Draft_-_PWS_Fire_Suppression_System.pdf

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Performance Work Statement (PWS) Preventive Maintenance and

Repair of Fire Suppression Systems

1 Nov 2019

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Table of Contents

Performance Work Statement (PWS)

Vision Statement

1.0 General Information

1.1 Overview

1.2 Components

1.3 Work Management and Control

1.4 Non-Personal Services

1.5 Business Relations

1.6 Contract Administration and Management…

1.7 Contract Administration

1.8 Location and Hours of Work

2.0 Description of Services

2.1 Facility Workload

2.1.1 BUILDER. N/A

2.2 Natural Gas Appliance and Equipment

2.3 Heating, Ventilation, and Air Conditioning (HVAC)

2.4 Eye Washes and Safety Showers

2.5 Roof Gutters, Drains, and Downspouts

2.6 Automatic Doors

2.7 Overhead Doors

2.8 Gates and Dock Levelers

2.9 Air Compressors/Unfired Pressure Vessels

2.10 Plumbing

2.10.1 Components

2.10.2 Leaks

2.10.3 Sump Pumps

2.10.4 Hot Water Tanks

2.10.5 Backflow Preventors

2.10.6 Grease Traps. N/A

2.10.7 Urinals

2.10.8 Wash facilities/racks

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2.11 Sanitary Wastewater Treatment and Collection System

2.11.1 STP Maintenance

2.11.2 Components. N/A

2.11.3 Compliance

2.11.4 Reporting Requirements

2.11.5 Laboratory

2.12 Industrial Wastewater Treatment Plant (IWTP)

2.12.1 Components

2.12.2 Compliance

2.12.3 Reporting Requirements

2.13 Heating/Cooling Plants

2.13.1 Central Boiler Plants. N/A

2.13.1.2 General Maintenance Considerations. N/A……………………………………………8

2.13.2 Maintenance of Heating Plants. N/A

2.13.3 Chiller Units

2.13.4 Air Handlers

2.13.5 Condensers

2.13.6 Cooling Towers

2.13.7 Ventilation Systems

2.13.8 Fan Coil Units

2.13.9 HVAC Controls

2.13.10 Scheduled System Outages

2.13.11 Perform Seasonal Start-up and Shutdown of AC Plants and Systems. N/A

2.13.12 Freeze Protection. N/A

2.14 Winterization and De-Winterization

2.15 Chemical Treatment of Water Systems

2.16 Lift Stations

2.17 Maintenance Cycles

2.18 Electrical

2.18.1 Emergency Fixtures

2.19 Auxiliary Generators

2.19.1 Perform PM of Auxiliary Generators. N/A

2.20 Grounding Point Checks

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2.21 Security Systems

2.22 Fire Alarm/Suppression Systems

2.22.1 Fire Alarm Systems

2.22.2 Sprinkler and Hood Suppression Systems

2.22.2.1 Performance Requirements…………………………………………………………... 9

2.22.2.2 Perform Inspection, Test and Maintenance of Installed Fixed Fire Suppression Systems…

2.22.2.3 Initial Inspections…………………………………………………………….....…….10

2.22.2.4 Semi-Annual Testing and Maintenance………………………………………….10

2.22.2.5 Perform Services Calls

2.22.2.5.1 Routine Service Calls…………………………………………………………..10

2.22.2.5.2 Perform Emergency Calls…

2.22.2.6 Reimbursement of Parts………………………………………………………….11

2.23 Playgrounds

2.24 PM for Barracks Buildings

2.25 Elevator Maintenance. N/A

2.26 Swimming Pools and Hot Tubs

2.27 Keys and Locks

2.28 Food Service Equipment (FSE)……………………………………………………...11

3.0 Special Requirements

4.0 Security and Safety

4.1 ANTI-TERRORISM (AT) AND OPERATIONAL SECURITY (OPSEC) Level I Antiterrorism (AT Standards………………………………………………………………12

4.2 IWATCH TRAINING…………………………………………………………...……12

4.3 Government Furnished Utilities………………………………………………………13

4.4 Environmental Requirements…………………………………………………………13

5.0 Deliverables………………………………………………………………………

6.0 Related Documents……….……………………………………

Performance Work Statement (PWS) Preventive Maintenance and Repair of Fire Suppression Systems

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Vision Statement

Provide sustainable facilities and services to support and improve the quality of Hawaii's Military community and enhance Warfighter readiness and well-being. To keep the fire suppression systems in a safe and operational condition for our military and civilian customers in the Army Garrison Hawaii installations.

1.0 General Information

1.1 Overview. This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort. The actual number of installed fixed-fire suppression systems listed in this contract may increaseor decrease throughout the life of this contract. If this occurs, the Government reserves the right to negotiate changes and modify the contract accordingly. The Contractor shall only base estimates on identified workload in Technical Exhibits 1, 2, 3 and 4.

1.2 Components. The Contractor shall perform preventive maintenance (PM) and repairs. Facilities and components covered under this Common Level of Support (CLS) include, but are not limited to, the following:

a. Administrative buildings – N/A

b. Training facilities – N/A

c. Maintenance shops – N/A

d. Warehouses – N/A

e. Medical facilities and clinics (alarm/fire systems) – N/A

f. Schools, chapels, and recreational facilities – N/A

g. Childcare facilities

h. Barracks – N/A

i. Billeting – N/A

j. Range facilities – N/A

k. HVAC systems – N/A

l. Fire alarms – N/A

m. Roofs – N/A

n. Installed building equipment. N/A

1.3 Work Management and Control. N/A

1.4 Non-Personal Services.

The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances will the Government assign tasks to, or prepare work schedules for, individual contractor

Page 6 of75 employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (KO) immediately.

1.5 Business Relations.

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

1.6 Contract Administration and Management. The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at various Army Installations on the Islands of Oahu and Hawaii.

1.7 Contract Administration. The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in accordance with timelines in the request. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement. The Contractor shall maintain a quality control program to ensure services are performed in accordance with Objectives and Performance Levels stated for this contract.

1.8 Location and Hours of Work. The Contractor shall perform work Monday through Friday from 7:30 am to 4:00 pm, except Federal holidays. Work shall be scheduled with the facility POC to perform all inspection of the fire suppression system.

2.0 Description of Service. Furnish all management, labor, tools, materials, supplies, equipment, transportation, and other services necessary to inspect, test, and repair installed fixed-fire suppression systems in accordance with (IAW) the National Fire Protection Association (NFPA) Standard and manufacturer's maintenance manuals. Work shall be performed in accordance with the maintenance requirements outlined in the latest editions of NFPA 96, NFPA 17, NFPA 17A and manufacturer's specifications, if available; to ensure reliable and continuous operation. Installed fixed-fire suppression systems are located at

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Schofield Barracks (SB), Helemano Military Reservation (HMR), Wheeler Army Airfield (WAAF), Aliamanu Military Reservation (AMR), and Fort Shafter (FS) on the Island of Oahu; and Pohakuloa Training Area (PTA) and Kilauea Military Camp (KMC), Island of Hawaii. See Technical Exhibit (TEs) 1, 2 and 3 for the inventory of equipment.

2.1 Facility Workload. N/A

2.1.1 BUILDER. N/A

2.2 Natural Gas Appliance and Equipment. N/A

2.3 Heating, Ventilation, and Air Conditioning (HVAC). N/A

2.4 Eye Washes and Safety Showers. N/A

2.5 Roof Gutters, Drains, and Downspouts. N/A

2.6 Automatic Doors. N/A

2.7 Overhead Doors. N/A

2.8 Gates and Dock Levelers. N/A

2.9 Air Compressors/Unfired Pressure Vessels. N/A

2.10 Plumbing. N/A

2.10.1 Components. N/A

2.10.2 Leaks. N/A

2.10.3 Sump Pumps. N/A

2.10.4 Hot Water Tanks. N/A

2.10.5 Backflow Preventors. N/A

2.10.6 Grease Traps. N/A

2.10.7 Urinals. N/A

2.10.8 Wash facilities/racks. N/A

2.11 Sanitary Wastewater Treatment and Collection System. N/A

2.11.1 STP Maintenance. N/A

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2.11.2 Components. N/A

2.11.3 Compliance. N/A

2.11.4 Reporting Requirements. N/A

2.11.5 Laboratory. N/A

2.12 Industrial Wastewater Treatment Plant (IWTP). N/A

2.12.1 Components. N/A

2.12.2 Compliance. N/A

2.12.3 Reporting Requirements. N/A

2.13 Heating/Cooling Plants. N/A

2.13.1 Central Boiler Plants. N/A

2.13.1.2 General Maintenance Considerations. N/A

2.13.2 Maintenance of Heating Plants. N/A

2.13.3 Chiller Units. N/A

2.13.4 Air Handlers. N/A

2.13.5 Condensers. N/A

2.13.6 Cooling Towers. N/A

2.13.7 Ventilation Systems. N/A

2.13.8 Fan Coil Units. N/A

2.13.9 HVAC Controls. N/A

2.13.10 Scheduled System Outages. N/A

2.13.11 Perform Seasonal Start-up and Shutdown of AC Plants and Systems. N/A

2.13.12 Freeze Protection. N/A

2.14 Winterization and De-Winterization. N/A

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2.15 Chemical Treatment of Water Systems. N/A

2.16 Lift Stations. N/A

2.17 Maintenance Cycles. N/A

2.18 Electrical. N/A

2.18.1 Emergency Fixtures. N/A

2.19 Auxiliary Generators. N/A

2.19.1 Perform PM of Auxiliary Generators. N/A

2.20 Grounding Point Checks. N/A

2.21 Security Systems. N/A

2.22 Fire Alarm/Suppression Systems.

2.22.1 Fire Alarm Systems. The Contractor shall perform scheduled PM and inspection services on fire alarm systems and components listed in TE #1, #2 and #3 IAW the latest edition NFPA 72, National Fire Alarm and Signaling Code, technical manuals, and manufacturers’ instructions.

Completed inspection testing and maintenance forms shall be provided to the COR and Fire Inspector and made available upon request for the life of the contract. The Contractor shall perform fire alarm and fire suppression scheduled services at key facilities specified by the KO outside of normal duty hours.

2.22.2 Hood Suppression Systems. The Contractor shall perform PM services on sprinkler systems and components listed at TE #1, #2 and #3 IAW the latest edition NFPA 25, Standard for Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems and on hood suppression systems listed in TE #1, #2 and #3 IAW the latest edition NFPA 17, Standard for Dry Chemical Extinguishing Systems for dry chemical systems and NFPA 17A, Standard for Wet Chemical Extinguishing Systems for wet fire extinguishing systems. The Contractor shall coordinate with the Regional Dispatch Center (RDC) at 474-2222 and perform inspection, maintenance, and testing of fire protection systems. The fire protection systems shall comply with applicable NFPA Codes and Unified Facilities Criteria (UFC) 3-601-02

2.22.2.1 Performance Requirements. The following section specifies the Performance Objectives and Performance Elements for the contract.

2.22.2.2 Perform Inspection, Test and Maintenance of Installed Fixed Fire Suppression Systems.

2.22.2.3 Initial Inspections. Complete an initial inspection of systems within 90 days of75 after contract start date. Functional test shall be performed with each inspection.

Perform functional operation tests and inspections on systems IAW current NFPA Standards and manufacturers maintenance manuals. Submit a status report to the Contracting Officer Representative (COR) within 10 working days after completion of initial inspection. The Contractor is responsible to coordinate the working schedule with the facility Point of Contact (POC) (See Technical Exhibits #1, #2 and #3). A copy of the schedule shall be provided to the COR within 10 working days prior to the start of work.

2.22.2.4 Semi-Annual Testing and Maintenance. Perform semi-annual inspection and maintenance services on each fire suppressant system and extinguisher bottles, IAW current NFPA Standards and manufacturer's instructions within six (6) months after the initial inspection date. The Contractor shall implement a planned maintenance program to prevent and correct deficiencies with installed fire extinguishing systems, thus minimizing breakdowns and service interruptions, extending component life, and maximizing operating efficiency. Document all inspections, testing, and maintenance activities conducted on systems. Documentation shall include inspection and test checklist, date of inspection, identification and location of equipment, and notation of any discrepancies identified and/or corrected. Provide all documentation to the COR within 10 working days after all inspections, testing, and maintenance activities are completed.

Performance Standards

a) STD: 3.1.1. Complete all inspections and tests within 90 days.

AQL: 100%

b) STD: 3.1.2. Complete semi-annual testing and maintenance service with six (6) months after initial inspection.

AQL: 100%

Deliverables A001 Inspection Reports

2.22.2.5 Perform Services Calls.

2.22.2.5.1 Routine Service Calls. The Contractor shall respond to routine service calls within two (2) working days after notification from the Contracting Officer's Representative (COR) to ensure the system is fully operational IAW NFPA standards and manufacturer's instructions. The COR will telephonically and electronically notify the Contractor of the service call. The Contractor shall complete the repair work within the same work day. The Contractor shall submit an assessment (IAW TE#4) for remedial repairs (man hours and parts cost) to the COR for review and approval, prior to the commencement of repair work.

a) STD: Respond within two (2) working days of notification AQL: Customer complaints not more than one (1) valid complaint per service call

2.22.2.5.2 Perform Emergency Calls. The Contractor shall respond to emergency service calls within two (2) hours after notification from the COR. The Contractor shall address quickly to remedy a dangerous or unhealthy situation to prevent damage to the facility and/or prevent interference with mission accomplishment. If the Contractor is unable to complete the work, the Contractor shall immediately notify the COR. The Contractor shall submit an assessment (IAW TE#4) for emergency repairs (man hours and parts cost) to the COR for review and approval, prior to the commencement of repair work. The Contractor shall submit a report to the COR within two (2) working days after completion of service.

a) STD: Respond within two (2) hours AQL: Customer complaint not more than one (1) valid complaint per emergency call.

2.22.2.6 Reimbursement of Parts. Reimbursement for parts will be based on the actual cost (no markup) to the Contractor to include shipping costs. Attach documents to support the cost of the part to the COR (supplier invoice, shipping charges, etc.).

Replacement parts furnished by the Contractor shall be new and equal to the manufacturer's original parts unless otherwise stated in the specifications.

2.23 Playgrounds. N/A

2.24 PM for Barracks Buildings. N/A

2.25 Elevator Maintenance. N/A

2.26 Swimming Pools and Hot Tubs. N/A

2.27 Keys and Locks. N/A

2.28 Food Service Equipment (FSE). N/A

3.0 Special Requirements. Notifications. The Contractor shall notify the Federal Fire Department (Phone: 471-7117) and facility occupants before commencement of any system testing, maintenance or inspections on installed fire suppression systems when an emergency response is not desired. All personnel at the end-users facility shall be notified that a test is to be conducted and instructed as to the sequence of operation. At the conclusion of the service, the Contractor shall notify the facility occupants when the work is completed.

Management and General Work Requirements. Manage total work effort associated with the contract services to assure fully adequate and timely completion of work.

Coordinate all aspects of the project to include scheduling of work with the COR. The Contractor's personnel shall be qualified and trained in accordance with NFPA 96, NFPA 17, NFPA 17A and manufacturer's specifications to perform work under this contract.

4.0 Security and Safety. Security Requirements. The Contractor shall follow installation access pass procedures as required by the Provost Marshall Office for securing Contractor personnel identification cards and vehicle passes for performing work on the installations. The Contractor shall ensure personnel and contractor vehicles are identifiable with nametags and signs. Contract employees are subject to investigative background check by the Government.

Identification of Contractor Employees. Provide each employee with identification (ID) badge made of nonmetallic material, easily readable and including employees name, contractors name, functional area of assignment, and recent color photograph of the employee.

Display of ID Badges. All Contractor personnel shall wear the ID badge at all times when performing work under this contract at a Government site, including while attending Government meetings and conferences that may take place outside the Government facility.

Appearance of Personnel. The Contractor shall ensure that contract personnel present a neat and professional appearance at all times. Contractor personnel performing work under this contract shall wear as outer wear a shirt or vest with the company name.

4.1 ANTI-TERRORISM (AT) AND OPERATIONAL SECURITY (OPSEC)

Level I Antiterrorism (AT) Standards

SEE RCO-HI LOCAL CLAUSES, SAFETY/INSTALLATION RULES, 52.242-5001000

LEVEL I ANTITERRORISM (AT) STANDARDS.

ACCESS TO ARMY INSTALLATIONS PERSONNEL and VEHICLES SEE RCO-HI

LOCAL CLAUSES, SAFETY/INSTALLATION RULES 52.242-5000ACCESS TO ARMY

INSTALLATIONS-PERSONNEL AND VEHICLE

4.2 IWATCH TRAINING.

IWATCH within the Army is a nation-wide modern version of a neighborhood watch program focused on the threat of terrorist activity. It is an antiterrorism awareness program that the contractors' workforce, while on Army installations, must be all familiar with to promote and enhance reporting suspicious activity or behavior. The program has two elements: "passive" and "active". The passive element is an individual's situational awareness of his or her surroundings.

The active element of IWATCH involves individuals taking action to report suspicious behavior or activities to law enforcement for more investigation.

Contractor personnel, to include subcontractors, performing on or within an Army controlled facility, area or on an Army installation are required to brief and train their personnel on line at IWATCH Training US Army. Contractor personnel shall train all personnel within 5 days of contract award or within 5 days of hiring action. Contractors shall report all completed training to the COR within 7 days of contract award or hiring action.

4.3 Government Furnished Utilities. All reasonably required amounts of water and electricity will be made available at no cost to the Contractor from existing outlets. The Contractor shall carefully conserve the use of these utilities.

4.4 Environmental Requirements. The contractor shall comply with all regulations referenced under paragraph 1 in the Performance Work Statement in addition to any applicable Federal, State, and Local requirements or regulations.

5.0 Deliverables.

ENTERPRISE CONTRACTOR MANPOWER REPORTING APPLICATION

(ECMRA). The ECMRA is a business process that has been approved by the Army as a means for collecting information on contracts that provide services to the Department of the Army. Contractors are required to register and report information via the CMRA website located at https://www.ecmra.mil/Default.aspx. Additional information such as links to user guides, frequently asked question and help desk information is available via the CMRA website. For this requirements type contract, reporting is required for each task order issued, and shall be entered via the ECMRA website. Completed report(s) may be submitted at any time after a completion of each task order but no later than Oct 30 of each year. Data must be accurate and complete and shall be reported separately for each fiscal year that falls within the period of performance. The Federal Government's Fiscal Year is Oct 1 through September 30.

Identifier Name Description

A001 Inspection Reports

6.0 Related Documents.

Technical Exhibit #1 - Fire Suppression Inventory for Kitchen Hoods -- Island of Oahu Technical Exhibit #2 - Fire Suppression Inventory for Kitchen Hoods -- Island of Hawaii Technical Exhibit #3 - Fire Suppression Inventory for FM 200 Systems -- Island of Oahu Technicla Exhibit #4 – Fire Suppression Assessment For Kitchen Hoods the Island of Oahu and Hilo HI Remedial Repair