Attachment_1_OWS_PWS_FWA__v2.pdf

PERFORMANCE WORK STATEMENT

OIL WATER SEPARATOR SYSTEMS SERVICES

PART l

GENERAL INFORMATION

1.1. GENERAL: This is a non-personal services contract to provide services on Government-owned Oil Water Separator (OWS) systems located at Fort Wainwright Alaska (FWA), Donnelly Training Area (DTA), and Seward Military Resort, Alaska.

The Government shall not exercise any supervision or control over the contract service providers performing these services. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1.1. Description of Services: The Contractor shall provide all labor, personnel, equipment, supplies, facilities, transportation, tools, materials, permits, supervision, and other items and non-personal services necessary to perform OWS services as stated within Part 2, Specific Tasks, of this Performance Work Statement (PWS). The Contractor shall perform to the standards in this contract.

For the purposes of this contract, the term Oil Water Separator and/or OWS shall include similar devices such as sumps, floor drains, grit traps, troughs, wash water systems, waste oil tanks, and associated piping and appurtenances. The work includes any drainage feature, upstream or downstream, attached to the OWS system within the building serviced by the OWS.

1.1.2 Objectives: The Contractor shall clean, maintain, repair, and inspect OWS systems; respond to and correct system malfunctions and alarms; collect, containerize, and dispose of waste; sample and analyze contents, provide fully functioning and reliable system(s) operation through inspection, maintenance, repair, and cleaning; and provide information and documentation to the government.

1.1.3 Scope: The Contractor shall perform these requirements in accordance with this PWS, local, state, and federal laws and regulations, and United States Army regulations. In the event of conflict between regulatory guidance, Federal law(s) shall govern.

1.1.4 Government Furnished Property, Equipment, Material, and Services:

The Government will not furnish any property, equipment, materials, or services to the Contractor under the terms of this contract. The Government will provide water, electricity, and heat for the Contractor's use during the performance of this contract. These utilities are limited to those already in place and permanently connected to the buildings which contain systems serviced. Connection to and from the utility's source in the form of hoses, extension cords, etc. are the responsibility of the Contractor. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off faucets, valves, and lights after using the required amount for the task at hand. The Government reserves the right to furnish without cost to the Contractor any repair parts, accessories, or supplies available from Government supply sources.

1.1.5 Place of Performance: The work to be performed under this contract will be in Alaska at the following military installations: Fort Wainwright, Donnelly Training Area, and Seward Military Resort. Fort Wainwright is located adjacent to Fairbanks, Alaska. Donnelly Training Area is located approximately 125 miles southeast of Fairbanks. Seward, Alaska is located 125 miles south of Anchorage (a distance of 500 miles from Fort Wainwright).

1.1.6 Period of Performance: The period of performance shall be for one (1) base year of 12 months and four (4) option years of 12 months each.

1.1.7 Hours of Operation: The Contractor is responsible for conducting business between the hours of 7:30 A.M. and 4:30 P.M., Monday through Friday except Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.1.8 Changes: The Government anticipates the need, and reserves the right to add, delete or alter systems serviced under this contract.

1.1.9 Federal Observed Holidays: The Contractor shall not be required to perform services on recognized Federal holidays. The recognized Federal holidays are included in the attached U.S. Department of Labor Service Wage Determination for the State of Alaska. When a holiday occurs on a Saturday, Federal employees are normally granted the previous Friday as the holiday observance. When a Federal holiday occurs on a Sunday, Federal employees are normally granted the following Monday as the holiday observance. The Contractor shall work on the days the Government is scheduled to work.

1.1.10 Type of Contract: The Government will award a Firm-Fixed Price (FFP) requirements contract.

1.1.11 Quality Control Program (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which he assures himself/herself that his/her work complies with the requirement(s) of the contract. The Contractor’s QCP shall be delivered to the Contracting Officer (KO) and Contracting Officer Representative (COR) within 30 days after contract is awarded. After acceptance of the QCP the Contractor shall receive the KOs acceptance in writing of any proposed change to his/her QC system.

1.1.12 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance

Surveillance Plan (QASP). This plan is primarily focused on outcome of provided services to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.1.13 Unscheduled Services: For call-outs/service calls, the Contractor shall respond to the malfunctioning system within four (4) hours of notification, immediately correct the malfunction, and restore system to service; if not possible to immediately correct the malfunction, provided detailed repair cost estimate to the Government for that work needed to return system to permanent fully operational condition; and lastly the Government will notify the Contractor, by name or office, those who are authorized to act as Government representative(s) in order to request the Contractor's response for unscheduled service(s). The Contractor is cautioned that work done based on unauthorized requests may not be approved, sanctioned, or paid.

1.1.14 Hazardous Waste Management Plan: The Contractor shall report to the Government all hazardous materials brought onto and removed from Army lands as indicated in this PWS. Reports shall include at a minimum procedures for sampling and analytical methods for testing, procedures for containerization, transportation, disposal, quantity, permits, notifications, cleanup, Safety Data Sheet (SDS), intended use, and personnel training certificates.

1.1.15 Notice of Violation: The Contractor shall certify in writing that the Contractor nor any Subcontractors have any outstanding Notices of Violation (NOV), and that no outstanding NOV exist which were issued on the basis of Contractor conducted work. The Contractor shall provide copies of past NOV received from any regulatory agency within the last three (3) years. The information in this paragraph shall be a part of any bid tendered. The Contractor’s failure to provide this information with bid submission will render the offer unsatisfactory and it may no longer be considered.

1.1.16 Spill Reporting: The Contractor shall immediately act to minimize the scale and the severity of spills of petroleum products, hazardous materials, or hazardous wastes. The Contractor shall then immediately notify the COR and the DPW Environmental Division. If necessary, the Contractor shall notify Fort Wainwright Emergency Services via 9-1-1. Other telephone numbers will be provided at the pre-performance conference.

1.1.17 Special Qualifications: The Contractor shall, at no additional cost to the Government, obtain all licenses and permits required for performance of work and for complying with all applicable local, state, and federal laws, rules and regulations.

A. If required for work being performed, all Contractor employees shall have and shall maintain a valid Alaska Commercial Driver’s License with Hazardous Materials Endorsement. The Contractor shall provide copies of employee CDLs to the Government. This information shall be a part of any bid tendered. NOTE:

Redacted copies are allowed. Copies must show employee’s name, CDL type/status, and CDL expiration date. All other info may be redacted. New employees shall comply with this paragraph within seven (7) days. Contractor employees shall present their CDL to the Government for inspection when asked.

B. The Contractor shall provide current training certificates for Hazardous Waste Operations and Emergency Response (HAZWOPER) in accordance with 29 CFR 1910.12 for all Contractor employees and all subcontractors. This information shall be a part of any bid tendered. New employees shall comply with this paragraph within thirty (30) days. Contractor’s failure to provide and maintain required certification shall be sufficient reason for Termination for Default of this contract.

1.1.18 Post Award Conference/Periodic Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO or Designated Government Personnel shall meet periodically with the Contractor to discuss the Contractor’s performance and any issues or problems encountered. Appropriate action shall be taken to resolve outstanding concerns.

1.1.19 Contracting Officer’s Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor’s performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the term and conditions of the resulting order.

1.1.20 Government Key Personnel: The following personnel are considered government key personnel: Contracting Officer (KO), Contracting Specialist (KS), Government Purchasing Agent, and COR.

1.1.21 Contractor Key Personnel: The Contractor shall identify a Contract Manager, an alternate, and Hazardous Waste Manager who shall be responsible for the performance of the work. The Contract Manager, alternate, and Hazardous Waste Manager shall be designated in writing and have full authority to act on behalf of the Contractor on all matters relating to the daily operations of this contract. The Contract

Manager and alternate shall be particularly familiar with and shall ensure Contractor compliance with 40 CFR 260-283, (RCRA), 49 CFR 100-177, (DOT) and 29 CFR 1910 (OSHA), as well as those publications listed in Appendix one (1) of this PWS.

The Contract Manager and the Alternate Contract Manager shall possess a minimum of three (3) years recent experience performing all services required for this contract. This information shall be a part of any bid tendered.

1.1.22 Identification of Contractor Employees: The Contractor shall ensure all employees wear distinctive clothing, or identification badges, which clearly and readily identify persons as employees of the Contractor. Persons not identifiable as Contractor employee(s) shall be immediately removed from the installation.

1.1.23 Identification of Contractor Vehicles: All Contractor vehicles used in cleaning, handling, and/or disposal of contract waste products shall be clearly marked with, at a minimum, the Contractor’s company name and any other regulatory making such as USDOT registration and HAZMAT placards. All vehicles provided by the Contractor or subcontractors shall be in an operable condition and meet or exceed federal, state, and local safety requirements. All motor vehicles the Contractor, Contractor employees or subcontractors drive within the boundaries of Fort Wainwright Area shall be registered with the Directorate of Emergency Services

(DES).

1.1.24 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employee providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improperly influenced behavior in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employees’ conduct complies with 41 U.S.C. 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the U.S. Army installations.

1.2. Security:

1.2.1. Security Requirements: The Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office (PMO), Director of Emergency Services (DES), or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.2.1.1. The Contractor shall comply with requirements of electronic or web-based systems for vehicle and personnel passes in order to gain unrestrained access to the installation. Any identification provided by the installation shall be surrendered to the PMO upon completion or termination of the contract or 24 hours upon termination of an individual’s employment.

1.2.1.2. The Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.2.2. Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use.

1.2.3. Key Control: No keys or key cards shall be issued to the Contractor under this contract.

1.2.4. Data Rights: The Government retains sole, exclusive, and perpetual ownership of any and all information and/or documentation created during the performance of this contract. The Contractor is prohibited from releasing any Government owned information and/or documentation to any non-Army entity at any time for any reason.

1.2.5. Antiterrorism (AT) Level I Training: All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporate ion of this requirement into the contract, whichever is applicable and annually thereafter. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR or to the KO, if a COR is not assigned, within five (5) calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://jkodirect.jten.mil

1.2.6. iWATCH Training: The Contractor and all associated subcontractors shall https://jkodirect.jten.mil/ brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within five (5) calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.3. Safety:

1.3.1. Emergency Services: The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor’s employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn notify the KO or COR within 30 minutes of the incident. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor. The Contractor may, at his/her option, use Fort Wainwright Emergency Services, available by dialing 9-1-1. Emergency medical treatment and other emergency services for Contractor personnel are the responsibility of the Contractor, including any fees or charges imposed.

1.3.2. Contractor Compliance: The Contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA) and the DoDD 47.15.1E (Environmental, Safety, and Occupational Health (ESOH). These requirements shall be incorporated into the Contractor’s Safety and Health Program.

The Contractor is responsible for record keeping under 29 CFR 1904 or equivalent, including Alaska’s state occupational safety and health program. The Contractor shall conduct and document safety inspections of their work areas in accordance with Federal, State, and local requirements. Hand held cell phone usage and texting are not authorized while driving on the installation. Vehicle operators and passengers are required to wear seat belts at all times driving on the installation.

1.3.3. Additional Safety Requirements: Contractor activities shall be conducted in a safe manner that minimizes accidents as well as any impacts on Army operations and members of the public. T h e Contractor shall comply with applicable Federal, State, and local codes and standards (such as National Fire Codes), including safety and occupational health requirements, as well as any additional specific requirement contained in this PWS. Specific program requirements such as Permit Required Confined Space Entry, Lockout/Tag Out, and Hazard Communication must first be coordinated through the Installation Safety Office. The Contractor shall ensure a sound safety program is in place and their employees understand this program, and shall complete a Job Hazard Analysis of each work site. Both documents must be available for review by FWA Installation Safety Office.

1.3.4. Confined Work Space: The Contractor employees entering confined spaces shall be properly trained and equipped for Confined Space Entry in accordance with requirements of 29 CFR 1910. Proof of Contractor employee training for Confined Space Entry shall be provided to the COR within 30 days of contract award. Qualified Contractor employees shall examine the work space and determine if Confined Space Entry is necessary to perform work. The Contractor shall follow all requirements for Confined Space Entry.

1.3.5. Fire Prevention: Cutting or welding will be permitted only in areas that are, or have been made, fire safe. Where possible, all combustibles shall be located at least 50 feet horizontally from the work site. Where such location is impractical, combustibles shall be protected with flameproof covers or otherwise suitably shielded. Fire protection precautions shall be in accordance with the latest National Fire Codes. The Contractor shall have a suitable fire extinguisher and an additional worker for over watch during all open flame operations. An open flame (hot work) permit is required from the Fort Wainwright Fire Department when cutting, welding, or other activities requiring this permit are performed. The permit must be readily available and visible at the job site. Contractor must follow all requirements and restrictions issued with the permit.

1.3.6. Mishap Notification and Investigation: The Contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to the Government personnel and to cooperate in any resulting safety investigation The Contractor shall notify (via telephone) the KO, COR, and/or other applicable members within four (4) hours of all mishaps or incidents. The Government person notified by the Contractor will in turn notify the Safety Office. Contractor notifications made after duty hours shall be reported to the appropriate installation Command Post. If requested by the KO and/or COR, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the Contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

PART 2

SPECIFIC TASKS

2.1 Basic Services, Oil/Water Separators: The Contractor shall perform the work listed below IAW this PWS. Includes removal and reinstallation of fasteners, lids, covers, grates, and similar in order to facilitate the work, and job site clean up after the work.

Contractor's compliance with applicable manufacturer's publications, as well as all Federal, State, and Army laws and regulations is mandatory. Affected systems are identified in the Technical Exhibits (TE).

2.2 Cleaning, Oil Removal: The Contractor shall remove oil and all other oily substances from each system as required using absorbent pads, socks, or booms.

Includes disposal of absorbent media as waste. For OWS, the liquid levels for the system must be returned to operable level upon completion. Any remainder shall be discharged into the sanitary sewer system.

2.3 Cleaning, Full System: The Contractor shall perform periodic cleaning of the entire system to include ancillary piping leading to the tank or OWS. Ancillary piping shall be free of all obstructions, allowing liquids to freely flow. When complete, there shall be no residue of system contents remaining or visible. For OWS, the liquid levels for the system must be returned to operable level. Any remainder shall be discharged into the sanitary sewer system. If the system manufacturer's recommendations are unknown, using a gauge stick and/or water finding paste, the following shall apply when determining when to clean:

A. When sludge accumulates to 25% of the wetted height of the separator compartment; or

B. When oil accumulates to 10% of the wetted height of the separator compartment; or

C. When 75% of the retention capacity of the OWS is filled; or

D. Once per year, if not cleaned on criteria above.

2.4 Video Inspection: When requested by the government, the contractor shall provide video inspection of the systems from service inlet to service outlet. The recorded video shall be supplemented by a written report identifying the size, length, and condition of the pipe, to include specific information relative to the type and location of all service laterals and any identified problem areas.

2.5 Preventative Maintenance: The Contractor shall perform periodic preventative maintenance on all systems. When complete, systems shall be fully functional IAW manufacturer's specifications.

2.6 Inspection: The Contractor shall perform periodic inspections of all systems and their components. Inspected items shall include alarm operation, light operation, floats, drains, pipes, and the overall condition and operation of the system. Particular attention shall be paid to system components likely to fail or nearing the end of their service life. Provide repair cost estimate to the Government if necessary. When complete, all systems shall be fully operational, reliable, and be in ready- for-use condition.

2.7 Waste Disposal: The Contractor shall properly manage hazardous and non-hazardous solid wastes in accordance with title 40 of the Code of Federal Regulations (CFR), Applicable Publications, Federal, State, and Local laws and regulations.

2.7.1 Sampling and Analysis: The Contractor shall collect and submit for independent third party testing all pretreatment systems content prior to waste removal as necessary to comply with the regulatory guidance and/or permits.

Contractor shall use results of sampling and analysis to determine the proper method for handling and disposal of the wastes. Results of sampling and analysis shall be provided to the Government IAW Appendix 5 in this PWS. During the course of this contract, if the Contractor suspects the chemical make-up of a waste stream for any given facility has changed to the point it should be handled, package or transported in a more (or less) stringent manner, the Contractor shall notify the COR and KO.

Selected Laboratory Approval. The Contractor shall submit a letter to the COR within ten (10) days of contract start date on the selected lab for approval by DPW Environmental.

2.7.2 Non-Hazardous Waste – The Contractor shall be responsible for the removal, transportation and disposal of nonhazardous waste. The Contractor shall be responsible for disposing of the waste at a suitable location chosen by the Contractor, provided said location meets all appropriate specifications and regulations regarding the disposal of non-hazardous materials.

The contractor shall establish an Annual Waste Stream and shall submit proper disposal documentation (Waste Manifest) of all non-hazardous waste disposal to the COR and Contracting Officer within 5 days of receipt of manifest.

2.7.3. Hazardous Waste – Upon receipt of analytical results, the contractor shall remove and transport all excess oil and sludge waste in accordance with Applicable Publications, Federal, State, and Local laws and regulations.

Hazardous waste shall be transferred from the OWS unit or Waste Tank into an approved Department of Transportation drum with appropriate documentation and labeling. The Contractor shall be responsible for transporting and delivering to the Fort Wainwright, AK (FWA) Hazardous Waste collection point managed by DPW Environmental Contractor located at Building 3489. Phone: 907-356-2023

All hazardous waste generated during OWS maintenance and cleaning operations must be removed from Fort Wainwright within ninety (90) calendar days of its generation. The Contractor shall take sufficient measures to prevent spillage of hazardous materials or hazardous waste during collection, cleaning and maintenance operations. The Contractor shall present the completed hazardous waste manifests and required supplemental pages to the DPW Environmental for signature. The contractor shall provide copies of all required/related transportation documents to the government.

2.8 Pumping: The Contractor shall pump all systems as needed in order to remove the contents of the system.

2.9 Service Calls: The Contractor shall respond as needed to service calls in order to correct malfunctioning systems.

2.10 Reports and Documentation: The Contractor shall provide reports to the Government at least monthly, detailing work performed, discrepancies noted, final destination of wastes removed, and any other pertinent information as necessary.

2.11 Job Site Clean Up: Upon completion of work, the Contractor shall ensure that the job site, as well as any areas used by the Contractor to access the job site, are free from work-related residue such as slime, grease, dirt/gravel, grass, ice, water, and absorbent materials.

2.12 Special Requirements B3380: The Contractor shall provide full cleaning of the settling pit system to include all floor drains, catch baskets, trench drains, piping, pick up pit, settling pit, overflow pit and skimmer upon request of the government. Cleaning of settling pit system shall be in accordance with Part 2 of this PWS. Contractor shall estimate cost for this cleaning at Option Year 1 and Option Year 4 and estimate approximately 120,000 lbs. of non-hazardous waste for each occurrence.

In addition contractor shall inspect and clean overflow pit skimmer per Appendix 5 of this

PWS.

2.13 Enterprise Contractor Manpower Reporting Application (ECMRA): The Enterprise Contractor Manpower Reporting Application (ECMRA) is designed to collect information on funding source, contracting vehicle, organization supported, mission and function performed, and labor hours and costs for contracted efforts providing services to the Department of Defense (DOD) from contractors and DOD activities requiring contracted services from supporting contracting offices. The data reported utilizes an application called ECMRA to capture the required information. The ECMRA website and user guide can be found at https://www.ecmra.mil/. Contractor Manpower Reporting enables the DOD to:

A. fully understand the composition of the DOD workforce (military, civilian, contractor), and allows for more informed decisions on workforce staffing and funding decisions;

https://www.ecmra.mil/

B. provide better oversight of the total DOD workforce to avoid duplication of effort or shifting of in-house reductions to contract; and

C. better account for and explain the total workforce.

Users will be able to use the ECMRA to view and enter contract information. Users will also be able to view and export reports of contract data. Certain functions as well as permissions of the system will be based on user role. Users will only be allowed to view contract data based on that user’s permissions. All contract data will be strictly confidential and only viewed by those users who are authorized to do so.

Users may begin entering contract data for that fiscal year beginning on October 01.

The fiscal year is the accounting period of the federal government. It begins on October 1 and ends on September 30 of the next calendar year. Each fiscal year is identified by the calendar year in which it ends and commonly is referred to as “FY.” For example, FY2003 began October 1, 2002, and ends September 30, 2003.

PART 3

CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

3.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract. This requirements includes all applicable publications identified in Appendix 1 of this document.

3.2 Drums: DOT-compliant waste drums. Drums shall be specifically designed, intended, and certified for the safe storage and transportation of wastes generated from OWS. Includes appropriate and complete labeling and documentation. The price paid by the Government for each drum shall include the drum and any storage and handling of the drum.

3.3 Over and Above Work: During the course of performing overhaul, maintenance and repair, over and above work may be discovered. Over and above work (repair parts and materials) shall be within the general scope of the contract, not covered by the line items for the basic work under the contract and necessary in order to satisfactorily complete the contract. The Contractor shall promptly submit to the Contracting Officer, a proposal for the over and above work including repair parts and materials. The Government and Contractor will then negotiate a settlement for the over and above work.

Contract modifications will be executed to definitize all over and above work. Over and above work will be negotiated with the Contracting Officer prior to the performance of the work. Parts and materials needed but not already in the possession of the contractor shall be delivered to the work site by the most expeditious means.

3.4 Waste Management Plan: The Contractor shall submit their Waste Management Plan for Government acceptance within thirty (30) calendar days after contract award. This plan shall include procedures for sampling, and analytical methods for testing, of removed waste as necessary to comply with regulatory guidance and/or permits, and procedures for packaging, transport, and disposal of all waste.

3.5 Environmental Protection Plan: The Contractor shall submit their Environmental Protection Plan for Government acceptance within thirty (30) calendar days after contract award. This plan shall include processes and procedures the Contractor shall implement to comply with applicable laws and regulations, and to ensure adequate and continuing control of pollutants, wastes, and any other hazard to the environment including spills. Also included shall be a list of Federal, state, and local laws, regulations, and permits concerning environmental protection and pollution control that are applicable to the Contractor's proposed operations and the requirements imposed by those laws, regulations, and permits.

3.6 Schedule: For routine and periodic services, the Contractor shall provide to the Government their monthly schedule for completing these services. For all services, the Contractor shall coordinate with using agencies as necessary in order to gain access to systems. The schedule shall identify the day/date for the servicing of each system. The Contractor shall notify the COR at least 24 hours' notice of the day and time of the service, and then shall perform the service at that date and time. For work at Seward, the Contractor shall provide:

A. Thirty (30) days' notice before work, confirming the calendar week the work is to be performed.

B. Two weeks' notice before work, confirming which days the work is likely to be performed (NOTE: all work at Seward shall occur on a Tuesday, Wednesday, or Thursday unless Federal Holiday).

C. One (1) week notice confirming the specific day the work shall occur.

3.7 Equipment: The Contractor shall provide all equipment needed to perform all work IAW this PWS. Includes, but not limited to, equipment to access, inspect, test, sample, clean, pump, package, handle, maneuver, transport, and dispose of system contents and/or wastes.

3.8 Operations and Maintenance Manuals:

3.8.1 Contractor-Prepared O&M Manuals: The Contractor is responsible for compiling Operation & Maintenance (O&M) manuals for every system and piece of equipment to be maintained under this contract. The Contractor shall provide one copy of each manual to the Government and associated revision as they occur.

3.8.2 Contractor Access to Government-Owned O&M Manuals: The

Contractor shall be providing access to Government-owned O&M manuals for the purpose of reproducing the information therein. NOTE: The Government manuals are not complete, nor are they available for every piece of equipment of facility under this contract. Any Government-owned O&M manuals loaned to the Contractor shall be returned intact to the Government within 14 calendar days. Contractor shall return Government-owned O&M manual in the manner received.

3.8.3 Government Approval of O&M Manuals: The Contractor shall submit proposed O&M manuals for Government review no later than 60 calendar days after Contract Award date. The Government has 30 calendar days to review the Contractor’s submitted O&M manuals. Any O&M manuals submitted by the Contractor shall also be subject to a 30-calendar day review period by the Government. Contractor’s failure to provide acceptable O&M manuals within 120 calendar days of Award Date will be sufficient reason for Termination for Default of this contract.

3.8.4 Completed and Approved O&M Manuals: Within 14 calendar days of approval by the Government, the Contractor shall provide an identical copy of each approved O&M manual to the Government, at no additional cost to the Government.

All manuals become property of the Government once accepted by the Government.

The Contractor’s copy shall be kept and maintained by the Contractor, and shall be turned over complete to the Government upon termination or completion of contract.

Once approved by the Government, the O&M manuals will be adopted as the minimum requirements for maintenance, repair, adjustment, and calibration for the systems and equipment covered by this contract.

3.8.5 O&M Requirements:

A. All O&M manuals shall be provided in sturdy 3-ring binders.

B. Two separate O&M manuals shall be provided for each building number under this contract. One is for Contractor use, and an identical one for Government use.

C. The following information shall be printed on labels which are slipped into the front and spine of each binder:

a. Building number where the equipment is installed.

b. Service contract name/contact number and beginning date.

c. The major piece of equipment being maintained (wash water system, OWS, etc.).

d. Contractor’s name, address and phone number.

D. All O&M manuals shall include a maintenance checklist with the following information:

a. Service/frequency schedule (annually, monthly, weekly, etc.).

b. Date service performed.

c. Invoice numbers associated with each service date and location.

d. System, equipment, or item checked, repaired, adjusted, tested, and/or calibrated.

e. Status of each item (i.e., “works properly”, “needs repair” [state repair needed]).

f. Comments column for writing in “repair required” or “problem encountered”.

g. Signature block with name of service personnel.

E. An affidavit indicating the above-signed service person has personally tested/inspected/repaired/adjusted/calibrated the above checked items in accordance with the requirements of this contract.

F. Other Information required in the O&M Manuals: Any manufacturer-specific O&M checklists for equipment comprising the maintained system.

G. Plan view of the system.

H. Manufacturer’s O&M data for miscellaneous pieces of equipment comprising the maintained system (pumps, OWS, filters, sensors, valves, control devices, lights, control panels, switches, level gauges, horns, etc.)

I. Wiring diagrams.

J. Control panel schematics.

K. Piping diagrams.

L. Parts diagrams/exploded views.

M. Replacement parts lists.

N. Any other data, diagrams and schematics necessary to properly maintain, operate and repair equipment comprising the system under this contract.

3.8.6 Variations to O&M Manual Format: Contractor may suggest additional information, and alternative ways of incorporating the information in its proposed O&M manuals. The Government reserves the right to reject, at no additional cost to the Government, any deviations from the above requirements if the Contractor’s suggested alternatives are not deemed by the Government to improve the quality of the O&M manuals.

3.8.7 Updating O&M Manuals: Contractor is responsible, at no additional cost to the Government, for updating, adding to, and revising the contract O&M manuals, as repairs warrant, and as inaccuracies in the Contractor O&M manuals are discovered. Two copies of all sheets reflecting updates, revisions, and additions to the O&M manual shall be made by the Contractor. One copy shall be installed in the Contractor-held manual, and the other copy given to the Government for incorporation into the Government-held manuals.

PART 4

APPENDICES

Appendix 1 – Applicable Publications

Appendix 2 – Definitions, Acronyms, and Abbreviations

Appendix 3 – Performance Requirements Summary

Appendix 4 – Deliverable Schedule

Appendix 5 – Estimated Workload Data

APPENDIX 1

APPLICABLE PUBLICATIONS

APPLICABLE PUBLICATIONS:

The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. Only current version(s) shall apply. Any Contractor provided publications are to be procured and maintained at Contractor's expense.

a. Resource Conservation and Recovery Act (as amended by the Hazardous and Solid Waste Amendments of 1984), subtitle C, "Hazardous Waste Management"

b. Oil Pollution Act of 1990

c. Clean Water Act, Title 3, "Standards and Enforcement" and Title 4, "Permits and Licenses"

d. 29 CFR 1904, Recording and Reporting Occupational Injuries and

Illnesses

e. Title 29 CFR 1910, OSHA Confined Space Entry

f. 29 CFR 1910.120, Occupational Safety and Health Standards, Hazardous

Materials, Hazardous Waste Operations and Emergency Response

g. 29 CFR 1910.146(g), Occupational Safety and Health Standards, General

Environmental Controls, Permit-Required Confined Spaces Training

h. Title 40 CFR Protection of the Environment

i. Title 40 CFR Parts 104-149, Water Programs

j. Title 40 CFR Part 110, Discharge of Oil

k. Title 40 CFR Part 112, Oil Pollution Prevention

l. 40 CFR Subpart I, Solid Wastes

m. Title 40 CFR 260-282, Federal Underground Storage Tanks

n. Title 40 CFR Part 401-471, Effluent Guidelines and Standards

o. Title 40 CFR Subpart F, Releases from Solid Waste Management Units

p. Title 49 CFR 177.816, Driver Training

q. Title 49 CFR Part 383, Commercial Driver's License Standards

r. 18 AAC 75, Oil and Other Hazardous Substances Pollution Control

s. 18 AAC 78, State of Alaska Underground Storage Tank Regulations

t. National Fire Protection Association (NFPA)

u. National Electrical Safety Code (ANSI C2)

v. Uniform Plumbing Code (UPC)

w. EM 385-1-1 US Army Corps of Engineers Safety and Health Requirements Manual

x. Local codes and regulations as applicable

Additionally, codes listed in each section of these specifications shall be applicable.

Manufacturer's Operation and Maintenance Instructions for existing installed equipment shall be followed.

APPENDIX 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

DEFINITIONS AND ACRONYMS:

Definitions:

Cannibalize. Remove serviceable parts from Government property for use on other Government property.

Clean (for waste tank systems, settling pits, sumps, pits, screens, strainers, filters, valves and piping where visual verification is possible): Free of all residue and sludge.

Clean (for piping, tanks and valves where visual verification is not possible):

Ancillary piping and valves shall be cleaned so as to be free of all obstructions as necessary to allow liquids to freely flow. Systems shall be emptied to the bottom of the tank until the vacuum hose runs clear.

Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the Prime Contractor.

Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

Contracting Officer (KO). An employee of the U.S. Government with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR). An employee of the U.S.

Government appointed by the Contracting Officer to administer the contract.

Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms or conditions of the contract, or to legally bind the Government.

Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract.

Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to parts, materials, or real property furnished for repair, maintenance, overhaul, or modification. Government- furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property. All property owned or leased by the Government.

Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Inspection. Examining and testing supplies or services (including, when appropriate, raw materials, components, and intermediates assemblies) to determine whether they conform to contract requirements.

Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The Prime Contractor is responsible for performance of all subcontractors.

Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government's expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

(1) Items that cannot be found after a reasonable search;

(2) Theft:

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

Non-Personal Services. The personnel rendering the services are not subject, either by the contract's terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

Oil /Water Separator. A device specifically designed to impede the flow of oily substances from the wastewater system.

Physical Security. Actions that prevent the loss or damage of Government property.

Petroleum Products. Products and materials derived from fossil fuels.

Property. All tangible property, both real and personal.

Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan. An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Real Property. See Federal Management Regulation 102-71.20 (41 CFR 102- 71.20).

Sensitive Property. Property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

Subcontractor. One that enters into a contract…