Attachment 0005 RFC Log Government Responses.xlsx
XLSX spreadsheet 14 KB Posted
- Solicitation number
- W912CN-24-Q-0006
About this file
This combined synopsis and solicitation seeks quotes for portable latrines and hand wash stations on Oahu, Hawaii. The U.S. Army Garrison Hawaii Directorate of Public Works requires permanent and temporary portable latrines and hand wash stations at various Army installations through April 2029, with a six-month extension option. Quotes are due by April 1, 2024.
The requirement includes LOT I permanent latrines at 40 locations cleaned twice weekly, and LOT II temporary as-needed latrines and hand wash stations delivered within 24 hours of order. Offerors must have pump trucks, transport vehicles, 150 enclosed latrines, 10 handicap-accessible latrines, and 30 hand wash stations available. The government will award a firm-fixed-price requirements contract to the responsible small business offeror with the lowest price quote meeting the solicitation's technical and experience requirements.
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Sheet1
| Request For Clarifications (RFC) | |||
| Section Referenced in Question | Contractor Question | Government Response | |
| 1 | 3.7 | KTR wanted to get clarification on what exactly the expectation is for this section; how many of the 40 Lot I toilets that are being serviced 2x weekly require pictures, and how often? Is a picture of every toilet to be taken after every cleaning and all pictures transmitted to the TPOC in a weekly report? That would be 80 pictures weekly, correct? | All 40 Lot I toilets will need to be serviced 2x weekly. All services for each toilet will require a picture and all pictures for that week will need to be sent in the weekly report. |
| 2 | 3.2.11 | Confirming that Lot II toilets are to be cleaned 2x per week, similar to Lot I? If one toilet was delivered for approximately two weeks (i.e. July 1st 2024 to July 15th 2024) what are the expected cleaning days? Would the below service schedule satisfy the requirement? 1 toilet delivered on Monday July 1st 2024 |
Cleaned Thursday July 4th Cleaned Sunday July 7th Cleaned Wednesday July 10th.
Cleaned Saturday July 13th.
1 toilet picked up Monday July 15th Statement of Requirements (SOR) Section 3.1.4 updated. Changed from "two (2) times a week with a timeframe of no less than 72 hours passed between cleanings..." to "minimum of 2x a week." Section 3.2.11 updated. Changed from "two (2) times a week with a timeframe of no less than 72 hours passed between cleanings..." to "two (2) times a week with a timeframe of no less than two (2) days passed between cleanings..." Proposed schedule in question would satisfy the requirement. Alternative schedule would also be sufficient. 1 toilet delivered on Monday July 1st 2024 Cleaned Thursday July 4th Cleaned Monday July 8th Cleaned Thursday July 11th.
1 toilet picked up Monday July 15th 3 3.2.11 Section 3.2.11 states, “no less than 72 hours passed between cleanings”. This means the toilet is not to be cleaned any more often than every 3 days, but at least 2x per week, correct? SOR Section 3.2.11 updated. Changed from "two (2) times a week with a timeframe of no less than 72 hours passed between cleanings..." to "two (2) times a week with a timeframe of no less than two (2) days passed between cleanings..." The Contractor may clean the toilet more than the min requirement of 2x a week at No Cost to the Government.
| 4 | 3.2.11 | If a contractor chose, could they exceed the specification and clean the toilet more often to avoid weekend work? Such as the below schedule? | The Contractor may clean the toilet more than the min requirement of 2x a week at No Cost to the Government. |
| 5 | Technical Exhibit #1 LOT I Permanent Latrines, Technical Exhibit #2 Projected Cleaning Schedule, and Technial Exhibit #4 Weekly Cleaning Scheule | TE #1 has Lyman Gate and Stoneman Field listed on the same line, but TE #2 and TE #4 does not have Stoneman Field listed at all. Is it only supposed to by Lyman Gate? We recently removed the latrine from Stoneman Field per the onsite personnel's request because they have a public bathroom open 24/7 there and did not require any latrines. If Stoneman Field does not require any latrines, can you please confirm it is only Lyman Gate for the 3x latrines. | Technical Exhibit (TE) and TE 2 have been updated. TE 1 is the actual requirement. TE 2 and TE 4 are just examples documents. |
| 6 | Technical Exhibit #1 LOT I Permanent Latrines | Is there a grid coordinate location for the AMR gates? We have the current grid coordinates for all other locations, but not for the AMR gates. | TE 1 and TE 2 have been updated. |
| 7 | Technical Exhibit #1 LOT I Permanent Latrines, Technical Exhibit #2 Projected Cleaning Schedule, and Technial Exhibit #4 Weekly Cleaning Scheule | Can you please confirm the number of latrines requested for Waianae and Makua LOT I Permanent Latrines? TE#1 shows 1x latrine each, but TE#2 and #4 show 2x latrines each. TE#2 and TE#4 are also missing the AMR locations from TE#1. | TE 1 and TE 2 have been updated. TE 1 is the actual requirement. TE 2 and TE 4 are just examples documents. |
| 8 | Technical Exhibit #3A SOP section 5 and Attachment 0004 Combined Synopsis / Solicitation | For CLIN#0016, CLIN#1016, #2016, #3016, and #4016, does this emergency delivery cost apply to the handwash stations as well? | No. CLINs 0016, 1016, 2016, 3016, and 4016 is for As Required Latrines Emergency Delivery (Non-Handicap/Handicap accessible). |
| 9 | Attachment 0001 - Statement of Requirements (SOR) Section 2.2 | We noticed that the contact for the SOR changed from the COR to the TPOC, who is the TPOC for this section regarding requesting to perform work outside normal business hours? Will the TPOC be designated later or is it still the COR? | Solicitation 24-Q-0006 will be assigning Technical Point of Contact (TPOC)s to carry out Contracting Officer's Representative (COR) responsibilities. Orders placed will have TPOCs designated at the time of award. |
| 10 | Attachment 0001 - Statement of Requirements (SOR) Section 2.2, 3.1.1, 3.1.2.2, 3.1.2.3, 3.1.3, 3.1.4.2, 3.1.5, 3.1.6, 4.1 | Who is the TPOC for these sections regarding the Lot I Permanent Latrines? Is there a different TPOC for each location regarding the weekly report (3.1.2.2), damage report (3.1.2.3), emergency requests for service (3.1.3), "Out Of Order" latrines (3.1.4.2), denied access (3.1.5); or is the TPOC still the COR? Section 4.1 says that the reports for section 3.1.2 are to be submitted to the KO/KS/COR, please confirm. | SOR Section 4.1 updated. LOT I (Section 3.1 and all subparts) will have a single TPOC assigned. |
| 11 | Attachment 0001 - Statement of Requirements (SOR) Section 3.2.9.2, 3.2.9.3, 3.2.11 | We can assume that the TPOC for Lot II As Required latrines is the 25th ID TPOC designated for each request per TE #3 SOP, but can you confirm the TPOC for the weekly report (3.2.9.2), damage report (3.2.9.3), and "Out of Order" latrines (3.2.11)? Do we send these reports to the TPOC for each request or would it be the COR? Section 4.1 says that the reports for section 3.2.9 are to be submitted to the KO/KS/COR, please confirm. | SOR Section 4.1 updated. LOT II (Section 3.2 and all subparts) will have a TPOC assigned to each order. All associated reports/notifications in relation to that order shall be sent to the designated KO/KS/TPOC. |
| 12 | Attachment 0001 - Statement of Requirements (SOR) Section 3.5, 3.6, 3.7, 3.8, 4.0, 4.1 | Who is the TPOC for the written waste treatment procedure and disposal method (3.5), monthly schedule report (3.6), weekly report (3.7), and monthly summary report (3.8)? Section 4.0 and 4.1 says these documents are to be submitted to the KO/KS/COR, please confirm. | SOR Section 4.0 and 4.1 updated. Assigned LOT I TPOC will work with the Contractor to accomplish Sections 3.5, 3.6, 3.7, and 3.8. |
| 13 | Attachment 0001 - Statement of Requirements (SOR) Section 3.1.4 and Technical Exhibit #2 Projected Cleaning Schedule | Per section 3.1.4 of the SOR, weekly cleaning for LOT I Permanent Latrines is "(2) times a week with a timeframe of no less than 72 hours passed between cleanings", but the cleaning schedule shown on TE#2 would not comply with this. There would be more than 72 hours passed between a Thursday to the following Monday cleaning, and a Friday to the following Tuesday cleanin. With the 72-hour limitation, we would not have the same cleaning schedule every week for the LOT I Permanent Latrines. This would be the same issue for the cleaning schedule of LOT II As Required latrines (3.2.11). Will both cleaning schedules include weekends or will we need to create a new cleaning schedule for every week? | SOR Section 3.1.4 updated. TE 2 updated. LOT I weekly cleaning is 2x a week per TE 2. As Required Section 3.2 cleaning will be per updated SOR "two (2) times a week with a timeframe of no less than two (2) days passed between cleanings (to include weekdays, weekends, or holidays)." |
| 14 | Attachment 0001 - Statement of Requirements (SOR) Section 4.0 regarding Section 3.1 | Section 4.0 shows the incentive/remedy for deficiency needs to be mitigated within 4 hours of notification, what kind of deficiency is this referring to? A 4-hour remedy is not mentioned anywhere in section 3.1 | SOR Section 4.0 updated. Any deficiency that prevents the contractor from performing to a 95% level of completion. Section 4.0 updated to "The Contractor shall respond and mitigate the deficiency within 24 hours of notification." |
| 15 | Attachment 0001 - Statement of Requirements (SOR) Section 4.0 regarding Section 3.1.3; and section 3.1.3.1 and 3.1.3.2 | Section 4.0 shows the incentive/remedy for emergency service requests needs to be mitigated within 4 hours of notification, but section 3.1.3.1 and 3.1.3.2 say that we have 24-hours to respond to requests received before 1200 and by the end of the next business day for requests received after 1200. Please confirm. | SOR Section 4.0 updated to "The Contractor shall respond and mitigate the deficiency within 24 hours of notification." |
| 16 | Attachment 0001 - Statement of Requirements (SOR) Section 4.0 regarding Section 3.1.5 and Technical Exhibit #2 Projected Cleaning Schedule | Section 4.0 shows the incentive/remedy for deficiency in cleaning LOT I Permanent Latrines needs to be mitigated within 4 hours of notification, but TE#2 shows that the make-up day for cleaning would be the following day. Please confirm. | SOR Section 4.0 updated to "The Contractor shall respond and mitigate the deficiency within 24 hours of notification." |
| 17 | Attachment 0001 - Statement of Requirements (SOR) Section 4.0 regarding Section 3.2 | Section 4.0 shows the incentive/remedy for deficiency needs to be mitigated within 4 hours of notification, what kind of deficiency is this referring to? A 4-hour remedy is not mentioned anywhere in section 3.2. | Any deficiency that prevents the contractor from performing to a 95% level of completion. Section 4.0 updated to "The Contractor shall respond and mitigate the deficiency within 24 hours of notification." |
| 18 | 2. General Requirements; 2.3 Federal Holidays. | Will there be exceptions allowed to making deliveries on federal holidays? There are times when deliveries and servicing would be performed on federal holidays that are not observed by the contractor. | Yes. Work performed outside of normal business working hours that do not require government personnel support is permitted. Please refer to Section 2.2 and 2.3. |
| 19 | 3.2.8 Order Cancellations | This section reads as though the right to cancel a request is anytime prior to delivery. Please clarify what the two business day cancellation right refers to. | SOR Section 3.2.8 updated. The Government reserves the right to cancel a request up to the day of delivery. |
| 20 | 3.1.2.2 and 3.1.2.3 reporting damaged latrines. | The required reporting deadlines are noted as 3 working days and weekly but listed as 5 working days on the matrix at 4.0 Performance Requirement Summary (PRS). Can there be a clarification of the deadline for reporting damage outside of normal wear and tear? | SOR Section 3.1.2.2 and 3.1.2.3 updated. Section 4.0 updated to "The Contractor shall respond and mitigate the deficiency within 24 hours of notification." Reporting damage or destruction of property other than normal wear and tear on the weekly report. |
| 21 | 4.0 PRS matrix. 3.6 Monthly schedule | The last sentence of the description says "Prior to work being performed". Please clarify how this requirement applies to this deadline. | SOR Section 4.0 updated. |
| 22 | 7.9 Energy and Water Conservation | If this request is made by the Government, is there a provision to compensate the Unit Energy Conservation Officer? If so, where should this provision be noted in our bid? | SOR Section 7.9 updated. |
| 23 | Attachment 0004 - Combined Synopsis | The pricing is separated between DPW and Military requests, how would we differentiate between the two types - by location, Task Order/Service Order? There are also no CLINs for weekly latrine & handwash stations and emergency delivery for the DPW requests. Can you please clarify why they don't have these CLINs? | DPW orders will be placed against DPW CLINs and Military orders will be placed against Military CLINs. DPW is not requesting those CLINs. |
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