Sources-Sought-Tech-Description-Services Oahu Latrines - DRAFT PWS Attachment 1 Rev1.pdf

Performance Work Statement (PWS)

Portable Chemical Latrine and Handwashing Station Services, Military Installations and Exercise Areas on the Island of Oahu, Hawaii

Vision Statement Provide portable chemical latrine and hand wash station services to various location on the island of Oahu to support the Army and improve the quality of Hawaii’s Military community and enhance War Fighter readiness and well-being.

1. Description of Services

Furnish all labor, materials, supplies, equipment, and transportation to provide and maintain portable chemical latrine and hand wash services, to include waste disposal, to the Army at various Military Installations and Exercise Areas on the Island of Oahu, Hawaii. All services shall be performed in accordance with Federal, State, and Local laws, regulations, policies, and procedures.

2. General Requirements

2.1 Hours of Operation/Work

The Government's regular (normal) hours are from 0700 – 1600 hours, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall be available to perform administration support/coordination during the government’s normal business hours.

2.2 Government normal hours.

All work shall be performed during the normal business working hours of 0700 to 1600 hours, Monday through Friday, excluding Federal Holidays. The Contractor must submit a request at least 3 business days prior to the Contracting Officer’s Representative (COR) for any work to be performed outside of normal business working hours that require Government personnel support before performing any work. Work performed outside of normal business working hours that do not require Government personnel support is permitted.

2.3 Federal Holidays.

New Year’s Day 1st of January Dr. Martin Luther King’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day 4th or 5th Monday in May Juneteenth 19th of June Independence Day 4th of July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11th of November Thanksgiving Day 4th Thursday in November Christmas Day 25th of December

If a holiday falls on a Saturday, the holiday is observed on the preceding Friday. If a holiday falls on a Sunday, the holiday is observed on the following Monday. Facilities may close due to local or national emergencies, administrative closings, or other Government directed facility closings. Contractor access to Government facilities during closures is not permitted.

3. Performance Requirements

3.1 Permanent Portable Chemical Latrines (LOT I)

The Contractor shall provide enclosed, non-flushing, individual portable chemical latrines with inside locking device, 45-gallon holding tank (minimum) capacity, and a minimum of 4 full rolls of toilet paper. Each latrine shall be identified with the Contractor’s name, phone number, and serial number at a minimum of 3 inches high. Upon the Government’s request, the Contractor shall provide handicapped accessible latrines equipped with access ramps up to the unit entrance door, extra wide doors to allow wheelchair access, larger interior spaces to accommodate a full size wheelchair to turn around inside, and handrails on each side of the interior space. A half size waste tank in comparison to the non-handicapped latrine is acceptable if it is to accommodate for the larger interior space in the latrine.

3.1.1 Delivery. The Contractor shall deliver latrines to the locations specified in Technical

Exhibit #1 within 3 days after contract award start date. The Contractor shall be capable of reading and understanding geographic grid coordinates. The Contractor shall contact the COR within 3 business days prior to delivery dates to coordinate and confirm the exact locations for placement of the LOT I latrines.

3.1.2 Damaged Latrines. The Contractor shall replace or repair damaged latrine(s) as requested within 1 business day after receiving notification. The Contractor shall secure all latrines as a preventive measure to avoid the occurrences of toppling over/blowing over during storms, hurricanes and high wind weather conditions. The Contractor shall be liable for any damages that may arise caused by the failure to properly place and secure latrine(s).

3.1.2.1 The Contractor assumes all risk of property loss/damage in the event of a natural disaster or an Act of God.

3.1.2.2 The Contractor shall report all incidents of damage or destruction of property other than normal wear and tear to the COR on the weekly report.

3.1.2.3 The Contractor shall submit a written damage report to the COR within 3 business days of identification. The damage report shall include at a minimum the cost breakdown of the damages. The Government will respond to the damage report within in 7 days of receiving the damage report.

3.1.3 Emergency Requests for Services. Emergency requests for services are requests for services that are issued during and outside of normal business working hours that require immediate attention by the Contractor and meet the definition of an Emergency Request as defined in this Performance Work Statement (PWS). An Emergency Request is defined as requests made for latrines in service that are deemed unfit for normal operational usage due to physical damaged or displacement, unscheduled cleaning, and complete replacement of inoperable units. Emergency Request shall only be issued to the Contractor from the COR or Contracting Officer (KO). Respond to the Request is defined as having mitigated the request or being present onsite actively mitigating the request.

3.1.3.1 Requests during normal business working hours. The Contractor shall respond to an emergency request received before 1200 during normal business working hours within a 24-hour timeframe.

3.1.3.2 Requests outside of normal business working hours. The Contractor shall respond to an emergency request received outside of normal business working hours or after 1200 during normal business working hours by the end of the next business day. If the emergency request was made after normal business working hours on a Friday or during the weekend, the Contractor will respond to the request the by the end of the next business day.

3.1.3.3 Impact to Schedule. The Contractor shall not let Emergency Requests impede with the daily cleaning services schedule to Permanent Portable Chemical Latrines LOT I or Portable Chemical Latrines and Hand Wash Stations (LOT II) As Required.

3.1.4 Scheduled Cleaning LOT I (Non-Ranges). The Contractor shall pump, clean and disinfect all surfaces of LOT I (Permanent) latrines at a minimum of two (2) times a week. The Contractor shall ensure each latrine has a minimum of 4 full rolls of toilet paper after cleaning.

3.1.4.1 The Contractor shall provide a projected cleaning schedule for all LOT I

(Permanent) latrines at the post award conference within 7 days of contract award.

3.1.4.2 The Contractor shall not clean latrine(s), if any ammunition shell(s), metal, casings, trash, bottles, or any other similar military related training ammunition or debris is found in the holding tank. The Contractor shall secure the latrine(s) and place an “Out of Order” sign on the door and notify the COR in writing immediately.

3.1.5 Schedule Cleaning LOT I (Ranges). The Contractor shall coordinate latrine/hand wash station services for all Army training ranges at Range Control Offices prior to delivery and servicing of latrines. (Schofield Barracks Bldg. 1150, 808-655-1434, Kahuku Bldg. 100, 808-497-6660, and Makua Bldg. 120, 808-655-2531.) The Contractor shall coordinate the cleaning and servicing schedule with the Range Control Point of Contact (POC). In the event that the Contractor cannot access a range, the Contractor shall notify the COR immediately and submit a report in writing the same day.

3.1.6 Schedule Cleaning LOT I (Wheeler Army Airfield). The Contractor shall coordinate latrine/hand wash station services for all Army Airfield access with the

COR.

3.1.6.1 To access Wheeler Army Airfield: The Contractor shall ensure every driver accessing the airfield receives a WAAF Flight-line Driving class from Wheeler Safety Management Office. To coordinate Flight Line Drivers class, contact Airfield Safety Management Office at 808-656-0073.

Normally class duration is 1.5 hrs. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, within 05 calendar days after completion of training by all employees and subcontractor personnel.

3.1.6.2 The Contractor may be required to contact the local unit to get access. The

COR will provide POC for locations that required gate access. In the event that the Contractor cannot gain access, the Contractor shall notify the COR immediately and submit a report in writing the same day.

3.2 Portable Chemical Latrines and Hand Wash Stations (LOT II) As Required

Portable Chemical Latrines. The Contractor shall provide portable chemical latrines with the same specifications and capacity of LOT I (Permanent) for LOT II (As Required).

3.2.1 Delivery locations. The Contractor shall confirm location(s) listed with the COR.

The Contractor shall deliver the latrines/hand wash stations to the locations specified by the Government indicated on the latrine Matrix or placement form (TE #3B Chem Latrine Matrix TE #3C Chem Latrine Placement. The Government is responsible for ensuring the delivery location(s) are suitable for latrine placement. The Government COR/POC shall physically inspect the desired location(s) prior to the Contractor arriving onsite the day of delivery.

3.2.2 GPS Mapping Software. The Government will provide latrine location coordinates in military grid coordinates, using the Military Grid Reference System (MGRS). The Contractor shall be capable of reading and understanding geographic grid coordinates. The Contractor shall use GPS Mapping Software compatible, in order to find 6 point, military grid coordinates provided for placing Portable Latrines. The Government COR/POC shall physically inspect the desired location(s) prior to the Contractor arriving onsite the day of delivery.

3.2.3 Hand Wash Stations. The Contractor shall provide dual sided sinks with hand pump operation, soap dispensers, 22-gallon fresh water tank capacity, and 22-gallon gray water tank capacity. The hand wash stations shall be able to accommodate at minimum, 352 8 oz. usage hand washes cycles.

3.2.4 Delivery Schedule. The Contractor shall deliver the latrines/hand wash stations to the locations specified by the Government indicated on the latrine Matrix or placement form (TE #3B Chem Latrine Matrix TE #3C Chem Latrine Placement).

Latrines/hand wash stations hall be delivered to the designated location no later than 0800 on the required Period of Performance (POP) start date. Latrines/hand wash stations may be placed in advance at the Contractor’s risk at no additional cost to the Government.

3.2.5 Training/Exercise/Remote Areas. The Contractor shall provide enclosed, individual portable latrines with an inside locking device, 60-gallon holding tanks to support use by 15 soldiers for 3 consecutive days, supplied with a minimum of 8 full rolls of toilet paper. All rolls of toilet paper shall be placed on a holder and not left on the floor or seat area, to prevent rolls from falling on to the floor. Each latrine shall be identified with the Contractor’s name and phone number in letters 3 inches high.

3.2.6 Portable Latrine Pick-up. The Contractor shall pick up the latrines/hand wash stations within 2 business days after POP end date or as coordinated with COR. The Contractor shall clean and lock all latrines not in use.

3.2.7 Order Cancellations. The Government reserves the right to cancel a request 2 business day before the required date and time. If the latrines/hand wash stations are cancelled on the day of delivery, prior to the Contractor accomplishing the delivery, the Government will not be charged the delivery fee per each unit being cancelled. If delivery of the cancelled order was accomplished by the Contractor, the Government will incur the delivery fee per each unit accomplished.

3.2.8 Relocation. The COR will notify the Contractor via phone and send a confirmation email to the Contractor requesting to relocate latrine(s), not to exceed the quantity stated in the delivery order. Relocation of the latrine(s) shall be executed within two

(2) days after notification, including weekends. Should the Contractor require additional information for actual placement of the latrine(s), coordination shall be made with the COR prior to placement. The Contractor will not be compensated for relocation costs for improper placement of latrines as identified on the matrix.

3.2.9 Schedule Cleaning LOT II. The contractor shall clean and disinfect all surfaces of

LOT II (As Required) latrines/hand wash stations every other day (to include weekdays, weekends or holidays). The contractor shall ensure each latrine has a minimum of four (4) full rolls of toilet paper after cleaning. The contractor shall not clean latrine(s), if any ammunition shell(s), metal, casings, trash, bottles, or any other similar military related training ammunition or debris is found in the holding tank.

The contractor shall secure the latrine(s) and place an “Out of Order” sign on the door and notify the COR in writing immediately.

3.2.10 Damaged Latrines and Hand Wash Stations. The Contractor shall replace or repair damaged latrine(s) and or hand wash stations as requested within 1 business day after receiving notification. The Contractor shall secure all latrines as a preventive measure to avoid the occurrences of toppling over/blowing over during storms, hurricanes and high wind weather conditions. The Contractor shall be liable for any damages that may arise caused by the failure to properly place and secure latrine(s).

3.2.1.1 The Contractor assumes all risk of property loss/damage in the event of a natural disaster or an Act of God.

3.2.1.2 The Contractor shall report all incidents of damage or destruction of property other than normal wear and tear to the COR on the weekly report.

3.2.1.3 The Contractor shall submit a written damage report to the COR within 3 business days of identification. The damage report shall include at a minimum the cost breakdown of the damages. The Government will respond to the damage report within in 7 days of receiving the damage report.

3.3 GPC Requests (LOT II), As Required.

3.3.1 Government Purchase Card. The Contractor shall accept order requests via

Government Purchase Card (GPC) for a single purchase no greater than $10,000.00.

The Contractor’s Credit Card Authorization form shall be fully completed and signed by the Government Cardholder. The GPC Holder shall contact the Contractor directly to process the requests using GPC, only after the requirements on the order matrix have been reviewed, finalized and returned by the COR. When an order is placed by the GPC Holder, the Contractor can immediately charge 100% of the total cost prior to execution. Should the Contractor have any problems in processing the GPC transaction, the Contractor shall contact the GPC Holder. The GPC Holder will contact the 413th Contract Support Brigade GPC section to resolve the issues. Note:

If the total amount is greater than $10,000.00, the request will be processed by the Regional Contracting Office (RCO).

3.3.2 GPC order time frame. The customers shall submit GPC requests at least three (3) business days prior to delivery/service start dates. The Contractor shall notify the Contract Specialist on all requests that are submitted with a less than a three (3) business days’ notice. GPC requests submitted with less than proper notice are subject to emergency delivery costs by the Contractor.

3.4 Hazardous Waste. Hazardous waste incidents identified at the County Waste Plant or

Schofield Barracks Wastewater Treatment Plant will be charged a fee inclusive of the Contractor’s Driver’s current hourly rate and fuel charges (current fuel rate/gallon at the time of incident) for a round trip to and from for investigation, which is a 3-hour period to be paid by the unit with Government Purchase Card (GPC).

3.5 Disposing of Waste. The Contractor is authorized to use Schofield Barracks Wastewater

Treatment Plant on Wheeler Army Airfield for waste generated under this contract. Point of Contact is Aqua Engineer Office, (808) 685-7873, Monday thru Friday, Hours of Operation are 0630-1500. The Contractor shall dispose of wastewater in accordance with Federal, State, City and County Regulations. The Contractor shall submit to the COR a written waste treatment procedure and disposal method containing the following information:

3.5.1 Description and concentration level of chemical and additives to be used. Estimated frequency and time of disposal. Estimated quantity of waste per disposal occurrence.

No concentration of chemicals or type of chemicals containing formaldehyde shall be used in latrines or disposed of into the sewage treatment plant system.

3.6 Monthly Schedule Report (LOT I and LOT II). The Contractor shall provide a monthly schedule to the COR containing at a minimum the cleaning service schedule dates, upcoming schedule delivery dates with locations, and the number of units (latrines and hand washing stations) in service No Later Than (NLT) the 5th calendar day of the following month.

3.7 Weekly Reports. The Contractor shall provide a weekly report containing actual data on cleaning services completed for the week and provide a picture of cleaned portable latrine after each cleaning for LOT I to the COR NLT close of business on following Monday after work was performed. All photos must be turned over to COR, no geospatial data will be attached to photos and photos must only be of the inside of the latrine with no surrounding areas included in the photo. All pictures shall only be use for this contract. The Contractor shall destroy all pictures one month after monthly invoice has been submitted and paid for by the Government.

3.8 Monthly Summary Reports (LOT I and LOT II). The Contractor shall provide a summary report to the COR of all services performed throughout the month. The report shall contain at a minimum the cleanings performed (location, time, date, performed by whom), delivery dates (location, number of units (latrines and hand wash stations), time, date, performed by whom), and Contract Line Item Numbers (CLIN) associated to each task performed with totaled dollar amounts associated to each CLIN per the month NLT the 5th calendar day of the following month.

4.0 Performance Requirement Summary (PRS)

Statements Standards/AQLs Incentive/Remedy

3.1 Permanent Portable

Chemical Latrines (LOT I)

a) Provide LOT I latrine(s)

AQL: 95%

The Contractor shall mitigate the deficiency within 4 hours of notification at No Additional Cost to the Government.

3.2 Portable Chemical Latrines

and Hand Wash Stations

(LOT II) As Required

a) Provide LOT II latrine(s) /hand wash station(s)

AQL: 95%

The Contractor shall mitigate the deficiency within 4 hours of

3.2.1 Delivery Locations a) Provide LOT II latrine(s)

/hand wash station(s)

AQL: 95%

The Contractor shall deliver latrines/hand wash station NLT 0800 on required delivery date.

3.2.6 Portable Latrine

Pick-up

a) Pick up LOT II latrine(s) /hand wash station(s)

AQL: 95%

The Contractor shall pick-up latrines/hand wash station NLT two (2) business days after service order expires.

3.1.2, 3.2.10

Damaged Latrines and or Hand Wash

Stations

a) Contract report all incidents/damage outside normal wear and tear within 5 working days.

b) Contractor shall replace damaged equipment within 1 business day of damage identified.

AQL: 95%

The Contractor shall replace or repair damaged latrine(s) and or hand wash station(s) within one

(1) business day of notification.

3.2.8 Relocation Services a) Relocation of latrine(s)

/hand wash station(s)

AQL: 100%

The Contractor shall mitigate the deficiency within 2 days of

3.1.5 Scheduled Cleaning LOT I

(Ranges)

a) Scheduled cleaning of portable latrine(s)/hand wash station(s) AQL:

95%

The Contractor shall mitigate the deficiency within 4 hours of notification at No Additional Cost to the Government.

3.1.3 Emergency Request

for Services

a) Emergency Cleaning of portable latrine(s)/hand wash station(s)

AQL: 100%

The Contractor shall mitigate the deficiency within 4 hours of

3.5 Disposing of Waste, Waste

Description and

Concentration levels and estimates

a) Contractor shall dispose of waste IAW Federal, State, City and County Regulations

b) Report description, concentration levels, estimated frequency, time of disposal, estimated quantity waster per disposal.

AQL: 100%

The Contractor shall submit written reports at post award conference or when changes arrive.

3.6 Monthly Schedule a) Contractor shall provide no later than (NLT) the 5th calendar day of the following month. Prior to work being performed.

The Contractor shall correct any deficiencies identified within two

(2) business days.

3.7 Weekly Reports a) The contractor shall provide a weekly

report containing actual data on services completed for the week to the COR NLT close of business on Friday after work was performed.

(2) business days.

3.8 Monthly Reports a) Contractor shall provide a roll up of

all work services provided throughout the month. The report shall contain requirement dates, locations, number of unit, contract line item numbers (CLIN) usage and total dollar amounts per usage to the COR NLT the 5th calendar day of the following month.

AQL: 100%

(2) business days.

4.1 Deliverables

Deliverable Frequency Copies File Format Distribution

A001 (PWS, para. 3.6) Monthly Schedule Report (LOT I and LOT II)

At post award conference. 1 Electronic Copy MS Word, Excel, etc.

KO/KS/COR

A002 (PWS, para 7.2, 7.13) Training Completion Certificates

Certificates filed within 30 calendar days of contract award or 5 calendar days after completion of training.

1 Copy of Certificate

Electronic KO/KS/COR

A003 (PWS, para. 7.14) Safety Plan

Within 30 calendar days of contract award or 7 days prior to commencement of on-site work, whichever occurs first.

1 Electronic Copy MS Word KO/KS/COR

A004 (PWS, para 3.6) Monthly Schedule Report (LOT I and LOT II)

Submit NLT close of business the Friday prior to work performed.

1 Electronic Copy Calendar schedule by email

KO/KS/COR

A005 (PWS, para 3.8) Monthly Summary Report (LOT I and LOT II)

Submit NLT the 5th calendar day of the following month.

1 Electronic Copy MS Word, Excel, etc.

KO/KS/COR

A006 (PWS, para. 3.1.2) Damage Latrines

Submit within 5 working days of identified damage.

1 Electronic Copy MS Word, Excel, etc.

KO/KS/COR

A007 (PWS, para 3.5) Waste Treatment procedure and disposal method

At post award conference or when changes arrive.

1 Electronic Copy MS Word, Excel, etc.

KO/KS/COR

4.2 Technical Exhibits

TE #1 LOT I Permanent Latrines List TE #2 Projected Cleaning Schedule TE #3A Latrine Request Form TE #3B Chem Latrine Matrix TE #3C Chem Latrine Placement TE #4 GPC Request Form TE #5 Weekly Schedule TE #6 Latrine Damage Report

5.0 Identification Requirements.

Provide each employee with identification (ID) badge made of nonmetallic material, easily readable and including employees name, contractors name, functional area of assignment, and recent color photograph of the employee.

All Contractor personnel shall wear the ID badge at all times when performing work under this contract at a Government site, including while attending Government meetings and conferences that may take place outside the Government facility.

The Contractor shall ensure that contract personnel present a neat and professional appearance at all times. Contractor personnel performing work under this contract shall wear as outer wear a shirt or vest with the company name.

6.0 Service Contract Reporting (SCR) in the System for Award Management (SAM)

Effective in FY20, the Department of Army will no longer require contractors to report into the ECMRA.

Contractors will begin reporting manpower data relating to the performance for service/construction contracts into SAM, consistent with existing service/construction contract reporting requirements under FAR Subpart 4.17.

SCR is a business process that has been approved by the Army as a means for collecting information on contracts that provide services to the Department of the Army. SAM portal to SCR will allow industry to report all manpower data into a single Federal-wide portal, removing duplicative requirements, one for DoD and another for the rest of the Federal Government, which requires the same data elements to be reported for service/construction contracts performed for both DoD and Federal civilian agencies that essentially perform the same function. The outcome will be a process that is less burdensome on both industry and Government while improving data integrity and accuracy.

The reporting period for contractors in SAM generally is open from mid-October to mid- December for reporting against the prior government fiscal year. SAM will only enable reporting for entities with contracts that meet the SCR thresholds.

Contractors must have an entity registered in SAM, an individual SAM user account with the Entity Administrator, Entity Registration Representative or Reporter roles for that entity and one or more contracts awarded to that entity, which meet the SCR reporting thresholds. For further information go to http://sam.gov

Detailed descriptions of Reporting Thresholds are available in the Service Contracting Reporting guidebook located at: https://dodprocurementtoolbox.com/site-pages/service-contract-report-sci

The Federal schedule for FY2020 for Contractor Service Reporting in SAM can be found in “Deploying Contractor Service Contract Reporting Memorandum” located in the procurement toolbox:

https://dodprocurementtoolbox.com/site-pages/service-contract-report-sci

7.0 OTHER INFORMATION.

7.1 GENERAL ENVIRONMENTAL STANDARDS.

(a) While performing work on any US Army Garrison, Hawaii (USAG-HI) installations, the contractor will comply with Executive Orders 13834, “Efficient Federal Operations” signed by the President on 17 May 2018, requiring the acquisition of environmentally preferable goods and services, use of sustainable

Commented [TKM1]: Per guidance from KO, we do not need this as the new requirement will be a Supply contract.

environmental practices, purchase of bio based, energy efficient and recycled content products. More specifically, the Contractor will strive to improve upon their sustainability performance by taking actions to:

Reduce energy consumption Reduce greenhouse gas emissions Conserve and protect water resources Eliminate waste, recycle, and prevent pollution Adopt sustainable technologies Procure environmentally preferable materials, products and services Maintain sustainable building Strengthen livability of the local community

Inform and involve personnel in the achievement of these goals.

(b) The contractor will comply with the Government directives, permit conditions, installation policies and plans as administered by the Government. The Contractor will be held liable to pay for any environmental fines resulting from his operations, waste generated or other operational environmental requirements. As applicable, the Contractor will obtain environmental permits required for wastewater pretreatment, underground tanks, hazardous waste identification numbers, air pollution permit for temporary sources, storm water permits or other pertinent environmental permits.

(c) The contractor will review and comply with applicable policies, program documents and regulatory requirements as stipulated under each environmental program media below.

(1) Environmental program documents include, but are not limited to; the Installation Hazardous

Waste Management Plan – USAG-HI Regulation 200-4, Asbestos Management Plan, Lead-based Paint Management Plan, Installation Spill Prevention, Control, and Countermeasures (SPCC) Plan, Integrated Natural Resources Management Plan, Integrated Cultural Resources Management Plan, Pollution Prevention Plan, and the Storm Water Pollution Prevention Plan available at the DPW Environmental Division. Environmental program documents can be downloaded from the installation sustainability and environmental management website at:

https://home.army.mil/hawaii/index.php/garrison/dpw/environmental- division.

(2) Installation policies include, but are not limited to; the Environmental Compliance and Protection Program Policy Memorandum USAG-HI-4; Environmental Policy Memorandum USAG-HI-6;

Authorized Use List Policy Memorandum USAG-HI-19, Waste Reduction and Recycling Policy Memorandum USAG HI-25; Open Burn Policy Memorandum USAG-HI-27; and Illicit Discharge Detection and Elimination Policy Memorandum USAG-HI-30. Installation Policy Memorandums are available for download at: https://home.army.mil/hawaii/index.php/about/command-pubs

(3) The contractor is also encouraged to view the online A to Z sustainability and environmental management guide for instructions on managing common environmental issues. The A to Z sustainability and environmental management guide is available at:

https://home.army.mil/hawaii/index.php/garrison/dpw/environmental-a-z

(d) The Contractor shall at all times keep the work area, including storage areas used by him, free from accumulations of waste material or rubbish and prior to completion of the work remove any rubbish from the premises and all tools, scaffolding, equipment and materials not the property of the Government.

Upon completion of the work, the Contractor shall leave the work and premises in a clean, neat and workmanlike condition satisfactory to the Contracting Officer. If debris is not disposed of properly or the site is not left clean, the Government will clean the site at the expense of the contractor. The contractor will also be held liable for damages done to the environment as a result of disposal and/or cleanup.

(e) The contractor may be subject to unannounced Environmental Compliance Inspections by the DPW Environmental Division.

(f) Environmental and Safety Noncompliance Fees. The contractor shall be solely responsible for remedying all Federal, State and local environmental and safety violations or noncompliance and any payment of fines, penalties and fees levied as a result of the violations or noncompliance. The government reserves the right to withhold payment in the amount of the fines, penalties and fees levied if not paid by the contractor.

7.2 EMERGENCY PLANNING COMMUNITY RIGHT TO KNOW ACT (EPCRA) HAZARDOUS

SUBSTANCES (HS).

(a) Contractors using EPCRA HS in the performance of any work while on USAG-HI installations are responsible for complying with the provisions of EPCRA regulations and submitting applicable reports (TIER II/TRI) to Federal and State regulatory agencies as applicable.

(b) Copies of reports for substances used in connection with work performed on USAG-HI installations shall be provided to the DPW Environmental Division, Attention: EPCRA Program Manager, STOP 253, 3rd Floor, 948 Santos Dumont Ave., Wheeler Army Airfield, phone 656- 2878.

(c) Chemicals regulated under EPCRA HS are defined in EPA document EPA 550-B-98-017, Title III List of List, Consolidated List of Chemicals Subject to the Emergency Planning and Community Right to Know Act and Section 112(r) of the Clean Air Act Amended.

(d) The contractor is responsible for knowing which chemicals it uses or transports that are contained on the list. For convenience, the contractor may review a copy of the EPA document at the Directorate of Public Works (DPW) Environmental Division. The document can also be downloaded from the U.S. Environmental Protection Agency (EPA) at:

http://www.epa.gov/oppt/pubs/genpub.htm.

(e) The contractor must maintain copies of Material Safety Data Sheets (MSDS’s) of all chemicals used in the performance of any work while on USAG-HI installations. MSDSs must be readily available at the site location where the work is being performed.

(f) The contractor can request the list and locations of EPCRA HS currently utilized on USAG- HI installations by contacting the DPW Environmental Division EPCRA Program Manager. The contractor must provide name, company, contract number, date the contract was awarded and provide a description of the contract. A database of locations of chemicals will then be forwarded upon review and approval of request. Contractors working on USAG-HI installations are encouraged to review this database, which will provide information where potentially hazardous chemicals are stored.

(g) All spills of substances containing EPCRA HS will be immediately reported to the Directorate of Public Works Spill Response line at 656-1111 and the USAG-HI, Public Affairs Office at 656-3160 or 542-9489 (after hours). The Contracting Officer must be notified during the first business hour immediately after. All waste generated from EPCRA HS being utilized will be immediately reported to the DPW Environmental Office, phone: 656-2878.

(h) All Contractors utilizing substances containing EPCRA HS will perform the following prior to contract start.

(1) Review the Installation Spill Prevention, Control, and Countermeasures (SPCC) Plan and the Installation Hazardous Waste Management Plan – USAG-HI Regulation 200-4 available from the DPW Environmental Division. Upon review, the contractor or designated responsible employee shall sign a certification statement that they have reviewed and understand the contents of these documents.

(2) Provide a listing and MSDS copies of oil and Hazardous Substance (HS) products projected to be utilized in the performance of any work while on USAG-HI installations to the DPW Environmental Division. The estimated average and maximum quantities of each material anticipated to be on-site at any given time shall also be provided to the DPW Environmental Division EPCRA Program Manager, STOP 253, 3rd Floor, 948 Santos Dumont Ave., Wheeler Army Airfield, phone 656-2878 and to building 6040 East Range for material to be bar-coded. The contractor must ensure the product listing is current and updated as frequently as necessary and/or at a minimum, on an annual basis by 1 January of each year.

(3) Provide the name, office phone number, and cellular phone number of a company spill response point of contact. The point of contact must be trained in spill response.

(4) Provide a copy of an agreement with a hazardous materials spill response company in the event of a spill.

(5) Provide copies of employees training certificates on environmental and spill response training.

(6) Appoint a primary and alternate Environmental Compliance Officer in writing.

(7) Develop a notification procedure in the event of a spill to include phone numbers of response personnel, support agencies, National Response Center, State Hazard Evaluation Emergency Response Office and Civil Defense.

(8) Accomplish all spill notifications as required by the U.S. Environmental Protection Agency and State of Hawaii to the Hazard Evaluation Emergency Response Office, Local Emergency Response Commission and National Response Center. Copies of written spill notifications shall be provided to the DPW Environmental Division.

(9) All spills caused by the contractor will be cleaned up under supervision of the contractor and a qualified hazardous materials spill response company, at no cost to the government, in accordance with all applicable laws and regulations and to the satisfaction of the DPW Environmental Division.

(10) The contractor shall pay for disposal cost of all contaminated materials to include but not limited to soil, sorbent materials, disposable equipment and other materials contaminated by the spill.

Ensure all disposals are in accordance with all applicable laws and regulations at authorized disposal facilities.

7.3 SPILLS OF PETROLEUM/OIL/LUBRICANTS OR HAZARDOUS MATERIALS/HAZARDOUS

WASTE.

(a) The contractor will prepare and maintain a site-specific spill plan, including notification procedures for spills/releases. The spill plan will include phone numbers of response personnel, support agencies, National Response Center, State Hazard Evaluation Emergency Response Office and Civil Defense.

The contractor will provide a copy of the spill plan to DPW Environmental Division upon request.

(b) The contractor shall provide immediate response to stop, contain, and clean-up all spills of oil and other hazardous substances that result from his performance under this contract.

(c) The contractor must report all spills immediately to the DPW Spill Response line at (808) 656-1111 in accordance with the Installation SPCC Plan. Additionally, the contractor shall notify the COR of the incident during normal business hour or the first business hour following the incident.

(d) The contractor will accomplish all spill notifications and written spill reports as required by the U.S.

Environmental Protection Agency, State of Hawaii Hazardous Evaluation Response Office, Local Emergency Planning Commission and National Response Center, in accordance with applicable laws and regulations.

(e) The contractor will provide a copy of spill notifications and written reports to the DPW Environmental Division.

(f) All spills caused by the Contractor will be cleaned up under the supervision of the Contractor and/or a qualified hazardous waste/materials spill response company, at no cost to the USAG- HI, in accordance with all applicable laws and regulations and to the satisfaction of the DPW Environmental Division. If cleanup is not accomplished in a timely fashion, or to the satisfaction of the DPW Environmental Division, the Government will assist with the final cleanup, and the Contractor will provide appropriate reimbursement of cleanup costs.

(g) The contractor will pay for all clean up, management, and disposal cost of all contaminated materials to include but not limited to soil, sorbent materials, disposable equipment and other materials contaminated by the spill. The contractor will ensure waste disposal is accomplished in accordance with all applicable laws and regulations and at an authorized/permitted treatment and disposal facilities.

(h) The contractor will pay any fines or penalty charges associated with a citation issued by federal, state or local officials as a result of the accident.

(i) Contractors handling bulk fuel must be trained to do so, and mobile fuel operations must be approved by the DPW Environmental Division.

(j) Off-Post Spills. The contractor shall be responsible for and pay for cleanup of off-post spills in accordance with directions received from appropriate local authorities (e.g., Honolulu Fire Department, State Civil Defense, etc.). Off-post spills in connection with work performed under this contract shall also be reported to the DPW Spill Response line at (808) 656-1111 and the COR.

(k) Discovery of other than contractor-caused spills. The contractor shall report any spills of hazardous materials to the DPW Spill Response line at (808) 656-1111 and the COR upon discovery.

7.4 HAZARDOUS WASTE (HW) and NON-REGULATED WASTE (NRW).

(a) The Contractor will comply with the Environmental Compliance and Protection Program Policy Memorandum USAG-HI-4.

(b) The Contractor will determine, based on generation of hazardous waste(s) resulting from their operation/activities their respective hazardous waste generator status. The contractor is responsible to manage HW and NRW generated on-site from inception to disposal in accordance with all applicable, federal, state, and local regulations. All costs associated with disposal are borne by the Contractor.

7.5 RECYCLING PROGRAM.

(a) The contractor will comply with USAG-HI Policy Memorandum 11, Solid Waste Management and Recycling, requiring diversion of solid waste to the fullest possible. More information can be found on the installation sustainability and environmental management website at:

https://home.army.mil/hawaii/index.php/my-fort/services/recycling-center

(b) Identify a recycling POC to DPW Environmental Division to include name, phone number and email address.

(c) Report quantities of refuse disposed and recycled to DPW Environmental Division as part of the work performed under this contract as applicable.

7.6 NATURAL AND CULTURAL RESOURCES PROGRAM.

(a) The contractor will comply with USAG-HI Range Standard Operating Procedures (SOPs). All personnel who use the ranges must complete a mandatory pre-brief covering issues associated with Natural and Cultural Resources.

(b) The contractor must be cognizant of the potential environmental impact and liability their actions could have, if specified procedures are not followed on Army lands. The contractor must be aware that USAG-HI manages more than 100 threatened and endangered species including plants, snails, birds, bats, insects and their critical habitat and over 1,300 prehistoric archaeological sites, including temple structures, stone markers, fishing shrines, habitation sites, caves, rock shelters, mounds, burial platforms, earth ovens, stone walls and enclosures, agricultural terraces, irrigation canals, petroglyphs and trails.

(c) The contractor shall take every precaution to prevent starting wildfires at training areas and must put them out if they do occur. The contractor must report all wildfires to range control immediately at 808-655-1434.

(d) The contractor must be familiar with the policy and restrictions regarding the types of ammunition that can be used under the different Burn Indices (BI) and on the different ranges.

(e) The contractor must comply with the non-smoking policy at training areas and only allow smoking in designated areas.

(f) The contractor must comply with the range best management practices to prevent the spread of invasive plant species from one training area to another by always washing vehicles, gears and equipment before starting new training activities.

(g) The contractor will stay out of areas marked with Seibert Stakes. Seibert stakes are placed along roads and within vegetated areas to advise personnel of unsafe or hazardous range or training conditions and/or environmentally sensitive off-limit areas.

(h) The contractor will refer to the installation sustainability and environmental management website at:

https://home.army.mil/hawaii/index.php/garrison/dpw/natural-resourcesand https://home.army.mil/hawaii/index.php/garrison/dpw/cultural-resources for additional information.

7.7 NATIONAL ENVIRONMENTAL POLICY ACT (NEPA).

As applicable, and upon request by the Government, the contractor will comply with the NEPA process, notify the DPW Environmental Division and complete a Record of Environmental Consideration (REC) for actions such as, but not limited to:

(1) Actions that could impact historic structures, cultural and natural resources

(2) Minor renovation or new construction

(3) Actions that introduce new training vehicles, maneuvers, and weapons

(4) Replacing or removing floor tiles, ceiling tiles, sound proofing material, lighting fixtures, carpet, serving line equipment, natural gas unit

(5) Installing interior doors, windows, partitions, security cameras, rerouting ductwork

7.8 SELF-HELP PROJECTS.

(a) While performing work and/or occupying facilities on any US Army Garrison, Hawaii (USAG-HI) installations, the contractor will consult with the DPW Environmental Division before beginning any self-help projects for guidelines on how to comply with historical property requirements and for verification of potential asbestos, lead-based paint and other environmental health hazards associated with the proposed self-help project.

(b) You can read more about asbestos and lead-based paint at:

https://home.army.mil/hawaii/application/files/3615/5562/1128/AsbestosLeadPaint-2017-GW.pdf

7.9 ENERGY AND WATER CONSERVATION.

(a) Upon request by the Government, the contractor will appoint a Unit Energy Conservation Officer (UECO) and Building Energy Monitor (BEM) and fully participate in the Garrison's energy and water conservation program.

(b) Appointed BEM and UECO must attend the training class provided by the DPW Engineering Branch.

(c) The appointed UECOs and BEMs are responsible for ensuring energy-saving measures are being enforced in each building and to provide regular reports to DPW Engineering Branch showing how well the contractor is doing at conserving energy.

(d) More information can be found on the installation sustainability and environmental management website at: https://home.army.mil/hawaii/index.php/garrison/dpw/environmental-a- z

7.10 PRECAUTIONS FOR THE PROTECTION OF EXISTING UTILITIES (INCLUDES

COMMUNICATIONS) AND FACILITIES.

(a) Contractors are required to ensure necessary precautions and obtain required permits to protect government utilities and facilities. Contracts involving dredging, excavating, blasting and grading operations, demolition of structure and the moving of heavy and/or bulky equipment shall be subject to the following procedures and conditions:

(1) The Contractor shall obtain a written concurrence of the existing conditions and locations of utilities for his operations from the COR prior to beginning work and request the best information available on the location of Engineer facilities. Contractor shall verify locations of all utilities identified by the Government which affect his work.

(2) The Contractor shall be required to obtain a written clearance for his operations prior to beginning work and shall have locations of signal underground facilities staked out in the field from the 30th Signal Battalion/Network Enterprise Center-Hawaii (NEC-HI), EMC, IMG (Army Telephone, Data/LAN): Bldg. 600, Room 157, 148 Curtis Loop, Wheeler Army Air Field. Mr.

Eugene Brown, (Primary AO) (808) 656-6656; Marion F. Robinson, Jr., (808) 656-1765 (Alt AO).

Business Hours: Mon - Fri. 0830-1700.

(3) If any cable/conduit is uncovered or damaged during excavation process, immediately contact:

(i) the JHITS trouble desk, (808) 659-1444

(ii) the NEC-HI RNOSC, (808) 655-2999, with detailed information on situation, and

(iii) the NEC-HI POCs (above) with reported dates, times and details.

(4) The Contractor shall also obtain a written clearance for gas line for this operations from The Gas Company (Tel: 594-5575) prior to beginning work and shall have locations for underground facilities staked out in the field by Gas Company personnel.

(5) Additional Digging Information: At least five days prior to digging please call the number below.

Government Agency and Contact Person: Hawaii One Call Center Phone Number: 1- 866-423-7287.

(b) The Contractor shall be liable for damages resulting from his failure to comply with (1), (2),

(3) or (4) above.

7.11 AMC-LEVEL PROTEST PROGRAM.

(a) If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible Contracting Officer. However, you can also protest to Headquarters, AMC.

(b) The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the

GAO.

(c) The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the Contracting Officer) to:

Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax: (256)450-8840

(d) The AMC-level protest procedures are found at: http://www.amc.army.mil/connect/legal- resources/ If Internet access is not available, contact the Contracting Officer or HQ, AMC, to obtain the AMC-Level Protest Procedures.

7.12 ACCESS TO ARMY INSTALLATIONS – PERSONNEL AND VEHICLES.

The Government recognizes the important roles companies like you play in our day-to-day operations.

That is why USAG-Hawaii is enhancing the current access control solution called the Automated Installation Entry (AIE) Program. This program supports the security requirements while offering a streamlined access procedure for vendors, contractors, sub- contractors, suppliers and service providers. This program is available to new and existing personnel who require access to USAG- Hawaii and are not authorized to receive a Department of Defense CAC and desire a streamlined entry into the installation. Sponsorship and participation at each USAG-Hawaii location (e.g., Schofield Barracks, Wheeler Army Airfield, Fort Shafter, Tripler Army Medical Center, Pililaau Army Recreation Center and Pohakuloa Training Area) is required.

AIE Credential holders may access the installation through any of the USAG-Hawaii Gates that size allows and will only be subject to random inspections.

Companies that choose not to participate in the AIE Program will have limited access through the Schofield Barracks Lyman gate, Fort Shafter’s Buckner Gate and Tripler Army Medical Center Main Gate. All employees will be required to go through the inspection area and will be subject to the standard access control procedures, security screenings, and/or vehicle inspections.

Key Dates*

Effective 26 December 2021, RAPIDGate badges will no longer be authorized for long term access.

Effective 26 December 2021, the only long-term contractor credential available for access is the AIE Credential. The only other valid pass available for access is a seven (7) day pass.

*Access control changes can occur at any time due to security requirements

Companies that service USAG-Hawaii facilities may initiate enrollment in the AIE Program by contacting the Contracting Officer’s Representative (COR).

If you have questions regarding the AIE Program at USAG-Hawaii, please contact Security Branch…