J A.pdf

Control No.

-1- RCO-AK Rev dated 01 Oct 12

SOLE SOURCE JUSTIFICATION

(Simplified Acquisition Procedures under FAR Part 13 Not Exceeding $650K)

1. Agency/Contracting Activity: ECC RCO AK

1064 Apple St.

Ft Wainwright AK. 99703

2. Description of Action: 3 Month extension of Greely GCI cable TV Contract

Nature: New Requirement Follow-on Requirement X Mod to Existing Purchase Order/Contract Number W912D0-09-D-0011

Pricing: X Firm-Fixed Price Time & Materials Cost

Funds: X OMA Other Funds:

Name of Proposed Contractor(s): GCI Communication Corp Street Address: 2550 Denali St. STE 1000 City, State, Zip: Anchorage, AK. 99503-2751 Phone: 1-907-868-8512

3. Description of Services or Supplies:

The total estimated value of the proposed action is $ 20,662.89

In layman’s terms, briefly describe the services or supplies to be provided, including make & model number where appropriate. Include quantities of supplies or period of performance for services.

Provide information for any options included. If the action is a modification to an existing purchase order, distinguish clearly between the work covered by the basic order and the work to be obtained by the proposed modification.

Provide cable TV and high speed internet service for FT Greely Garrison, Ground Missile Defense, 49th, MWR, and CRTC.

4. Authority: (Identify the statutory authority, FAR title and FAR citation permitting other than full and open competition. It may be one of the following, but other exceptions may be used.)

Action using simplified acquisition procedures (select one):

X FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g. urgency, exclusive licensing agreements, brand name, or industrial mobilization)

-2- RCO-AK Rev dated 01 Oct 12

FAR 13.501(a)(1)(ii): For actions for commercial supplies or services greater than the SAT but not exceeding $5.5M, the correct citation is: Test Program for Commercial Items, Section 4202 of the Clinger-Cohen Act of 1996 as codified at 10 USC Sec. 2304(g)(1)(B), and amended by Section 807 of the Ronald Reagan National Defense Authorization Act of 2005. [Note: this abbreviated justification form can only be used for actions not exceeding $650K. Justifications above $650K must be prepared using the format at FAR 6.303-2.]

5. Reasons for Authority Cited:

a. Explain why the intended contractor is the only reasonable source who can provide the required supplies or services. Explain factors/unique qualifications such as proprietary data or exclusive licensing rights, if applicable. If brand name, explain why an adequate purchase description or other information suitable to solicit by full and open competition has not been developed or are not available.

GCI is the current vendor on this contract. They currently own and service all of the cable TV and commercial internet infrastructure on Ft Greely. They also provide these services to the government at a substantial savings over their regular pricing. Ft Greely is a remote location and no other service providers are available in the area to provide cable TV or internet services at this time.

Original contract was awarded under 10USC 2304(c)(2), 41 USC 253(c)(2), FAR 13.106-1(2)(b) Soliciting a single source. Services can only be provided from the original source as this is a follow-on requirement for the continued provision of highly specialized services.

b. For a follow-on contract action of highly specialized services, or the continued development or production of a major system or highly specialized equipment, discuss how the sole source action will avoid duplication of costs that is not expected to be recovered through competition, or discuss the unacceptable delays to the government. Provide an estimate of the costs that will be duplicated and explain how such estimate was derived.

c For contract extensions or bridge contracts when a competitive follow-on is in the works, summarize history of current contract and explain the reasons for any delays in the acquisition.

Include discussion of the milestones for the follow-on action; they should be as tight as possible.

Discuss why it would be neither cost effective nor realistic to expect another contractor to perform during the brief interim period; include issues such as start-up costs, phase-in, transfer of GFP, recruitment and staffing, etc. If the action is because of a protest, provide a brief discussion of the protest including important dates and the basis of the protest. Establish that the action will provide the minimum quantity or performance period.

This contract requires coordination of funding from 3 different agencies. Funding was not obtained in sufficient time to meet the requirements for the acquisition. The follow on contract will be a 5 yr BPA. The 3 month extension is required to adequately compete this requirement.

-3- RCO-AK Rev dated 01 Oct 12

Two sources sought requests were posted on FedBizOps while waiting for the follow on purchase request under solicitation numbers W912D012072012 and W912D001092013. Only one vendor, GCI, replied to both of the sources sought notices. GCI is the current vendor on this contract. They currently own and service all of the cable TV and commercial internet infrastructure on Ft Greely. They also provide these services to the government at a substantial savings over their regular pricing. Ft Greely is a remote location and no other service providers are available in the area to provide cable TV or internet services at this time

d. If urgency is the basis for the justification, explain the chronological events leading up to the requirement and explain why time constraints cannot permit even a limited competition. Describe impact of required delivery/performance date. Describe the detrimental effects/serious injury to the mission of the requiring activity or to the government, financial or otherwise, that will result if this justification is not approved and the product or service cannot be provided by the intended sole source contractor.

6. Actions to Increase Competition: Describe efforts made to compete the action, including whether a notice was or will be publicized as required by FAR Subpart 5.2 or which exception under FAR 5.202 applies. If notice was publicized, discuss the number of written responses to the synopsis and the results of the assessment of the written responses. Provide rationale if interested sources were rejected. If applicable, state that no other sources have expressed interest, but all offers received shall be considered. Describe what actions will be taken to increase competition before subsequent acquisition of the supplies or services is required. You may state that action is a one-time requirement, but if a similar requirement arises, every effort will be made to compete it to the maximum extent possible.

All future actions will be solicited to the full extent possible to insure maximum competition is met.

7. Market Research: Describe the extent of the market research conducted to identify all qualified sources and the results thereof. "Market Research" is defined as those attempts you made to ascertain whether other qualified sources exist, and can include contact with knowledgeable experts regarding similar or duplicate requirements, contact with industry, results of a sources sought synopsis, or draft solicitations. Research of the marketplace may consist of written, telephonic, or world wide web inquiries.

GCI is the current vendor on this contract. They currently own and service all of the cable TV and commercial internet infrastructure on Ft Greely. They also provide these services to the government at a substantial savings over their regular pricing. Ft Greely is a remote location and no other service providers are available in the area to provide cable TV or internet services at this time. Two sources sought requests were posted on FedBizOps while waiting for the follow on purchase request under solicitation numbers W912D012072012 and W912D001092013. Only one vendor, GCI, replied to both of the sources sought notices.

-4- RCO-AK Rev dated 01 Oct 12

8. Procurement History:

Previous Purchase Order(s) or Contract(s): X Yes No

If "Yes", for each purchase order or contract provide:

Purchase order or contract number: W912D0-09-D-0011 Was action competed? X Yes No If action was not competed, state the cited authority, summarize rationale:

Only one vendor replied to the solicitation.

10USC 2304(c)(2), 41 USC 253(c)(2), FAR 13.106-1(2)(b) Soliciting a single source. Services can only be provided from the original source as this is a follow-on requirement for the continued provision of highly specialized services.

9. Additional Information to support the justification.

N/A

10. Technical / Requirements Certification: I certify that the supporting data under my cognizance which is included in this abbreviated J&A is accurate and complete to the best of my knowledge and belief.

Submitted By: Hanni Marchuk Position Title (Division Chief or higher): Interim Director of Logistics Email address: hanni.c.marchuk.civ@mail.mil Signature:

E-Signed by MARCHUK.HANNI.CHRISTINE.1267768559 VERIFY authenticity with ApproveIt

Date: 13-Feb-13

11. Fair and Reasonable Price Determination: As contracting officer, I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. Basis for the determination:

Fair and reasonable price was determine from comparison of prices paid on other contracts in the Fairbanks and Anchorage area and were found to be cheaper than normal commercial rates.

See guidance under FAR 13.106-3(a)(2), if applicable. Also provide the basis for this determination, e.g., describe techniques to be used to determine fair and reasonable price (FAR 15.402), such as price analysis, cost analysis, cost realism.

-5- RCO-AK Rev dated 01 Oct 12

12. Review (if value exceeds $150K & Not SBSS): I have reviewed this justification and find it legally sufficient. N/A

Legal Counsel Typed name Date:

Signature: ____________________

13. Contracting Officer’s Approval: I hereby certify that this justification is accurate and complete to the best of my knowledge and belief. Based on the foregoing, I approve this sole source justification subject to availability of funds, and provided that the services and supplies herein described have otherwise been authorized for acquisition.

DATE:

Signature

Patricia J. Hutcherson Contracting Officer