Alaska_Range_JOC_Solicitation_Responses.xlsx

Sheet1

“The offeror shall complete Part I of the Past Performance Questionnaire. The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire with responses to the Contracting Officer no later than the proposal due date.”

Question: Will the Government accept previously completed CPARs and/or PPQs for past performance?

Paragraph 1.1. states: “Each volume shall be submitted in a separate CD inside a sleeve or protective container.”

Question: Considering the number of digital copies listed in paragraph 1.3., does the Government expect to receive 18 CDs?

Based on guidance at the site walk at Fort Wainwright for the seed projects, we were given the impression that a cost proposal would be necessary as the likelihood that one or both of the seed projects would be awarded is high. Section L, Paragraph 1.3. did not specify seed project cost proposal submission requirements that are later referenced in Paragraph 2.2., which states: “All price breakdown information to aid in the cost/price evaluation shall be submitted in MS Office Excel Read/Write format and viewable in MS Excel 2007.”

Question: What level of cost proposal is necessary for the seed projects? Does the Government wish to see an eGordian price proposal cost summary by CSI division and/or a detailed cost estimate? Please indicate under which Volume/section number we should submit the seed project cost proposals.

RCO/DPW Submit a line item cost proposal using the provided eGordian Construction Task Catolog that is consistent with the proposed technical approach. If non prepriced items are proposed include a detailed cost estimate and justification for those items.

Submit cost proposals in Volume II Section 1.

Paragraph 1.1. (p. 30) states: “Each disk container/sleeve shall be clearly labeled with its Title, Volume, and copy number (e.g., copy 1 of 5).” Paragraph 2.2. File Packaging states: “each disc shall be externally labeled with the volume number, date, and the offeror’s name... The CD ROM shall be labeled with the offeror’s name, solicitation number W912D0-19-R-0004, and performance location (Fort Wainwright or Fort Greely.)”

Question 1: How exactly should we label the discs? Should discs with sanitized copies be labeled the same way as discs containing unsanitized copies?

Section 6.1. Section 1 – Past Performance states: “Offerors shall submit all Government and/or commercial contracts for the prime offeror and each major subcontractor in performance or awarded during the past five years, from the issue date of this RFP…” Section 3.2.2. Recency Assessment states: “To be recent, the effort must be ongoing or must have been performed during the past three (3) years from the issuance month of this solicitation.”

Question: Will the Government please clarify on the number of years for past performance projects?

The seed project Statement of Objectives (Attachments J.1 and K.1) did not list any known hazards and none were presented during the site walk.

Question: Does the need to abate or encapsulate lead-based paint and/or asbestos (e.g., insulation, tile, or mastic glue) exist for the seed projects on Fort Wainwright (Building 4070 or 4511)?

DPW Testing for hazardous materials has not been accomplished for either of the two Sample projects. Proposers are to develop each sample project with hazardous material reports not in possession prior to scope development, negotiation, and task order award. Proposers are expected to identify those materials that should be included in the proposal for testing per Construction Task Catalog. Specification section Selective Demolition, 02 41 13 13 paragraph 1.1.G may be used as a basis of the proposer’s sample project proposal.

During performance of the life of the JOC Contract and at any time hazardous materials are encountered during work, the Government will reserve the right to enter into negotiation with the Contractor to abate and/or demolish those materials under task order modification.

7 Both 7. Reference: Standard Form (SF) 1442; FAR 52.228-1(c); and Section L, 6.2.1. TAB 1. (p. 36) The SF 1442, FAR 52.228-1, and Section L, 6.2.1. TAB 1 require that the contractor furnish a bid guarantee for this project. FAR 52.228-1 (c) states: “The amount of the bid guarantee shall be 20 percent of the bid price or $3 million, whichever is less.” However, it is unclear to exactly what “bid price” the guarantee should be applied to.

Question: Shall the bid price be equal to the total of both seed projects, or shall there be a bid guarantee for each seed project, or shall the bid guarantee be a function of the anticipated total volume of an ordering period? Please clarify.

Section 6.1.3. requires that the contractor identifies “all subcontractors who will be providing critical hardware/services or whose subcontract is for more than 10% of the total proposed cost/price.” Considering that the price proposals for the seed projects are going to be prepared using the eGordian Price Book, most potential subcontractors will not be identified until after award.

Question: Could the requirement to list subcontractors in the proposal be removed from the solicitation?

RCO/DPW Subcontractors with whom the prime contractor will have a formal teaming agreement must be identified.

Paragraph 1.3. limits Volume IV – Entry-Gate Submission to 30 pages. Paragraph 6.1. Section 1 – Past Performance states: “This section shall not exceed 25 pages plus five pages for each major subcontractor, excluding Past Performance Questionnaire Forms.”

Question: If the offeror is required to list subcontractors and more than one major subcontractor is identified, does the number of pages increase proportionately (i.e., from 5 to 10 pages for two subcontractors and 15 pages for three subcontractors and so on)?

Section 6.2.4. TAB 4 requires offerors to submit certification documentation of at least one Project Management Professional (PMP) issued by the Project Management Institute (PMI) who is on the permanent on-site JOC management team.

Question: Due to the limited availability of PMP-certified personnel in Fairbanks and Delta Junction area, would the Government consider removing this requirement from the RFP and substitute it with years of experience as a generally accepted qualification for construction management positions?

RCO/DPW The Government will also accept a Certified Construction Manager (CCM) issued by the Construction Manager Certification Institue (CMCI) in lieu of the PMP certification. See solicitation amendment.

Question: With the holidays right before the due date, receiving signed PPQs may have challenges. Please consider a two-week extension to accommodate the holiday schedule.

“3.1.1 The Contractor shall maintain permanent on-site technical and administrative staff.

Section 3.1.1(b) currently states that the Task Order/Project Manager “shall be a different discipline than the project manager.”

Paragraph 3.2 states: “The Contractor shall complete successfully all individual task order projects” with a standard to “manage individual projects separately with no mingling of resources.”

On page 42 of 44, the evaluation factor for award provided for this section lists the performance period as the past three years. Based on the submission requirements, can we assume the evaluation factor was also meant to be listed as a five year performance period?

CTC page 00-2, Price Variations: Contractors may experience direct costs that are different than the unit prices set forth in the CTC. It is the Contractor’s responsibility to review and analyze the unit prices, and to calculate, prior to bidding, the Adjustment Factors (Coefficient) accordingly.

The Government does not intend to utilize the JOC program to access design services. Offerors should be prepared to submit and modify sketches, drawings, submittals, as-built drawings and other project records. These components are necessary to communicate intent, progress of work, and results of work and they are not considered design services. These requirements are included in the Offeror's coefficient and will not be reimbursable.

Paragraph 8.2 states: “To expedite the evaluation process, each offeror must contact the above company to effect execution of such an agreement prior to the submission of proposals. Each offeror shall submit copies of the agreement with their proposal.”

Question: In accordance with these instructions, we reached out to Wolf Creek Federal Services, Inc. However, Wolf Creek is unaware of this requirement and was unable to provide any direction. We respectfully request that Government coordinate with Wolf Creek to ensure that they are aware of this expectation. Additionally, we request that the Government provide an acceptable template for Wolf Creek to satisfy the RFP requirement.

Paragraph 5.3.3 states: “Annual price adjustments for option year(s) under this contract shall be applied on the contractor’s base year coefficient using the adjustment formula at AFARS 5152.237-9000. The contractor shall update, at their own expense, the UPB with the adjusted coefficient upon the exercise of an option year.”

Question: Please confirm that the base year coefficients as priced in attachments H.1 and H.2 will be allowed to be adjusted annually upon the issuance of an option year.

Paragraph 2.4 states: “Install fire alarm activated door release devices on single door units. Building 4070 has an existing, operating, Monaco M-2 Analog Addressable Fire Alarm Control Panel.”

Question: Could the Government please provide a Fire Alarm Panel Schedule so that we can confirm that the addition of nine (9) electro-magnetic door release devices will work with the existing Monaco fire panel?

Questions:

a. Which electrical panel will we tie lighting and power into and what is its location? Can we get electrical prints (Panel Schedule, Power Plan, and Lighting Layout)?

b. Does the Government want the PACS security system door locks to be on both sets of doors or just the outer most set? Please clarify how this system would work with the Handicap door actuator buttons on the outside of the facility.

c. Where is the alarm control panel located for the facility to tie into the fire alarm, CO detectors, and PACS?

d. Does the Government want one ramp to get into the building or one ramp per sidewalk leading away from the building (a total of three)?

DPW During performance of the JOC Contract, the Government and Contractor will jointly develop the full scope of work to the initial Scope of Objectives during the Site Visit. This Sample Project highlights the opportunity for Proposers to assist the Government in identifying solutions without the use of prescriptive design documents.

a. Electrical panel is located in lower hallway south of stairwell before entering the conference room. Assume space is availible.

b. PACS: PACS to be located at inter door set thus allowing vestibule entry out of the weather prior to activation requirement. This project will modify an existing PACS system that is currently scheduled for replacement and is not integrated into this Sample Project.

c. FACP: Monaco M-2 located in top corridor, see attachment (Matt to provide).

d. Proposers to develop their solution to provide required accessibility installation from exterior to interior. The Government is interested in obtaining contractor ingenuity in joint scoping solutions to common infrastructure renovations.

44 FWA 18. Reference: Utility Outage

Questions:

a. Doyon Utility has the Maintenance Contract for Fort Wainwright and charges for coordination regarding utility outages and other utility related service calls. How does the Government wish contractors to incorporate this expense (i.e. non-pre-priced, coefficient, e-Gordian line item, etc.)?

b. Please provide Doyon’s prices for service calls for tasks such as utility locates, outages, and other related services.

RCO/DPW Doyon Utility does not charge for coordination regarding utility outages or service calls for tasks such as utility locates and outages for existing services.

Doyon will charge for performing work for new utility connections and should be treated as a subcontractor using the proper eGordian line items. Offerors should contact Doyon directly to determine if there is a substantial difference between the CTC book price and Doyon's service fee and adjust the proposed coefficient accordingly.

a. Wolf Creek’s parent corporation, Chugach Alaska Corporation, has other subsidiaries that could potentially compete on this solicitation. Would the Government consider a change so that none of Chugach Alaska Corporation’s subsidiaries can compete on this solicitation?

b. Will Wolf Creek Federal Services or any of Chugach Alaska Corporation’s other subsidiaries be allowed to compete on subsequent JOC’s? Their having even read these proposals will give them an unfair advantage on future contracts.

See CTC page 00-2, Project Related Costs that are included in the coefficient include services required to complete the project filings and obtain permits.

i. Is it possible for the contractor to substitute the P.E. / R.A position with a professional that has qualifications and work experience equivalent to the intent of the position, without the P.E. or R.A. designation?

ii. Is it possible for the contractor to provide a P.E./ R.A. on an as needed basis?

a. Program Manager – assigned as full time staff member, independent from other required positions, can be reached 100% of the time during duty hours, within 1 hour during non-duty hours.

b. Project Manager – states it must be a different discipline than the project manager (could be a typo, maybe intended to be different than the Program Manager), independent from other required positions, it does not state if this is a permanent full time staff position. Please confirm?

c. Quality Control Manager - states it must be independent from other required positions, it does not state if this a permanent full time staff position. Please confirm?

d. Superintendent - states it must be independent from other required positions, can be reached within 15 minutes during all working hours, it does not state if this a permanent full time staff position. Please confirm?

e. Office manager - it does not state if this a permanent full time staff position. Please confirm?

f. Site Safety and Health Officer - states it must be independent from other required positions, must be onsite daily during active construction projects, it does not state if this a permanent full time staff position. Please confirm?

a. Can this position be filled with a professional that has qualifications and work experience equivalent to the intent of the position, without the PMP or CCM certification?

b. The Institute referenced requires ongoing membership through the organization. If an individual passed the PMP or the CCM they may not be an active member of the institute. Is it required for the PMP or CCM to be an active member of the Institute?

c. Is it possible for the contractor to fill this role with a professional holding a Project Management certification from a college or university?

RCO/DPW a. No. Certification is a requirement.

b. A current cerfication is the requirement.

a. Does work-site security include providing security escorts needed to complete work on the Missile Defense Complex?

b. If security escorts are needed, will the security escorts be provided by the government or covered as a line item?

Reference:

Section L, 1.3 – Proposal Submission Requirements, chart of Volume information.

Question:

Please clarify the correct title of Volume I. It is listed in Section L as “Volume I – Integrated Project Plan” and listed as “Volume I – Management/Technical Plan.”

Reference:

Section L, 2.1 – Digital Format.

Question:

Please confirm that the four (4) copies of Volumes I – IV requires two (2) copiessanitized and two (2) copies unsanitized. Also, confirm that the two (2) copies of Volume V requires one (1) copy sanitized and one (1) unsanitized.

Reference:

Section L, 3.1.2 – Integrated Project Plan

Question:

Please provide the “specified format” required for the integrated project plan in Sub-section 3.1.2.

Reference:

Section L, 4.2.2

Question:

In response to requirements for Volume II, would the Government like a Quality Control Plan for each Task Order or can the Quality Control Plan be a part of the overall proposal submittal?

Reference:

Section L, 5.3.1

Question:

In Section 5.3.1, it states that the Contractor’s coefficient shall include at a minimum of many items listed that are not included in the unit price book (UPB). Under compliance of environmental laws, when there are projects requiring Sampling and Analysis Plans or Storm Water Pollution Prevention Plans, should these costs be included in the Contractor’s coefficient or will these costs be project specific or priced per project?

RCO/DPW Direct costs associated with specific permits and special inspections can be included under the applicable UPB line items. All indirect administrative effort required to complete and submit permits are included in the contractor's coefficient.

See CTC page 00-2, Project Related Costs that are included in the coefficient include services required to complete the project filings and obtain permits.

Reference:

Section L, 6.1.5 – Tab 5 Past Performance Questionnaire

Question:

Would the government allow submittal of a Contractor Performance Assessment Reporting System (CPARS) in place of a Past Performance Questionnaire?

Wolf Creek Federal Services is a competitor of Offerors that are likely to bid for this procurement, and there is a concern about their access to Offerors’ proprietary information and organizational conflict of interest (OCI).

a. How does the Government plan to mitigate the OCI concerns that effect the Offerors’ propriety information?

b.