PWS - Draft.pdf

Performance Work Statement (PWS)

HAZARDOUS WASTE TESTING, PACKAGING,

AND TRANSPORTING FOR VARIOUS ARMY

INSTALLATIONS, ISLAND OF OAHU, HAWAII

09/18/19

Performance Work Statement (PWS)

HAZARDOUS WASTE TESTING, PACKAGING, AND TRANSPORTING FOR

VARIOUS ARMY INSTALLATIONS, ISLAND OF OAHU, HAWAII

Vision Statement Provide services to support and improve the quality of Hawaii's Military community and enhance War Fighter readiness and well-being.

1. General Information.

1.1 Overview. The Contractor shall furnish all necessary management, transportation, labor, equipment, materials, supplies and tools to perform testing, sampling, packaging/repackaging, and transporting hazardous waste for various Army Installations on the Island of Oahu, Hawaii.

Testing, sampling, and transportation of samples/wastes shall be performed in accordance with Occupational Safety and Health Act (OSHA) Standards, current Federal, State and County laws, regulations, and commercial standards. Contractor shall be in compliance with EPA regulations for disposal of Hazardous Waste as required.

1.2. Non-Personal Services. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstance shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (KO) immediately.

1.3 Business Relations. The Contractor shall partner with the Government to resolve all issues and conflicts in a timely and expeditious manner.

1.4 Contract Administration and Management. The following subsections specify requirements for contract, management, and personnel administration.

1.4.1 Contract Administration. The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or Work Requests. The Contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

1.4.2 Contract Management. The contractor shall establish clear organization lines of authority and reasonability to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at the

Transfer Accumulation Point (TAP) Manager, Building 6040, East Range, Schofield Barracks and the contractor’s corporate office.

1.4.3 Contractor Personnel, Disciplines, and Specialties. The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The Contractor shall ensure the labor categories as defined in the Labor Categories document (see attachment), labor rates, and man-hours utilized in the performance of each Work Request issued hereunder will be the minimum necessary to accomplish the task. The Contractor shall provide the necessary resources and infrastructure to perform, manage and administer the contract.

1.4.4 Personnel Administration. The contractor shall provide management and support as required.

1.5 Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Contracting Officer (KO).

1.6 Location and Hours of Work. Accomplishment of the results contained in this PWS requires work at various contractor, subcontractor, and Government facilities Army installation, Island of Oahu. Normal workdays are Monday through Friday except US Federal Holidays.

Core hours of work are from 0900 to 1500 daily.

2.0 Description of Services

The following section specifies the Performance Objectives and Performance Elements for the Contract.

2.1 The Contractor shall provide all facilities, labor, supervision, materials, tools and transportation necessary to sample/test, pump, package/repackage, complete forms and transport of hazardous waste in existing containers/receptacles from Army installations located on the Island of Oahu, Hawaii. The predominant types of hazardous waste generated on Army installations include waste solvents, waste fuel, waste paint, waste oil and waste acid. Testing, sampling and transportation of samples/wastes shall be performed in accordance with U.S.

Environmental Protection Agency (EPA) Regulation 40 CFR 261, Appendices II and III, SW- 846 and RCRA 268.7, Hawaii Department of Health (HDOH), Department of Transportation (DOT), Defense Logistics Agency Disposition Services (DLA-DS), U.S. Code of Federal Regulation (CFR) 40 and 49., Federal and State laws, regulations and ordinances.

Standard: a) Tasks shall be performed IAW U.S. EPA, HDOH, DOT, and Federal, State, laws, regulations, and ordinances.

AQL: 100%

2.2 Work Request. The Contracting Officer Representative (COR) or the Authorized Individual (AI) will order work by submitting a Work Request either by mail or by FAX to the Contractor (See Technical Exhibit (TE) # 1, the Work Request form) The Contractor shall submit to the COR or AI a confirmation by email of receipt of the order within 3 business days after receiving the Work Request.

Standard: a) Confirmation of order shall be submitted within 1 3 business day of receipt

AQL: 90%

2.3 Prepare Forms. The Contractor shall prepare hazardous waste material turn-in documents to include, but not limited to, the Uniform Hazardous Waste Manifest (EPA Form 8700-22 (Rev 3-05))(TE # 2); DD FORM 1348-1A (TE # 3); Land Disposal Restriction Form (TE # 4); and the Hazardous Waste Profile Sheet (TE # 5) (DRMS Form 2511). The Contractor shall prepare all documentation for all containers/receptacles to be transported to DRMODLA- DS. The Contractor shall sign all forms on the behalf of the Government as required by the COR/AI (see TE # 2 and # 3). The Contractor shall submit completed electronic copy of the Hazardous Waste Profile test report within twenty-one (21) working days after receipt of Work Request Standard:

a) Contractor shall complete and prepare all applicable forms.

b) Submit e-copy of Hazardous Waste Profile test report within 21 days.

AQL: 100%

Deliverable:

A001 E-copy of Hazardous Waste Profile Test Report

2.4 Sampling. The Contractor shall complete all sampling within seven (7) working days after receipt of the Work Request. The Contractor shall sample and test content in containers/ receptacles to determine if any hazardous waste characteristics exist. The Contactor shall obtain duplicate samples from the containers/receptacles when requested by the Government.

Standard: a) All sampling shall be completed with seven (7) working days after receipt of Work Request.

AQL: 95%

2.4.1 Chain of Custody. The Contractor shall utilize a chain of custody procedures for all the samples. The form shall clearly specify the samples in detail and indicate the person the sample has been transferred from/to (include name, signature, date, time, sample description and identification.)

2.4.1.1 Processing of Container. The Contractor shall weigh each container/receptacle as required by the COR and AI. The Contractor shall mark each container/receptacle of the sampling with a weatherproof ink to identify the containers/ receptacles sampled.

Standard: a) Chain of custody and Container Processing are completed accurately.

AQL: 100%

2.5 Analysis of Sample. The Contractor shall complete analysis within fourteen (14) working days after sampling is conducted. The Contractor shall submit an electronic copy of the analyses report to the COR and AI, within twenty-one (21) working days after receipt of the Work Request. The Contractor shall submit a hard copy of the laboratory analyses report with the monthly invoice to the COR. See TE # 5 for example content of analysis report.

Standard:

a) Analysis shall be completed with 14 working days after sampling.

b) Analysis report shall be submitted within 21 days after receipt of Work Request.

AQL: 95%

Deliverable:

A002 – Analysis Report (TE #5)

2.6 Pumping. The Contractor shall pump identified hazardous waste from location identified by the COR into new, contractor provided Performance Oriented Package (POP) drums/containers. All POP drums/containers shall meet the Department of Transportation (DOT) specification. The Contractor shall weigh each drum/container after pumping is completed. The Contractor shall perform pumping of the hazardous waste within three (3) working days after receipt of the Work Request.

Standard:

a) All POP shall meet DOT specification.

b) Pumping of hazardous waste completed within three (3) working days after receipt

AQL: 100%

2.7 Packaging. The Contractor shall prepare all containers/receptacles to comply with U.S.

EPA and DOT packaging and DRMO DLA-DS requirements. The Contractor shall comply with the CFR for all labeling, marking of containers/receptacles and turn in documents.

2.8 Repackaging

The Contractor shall repackage any containers/receptacles necessary to comply with U.S. EPA and DOT packaging and DRMO DLA-DS requirements. This paragraph may pertain to requirements such as pumping oil/water separator pumping underground and above ground storage tanks, and preventing release into the environment by leaking or damaged containers.

The Contractor shall comply with the CFR for all labeling, marking of containers/receptacles and turn in documents. The Contractor shall verify packaging is completed within one (1) hour after verbal approval.

Standard:

a) Packaging is compliant with EPA, DOT, and DRMO DLA-DS requirements.

b) Verify packaging is completed within one (1) hours after verbal approval.

2.9 Transporting

The Contractor shall transport hazardous waste containers/receptacles to Building 1526, Pearl Harbor, Island of Oahu, from various U.S. Army military installations on the Island of Oahu.

The Contractor shall have an EPA Hazardous Waste Transport Number and display the proper placards on transport vehicle. The transportation of hazardous waste material shall be completed by the Contractor within fourteen (14) working days after receipt of the Work Request.

2.9.1 Contacting of Point of Contact

The Contractor shall coordinate the transportation of hazardous waste containers/receptacles with the Transfer Accusation Point Manager one (1) week in advance.

Standard:

a) Display EPA Hazardous Waste Transport placards on vehicle.

b) Transportation completed within 14 working days after receipt of Work Request.

c) Coordinate Hazardous Waste transport with Transfer Accusation Point Manager one (1) week in advance.

3.0 Performance Requirement Summary (PRS)

Statements Standards/AQLs Incentive/Remedy

2.1 Contractor shall test/

sample, package/ repackage, transport hazardous waste

a) Tasks shall be performed IAW U.S. EPA, HDOH, DOT, and Federal, State, laws, regulations, and ordinances.

Re-performance

2.2 Contractor shall submit

to the COR or AI a confirmation of receipt of Work Request

a) Confirmation of order shall be submitted within 1 business day of receipt

AQL: 90%

Standard: Completes actions within specified deadline.

2.3 Contractor shall

complete and prepare and submit all applicable forms.

Deliverables:

A001 E-copy of Hazardous Waste Profile Test Report

a) All required forms shall be complete and accurate.

b) Submit completed e-copy of Hazardous Waste Profile test report with 21 days.

AQL: 100%

Standard: Forms are complete accurate and submitted within specified deadlines.

2.4 Contractor shall

complete sampling / testing

a) All sampling shall be completed within seven (7) working days after receipt of Work Request.

AQL: 95%

Standard: Completes actions within specified deadlines

2.4.1 2.4.1.1

Contractor shall utilize chain of custody procedures for processing samples and marking containers.

a) Chain of custody and container processing are completed accurately.

AQL: 100%

Standard: Completes actions within Contract specifications.

2.5 Contractor shall

complete analysis and submit report (TE #5) within 21 days after receipt of Work Request

Deliverables:

A002 – TE#5

Analysis Report

a) Analysis shall be completed with 14 working days after sampling.

b) Analysis report shall be submitted within 21 days after receipt of Work Request.

Standard: Timely submission.

2.6 Contractor shall pump

hazardous waste into Performance Oriented Package (POP) drums/containers

a) All POP shall meet DOT specification.

b) Pumping of hazardous waste completed within three (3) working days after receipt.

AQL: 100%

Standard: Compliant with applicable standards and timely submission.

Re-performance

Statements Standards/AQLs Incentive/Remedy

2.7, 2.8

Contractor shall prepare containers/receptacles including applicable labeling, marking, and documents.

a) Packaging is compliant with EPA, DOT, and DRMO DLA-DS requirements.

b) Verify packaging is completed within one (1) hour after verbal approval.

Standard: Compliant with applicable standards and timely submission.

2.9, 2.9.1

Contractor shall transport hazardous waste containers/ receptacles

d) Display EPA Hazardous Waste Transport placards on vehicle.

e) Transportation completed within 14 working days after receipt of Work Request.

f) Coordinate Hazardous Waste transport with Transfer Accusation Point Manager one (1) week in advance.

AQL: 100%

Standard: Compliant with applicable standards and timely submission.

5.1 The Contractor shall

provide data entry for Contractor's Manpower Reporting.

Deliverable:

A003 Contractor’s Manpower Report

a) Reports are completed within contract specifications.

5.2 The Contractor shall

provide a Quality Control Plan.

Deliverable:

A004 Quality Control Plan

a) Identifies trends and corrects deficiencies

AQL: 95% accurate 100% of the time.

4.0 Special Requirements

This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

4.1 AT/OPSEC

Anti-terrorism (AT) and Operational Security (OPSEC) Level Anti-terrorism (AT) Standards See RCO-HI Local Clauses, Safety/ Installation Rules 52.242-5001-Level 1 Antiterrorism (AT) Standards

4.1.1 ACCESS TO ARMY INSTALLATIONS PERSONNEL AND VEHICLES

SEE RCO-HI Local Clauses, Safety Installation Rules 52.242-5000 Access to Army Installations Personnel and Vehicles

4.1.1 IWATCH TRAINING

IWATCH within the Army is a nation-wide modern version of a neighborhood watch program focused on the threat of terrorist activity. It is an antiterrorism awareness program that the contractor’s workforce, while on Army installations, must all be familiar with to promote and enhance reporting suspicious activity or behavior. The program has two elements: “passive” and “active.” The passive element is an individual’s situational awareness of his or her surroundings.

The active element of iWATCH involves individuals taking action to report suspicious behavior or activities to law enforcement for more investigation.

Contractor personnel, to include subcontractors, performing on or within an Army controlled facility area or on any Army installation are required to brief and train their personnel on line at IWATCH Training U.S. Army. Contractor personnel shall train all personnel within five (5) days of award or within five (5 days of hiring action. Contractors shall report all completed training to the COR within 7 days of contract award or a hiring action.

4.1.2 Security and Safety.

Security Requirements. The Contractor shall follow installation access pass procedures as required by the Provost Marshall Office for securing Contractor personnel identification cards and vehicle passes for performing work on the installations. The Contractor shall ensure personnel and contractor vehicles are identifiable with nametags and signs. Contract employees are subject to investigative background check by the Government.

Identification of Contractor Employees. Provide each employee with identification (ID) badge made of nonmetallic material, easily readable and including employees name, contractors name, functional area of assignment, and recent color photograph of the employee.

Display of ID Badges. All Contractor personnel shall wear the ID badge at all times when performing work under this contract at a Government site, including while attending Government meetings and conferences that may take place outside the Government facility.

Appearance of Personnel. The Contractor shall ensure that contract personnel present a neat and professional appearance at all times. Contractor personnel performing work under this contract shall wear as outer wear a shirt or vest with the company name.

4.2 Government Furnished Materials. The Government will make available electricity and water for use. No labor, tools, equipment, supplies, materials or transportation furnished by the Government.

4.3 Environmental Requirements. The contractor shall comply with all documents referenced under paragraph 2 and its sub-paragraphs.

5.0 Deliverables

5.1 CONTRACTOR’S MANPOWER REPORTING (CMR)

ENTERPRISE CONTRACTOR MANPOWER REPORTING APPLICATION

(ECMRA). The ECMRA is a business process that has been approved by the Army as a means for collecting information on contracts that provide services to the Department of the Army. Contractors are required to register and report information via the CMRA website located at https://www.ecmra.mil/Default.aspx. Additional information such as links to user guides, frequently asked question and help desk information is available via the CMRA website. For this requirements type contract, reporting is required for each Task Order issued, and shall be entered via the ECMRA website. Completed report(s) may be submitted at any time after a completion of each task order but no later than October 30 of each year. Data must be accurate and complete and shall be reported separately for each fiscal year that falls within the period of performance.

The Federal Government's Fiscal Year is October 1 through September 30.

Performance Standards

a) STD: Reports are completed within contract specifications.

Deliverables A003 Contractor's Manpower Report.

5.2 Quality Control Plan. The Contractor shall develop a Quality Control Plan (QCP) and implement a quality control program to satisfy the specific requirements of the contract. The QCP shall initially identify potential problem areas and trends to correct deficiencies experienced and strive to develop an optimal QCP. The QCP shall document that all OWS workers are properly trained and certified for the equipment they work on as well as ensure all work areas are cleaned up after work is completed. A copy of the QCP shall be provided to the KO and COR.

The Contractor shall update the QCP, as required, and provide copies to the KO and COR.

Performance Standards

a) STD: Identified trends and corrects deficiencies AQL: 95% accurate 100% of the time and improved to 100% within 30 days of government notice.

Deliverable

A004 Quality Control Plan

5.3 Deliverables Listing

A001 E-copy of Hazardous Waste Profile Test Report A002 Technical Exhibit #5 Analysis Report A003 Contractor’s Manpower Report A004 Quality Control Plan

6.0 Related Documents

Technical Exhibit # 1

Task Order Form

Technical Exhibit # 2

Uniform Hazardous Waste Manifest

(EPA Form 8700‐22)

Technical Exhibit # 3

DD FORM 1348‐1A

Technical Exhibit # 4

Land Disposal Restriction Form

Technical Exhibit # 5

Hazardous Waste Profile Sheet

(DRMS Form 2511)