Attachment 1 PWS Scale Maint - 7 Feb 2020.pdf

PERFORMANCE WORK STATEMENT

SCALE MAINTENANCE

PART 1

1. General: This is a non-personal services contract to provide for the inspection and calibration of scales located at Fort Wainwright AK. The Government shall not exercise any supervision or control over the providers performing these services. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, labor, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the maintenance and calibration of scales located in buildings 2116, 2118 and 2210 on Fort Wainwright, Alaska as defined in this Performance Work Statement (PWS).

1.2 Background: Fort Wainwright has an annual requirement for scales to be calibrated.

Previous efforts have resulted in the safe and accurate function of these scales when being used during deployment and training exercises.

1.3 Objectives: The objective of this service is to perform maintenance, repair, inspection and calibration of Government-owned scales so they shall be maintained and function with a high degree of reliability and accuracy.

1.4 Scope: The work under this contract includes the maintenance, repair, inspection, and calibration of scales located in building 2116, 2118, 2210 on Fort Wainwright, Alaska to include parts repair or replacement.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year 12 Apr 2020 to 11 Apr 2021 Option Year I 12 Apr 2021 to 11 Apr 2022 Option Year II 12 Apr 2022 to 11 Apr 2023 Option Year III 12 Apr 2023 to 11 Apr 2024 Option Year IV 12 Apr 2024 to 11 Apr 2025

1.6 General Information

1.6.1 Federal Observed Holidays: The Contractor shall not provide service on the following recognized federal holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.2 Hours of Operation: Inspection, calibration, maintenance, and repair shall be accomplished Monday through Friday between 7:30 A.M. and 4:30 P.M., except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.

1.6.3 Place of Performance: All work for this contract shall be performed at Fort Wainwright, AK.

Fort Wainwright is located adjacent to Fairbanks, Alaska.

1.6.4 Notification of Schedule: The Contractor shall contact the Fort Wainwright Department of

Public Works (DPW) COR prior to performing any work to ensure the availability of on-site Government personnel. The annual inspections and calibration of all scales shall be completed within 12 months from the last inspection.

1.6.5 Type of Contract: The Government shall award a Firm Fixed Price Service Contract for the performance of this requirement.

1.6.6 Security Requirements: Contractor personnel performing work under this contract shall not have been convicted of any felony within the last 24 months.

1.6.7 Physical Security: The Contractor shall safeguard all government equipment, information, and property provided for Contractor use.

1.6.8 Contractor Access to Ft Wainwright: The Contractor shall comply with requirements of electronic or web-based systems for vehicle and personnel passes in order to gain unfettered access to the Installation and the contractor shall bear any and all costs incurred. Current version of this program is called RAPIDGate. The Contractor shall also comply with any subsequent similar program after RAPIDGate. Further information can be found at rapidgate.com.

1.6.9 Special Qualifications: All technicians performing services under this contract shall be regularly engaged in scale maintenance, repair and certification in the general types indicated herein. The Contractor shall furnish a list of personnel that will be performing the calibrations at least one workday prior to arriving on site to perform the work. The Contractor shall ensure that any applicable employee certificates remain current throughout the performance period, and this information shall be made available to the Government upon request.

1.6.10 Post Award Conference/Periodic Progress meetings: The Contractor shall agree to attend a post award conference if convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5.

1.6.11 Contracting Officer Representative (COR): A COR may be assigned to this contract to monitor all technical aspects of the contract and assist in contract administration. The COR may be authorized to perform the following functions. Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communication with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements (without increasing or decreasing contract scope), including Government drawings designs, and specifications; monitor Contractor’s performance and notify both the KO and Contractor of deficiencies; and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract or any task order.

1.6.12 Key Personnel: The following personnel are considered key personnel by the

Government: Contract manager. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who has the authority to act in the principal’s absence shall be designated and provided in writing to the Contracting Officer at contract award. Contractor shall provide a list of personnel at least one workday prior to arriving onsite to perform the work. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.7 Invoicing: Contractor invoices shall be submitted via Wide Area Work Flow using contract line item numbers (CLINs) as the primary identification of services billed. Contractor-generated identification numbers shall not be accepted. The Contractor shall be required to establish account(s), access method(s), log-in(s), and necessary training in order to submit invoices through WAWF. Invoices not submitted via WAWF shall not be accepted or paid.

1.8 Identification of contractor Employees: In accordance with FAR 37.114(c) all contractor personnel attending meetings, answering government telephones and working in other situation where their contractor status is not obvious are required to identify themselves as such to avoid being mistaken for government officials. Contractors performing work at government workplaces shall provide their employees with an easily readable identification (ID) badge indicating the employee’s name, the contractor’s name, the functional area of assignment, and a recent color photograph of the employee. Contractors shall require their employees to wear the ID badges visible when performing work at government workplaces. Contractor personnel shall also ensure that all e-mails, documents, or reports they produce are suitable marked as contractor products or that contractor participation is appropriately disclosed. All signature blocks on e-mails shall indicate that the sender is a contractor employee and indicate the contractor’s company name.

1.9 Changes clause: The Government reserves the right to make changes, additions, or deletions to this contract at any time.

1.10 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall be responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security.

In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improperly influencing Government personnel in the execution of their duties under the contract. Particular attention should be paid to the restrictions governing gifts, gratuities, and the non- disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with restrictions in the Procurement Integrity Act governing release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no Contractor employees conduct political related activities or events on Army Facilities.

1.11 Antiterrorism (AT) and Operations Security (OPSEC). The Contractor shall provide resources to inform employees of the criticality of protecting sensitive information or activities they may observe while servicing the installation. Contractor employees are required to practice “positive operations security” (OPSEC) by protecting sensitive information or operations. Do not publicly disseminate or publish photographs displaying critical or sensitive information. Examples include but are not limited to: observed training or exercise events, personnel/vehicle convoy or bivouac sites, observed weapons or equipment employment, destroyed or damaged equipment, and the protective measures of military facilities.

1.12 Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office.

Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.13 Emergency Services:

1.13.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or within 30 minutes of the incident.

1.13.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.13.3 Contractor activities shall be conducted in a safe manner that minimizes accidents as well as impacts on Army operations and members of the public. Contractors shall comply with applicable Federal, State, and local codes and standards (such as National Fire Codes), including safety and occupational health requirements, as well as any additional specific requirement contained in this PWS. Specific program requirements such as Permit Required Confined Space Entry or Lockout/Tag out, and Hazard Communication must first be coordinated through the Installation Safety Office. The Contractor shall ensure a sound safety program is in place and their employees understand this program, and shall complete a Job Hazard Analysis of each work site.

Both documents must be available for review by FWA Installation Safety Office.

1.13.4 All accidents/injuries to Contractor personnel within Army lands or facilities shall be reported to the Installation Safety Office by the next business day. Serious accidents or injuries including fatalities, amputation, or hospitalization shall be reported to the Installation Safety Office immediately, if possible.

1.13.5 Cell phone use and texting is not authorized while driving on U.S. Army properties.

1.13.6 Vehicle operators and passengers will wear seat belts while on U.S. Army properties.

PART 2

DEFINITIONS AND ACRONYMS

2.1 Definitions:

2.1.1 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.8 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.9 Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.10 Government Property. All property owned or leased by the Government.

Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.11 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.12 Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.13 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.14 Property. All tangible property, both real and personal.

2.1.15 Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.16 Quality Assurance Surveillance Plan. An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.17 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.18 Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privy of contract with the subcontractor.

2.1.19Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 Acronyms

COR Contracting Officer Representative DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OPSEC Operations Security POC Point of Contact POP Period of Performance PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program WAWF Wide Area Work Flow

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

NOT USED

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS

5.1. BASIC WORK: Work shall be performed on site. Contractor shall provide all materials, equipment, labor and tools necessary to perform the work. This service is required annually for certification purposes. The scales are located in the following buildings on Ft Wainwright.

5.1.1. Building 2116: (6 Scales Total), Model: (4) IND780 HARSH, (2) INTERCOMP

5.1.2. Building 2118: (3 Scales Total), Model: (3) JAGXTREME

5.1.3. Building 2210: (3 Scales Total), Model: (1) JAGXTREME, (2) IND780 HARSH

5.2. ROUTINE MAINTENANCE: Perform routine maintenance as required in applicable manufacturer’s operation and service manual.

5.3. CALIBRATION: Contractor shall calibrate scales and provide written standardized certificates within 10 business days after calibration is done to the DPW COR. Contractor shall attach stickers showing calibration and date to the equipment calibrated.

5.4. REQUIRED REPORTS: One report shall be provided to the Government. The report shall include the operational status, calibration, the general inspection, and recommended repairs. The written report shall delivered via e-mail within 10 business days.

5.4.1. OPERATIONAL STATUS: Current operational status of the scale shall include all discrepancies noted during the inspections and any repairs needed and made to equipment.

5.4.2. CALIBRATION: Calibration of scales shall report overall condition of the scales

5.4.3. GENERAL INSPECTION: General inspection shall determine the general conformance of the maintenance, operation, inspection, and calibration of scales.

5.4.4. RECOMMENDED REPAIRS: Provide a list of recommended repairs to be made to scales.

5.5. OVER AND ABOVE WORK: During the course of performing calibration, and maintenance services, over and above work may be discovered. Over and above work shall be defined as repair parts, materials, and labor within the general scope of the contract but not covered by the line items for the basic work under the contract. Contractor shall provide all materials, equipment, labor and tools necessary to perform the work.

Contractor shall promptly submit to the Contracting Officer, a proposal for the over and above work including repair parts, materials, and labor. Government and Contractor shall negotiate a settlement for the over and above work. A contract modifications/task order shall be executed for all over and above work. Over and above work shall be negotiated with the Contracting Officer prior to the performance of the work. Repair parts, materials and labor needed but not already in the possession of the contractor shall be delivered to the work site by the most expeditious means. The Government reserves the right to reject work over and above work.

5.6. SCHEDULE AND PLANNED DATES: Contractor shall coordinate with Government point of contract prior to scheduling work to be performed.

5.7. SERVICE INTERRUPTION: In the event that inspection reveals a defect that makes operation of the scales dangerous until repairs are made, the contractor shall notify the Contracting Officer immediately in writing stating the reason the scales should not be in operation.

5.8. CONTRACTOR MANPOWER REPORTING (CMR): The Contractor shall supply all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub- Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub- Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year.

Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS:

6.1 The Contractor shall abide by applicable manufacturer’s operation and service manual(s) for each unit as well as all applicable local, state, and federal regulations to include all relevant National Standards Institute (ANSI) publications. Any Contractor provided publications are to be procured and maintained at the Contractor’s expense.

PART 7

ATTACHMENT/ TECHNICAL EXHIBIT LISTING

7. ATTACHMENT/TECHNICAL EXHIBIT LIST:

7.1. Technical Exhibit 1 – Performance Requirements Summary

7.2. Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

PERFORMANCE

Required Services (Tasks)

Performance Standard

Acceptable Quality Standard

Method of Surveillance

Incentive

Perform annual inspection and calibration. Para 1.6.4

Annual inspection and calibration of all scales shall be completed within 12 months from the last inspection.

100% of services performed within required time

Inspection Re-Perform until Completion.

Failure to comply may negatively impact on CPARS rating.

TECHNICAL EXHIBIT 2

DELIVERABLES

SCHEDULE

Deliverable Frequency Number of Copies Medium/Format Submit To

Annual Scales Inspection, Calibration, and Operational Status Report Para 5.5.1, 5.5.2, 5.5.3, 5.5.4

Not later than the 10 Calendar days after completion of inspection

1 copy via e-mail to the COR.

PDF format via e-mail is acceptable for electronic copy.

COR

Calibration Certification Para 5.4

Each calibration 1 Copy to the COR within 10 business days after calibration.

PDF format via e-mail is acceptable for electronic copy.

COR

TECHNICAL EXHIBIT 1 PERFORMANCE