17-34_Sole_Source_Kukulu_Redacted.pdf

Control No: 17 ,.34 Contractor: KUKULU .LLCs

S~rvic.e: TAMC Telehealth ITTech Advisor

Mei.norandUm for Record - Limiting ~ompetiti.on at or below the.

Simplified Acquisitfon Threshold

.1. .Contrac·ting Activity: 4°I:3th Contracting: Support Brigade, Regional. Contracting .Offfoe,.

Hawaii. 742 S:antos Dumont .Ave,..B1dg 108, 37 d· Floor (WAAF), S9.lioneld Barrac~s .. HI-96857

2. Description of Action: Tripler Army MedicalCentet-request.s .a. bridge to W8lK02~13-C ObOl with. Kukuiu LLC, 700 Bishop St, Tower Ste 19~.0, .Honolµ1u, HI 96813, for Telehealth lnformation TechnC)logy (IT) Technieal Advisor ser\riees ..

Nat~r.e.: D Ne.w Requirement. • Foliow-~Q Req:µirement.

Contract ·v ehicie·: - Purchase Order Number TBD

D Blanket Purchase Agreemerit"(8PA) .Number _____ _ D Order/BP A# against fS:S Co~tract #_· ____ _ D Order# .againsfMul'tipl~ Award 'IDIQ Contrac(Naine or

·D.oro~r-# againsf a s.in~le .aw~rd JDC. Contract

C]Mod,ifi-.Ga-ti-.o-n--#,..... ---t-o-.e-x-fsting PO Order _____ _

'Pricing/Contract Type: - fixed ·Price D Time ~ M.~ter'ials/Labor 1:-lours CJ C'o$.t Reimbursable D Hybrid

Funds: .• Operations & .Maintenance, .Army (OMA) D Other Funds: __ _

FY: 2017 .. --....--

Name.·:ofPrqposed Contractor(s) and Address:

Kukulu·-LLC · .Attn: Todd' Shishido.

700.Bishop St.Tower Ste 1930 Honolulu, H~· .9681.3

Brand·Nanre·Buy;· CJ Ye.s- • . No

:3 . . Description of Senrices· or Su_pplies_: The 'requirement for lliis ·bridge is in ·ac¢ordan:ce ·with the ·expired MEDCQl\.f contract. Tripler Anny Medical .Center T~lehealth O~ration requtres °Telehealth l'nfo.imation Techriology (IT) Technical Adv.iSor.

lnfoµnation. te~hnology anq visual ·info®ation (ITNI) aqvisory an~ support ?ervices for the Regi6nal Telehealth Program anO. other telehealtli . systems under the direction -of the Regionai Telehealth Pirecfor for Pacific Regional Medical Command. (J'RMC) a.nd in cqordination with PRMC. lnfonuat~o11 Managem~nt Division (IMD).. .IT advis()i:y support and services include but .

Control No: 17 .. 34 Contractor: KUKULU LLCs.

Set·vfoe: TAMC Telehealth IT Tech Advisor are not limited tq technical IT and systems adrriinistratiol1 (SA) advice and support for telehealth systems. Support includes but is not limited to administration of end-user devices as well as backend servers~ VI advisory S1;lpport and services inelude but are not limited to video teleconferencing~ w.eb~based collaboration tools and, portals~ digital services, and scheduling f pr patient/provider telehealth exercises, group sessions, briefings;, conferenc.es, meetings, ceremonies, and classroom instruction. Works with patients and providers as well as :other administrative, · technica.l .and ¢linical ·personnel and therefore must possess . knowledge of and sensitivity to Health .Insrinhlce Portability and Accountability Act. (HIPAA) requirements and patieritconfidentfality

The previou.s contract included one one-year base period with four one-year options; The proposed actions. will add a three-month option;. 23 April 2017 thru 31 July 2017, priced .at c;tpproxiina'.tely will indude a 3 month optfori. Thi$. purchase order is \}Sed. to resume and extend the current services and does not involve:the addition or change of services.

4. Autbotity:

•FAR 1.3 .106-1 (b)( I): For pUrcha,ses riot exceeding the simplified acquisitfon threshold (SAT), only one sourc.e. reasonably available, urgency, exdusive licensing agreements, brand name, or indiisfri'Jl tnObilizafo;m. ·

Or

D FAR 8.405-6(a)(l)(i)(B)~d 8.405.:6(b)(l)BrandName D FAR 8.405-6(a)(l)(i)(A) Urgency

D FAR 8.405:-6(a)(l)(i)(B) Ocly One Source is.Capabk DFAR 8A05-6(a)(l)(i)(C) LogicalFollow~on

Or

D FAR l 6.505(b )(2)(i)(B) Only OneAwardee is Capable

DFAR 16505(a)(4) Brand Name CJ FAR 1 q.505(b )(2)(i)(A) Urgency DFAR 16.50S(b)(2)(i)(C) Lqgical Follow-on

D FAR l 6505(b)(2)(i)(D} Minimum Guarantee.

5. Reasons for Authority Cited:

Contract W$1~02-l3-C-0001, awarded 21 October .2012, including the services previously provided by Kukulu LLC. The performance period for the follow-on contra.ct, W9l2CN~17-C-.

0009 begins 1 Apri12017: The performance period for W81K02;..13-C-0001 ended 31 March 2017. On 3.0 March 2017, GAO protest B-414531 was received from one of the unsticcessfi.il bidders on the follow-on action, FteeAlliance.com LLC. The' ba:sis of the .protest is that their proposal not only met. but exc.eeded th.e so1icitati9n:'s minimum teqUirements and .· sh~uld have beeri found acceptable.

Control· No: i7-J4 ..

Contractor: KOKULU LJ;.,Cs

S~ice:· T AM;C Telehealtl), IT Tech· Ad:visot

As a result of the. GAO protest, RCO~l-H .require~ the awardee to cease perfonnance in :accordanc.e With the au~omatic stay provisions contained in the Competitipn in Contracting Act (CICA}an:d the Federal AcquisitionRegulation (FAR).

In accor(;lance with .CJCA, GAO must decide; a prate.st .no i:nore than. 100 days from the. proh~st fiilng. Jn the interim, the cµrrent contractw~ .. allowe4 .to expire, resulting in·:the loss .of services to the cus.torner. Th~ agenc)"s need for the services . is ·of such an· unusual and compelfing urgency :that the: 'Governm~nt would .be seriously injured .unless. the .ag¢ncy ~s perrpitted. ti:> li1trfr the. nt.J.mber of sources fr6iti which it so.licits. bids or proposals:, ·full and.open competition need :not be providedJor. ·

The ser.vices performe¢1. u.nder this purchase on.fer are critical to the mission .of TAMC. The need for continuity of services is of utmost importance .. :with the award of the bridge contract, TAMC JMD will c<;mtinue to provide iT S\;lpport seryi~es. which. include but (ll"e not limite<;l to: technic.at· l}.elp desk IT" support and system~ admiriistt~tioh (SA) support :for TBH and. telehealth· ~yste.ms .and teleheafth. emi' user devices which include b.ut. ar~ not limit~ to c9mputers, print~t$, .scailll~rs, ·vi~eo-tel~.q~4feteti,c'ing {VIC) equip·ment, and centralizeWdecentralized healthcare systems. VI .support ~hd services include but are· not .limited to: video tdeconforencing, web based collaboration tools and portals:. digit~l servk:es, and. .scheciulirtg/coordination for· pc:\tient/provider te.leP.e!llth exercises, group: sessions, briefings~ conferences, meetings~ ceremonies, and classroom instruction. · ·

·continued lack of service will result in mission fai.fure ..

6;. P~blicizi~g .~oi:ttract ~¢(iQn$: For FAR Part lJ act.ion$, the.public-.display and'.syropiis" .requirements of FAR 5.10 l and FAR 5,203 CJ do .not apply due to· th~ $ thresho.ld; apply arid will be followed,. or• do not applydue to an exception atS.202 (a)(2).

·Requireinenito postj1Jstification in accordance with FAR 8.405-6(b)(3), FAR 13.lOS(c), or FAR16.505(a)( 4)(iji)(A)

•Action is NOT a brand name restdction·and· is under $150K, 'nO posting required D . Acti'on is a brand name·testrictiori, uride'r $25K,,no. posting requi~ed D Action is a hniiid.name i.e~tri~tion~ ov~r·$25K. It will be redact~d and posted with the

·Solicitation;

D ActiOn .is a brand name restriction ov,er ·s2sK but will not be pos.ted due to exceptfon:.

0 FAR 6jQ5(f) . . .

CJ FAR 8A.05~6(b)(3)(iii)(A) D FAR ~A05-6(b )(3)(iii)(B).

D FAR 8A05-6(b)(3)(iii)(C) CJ FAR L6.505(a)(4)(iii(C)

ControlNo: 17-34 Contractor: KUI(ULU LLCs

Service: TAMC Telehealth IT Tech Advisor 7.1\1arket Resea1•ch: MarketResearch \ivas conductedfor the follow-on requirement which was advertised a$ a competitive 8(a) set-as.ide~

The incumbent gniduated froin the S(a) program in 2015.~ Therefore) direct award cannot be accomplished to satisfy the requirement. Consultation with Erlyne .Lµm of the Small Business Administration (SBA) Honolulu resulted in the recommendation to fulfill the requirement via sole source to the incumbent. .

8. Other Facts: These services have historically been procured utilizing 8(a) direct award. The proposed purchase order will not be competi.tive. The MEDCOM .contract contained a fourth option Period of Perfotmartce (POP) of 1 Oct 2016 thru 30 S.eptetnber 2017. Due to the anticipa,ted award. 0£ the follow-on, the contracting office exercised Far clause 52,217~8 instead of th<! fourth option and ended the POP on 31 M'II'ch 2017.

Contraet# W.81K02-1.3-C-0001

Contractor KukutuLLC

Description Telehealth I.TTechnieal Advisor Contract Type FFP POP 15 Oct2012.- 30 Seb 2017 Awarded amount $701,348;00 ·Option periods. 4

Number of Offerers ·.unknown

Source Selection n/a Basis for Fair and Reasonable unknown

SCHNECK.CAROLYNN.J.11

71746007

Digitally signed by SCHNECK.CAROLYNN.J.1171746007 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=SCHNECK.CAROLYNN.J.1171746007 Date: 2017.04.18 16:12:02 -10'00'