19-Q-0011_Drayage_Q&A.DOCX

Drayage Solicitation Q&A W912CN-19-R-0011

1. Who is the incumbent

A: PACIFIC TRANSFER, LLC

1. Current contract amount A: $1,329,271.52 for Base plus 4 Option Years

1. Contract Number

A: W912CN-14-D-0005

1. Can you provide historical moving estimates from the previous contract? I.E. Weight per month, boxes expended per month?

A: See Historical Data for Task Orders values issued under this contract. The contractor’s unit costs will not be disclosed.

Historical Data for the current contract is as follows:

1. Can you provide an example listing of Equipment that requires moving?

A: Examples of office equipment and furnishings that would need to be moved includes free standing office furniture, safes, chairs filing cabinets, office supplies, computers, monitors, printers, and peripheral devices that have been disconnected.

1. Will hazardous materials or equipment require movement?

A: No, no hazardous material or equipment will be required to be moved on this contract.

1. Will a COR be assigned from each unit, at each move location?

A: A COR will be appointed for the contract and at the Task Order level. There will also be a Government POC/Coordinator identified per relocation.

1. Will we be responsible for modifications? Attaching furniture to walls, installing whips etc.

A: Standard, free-standing office furniture will be disassembled and reassembled by the drayage contractor. Modular furniture will be assembled by a separate furniture contractor. DPW installs the whips and performs any other building modifications.

1. Who will be responsible for electrical tasks, i.e. electrical disconnections/reconnections?

A: The Government is responsible to disconnect and reconnect all electronic equipment, fixtures, computers and peripheral devices.

1. At what time does the government cancellation clause apply? Would it be 0800 the day of? If we were to arrive and begin prep for moving and receive a cancellation, is the government responsible?

A: PWS Paragraph 2.0 General Requirements will be revised to state “The government has the right to change or cancel drayage services up to 8:00 am the day of the scheduled move at no cost to the government.” The Contracting Officer, by written notice, may terminate this contract, in whole or in part, when it is in the Government’s interest. If this contract is terminated, the Government shall be liable only for payment under the payment provisions of this contract for services rendered before the effective date of termination, i.e. previously delivered boxes.

1. In the case of buildings with no stairs, is removal through windows allowed?

A: All multilevel buildings on Oahu have stairs, however not all have elevators. In the circumstance where items would not be able to be removed through conventional means, proper safety procedures would need to be followed and coordinated with the Safety Office and other necessary personnel/vendors for removal through windows or other alternative methods.

1. What items will be packed in the supplied boxes? Who is responsible for packing them?

A: The boxes can contain a wide variety of office supplies and items as the customers are not limited to what they can or cannot include in the boxes. All customers pack and seal their own boxes prior to the commencement of drayage services.

1. Due to the number of items that can be stored in the boxes and the estimated box count, how will the inventory be conducted without having to remove items and physically account for them? Will the service members or employees include an attachment or will they seal the boxes and no inventory will be conducted?

A: The Site Survey with the customer will be used to develop the estimate for the number of boxes and weight, as well as to perform a visual inspection of the furnishing and equipment w/customer to develop the move estimate. The boxes will be delivered to the customer to pack and seal prior to the start of the move. The Inventory will be for total count of boxes along with furniture and other office equipment/furnishings that does not fit in the 16"L X 12"W x 12" H boxes. The customer will provide the contractor with an outline of where to put the items and boxes in the new location. An inventory of the items in the boxes is not required.

1. Can you tell me where to find the award for the expiring contract? And what the current rates are for the contract?

A: The current contract and rates are not available for dissemination. If there is a specific question regarding the contract please submit.

1. Most moving companies calculate a price for a relocation based on volume of items being moved and hourly rates. In order to calculate a price per pound for moving, is it possible for you to provide the smallest weight which would be moved? And also the average weight of the moves?

A: The smallest weight for which the contractor would be contacted for is 500 pounds and the largest move could be a several hundred thousand pound office relocation.

1. For the packing materials, the solicitation is requesting a cost for one box, tape, and other packing materials. The price for this is fairly straight forward, but the delivery becomes an issue. Do you want the cost of delivery included in the cost of the materials? Or do you want a cost for delivery for set numbers of boxes?

A: Costs for delivery of boxes should be included in either of the priced CLINs however there is not set number of boxes, as the number of boxes needed per move can vary greatly.