor assumes full responsibility for the equipment.

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13.10. The USG shall provide an onsite office and be required to always maintain a full set of all project documents on the project site for access by KO, COR, and KS. These may be copies as opposed to originals. The office shall remain in place until final acceptance of the project. All temporary facilities such as storage areas, office trailers and toilet facilities must be removed within 14 days of project acceptance. All areas utilized by temporary facilities will be left clean and graded to their original condition.

14. PROJECT SCHEDULE

14.1. The project schedule communicates what work needs to be performed, which resources will perform the work along with timeframes in which that work needs to be performed. The project schedule should reflect all the work associated with delivering the project on time. Creating a schedule is one of the first tasks completed when given a project to manage, plan with the team, cover the project scope, group the task into phases, create milestones, allocate time for the tasks, plan for resources, check for errors, create/determine required “hold-points” for inspections and update on regular basis. The key building blocks of a schedule shall start with a Work

Breakdown Structure WBS.

14.2. The contractor shall provide updated meeting schedules based on progress. Contractor shall submit a resource histogram showing all the average resources (Manpower and Equipment).

Deviation from the baseline schedule must be approved by KO.

14.3. Project timeline and work schedule. The Contractor shall provide KO, a project schedule Gantt

Chart in MS Projects format both as a static and editable version, which clearly identifies project phasing, timelines, milestones, “hold-points” (i.e., inspections, 30,60,90%, cover-up, material etc...), and resources. The schedule will clearly define the critical path for the overall project.

Contractor shall provide weekly updates to COR and noted on the schedule as percentage of completion. The Contractor shall follow COR format for the presentation of the schedule.

14.4. Installation is required to proceed 6 days per week at a minimum of 8 hours per day and will be reflected as such in the submitted Gantt chart. Days off and holidays must be identified in the schedule.

14.5. The contractor shall report immediately any changes to the critical path that will impact on the project schedule to Projects Team Management. A revised schedule shall be submitted within

24 hours.

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14.6. KO will document government caused delays and will modify the schedule to document government caused delays exceeding 4 cumulative calendar days within 48 hours of the hours of the 6th day of the delay.

15. RELATIONSHIP OF PERSONNEL

15.1. Personnel are Contractor employees; consequently, the Contractor is responsible for all normal employer-employee matters such as recruitment, visas, travel, insurance, pay, discipline, and termination of employment. The Contractor recognize that the personnel are an integral part of the workforce and those issues regarding quality of life, housing, pay and Contractor support that would adversely affect job performance and morale must be promptly resolved by the

Contractor.

15.2. Contractors shall communicate with COR only and shall not communicate with other stakeholders directly without explicit approval from the COR.

16. QUALIFIED PERSONNEL

16.1. The contractor shall provide qualified personnel to serve as support staff as required by the terms and conditions of the contract. The personnel shall be trained and certified, to perform the tasks required. The aggregate of personnel will constitute the staff of personnel whose job titles and/or positions are set forth in this contract. Contractor shall retain a copy of all employee education, training, certifications & resume on file for COR inspection and data to support vetting of the applicants resume.

16.2. The Project Manager and Staff must be able to read, write, speak, comprehend, and convey any

English directives at a level 4, proficiency.

16.2.1. Reading Ability:

Ability Level 4. Able to read all styles and forms of the language pertinent to professional needs. With occasional use of a dictionary, can read all materials in his special field including official and professional documents and correspondence. Can read reasonably legible handwriting without difficulty.

16.2.2. Speaking Ability:

Ability Level 4. Able to use the language fluently and accurately on all levels normally pertinent to professional needs. Can understand and participate in any conversation with the range of his experience with a high degree of fluency and

23 | P a g e ver. 20.09 precision of vocabulary. It would rarely be taken for a native speaker bit can respond appropriately even in unfamiliar situations. Errors of pronunciation and grammar are quite rare. Can handle formal interpreting from and into the language.

16.2.3. Writing Ability:

Ability Level 4. Can draft all levels of prose pertinent to professional needs.

Grammar, vocabulary, and spelling are broad and precise. Sense of style is nearly native. Errors are rare and do not interfere with understanding. Nevertheless, drafts of official correspondence and documents need to be edited by an educated native.

17. SUBMITTALS

17.1. The Contractor shall make all submittals in accordance with the specifications identified within this SOW. The Contractor shall make submittals as necessitated by the items of work identified in the SOW per the general terms and conditions of the Contract. Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements. The Contractor shall provide brand and manufacturer cut sheets for all proposed material components. No components, materials or equipment may be utilized in this project without prior approval from KO and or Authority Having Jurisdiction (AHJ). Contractor is responsible to provide submittals and obtain approvals for the applicable activity before starting that activity. All submittals shall be issued to KO through Aconex.

17.2. All submittals will follow PWD Projects Aconex Submittal Naming Convention. Naming convention details, base submittal register, submittals workflows and submittal timelines will be discussed during the Pre-installation meeting held after subcontract award and before execution phase.

17.3. Required Submittals will be approved by PWD Projects and DPW to include but are not limited to the following:

17.3.1. Contractor shall submit if applicable the following items for approval within 7 Calendar days after pre- installation meeting and prior to start of work:

17.3.1.1. Prime contractors’ full-time on-site Project Manager – POC Information Prime contractors’ full-time on-site Safety Manager– POC Information

17.3.1.2. Detailed Submittal Register explaining the logical relationships between submittals and accordingly proposed sequence of submission

17.3.1.3. Submittals requiring “Long Lead Time” to procure

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17.3.1.4. Documentation of contractors’ roles and responsibilities

17.3.1.5. Key members of the contractors’ management team, their roles, responsibilities and contact information

17.3.2. The contractor shall submit if applicable the following items for approval within 15

Calendar days after pre- installation meeting and prior to start of work:

17.3.2.1. Resource-loaded Work Schedule and S-Curves in MS Project which shall be updated weekly

17.3.2.2. Documentation of qualifications for independent certified testing laboratories

17.3.2.3. Health, Safety and Environmental Plan

17.3.2.4. QA/QC Plan

17.3.2.5. Mobilization Plan

17.3.3. The contractor shall submit if applicable the minimum following items for approval within

14 Calendar days after pre- installation meeting and prior to start of work:

17.3.3.1. Electrical works Requirements

17.3.3.2. Civil works Requirements

17.3.3.3. Industry Standard Blueprints

17.3.3.4. Industry Standard Installation and Shop Drawings

17.3.3.5. All Materials, Parts and components required to complete all work

17.3.3.6. Detailed components of work

17.3.3.7. Method Statement for all Tasks

17.4. PWD Projects and DPW shall review and Approve/Dis-Approve all Contractor provided submittals within 14 Calendar Days. Resubmission by the Contractor of any rejected submittals shall occur within 5 Calendar Days of rejection date.

17.5. The Contractor shall make submittals as necessitated by the items of work identified in the SOW, as identified in UFC 1-201-01 (dated 1 Jan 13) , and DPW Policy 7, Installation Design Guide, O &

M Programs, Acceptance of Projects. Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements. Additionally, the

Contractor shall submit a baseline schedule and provide updated schedules based on progress.

Deviation from the baseline schedule must be approved by the KO.

17.6. Upon project completion the Contractor shall provide hardcopy and AutoCAD or similar

25 | P a g e ver. 20.09 program drawings for the Works. Contractor shall Submit 3 hard copies and 1 electronic copy of the drawings. Drawing shall be submitted within 3 days of USG acceptance of the project.

Drawings shall be in accordance with NCS – National CAD Standard, CSI.

17.7. Name and contact information of the person responsible for managing the project for the

Contractor.

17.8. Engineering drawings shall include but are not limited to Civil, Electrical and Mechanical Fire

Protection Design Analysis and Life Safety Plans.

17.9. Material Data Sheets (MDS) and Safety Data Sheets (SDS) for Paints and Primer, or any other

Hazardous Material used in the installation requirements outlined in this SOW.

17.10. The Contractor shall make submittals as necessitated by the items of work identified in the SOW, as identified in UFC 1-201-01 (dated 1 Jan 13), and DPW Policy 7, Installation Design Guide, O and M Programs, Acceptance of Projects. Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

17.11. If required, revise and resubmit submittals within 5 business days.

17.12. Submit badging papers immediately upon Sub-Contract Award and not later than 45 days prior to requiring site access.

17.13. Submit dig-permit applications (if applicable) immediately upon Sub-Contract Award and not later than 30 days prior to excavation.

17.14. Submit utility outage requests at least 14 days prior to requiring the outage.

17.15. Submit generator request immediately upon Sub-Contract Award and not later than 60 days prior to needing the generator on site.

17.16. Submit “for installation drawings” in one (1) hard copy size A3 and in electronic format

(AutoCAD DWG), for verification and approval by KO at least 14 days prior to implementing the design into installation.

17.17. The Contractor shall submit one (1) hard copy and one (1) electronic copy (AutoCAD DWG) of as-built drawings upon completion of the project.

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17.18. Use “Transmittal of Shop drawings, Equipment Data, Material Samples, or Manufacturer’s

Certificates of Compliance” (ENG FORM 4025-R, MARCH 2012), for all submittals or deliverables provided to KO and/or DPW PO for review and approval.

17.19. Submit Daily Diary and Weekly Progress Reports.

17.20. Submit updated project program/schedule weekly.

17.21. Submit third party test certification for all materials supplied by the Contractor IAW UFC 1-201-

01. All proposed materials are to be submitted for review and approval to ensure compliance with the subcontract specification.

17.22. Any work requiring approval but installed without approval will be removed and replaced at no additional cost to the USG.

17.23. Contractor shall provide appropriate Manuals in English, with each Office Trailer, if applicable.

18. PERIOD OF PERFORMANCE

18.1. Upon award of the Contract from 408th, the Contractor has 190 Calendar Days to complete all work described within this Statement of Work and associated drawings, including all requisite

'acceptance' and turn activities of the contract. The Contractors Notice to Proceed (NTP) on any given activity will be issued once the activity associated Contractor submittals are approved and materials (if required) have been procured.

Preinstallation Meeting: - - - 10 Calendar days from contract award

Submittal Period ----------------------- 20 Calendar days from preinstallation meeting

Submittal Approval Period: - - 20 Calendar days from transmittal submission

Material Procurement Period: - 90 Calendar days from submittal approvals

Badging Period -------------------------- 90 Calendar days from contract award

Installation Period --------------------- 40 Calendar days from receipt of materials

Inspection Period ----------------------- 10 Calendar days from completion of installation

Total Task Order Period -------------- 190 Calendar Days from contract award

NOTE: Some of the tasks in the total task order are executed concurrently.

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19. CONTRACTOR RESPONSIBILITY

19.1. Provide qualified personnel capable of meeting Camp Arifjan/Buehring KU access requirements.

19.2. Provide names and qualifications of the following Key Personnel:

19.2.1. Project Manager

19.2.2. Electrical Engineer

19.2.3. Mechanical Engineer

19.2.4. Civil Engineer

19.2.5. Safety Officer / Engineer

19.3. Provide the name of an alternative person responsible for the performance of the work when the Project Manager is unavailable. The Project Manager or the alternative shall have full authority to act for the Contractor on all contract matters and shall be available…