(29Jul20) W912CM-20-Q-0002-0003.pdf

0011400976-0002

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to:

a. Correct and clarify the Performance Work Statement paragraphs 5.3.1, 5.3.12.3, and 5.4.4,

b. Revise the definition of "Relevant" in the Addendum to FAR 52.212-1 paragraphs 4.5.2 and 4.6.1.1.

c. Revise the definition of "Relevant" in FAR 52.212-2.

d. Revise Attachment 9 Reference Information Sheet.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 42

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-Jul-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912CM20Q0002

X 9B. DATED (SEE ITEM 11)

26-Jun-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Jul-2020

CODE

RCO WIESBADEN

KO DIRECTORATE OF CONTRACTING

KONRAD-ADENAUER-RING 39, BLDG. 5301

65187 WIESBADEN

GERMANY

W912CM 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912CM20Q0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO FAR 52.212-1

FAR 52.212-1 is hereby amended to reflect the changes shown below as to the specific paragraph being revised.

Para (a) North American Industry Classification System (NAICS) code and small business size standard does not apply to this solicitation.

Para (b) Submission of Quotes and Para. (f) Late Submissions, Modifications, Revisions, and Withdrawals of Quotes are hereby revised to include:

1. Quotes shall be received prior to the time and date specified on page 1 (Standard Form 1449) in Block 8. The time for submission of quotes is Central European Time (CET), Wiesbaden, Germany local time. Late quotes will not be considered. It is the Offeror's responsibility to ensure quotes are received timely.

2. Offerors shall submit quotes via email only. Submissions shall be sent to all email addresses listed below.

a. Ms. Joan Ahuja, Contract Specialist: joan.ahuja1.ln@mail.mil (NOTE: Name, then number 1, ln = lima/November)

b. Mr. Devin Hollenbaugh, Contracting Officer: devin.g.hollenbaugh.civ@mail.mil

c. RCOW Email Bid Box: usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.rco-wie-bids@mail.mil

Subject of e-mail shall be “Submission of Quote W912CM-20-Q-0002”. All quotes must be in English. Quotes may be sent in multiple emails but shall be numbered to include the total number of emails sent.

NOTE: (1) The size restriction for attachments to emails on the US Government server is 8 MB.

(2) Failure to submit to all three email addresses may result to your quote not being considered for award.

(3) Faxed and mailed quotes are not authorized and may be rejected.

3. The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer via the Contract Specialist. All questions or concerns the offeror may have shall be addressed to the Contract Specialist, Ms. Joan Ahuja, Ms. Jeannie Botteri, and Mr. Devin Hollenbaugh no less than 10 business days prior to solicitation closing. The applicable solicitation section or applicable specification paragraph shall be included in the questions. Answers to questions will be posted to betaSAM website at https://www.beta.sam.gov under the solicitation number. It is the Offerors’ responsibility to monitor the web site for posting of amendments, answers to questions, and other instructions, if any.

4. INSTRUCTIONS FOR WRITTEN SUBMITTALS

4.1 The Government will award a single contract to the overall best value quote that is determined to be the most beneficial to the Government, using the tradeoff process. Evaluation methodology for this procurement consists of three (3) factors: Technical, Past Performance, and Price. The business goal of the contract is to purchase grounds maintenance and tree assessment services.

The Government intends to evaluate quotes and award a contract without discussions with Offerors. Therefore, the Offeror's initial quote should contain the Offeror's best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

The Government reserves the right to consider as acceptable only those quotes submitted in accordance with all requirements set forth or referenced in this solicitation and that demonstrate an understanding of the scope of the requirement. The Government may reject any or all quotes if such action is in the public interest; and waive informalities and minor irregularities in quotes received. The Government reserves the right to permit Offerors to revise their quote if the Government thinks it is in its interest to do so.

4.2 Quote Format and Content: All text shall be single-spaced and 12-point Times New Roman font. This does not apply to copies of certificates. Types of acceptable media are Word or PDF document compatible with MS Word 2016 or Adobe Reader 9. Each quote shall contain:

Volume Title Page Limitations

I 1. “SOLICITATION/CONTRACT/ORDER FOR

COMMERCIAL ITEMS” shall be completed and signed by an official authorized to bind the Offeror.

Acknowledge ALL Amendments, if any.

2. Representations and Certifications:

a. Completed FAR 52.212-3 ALT I Offeror Representations and Certifications -- Commercial Items (Nov 2013)

b. DFARS 252.229-7001, TAX RELIEF -

ALTERNATE I (SEPT 2014)

No limitation

II Entry Gate Criteria: Qualifications No Limitation

III Factor I - Technical Experience No Limitation

IV Factor II – Past Performance No Limitation V Factor III - Price to include complete the Schedule

Supplies/Services for all contract line items (CLINs) 0001, 0002, 1001, 1002, 1003, 1004, 2001, 2002, 2003, 2004, 3001, 3002, 3003, 3004, 4001, 4002, 4003, 4004, 7500, 7501, 7502, 7503, & 7504.

No Limitation

(i) All information shall be confined to the appropriate volume. The Government will not consider information found in other volumes. Offerors shall confine submissions to essential matters, sufficient to define the quote and provide adequate basis for evaluation. Offerors is responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of their quote. Proprietary information shall be clearly marked.

(ii) Certifications and Representations - Each Offeror shall complete (fill-in and sign) the solicitation sections indicated below using the document (without modification to the document) provided with the solicitation.

4.3 VOLUME I – Quote and Representations and Certifications:

4.3.1 The Offeror shall complete:

a. Blocks 12, 17a, 30a, 30b, and 30c of SF 1449 shall be completed by an authorized official of the firm.

b. FAR 52.212-3 ALT I Offeror Representations and Certifications -- Commercial Items (OCT 2014).

Offerors registered in SAM need only complete paragraph b of the above clause, if applicable.

c. DFARS 252.229-7001 Tax Relief - ALTERNATE I (SEPT 2014)

4.3.2 Acknowledgment of all Amendments to the solicitation (if any amendments are issued).

4.3.3 The quote shall communicate the Offeror’s unconditional assent to the terms and conditions in this solicitation, including any attachments and documents incorporated by reference. The Offeror’s failure or refusal to assent to any of the terms and conditions of this solicitation or the Offeror’s imposition of additional conditions or any material omission in its quote may constitute a deficiency that will make the quote unacceptable to the Government.

4.4 VOLUME II – ENTRY GATE CRITERIA

4.4.1 Entry Gate Criteria - Qualifications:

Offerors shall provide documentation demonstrating that all personnel proposed for the following positions meet the requirements outlined in the PWS. The offeror shall submit the following certifications:

i. Technical Project Manager and Alternate Technical Project Manager, grounds maintenance:

Certified Master Gardener, Certificate Gärtnermeister Handwerkskammer (HWK), plus a minimum five (5) years of experience AND Certified Master Gardener, Certificate Gärtnermeister Landwirtschaftskammer (LWK), plus a minimum five (5) years of experience

OR

Dipl-Ing. FH Landespflege or equal, plus a minimum three (3) years of experience in field of practice.

AND Certified Master Gardener, Certificate Gärtnermeister Landwirtschaftskammer (LWK), plus a minimum five (5) years of experience

ii. Certified Gardener: Certificate Gärtnergeselle HWK, plus a minimum two (2) years of experience.

OR

Certificate Gärtnergeselle LWK, plus a minimum two (2) years of experience.

iii. Technical Project Manager and Alternate Technical Project Manager Tree Assessment: Graduate certificate in the field of Agronomist for Tree Maintenance (Fachagrarwirt Baumflege/Baumsanierung) or European Tree Technician.

iv. Monitor/Inspector: Forschungsgesellschaft Landschaftesentwicklung Landschaftsbau (FLL) certified tree assessor (FLL zertifizierter Baumkontrolleur) or equal, plus a minimum of five (5) years of experience in the recognition of tree damage or symptoms of damage in accordance with FLL tree guideline, assessment of damage according to type and extent and the effect on overall tree health.

v. Contractor or all Contractor assigned personnel for tree assessment shall be a member of a trade association such as Qualitätsgemeinschaft Baumpflege und Baumsanierung e. V. (QBB), or Forschungsgesellschaft Landschaftesentwicklung Landschaftsbau (FLL), or Sachverständigen Arbeitsgemeinschaft Baumstatik (SAG Baumstatik), or a comparable organization; or possess the RAL Qualification for Tree Maintenance (RAL Baumpflege Fachverband geprüfter Baumpfleger e. V.).

4.5 VOLUME III – FACTOR I - TECHNICAL

4.5.1 Offerors shall be as specific and complete as to clearly demonstrate to the Government the offeror’s understanding and capabilities to perform all aspects of the solicitation requirements. Quotes shall be clear, concise, and include sufficient details for effective evaluation and for substantiating the validity of stated claims. The PWS describes the services that will be acquired through this solicitation. Offerors shall meet the performance standards outlined in the PWS.

4.5.2 The technical volume shall include:

Technical Experience:

i. The Offeror shall submit a minimum of three (3), but no more than five (5), Reference Information Sheets (Attachment 9). Each RIF shall cite a contract or a collection of contracts, performed in any single 12-month period that are recent and relevant, as defined below. All references shall describe grounds maintenance and tree assessment experience and shall demonstrate experience in the primary areas of grounds maintenance, grounds repair and landscape maintenance, maintenance of young trees, and tree safety assessment. The Offeror shall ensure the contact and contract information contained in each Reference Information Sheet is accurate. The Government may contact references to verify the accuracy of the information provided.

“Recent” is defined as the efforts that are completed or ongoing during the past five (5) years prior to the issue date of the solicitation.

“Relevant” is defined as similarity to work contemplated under this Solicitation with respect to scope, type of work, and value. The value for each reference sheet submitted shall be a minimum of €500,000.00.

4.6. VOLUME IV - Factor II – Past Performance

4.6.1. The references submitted under Volume II – Factor I “Technical Experience” above shall provide information about the quality of your past performance and this information will be used to evaluate past performance. The offeror shall submit documentation that demonstrates the "Past Performance Questionnaire" (Attachment 10) was sent to the reference contact listed in each Reference Information Sheet. The Offeror shall complete page 1 of the Questionnaire letter, and email, or otherwise provide, the questionnaire to the contracting activity's or commercial firm's point of contact or technical representative, responsible for the contract. The referenced contracting activity or commercial firm shall be requested to complete the questionnaire and email the entire questionnaire (4 pages) to the Government no later than the date for submission of quotes. Completed questionnaires shall be emailed only to:

joan.ahuja1.ln@mail.mil (NOTE: Name, then number 1 / ln = lima/November) and to the RCO Wiesbaden Email Bid Box: usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.rco-wie-bids@mail.mil. Once the Past Performance Questionnaires are completed by the contracting activity's or commercial firm's point of contact or technical representative, the information contained therein shall be considered sensitive and will not be released to the Offeror.

4.6.1.1. The term “Recent” is defined as the efforts that are completed or ongoing during the past five (5) years prior to the issue date of the solicitation. The term “Relevant” is defined as similarity to work contemplated under this Solicitation with respect to complexity, scope, and value. The value for each reference sheet submitted shall be a minimum of €500,000.00.

4.6.1.2. For any Government or non-Government contracts that the Offeror did not meet or is not meeting the original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. Offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. Offerors shall identify which, if any, of the contracts listed were terminated and the type and reasons for the termination.

NOTE: Proprietary information shall be marked as such.

4.7. VOLUME V – Factor III - Price

4.7.1 Offeror shall complete and submit the “Schedule of Supplies/Services” for contract line items 0001, 0002, 1001, 1002, 1003, 1004, 2001, 2002, 2003, 2004, 3001, 3002, 3003, 3004, 4001, 4002, 4003, 4004, 7500, 7501, 7502, 7503, & 7504 and all Exhibit Line Items (ELINs) contained in the Price Book (Exhibit A). Do not lock or protect the excel worksheets or submit them in pdf format. It is not the Government’s intent to change any entries, but to assist in calculations.

4.7.2 As part of its quote, the Offeror shall provide the total cost (if any) incurred to comply with the System for Award Management (SAM) Service Contract Report (SCR) requirement. Offeror will determine, in Section B Schedule of Supplies-Services, CLINs 7500, 7501, 7502, 7503, and 7504 whether to price or not-separately-price (NSP) the SCR requirement. If the Offeror intends to report this data at no additional costs to the Government, the Offeror shall indicate "NSP" in the space provided in Section B Schedule of Supplies-Services for the SCR CLIN.

No entry will be considered "NSP" and $0.00 will be used for evaluation purposes.

Para (d) Product Samples. This paragraph does not apply.

Para (h) Multiple Awards. This is amended as to state that only one award will be made from this solicitation.

Para (i) Availability of Requirements document cited in the solicitation. This paragraph does not apply to this Solicitation.

The following is hereby added:

Para (m) System for Award Management (SAM).

It is required under FAR 4.1102 "Policy" that Prospective contractors shall be registered in System for Award Management (SAM) database prior to award of a contract or agreement. To get registered in SAM you need:

(1) DUNS & Bradstreet (D&B) number and (2) NATO Cage Code (NCAGE) number.

(2) For the DUNS number enter the website http:/www.upik.de/upik_anfrage.cgi and complete the application form.

D&B Support Tel.: +49 (61 51) 13 75-7 77, Email: kundenservice@dnbgermany.de

(3) For the NCAGE send an email request with your name, address and telephone number (shall be the same name and address like you registered your DUNS number) to Email: ncbge-ncage@bundeswehr.org NCAGE Support Tel.: 02241-: 02241-991-643 or 422 or 440.

(4) When you have the DUNS# and NCAGE you have to establish a user account in the System for Award Management (SAM) website https://www.sam.gov/portal/public/SAM/ under “create user account” and you will receive a confirmation email. After establishment of your user account in SAM you have to complete your registration in SAM.

(End of Addendum)

PERFORMANCE WORK STATEMENT

Grounds Maintenance and Tree Assessment Services United States Army Garrison Wiesbaden, Germany

PART 1

GENERAL INFORMATION

1 General: This is a non-personal services contract for the maintenance of grounds and vegetation in the Army Family Housing (AFH) and Operation and Maintenance Army (OMA) areas within the United States Army Garrison

(USAG) Wiesbaden. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal services contract to provide grounds maintenance in USAG Wiesbaden in Aukamm,Crestview and Hainerberg. This concerns AFH and OMA areas.

1.2 Background: USAG Wiesbaden must ensure AFH and OMA grounds, plants and grass are maintained to provide a neat, safe environment suitable for the use and purpose of the areas described in this contract. The Contractor shall provide services to develop and to maintain grounds, lawns and perform the urban tree assessment.

1.3 Scope: The Contractor shall provide scheduled grounds maintenance services that include grass mowing, tree assessment, removing fallen leaves, trash pick-up and removal at playgrounds and barbecue areas, disposal of debris, and cleaning of paved areas. Services on request include trimming of bushes, maintenance of planted and paved areas, storm damage removal, and reseeding of grass. The Contractor shall provide all labor, materials, equipment, supervision and management necessary for work described herein, except for any specifically designated as Government-furnished in this PWS. The Contractor shall have adequate personnel to provide services to be carried out at various locations simultaneously. The Contractor shall comply with existing applicable laws and regulations, including environmental laws, and accepted commercial standards and practices.

1.4 Objectives: The Contractor shall perform all related administrative actions required to provide services, including material requisitioning, quality control (QC), attendance of meetings, and preparation of correspondence.

The Contractor shall maintain accurate and complete records, files, and have access to libraries of documents to include all U.S., German, and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s proposed QCP shall be submitted to the Contracting Officer’s Representative (COR) for review within 10 workdays after date of contract award (Deliverable 1).

The COR will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within 10 workdays. If the Government provides comments, the Contractor shall resubmit a final QCP to the COR within five (5) workdays. After receipt of the final QCP, the Contractor will receive the COR’s acceptance in writing. Any proposed changes to the accepted QCP shall be resubmitted to the COR for acceptance no later than 30 work days prior to the anticipated change and before implementation by the Contractor. The timeline above shall apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How the Contractor will monitor work to ensure that performance complies with all deliverables (etc.

timelines, deadlines, and goals).

c. How the Contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How the Contractor will monitor and ensure staff qualifications remain current and valid throughout contract performance?

e. Analysis of quality control and timeliness reports shall be sent to the COR (Deliverable 1).

g. How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

h. How the Contractor will file and save all Quality Control related documents for the life of the contract plus five (5) years?

1.5.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within two (2) hours of identifying those issues. All reports regarding these potential issues shall be followed up by written reports within two (2) work days (Deliverable 2).

1.5.3 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.4 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.4.1 U.S. Holidays: Work shall not be performed on U.S. holidays occurring during the normal workweek unless otherwise directed or during emergencies. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.4.2 Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. The German national and local holidays are:

New Year’s Day 01 January Good Friday varies yearly Easter Monday varies yearly Labor Day 01 May Ascension Day varies yearly Whit Monday varies yearly Corpus Christi varies yearly Day of German Unity 03 October 1st Christmas Day 25 December 2nd Christmas Day 26 December

1.5.5 Operating Hours:

1.5.5.1 Government Facility Office Hours: Government facility office hours are 0715 to 1600 Monday through Friday except on U.S. Holidays identified above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.5.2 Government Facility Operating Hours: RESERVED

1.5.5.3 Contractor Support Hours:

a. Normal Support Hours: The Contractor shall provide services between the hours of 0700 and 1800

Central European Time (CET), Monday through Saturday except Federal or Host Nation holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. During emergencies, the Contractor shall provide services within eight (8) hours after receipt of notification at any time. The Contractor shall, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

b. Support Hours after storm: The Contractor shall provide services after a storm as follows:

Services provided during normal work hours: Monday to Saturday, 0600 to 1800 hrs Services provided after normal work hours: Monday to Saturday, 1800 to 0600 hrs, and any time on Sundays and German Holidays.

1.5.5.3.1 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan. The plan, as a minimum, shall identify regularly scheduled work (to include, at a minimum, location, work to be completed, and timeline). The Contractor’s proposed Work Plan shall be submitted to the COR for review within five (5) workdays after date of contract award (Deliverable 3). The COR will review and either accept or return their comments to the Contractor within five (5) work days. The Contractor shall then have three (3) workdays to submit a Final Work Plan. (Deliverable 3).

1.5.6 Training Holidays: USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.5.7 Place of Performance: The work to be performed under this contract shall be performed at various locations throughout USAG Wiesbaden, AFH and OMA areas, to include Mainz-Kastel, Wackernheim, and Egelsbach (see Attachments 4 and 5).

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: Contractor personnel performing work under this contract shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the COR).

1.6.2 Personnel Security Clearance Requirements: RESERVED.

1.6.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information or data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Germany specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

AE Reg 190-16 (and AE 190-16-G German translation) can be found on the following website:

https://www.aepubs.eur.army.mil/AE-Regulations.

1.6.3.1 In addition, the Contractor shall provide the COR, an installation pass log within 10 work days after contract award (Deliverable 4). The log shall, at a minimum, contain the following information: Police good conduct certificate (Fuehrungszeugnis) not older than one (1) year, copies of passport. The log shall be updated as employees are added or removed and submitted to the COR within five (5) days after any changes to the log (Deliverable 5). The updated installation pass log shall be current and available at any time upon request by the Government.

1.6.3.2 Upon the termination of employment, the Contractor shall collect the installation access passes the same day employment of an individual has expired or been terminated and return them to the issuing office within 10 workdays.

(Deliverable 6).

1.6.3.3 Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within 30 work days of termination or cancellation of this contract. (Deliverable 6).

Below is the responsible Organizational Sponsor & Installation Access Control Office for this contract:

Organizational Sponsor: USAG Wiesbaden, Clay Kaserne Location: Clay Kaserne Building No: 1057 DSN Phone No: 548-4063 Commercial Phone No: 0611-143 548 4063

Installation Access Control Office:

Location: Clay Kaserne Building No: 1062 DSN Phone No: 548-7080/1/2/3 Commercial Phone No: 0611-143 548 7080/1/2/3

1.6.3.4 Common Access Cards (CAC): RESERVED.

1.6.4 Background Checks: Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors. The Contractor shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office, and residence permits for local national installation passes and access rosters. The Contractor workforce shall comply with all personal identity verification requirements as directed by DoD, HQDA, and local policy. The Contractor may have to complete additional security training to comply with the security standards of this contract. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes. If the Contractor incurs costs to comply with the FPCON changes, the Government will provide equitable adjustment.

1.6.4.1 U.S. Citizen: RESERVED

1.6.4.2 Local Nationals and Third Country Nationals: As a minimum, prior to beginning performance, Contractors employing local national and third country nationals shall furnish the Contracting Officer via the COR a police good conduct certificate (Polizeiliches Fuehrungszeugnis), issued within the previous four (4) months, no later than five (5) days after contract award (Deliverable #25). Forwarding correspondence from the Contractors shall identify the associated contract number. The COR will determine the favorability of the Polizeiliche Fuehrungszeugnis and notify the Contractor.

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.7 Key Control: RESERVED

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken by the Contractor or Government, as applicable, to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.9 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.10 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The appointment letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.11 Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager and Alternate Contract Manager. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Contract Manager, who shall act for the Contractor when the Contract Manager is absent, shall be provided in writing to the COR no later than 10 workdays after contract award (Deliverable 7). The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available between during the normal hours of operation.

The Contractor shall ensure that the key personnel can be reached by telephone during regular working hours (i.e., 07:30 - 16:00), respond within two (2) hours, and be available for direct technical supervision when required.

1.12 Special Qualifications:

Personnel Qualifications: The Contractor shall provide sufficient numbers of personnel to perform required services in the required timeframes. The Contractor shall provide personnel to perform each of the following positions that meet the minimum qualifications:

Technical Project Manager and Alternate Technical Project Manager, grounds maintenance: At minimum

Certified Master Gardener, Certificate Gärtnermeister Handwerkskammer (HWK), plus a minimum five (5) years of experience AND Certified Master Gardener, Certificate Gärtnermeister Landwirtschaftskammer (LWK), plus a minimum five (5) years of experience.

OR

Dipl-Ing. FH Landespflege or equal, plus a minimum three (3) years of experience in field of practice.

AND Certified Master Gardener, Certificate Gärtnermeister Landwirtschaftskammer (LWK), plus a minimum five

(5) years of experience.

Certified Gardener: At minimum

Certificate Gärtnergeselle HWK, plus a minimum two (2) years of experience.

OR

Certificate Gärtnergeselle LWK, plus a minimum two (2) years of experience.

Technical Project Manager and Alternate Project Manager, Tree Assessment: Graduate certificate in the field of Agronomist for Tree Maintenance (Fachagrarwirt Baumflege/Baumsanierung) OR European Tree Technician.

Monitor/Inspector: Forschungsgesellschaft Landschaftesentwicklung Landschaftsbau (FLL) certified tree assessor (FLL zertifizierter Baumkontrolleur) or equal, plus a minimum of five (5) years of experience in the recognition of tree damage or symptoms of damage in accordance with FLL tree guideline, assessment of damage according to type and extent and the effect on overall tree health; knowledge of and ability to identify appropriate remedial actions and classify urgency of need. The tree assessor shall possess experience in areas of comparable size and complexity. Comparable size and complexity is minimum 2000 mature trees over 50 years of age (planted in 1960 and older).

Contractor or all Contractor assigned personnel for tree assessment shall be a member of a trade association such as Qualitätsgemeinschaft Baumpflege und Baumsanierung e. V. (QBB), or Forschungsgesellschaft Landschaftesentwicklung Landschaftsbau (FLL), or Sachverständigen Arbeitsgemeinschaft Baumstatik (SAG Baumstatik), or a comparable organization; or possess the RAL Qualification for Tree Maintenance (RAL Baumpflege Fachverband geprüfter Baumpfleger e. V.).

NOTE: All certificates shall be provided within 10 days after contract award to the COR (Deliverable 8). When new personnel are employed by the Contractor to perform services on this contract, the Contractor shall submit their names and eventually qualifications to the COR for review prior to performing on this contract (Deliverable 8).

New personnel shall be introduced to COR during first presence at work location. The qualifications shall match experience and education as described in this PWS.

1.13 Identification of Contractor Employees: The Contractor shall provide its personnel working under this contract with badges, uniforms or other items that clearly identify them as Contractor employees. Badges shall be displayed on the front of outermost layer of clothing, between neck and waist, and shall include, at a minimum, firm name, employee picture, name and title. Uniforms, if provided, shall clearly identify the firm name at a minimum on the front or back between neck and waist.

1.14 Contractor Travel: RESERVED.

1.15 Other Direct Costs (ODCs): RESERVED..

1.16 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be

Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.17 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. The Contractor and Contractor personnel shall not divulge or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

The use of propaganda violates DoD Commercial Use of Imagery Guidelines stated at http://www.defenseimagery.mil/products/dodimagery/commercialuse.html The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.18 Non-Disclosure Statements: RESERVED.

1.19 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5.

The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.20 Phase In /Phase Out Period: RESERVED.

1.21 Safety:

1.21.1 Host Nation Safety Laws and Regulations:

1.21.2 The Contractor shall comply with all Federal and State requirements governing safety and health protection.

1.21.3 Host Nation Safety Notifications: The Contractor shall complete and provide safety notifications required by host nation authorities.

1.22 Environmental Compliance: The following provides information on Environmental Compliance.

1.22.1 Environmental Compliance Plan and Program: USAG Wiesbaden has implemented an Environmental Management System (EMS) that conforms to Army policy, EMS requirements in Executive Order (EO) 13423 ("Strengthening Federal Environmental, Energy and Transportation Management"). As required by Army Regulation 200-1, our EMS is mission-enhancing, conforms to the ISO 14001 Standard, and is garrison-wide in scope. The Contractor shall ensure that all of its operations and activities conform to the USAG Wiesbaden's EMS policy requirements. The Contractor shall ensure that all contract personnel have obtained appropriate levels of training on the handling, use, storage, and disposal of hazardous materials (HM). In addition, the Contractor shall ensure that all Contractor controlled activities on USAG Wiesbaden installations are conducted IAW USAG Wiesbaden EMS Policy, Final Governing Standards Germany, and applicable German environmental laws and standards. The Contractor shall inform the Contracting Officer and the COR of the types and quantities of hazardous materials that they plan to bring into the garrison to meet their contractual duties, to include the Safety Data Sheets and storage requirements for the hazardous materials. The Contractor must provide this information before bringing the hazardous materials onto USAG Wiesbaden. The Contractor shall clean up at its own expense any contamination, including soil and ground water contamination caused by HM he has brought to the garrison or by his activities. The Contractor must immediately report any HM spills to the garrison Fire Department at CIV 0611- 705-117. The Contractor shall contact the COR or the USAG Wiesbaden Directorate of Public Works Environmental Division (DPW-ED), DSN 337-5587, CIV 0611-705-5587, Bldg. 1059, Clay Kaserne for a copy of the garrison EMS policy and German Final Governing Standards. The USAG Wiesbaden EMS policy (Commander's Policy Letter #22, Environmental Management Systems) can also be obtained from the garrison website at: http://www.wiesbaden.army.mil/policies/22EnvironmentalManagementSystem.pdf

1.22.1.1 The use of herbicides on pavements is strictly prohibited and shall not be performed during grounds maintenance. If any pest treatment needs to be performed, the Contractor shall report incidents to the COR in writing and obtain approval from the COR before treating the pest. Occurrences of animal pests shall be reported when observed. Especially occurrences of Oak Processionary Caterpillars (OPC) (Eichenprozessionsspinnerraupen) shall be reported NLT the following day in writing via email to the COR. Report shall include location (building number) and tree number. If a tree number is not obvious, the nearest available tree number shall be reported with remark “bei Baum / next to tree”.

Treatment of weeds shall be performed:

a. Mechanical treatment - with e.g. weed eaters or steel or plastic brush. Method shall be in conformance with industry standards and appropriate for respective surface.

b. Physical treatment - Treatment shall be performed with hot water (hot water treatment with low expulsion pressure) or with approved treatment procedure as authorized by the COR in the Contractor Work Plan. If using hot water treatment with low expulsion pressure the temperature of water must be stable and between 98° and 99.6° Celsius during application. Method of treatment shall be specified in Deliverable #3, Contractor Work Plan to be approved by the COR prior to performance.

1.23 Required Training: The following provides information on AT/OPSEC related training requirements.

1.23.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within 30 workdays after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 workdays after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion (Deliverable 9) for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer) within 30 workdays after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training (Deliverable 9) every 12 months except AOR specific AT Level I training which shall be completed as required by local AT policies.

If training cannot be conducted on the website, the Contractor…