Performance_Work_Statement.docx

Performance Work Statement (PWS) SERVICES (TESTING, REMOVAL AND DISPOSAL/RECYCLING) OF NON-HAZARDOUS MATERIALS IN OIL WATER SEPARATOR (OWS) AND SEDIMENT CATCHMENT SYSTEMS AT VARIOUS ARMY INSTALLATIONS, ISLAND OF OAHU, HAWAII

Vision Statement Provide sustainable facilities and services to support and improve the quality of Hawaii's Military community and enhance War Fighter readiness and well-being. To provide safety and security of personnel and government property.

1. Scope The Contractor shall furnish all necessary management, transportation, labor, equipment, materials, supplies and tools to perform semi-annual service on oil water separators (OWS) and sediment catchment systems (basins, trenches, and grit boxes) and to dispose of non-hazardous oil/water, sludge, sediment, testing, pick up and disposal/recycle services non-hazardous materials from sumps at various Army Installations on the Island of Oahu, Hawaii (Technical Exhibit #1). The contractor shall provide a schedule within five (5) business days after award of contract. Contractor shall perform all work in accordance with Occupational Safety and Health Act (OSHA) Standards, current Federal, State, County laws, regulations, and commercial standards.

2. Non-Personal Services The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (KO) immediately.

2.1 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.1.1 Contract Administration

The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions within two (2) business days. The Contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The Contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

2.1.2 Contractor Personnel, Disciplines, and Specialties

The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The Contractor shall ensure the labor categories as defined in the Labor Categories document (see attachment), labor rates, and man-hours utilized in the performance of each Task Order (CLIN line item number) issued hereunder will be the minimum necessary to accomplish the task.

The Contractor shall provide the necessary resources and infrastructure to perform, manage and administer the contract.

2.1.3 Location and Hours of Work

Accomplishment of the results contained in this PWS requires work at various facilities (Technical Exhibit #1) located at Schofield Barracks, Fort Shafter, Wheeler Army Airfield and Helemano Military Reservation. Normal workdays are Monday through Friday 0730am - 4:00pm except US Federal Holidays.

2.1.4 Access to Separators and Sediment Areas: Security of Government property is a major concern on all military installations. Most Oil Water Separators (OWS) and Sediment Catchment Systems are located in secured vehicle parking and maintenance areas. These areas are securely locked during non-duty hours, weekends and holidays. The COR or a designated representative will provide access to the separators and catchments, if required. Close coordination between the Contractor and COR will be necessary. This access and necessary coordination will be a major topic of discussion during the post award conference.

3 Performance Requirements The following section specifies the Performance Objectives and Performance Elements for the contract.

3.1 Semi-Annual Service (Non-Hazardous Oily Fluids Removal)

Contractor shall perform semi-annual (6 month intervals) services on the OWS and sediment catchment system components per manufacturer's recommendations. Contractor shall post onsite Pretreatment Device Maintenance Log (Technical Exhibit #2) and document services completed. Onsite service log shall be available for inspection by the Government representative to evaluate service type, volume removed, hauled, and/or service performed. At the end of each semi-annual service period, contractor shall copy and submit services log to the COR.

3.1.1 Semi-annual service work to include removing debris from the waste oil skimmer compartment and dispose the waste material. Clearing of all obstructions to ensure all flow inlet/outlet pipes are unrestricted and inspecting the whole system and noting overly deteriorated components. Recommend to the government necessary work or repair to maintain the system in optimal condition.

3.1.2 Pump out and recycle/dispose of the non-hazardous oil/water fluids from the OWS holding Chambers. Perform this work in conjunction with the semi-annual services, if required.

Performance Standards

a) STD: Completes actions within specified deadlines

AQL: 96%

3.2 Annual (Semi Annual for Heavy Ground Vehicle Wash Racks) or As-Needed Cleaning Service of Sediment Catchment Systems known as Wash Racks (Basins, Trenches and Grit Boxes).

Contractor shall clean/ dispose of sludge/sediment from collection systems per manufacturer's recommendations. Contractor shall keep the sediment collection system in operational condition. Remove and recycle/dispose of the non-hazardous sludge/sediments from basins, trenches, and grit boxes. Sludge/sediment collected shall be disposed of at designated government site(s) as directed by Directorate of Public Works (DPW) Environmental Natural Resource Manager. Ensure trash mixed in the sediments are separated/taken out. Trash shall be disposed of to the nearest trash bin(s).

In cases where the government determines that wash rack(s) requires cleaning out of the annual/semi-annual interval, the Contractor shall respond within two (2) weeks after receiving request from COR. Request shall be by phone, email or text.

Performance Standards.

a) STD: Completes actions within specified deadlines

AQL: 96%

3.2.1 Service report.

The Contractor shall provide a service report. Upon completion of each service of an OWS or sediment collection system, the contractor shall fill out the Oil Water Separator & Sediment Catchment Systems Operation Log (Technical Exhibit #3) and obtain the signature of the Government's COR or Point of Contact (POC) at the work site on the form. Submit the report(s) to the COR invoice.

The service report shall list gallons of oil/oily water and tons of sludge/sediment removed and disposed.

This information shall support the invoice. The service report shall identify operational condition of diverter/actuator valves for each OWS.

Performance Standards

a) STD: Completes actions within specified deadlines

AQL: 96%

3.3 Testing of OWS for Hazardous Waste

3.3.1 Prior to commencing services on an OWS or sediment collecting system, the contractor shall perform appropriate tests, such as but not limited to Chlor-D-Tec and Hydrochlor Q; to confirm that the contents of oils, liquids, sludge, and sediment in the system are non-hazardous waste. Notify the Contracting Officer Representative (COR) immediately if the test results are positive and the contents are not recyclable. The contractor shall not perform any service work on the OWS or the sediment collecting system until the hazardous waste content is removed by the Government. The COR will notify the contractor when the OWS has been cleaned and is acceptable to be placed back on the Contractor's normal cleaning schedule.

3.3.2 The Contractor shall provide a written report of the test results to the COR within five (5) business days after testing. The test report shall have the following in spreadsheet format: Installation, Building Number, Date and Time sampled and tested; test results; and time and date the COR was notified of any positive test results.

Performance Standards

a) STD: Completes actions within specified deadlines

AQL: 100%

3.4 Unscheduled Service (Non-Hazardous Oily Fluids Removal/Disposal)

3.4.1 Contractor shall perform, as needed, unscheduled service and pumping of the OWS and sediment catchment system at all location under this contract. The Government will telephonically notify the contractor when service and pumping are required. The contractor shall respond within eight (8) business hours upon notification. Contractor shall submit notice of completion to the COR within one (1) workday after completing the order.

Performance Standards

a) STD: Completes actions within specified deadlines

AQL: 96%

3.5 Disposal/Recycle Plan

3.5.1 Contractor shall submit a disposal/recycle plan for the sludge products and other materials no later than five (5) business days after award of contract; subject to Government approval. The disposal/recycle plan shall comply with all required State and Federal permits, licenses, reports and final disposition of materials. The plan shall be adhered to for all disposals and recycling of products during the contract performance period.

Performance Standards

a) STD: Compliant with applicable standards

AQL: 96%

4 Special Requirements This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

4.1 Security and Safety

Anti-terrorism (AT) and Operational Security (OPSEC) Level Anti-terrorism (AT) Standards See RCO-HI Local Clauses, Safety/ Installation Rules 52.242-5001-Level 1 Antiterrorism (AT) Standards

ACCESS TO ARMY INSTALLATIONS PERSONNEL AND VEHICLES

SEE RCO-HI Local Clauses, Safety Installation Rules 52.242-5000 Access to Army Installations Personnel and Vehicles

4.1.1 IWATCH TRAINING

IWATCH within the Army is a nation-wide modern version of a neighborhood watch program focused on the threat of terrorist activity. It is an antiterrorism awareness program that the contractor’s workforce, while on Army installations, must all be familiar with to promote and enhance reporting suspicious activity or behavior. The program has two elements: “passive” and “active.” The passive element is an individual’s situational awareness of his or her surroundings. The active element of iWATCH involves individuals taking action to report suspicious behavior or activities to law enforcement for more investigation.

Contractor personnel, to include subcontractors, performing on or within an Army controlled facility area or on any Army installation are required to brief and train their personnel on line at IWATCH Training US Army. Contractor personnel shall train all personnel within 5 days of award or within 5 days of hiring action. Contractors shall report all completed training to the COR within 7 days of contract award or a hiring action.

4.2 Government Furnished Materials

The Government will make available electricity and water for use. No labor, tools, equipment, supplies, materials or transportation furnished by the Government. Contractor shall be responsible for providing tools and or equipment for removal of all bolted OWS covers weighing in excess of 75 lbs.

4.3 Environmental Requirements

The contractor shall comply with all documents listed below as mandatory and referenced under paragraph 3, Performance Requirements and its sub-paragraphs. Compliance with documents listed as non-mandatory is the contractors' option.

Mandatory compliance:

City and County of Honolulu Pretreatment Device Maintenance Log (TE#2)

4.4 Contractor Equipment & Vehicles Cleaning

USARPAC Policy Memorandum of Feb 27, 2014 is to prevent spread of invasive species. As such, contractor trucks and equipment used during cleaning (ref para. 3.2.) shall be washed on designated wash racks before leaving the base for the workday.

5 Deliverables

CONTRACTOR MANPOWER REPORTING (CMR)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for RCO-HI via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.

Identifier Name Description A001 Disposal/recycle plan

6 Related Documents The following Documents are related to this project:

Technical Exhibit 1 Locations of OWS, Sediment Catchment Systems, and Wash Racks Technical Exhibit 2 City and County of Honolulu Pretreatment Device Maintenance Log Technical Exhibit 3 Operation and Service Log – OWS and Sediment Catchment Systems

Performance Requirement Summary (PRS) Statements Standards/AQLs Incentive/Remedy

3.1 Semi-Annual Service a) Completes actions within specified deadlines

AQL: 96%

Reperformance

3.2.1 The Contractor shall

provide service report.

a) Completes actions within specified deadlines

AQL: 96%

Reperformance

3.2 Semi-Annual Service a)Completes actions within specified

deadlines

AQL: 96%

Reperformance Statements Standards/AQLs Incentive/Remedy

3.3 Testing of OWS for

Hazardous Waste

a) Completes actions within specified deadlines

AQL: 100%

Reperformance Statements Standards/AQLs Incentive/Remedy

3.4 Disposal/Recycle Plan a) Compliant with applicable standards

AQL: 96%

Reperformance