W912CM-19-Q-0003_Water_Softener_RFQ.pdf

SEE ADDENDUM

(No Collect Calls)

W912CM19Q0003 27-Dec-2018

b. TELEPHONE NUMBER

+0049-(0)6111435466755

8. OFFER DUE DATE/LOCAL TIME

10:00 PM 27 Jan 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912CM9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ABIGAIL L. BALTIMORE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011258611

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

RCO WIESBADEN

KO DIRECTORATE OF CONTRACTING

KONRAD-ADENAUER-RING 39, BLDG. 5301

65187 WIESBADEN

GERMANY

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W582RS 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

W6E9 USAG WIESBADEN

W6E9 USAG WIESBADEN

MAINZ KASTEL STORAGE

BLDG. 4004

55252 MAINZ KASTEL

GERMANY

TEL: 011-49-631-413-8 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

561790

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF74

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912CM19Q0003

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 16 Each PM Service-Water Softeners

FFP

Preventive Maintenance (PM) Service on Water Softener System and components, as listed in Attachment 1, shall be performed in accordance with (IAW) the Performance Work Statement (PWS).

FOB: Destination

PURCHASE REQUEST NUMBER: 0011258611

PSC CD: J046

NET AMT

0002 22 Each PM Service-Chlorination

FFP

PM Service on Water Softener System and components, as listed in Attachment 1, shall be performed IAW the PWS.

FOB: Destination

0003 6 Each PM Service-Portable Multi-Gas Detectors

FFP

PM on Water Softener System and components, as listed in Attachment 1, shall be performed IAW the PWS.

FOB: Destination

0004 1 Job On-Call Repair Services

T&M IAW PWS, Attachment 1.

Labor hours shall be reimbursed at the below rates (to be inserted by the offeror).

Work shall be billed at the fully burdened hourly labor rates, as priced below, including travel and all other related costs.

NOTE: Labor hours shall be billed for hours performed on site only.

Hourly Rate Mo - Fr (0730 - 1600) @ Euro ________x estimated 60 hours = Euro ___________ FOB: Destination

TOT ESTIMATED PRICE

CEILING PRICE

0005 1 Job Materials

T&M Repair parts for On-Call Repairs IAW PWS, Attachment 1.

OFFERORS NEED NOT PRICE THIS CLIN.

Materials exceeding EURO 250.00 shall be invoiced at acutal cost (seller's invoice) including all discounts and rebates granted by the seller to the contractor. Cost for all materials will be compensated IAW the PWS. The estimated amount included in this Line Item is a ceiling amount, which shall, under no circumstances, be exceeded without prior written approval of the Contracting Officer.

FOB: Destination

TOT ESTIMATED PRICE

CEILING PRICE

1001 16 Each OPTION PM Service-Water Softeners

FFP

Preventive Maintenance (PM) Service on Water Softener System and components, as listed in Attachment 1, shall be performed in accordance with (IAW) the Performance Work Statement (PWS).

FOB: Destination

1002 22 Each OPTION PM Service-Chlorination

FFP

PM Service on Water Softener System and components, as listed in Attachment 1, shall be performed IAW the PWS.

1003 6 Each OPTION PM Service-Portable Multi-Gas Detectors

FFP

PM on Water Softener System and components, as listed in Attachment 1, shall be performed IAW the PWS.

1004 1 Job OPTION On-Call Repair Services

T&M IAW PWS, Attachment 1.

Labor hours shall be reimbursed at the below rates (to be inserted by the offeror).

Work shall be billed at the fully burdened hourly labor rates, as priced below, including travel and all other related costs.

NOTE: Labor hours shall be billed for hours performed on site only.

Hourly Rate Mo - Fr (0730 - 1600) @ Euro ________x estimated 60 hours = Euro ___________

1005 1 Job OPTION Materials

T&M Repair parts for On-Call Repairs IAW PWS, Attachment 1.

OFFERORS NEED NOT PRICE THIS CLIN.

Materials exceeding EURO 250.00 shall be invoiced at acutal cost (seller's invoice) including all discounts and rebates granted by the seller to the contractor. Cost for all materials will be compensated IAW the PWS. The estimated amount included in this Line Item is a ceiling amount, which shall, under no circumstances, be exceeded without prior written approval of the Contracting Officer.

2001 16 Each OPTION PM Service-Water Softeners

FFP

Preventive Maintenance (PM) Service on Water Softener System and components, as listed in Attachment 1, shall be performed in accordance with (IAW) the Performance Work Statement (PWS).

2002 22 Each OPTION PM Service-Chlorination

FFP

PM Service on Water Softener System and components, as listed in Attachment 1, shall be performed IAW the PWS.

2003 6 Each OPTION PM Service-Portable Multi-Gas Detectors

FFP

PM on Water Softener System and components, as listed in Attachment 1, shall be performed IAW the PWS.

2004 1 Job OPTION On-Call Repair Services

T&M IAW PWS, Attachment 1.

Labor hours shall be reimbursed at the below rates (to be inserted by the offeror).

Work shall be billed at the fully burdened hourly labor rates, as priced below, including travel and all other related costs.

NOTE: Labor hours shall be billed for hours performed on site only.

Hourly Rate Mo - Fr (0730 - 1600) @ Euro ________x estimated 60 hours = Euro ___________

2005 1 Job OPTION Materials

T&M Repair parts for On-Call Repairs IAW PWS, Attachment 1.

OFFERORS NEED NOT PRICE THIS CLIN.

Materials exceeding EURO 250.00 shall be invoiced at acutal cost (seller's invoice) including all discounts and rebates granted by the seller to the contractor. Cost for all materials will be compensated IAW the PWS. The estimated amount included in this Line Item is a ceiling amount, which shall, under no circumstances, be exceeded without prior written approval of the Contracting Officer.

7500 1 Job Contractor Manpower Reporting

FFP

CMR. Contractor shall set up and report IAW PWS 5.2.3. Note that the reporting period is due NLT 31 Oct 2019. A final report shall be made for the remaining contract period if option 1 is not exercised. Final payment will not be processed until such time as the COR has verified completion of CMR reporting requirements.

NOTE: Contractors are not required to price CMR. Including a price for CMR is at the Contractor's discretion and, if included, must be clearly justified.

When completing CMR, use:

Command: US Army Installation Management Country: Germany Description: USAG Wiesbaden

UIC: W6E9AA

FOB: Destination

PSC CD: F105

7501 1 Job OPTION Contractor Manpower Reporting

FFP

CMR. Contractor shall set up and report IAW PWS 5.2.3. Note that the reporting period is due NLT 31 Oct 2020. A final report shall be made for the remaining contract period if option 2 is not exercised. Final payment will not be processed until such time as the COR has verified completion of CMR reporting requirements.

NOTE: Contractors are not required to price CMR. Including a price for CMR is at the Contractor's discretion and, if included, must be clearly justified.

When completing CMR, use:

Command: US Army Installation Management Country: Germany Description: USAG Wiesbaden

UIC: W6E9AA

FOB: Destination

7502 1 Job OPTION Contractor Manpower Reporting

FFP

CMR. Contractor shall set up and report IAW PWS 5.2.3. Note that the reporting period is due NLT 31 Oct 2021. A final report shall be made for the remaining contract period. Final payment will not be processed until such time as the COR has verified completion of CMR reporting requirements.

NOTE: Contractors are not required to price CMR. Including a price for CMR is at the Contractor's discretion and, if included, must be clearly justified.

When completing CMR, use:

Command: US Army Installation Management Country: Germany Description: USAG Wiesbaden

UIC: W6E9AA

FOB: Destination

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government 1005 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 2004 Destination Government Destination Government 2005 Destination Government Destination Government 7500 Destination Government Destination Government 7501 Destination Government Destination Government 7502 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-MAR-2019 TO

28-FEB-2020

N/A W6E9 USAG WIESBADEN

W6E9 USAG WIESBADEN

MAINZ KASTEL STORAGE

BLDG. 4004

55252 MAINZ KASTEL

GERMANY

011-49-631-413-8

W582RS

0002 POP 01-MAR-2019 TO

28-FEB-2020

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-MAR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 01-MAR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 01-MAR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-MAR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-MAR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 01-MAR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 01-MAR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

1005 POP 01-MAR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-MAR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-MAR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 01-MAR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

2004 POP 01-MAR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

2005 POP 01-MAR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

7500 N/A N/A N/A N/A

7501 N/A N/A N/A N/A

7502 N/A N/A N/A N/A

CLAUSES INCORPORATED BY REFERENCE

52.212-4 Alt I Contract Terms and Conditions--Commercial Items (OCT

2018) Alternate I

JAN 2017

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-- Representation and Certifications.

AUG 2018

52.228-3 Worker's Compensation Insurance (Defense Base Act) JUL 2014 52.228-4 Workers' Compensation and War-Hazard Insurance Overseas APR 1984 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7005 Representation Relating to Compensation of Former DoD Officials

NOV 2011

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

OCT 2016

252.222-7002 Compliance With Local Labor Laws (Overseas) JUN 1997 252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.225-7041 Correspondence in English JUN 1997 252.229-7000 Invoices Exclusive of Taxes or Duties JUN 1997 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7008 Assignment of Claims (Overseas) JUN 1997 252.232-7010 Levies on Contract Payments DEC 2006 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

252.233-7001 Choice of Law (Overseas) JUN 1997 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7023 Transportation of Supplies by Sea APR 2014 252.225-7043 Antiterrorism/Force Protection Policy for Defense

Contractors Outside the United States

JUN 2015

PWS

PERFORMANCE WORK STATEMENT (PWS)

Maintenance and Repair of Water Softener, Chlorination System and Portable Multi-Gas Detector within United States Army Garrison (USAG) Wiesbaden

Part 1

General Information

1. General: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The non-personnel services contract shall provide preventive maintenance (PM) and repair of water softener, chlorination system and portable multi-gas detector within USAG Wiesbaden. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: This is a non-personal service(s) Contract to provide preventive maintenance and repair of Water Softeners, Chlorination System, and Portable Multi-Gas Detectors within USAG Wiesbaden. The Contractor shall provide supervision, and most qualified personnel, equipment, supplies, transportation, facility (if required), tools, materials and other items and non-personal services necessary to perform all required work as defined in this Performance Work Statement (PWS), except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: The USAG Wiesbaden Garrison must ensure that the fixed and freestanding mechanical and electrical equipment listed on the inventory list (Attachment 1) is maintained and repaired in accordance with established manufacturer guidelines and the performance standards as specified herein to guarantee uninterrupted operation of all systems installed.

1.3 Scope: The Contractor shall provide preventive maintenance and repair of Water Softeners, Chlorination System, and Portable Multi-Gas Detectors listed on the attached inventory list (Attachment 1) exclusively.

1.4 Objectives: The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.), German, and local laws, regulations, standards, provisions and directives. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS.

1.5 General Information

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s proposed QCP shall be submitted to the Contracting Officer’s Representative (COR) for review within 10 days after date of contract award (Deliverable #1).

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within 10 days. If the Government has provided comments, the Contractor shall then have three (3) days to submit a Final QCP. After receipt of the Final QCP, the Contractor will receive the COR’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the COR no later than 30 days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc.

timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor monitor and ensure staff qualifications remain current and valid including DOCPER processes/approvals throughout contract performance?

e. How will the Contractor ensure all keys issued will remain controlled items (Paragraph 1.8 Key Control)?

f. How will the Contractor inventory and track maintenance of all Government Provided Equipment /

Materials?

g. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

h. How will the Contractor file and save all Quality Control related documents for the life of the contract plus

5 years?

An Analysis of Quality Control and Timeliness of Submittals (i.e. deliverables) shall be provided to the COR within thirty (30) days upon completion of each option period.

The Contractor shall bring identified issues or potential problems that might affect future performance to the attention of the COR as soon as possible. Verbal reports will be followed up by written reports when directed by the

COR.

All Contractor quality control related documents are inspectable by authorized Government personnel at any time.

The Contractor shall inform the COR of issues or potential issues that might affect the performance within one (1) hour of identifying those issues. Verbal reports shall be followed up by written reports within three (3) days.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable quality levels (performance thresholds).

1.6. Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS.

If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.6.1 U.S. Holidays: Work shall not be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively. The Contractor is not required to perform services on:

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.6.2 Training Holidays: USAREUR has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.3 Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

The German national and local holidays are:

New Year’s Day / Neujahr 01 January Good Friday / Karfreitag varies yearly Easter Monday / Ostermontag varies yearly Labor Day / Tag der Arbeit 01 May Ascension Day / Christi Himmelfahrt varies yearly Whit Monday / Pfingsmontag varies yearly Corpus Christi / Fronleichnam varies yearly Day of German Unity / Tag der Deutschen Einheit 03 October 1st Christmas Day / Weihnachten 25 December 2nd Christmas Day / 2. Weichnachtstag 26 December

1.6.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.6.4.1 Government Facility Office Hours: Contractor must maintain an adequate workforce to guarantee timely and successful maintenance and repair services on the following hours of operation. The Government facility office hours are 0730 to 1600, and Monday through Friday except U.S. Holidays identified in paragraph 1.6. 1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.4.2 Government Facility Operating Hours: RESERVED

1.6.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0730 to 1600, the days Monday through Friday excluding recognized holidays. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons.

1.6.4.3.1 Contractor Work Plan: RESERVED

1.6.6 Place of Performance: The work to be performed under this contract will be performed at the following locations within the USAG Wiesbaden:

- Lucius D. Clay Kaserne, Wiesbaden-Erbenheim

- Hainerberg Housing Area

- Kastel Storage Area

- Kastel Housing Area

- McCully Barracks,Wackernheim

- Golf Course, Weisser Weg, Wiesbaden

- Dagger Complex Darmstadt

1.7 Security Requirements: The following information is provided on security related matters.

1.7.1 Security Program: Contractor personnel performing work under this contract must have a Level 1 at time of the proposal submission, and must maintain the level of security required for the life of the contract. The security requirements are IAW with the Department Of Defense Contract Security Classification Specification (DD Form 254), which is currently accessible at the following link:

http://www.dtic.mil/whs/directives/forms/eforms/dd0254.pdf. The RA's unit security monitor is responsible for initiating this form.

1.7.2 Personnel Security Clearance Requirements: The Contractor shall ensure that Contractor employees and Subcontractor employees performing services under this contract comply with Federal Acquisition Regulation (FAR) 52.204-2 Security Requirements when the employee has access to information classified “Confidential,” “Secret,” or “Top Secret.” The Contractor shall ensure the employee complies with the Department of Defense Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M), and any revisions to DoD 5220.22-M, notice of which has been furnished to the Contractor.

1.7.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg. 190-16) Installation Access Control or (AE) Regulation 604-1 for Germany specific Contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any Subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any Subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

AE Reg 190-16 (and AE 190-16-G German translation) can be found on the following website:

https://media.defense.gov/2017/Apr/27/2001921547/-1/-1/0/AER190-16-G.pdf

1.7.3.1 In addition, the Contractor shall provide the COR, an Initial Installation Pass Log within three (3) calendar days after contract award (Deliverable #3). The log must at a minimum contain the following information; name, issue date and expiration date. The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log.

1.7.3.2 The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within three (3) calendar days.

1.7.3.3 Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within three (3) calendar days.

1.7.3.4 Common Access Cards (CAC): RESERVED

1.7.4 Background Checks: Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors.

1.7.4.1 U.S. Citizen: RESERVED

1.7.4.2 Local Nationals and Third Country Nationals: Local national and third country national Contractors that work with or teach youths under the age of 18 years are subject to background checks as determined by the Requiring Activity Manager. As a minimum prior to beginning performance, Contractors employing local national and third country nationals shall furnish the Contracting Officer via the COR and the Requiring Activity Manager a Polizeiliches Fuehrungszeugnis, issued within the previous four (4) months, no later than five (5) days after contract award (Deliverable #13). Forwarding correspondence from the Contractors shall identify the associated contract number.

The Requiring Activity Manager will determine the favorability of the Polizeiliche Fuehrungszeugnis and notify the Contractor. The Contractor shall forward a copy of unfavorable Polizeiliche Fuehrungszeugnis to the Contracting Officer via the COR and the Requiring Activity Manager within three (3) days of receipt, identifying such with the appropriate contract number. Local nationals and third country nationals agree to the same employee termination provisions as stated for U.S. Citizens (see paragraph 1.7.4.1 above, in particular, same requirements to replace the employee (and within timeframe noted) when results of background check are unfavorable).

1.7.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.7.6 Operations Security (OPSEC) Requirements: N/A

1.8 Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the QCP within 30 days after award of contract. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from payment due to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due to the Contractor. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees.

The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the QCP.

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.9.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.10 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the resulting contract. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.11 Key Personnel: The following personnel are considered key personnel by the Government: The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Contract Manager, who shall act for the Contractor when the Contract Manager is absent, shall be provided in writing to the COR no later than five (5) days after contract award. (Deliverable #4). The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available between 0730 to 1600 hours, Monday through Friday that have been identified in 1. 6. 4. Qualifications for all key personnel are listed below:

a. Contract Manager and Alternate Contract Manager: RESERVED

b. Quality Control Manager: RESERVED

c. Special Qualifications: The Contractor shall provide only qualified and certified personnel (“befaehigte/qualified Person”) for all specialized work required for the equipment listed in Attachment 1.

The Contractor shall ensure that all personnel performing required services are professionally certified as sanitation technician for water systems and dosing system, trained and certified. To carry out maintenance and repair work, Contractor personnel shall have the following current and valid certifications:

a. Zertifikat Grundkurs wasserhaushaltgesetz (WHG) / Certificate Basic Course water Resources Act.

b. Wasserhygieneschulung / water hygiene training in accordance with German and European guidelines VDI/DVGW 6023 mit Abschlussprüfung / with final exam.

c. Zertifikat zur Durchführung von Prüfungen / Reparaturen an elektrischen Anlagen (min.

Elektrofachkraft) / Certificate for carrying out tests / repairs on electrical systems (at least electrician).

d. Mess-, und Regeltechnik/Sensortechnik / measuring and control engineering / sensor technology.

e. Grundlagen-, und Praxisseminar Dosierpumpen / Fundamentals and practical seminar dosing pumps.

f. Grundlagen-, und Praxisseminar Enthärtungsanlagen / Basic and practical seminar water softening systems.

g. Grundlagen-, und Praxisseminar Chlorodioxid-Anlagen / Fundamentals and practical seminar Chlorination Systems.

h. Entnahme von Trinkwasseproben für eine mikrobiologische oder chemische Untersuchung nach Trinkverordnung as per requirement / Taking drinking water samples for a microbiological or chemical examination according to drinking regulations as per requirement.

Contractor shall submit all personnel certificates to the COR prior to beginning work (Deliverable #16).

The Contractor shall follow the maintenance guidelines of VDI 6023 for operation and performance of maintenance services. All personnel shall be specialized and certified to perform work in compliance with the latest versions of following codes and regulations. All Contractor personnel shall comply with the generally accepted rules of technology (A.a.R.d.T.), which are described in extracts in the following standards:

a. VDI/DVGW 6023 – Hygiene in Trinkwasser-Installationen / Hygiene in drinking water installation.

b. DIN EN 1717 Trinkwasserschutz und Sicherungseinrichtungen / Drinking water protection and safety devices.

c. VGW Arbeitsblätter W291, W300, Trinkwasserverordnung / DVGW Worksheets W291, W300, Drinking Water Ordinance.

d. DIN 1988-EN 1717, Arbeitsschutzbestimmung / OSH specifications solely Contractor’s responsibility.

e. BGV-D5UVV Chlor und Wasser / BGV-D5UVV chlorine and water.

f. DIN EN 14743 sowie / such a DIN 19636-100, DIN EN 14812 sowie / such as DIN

19635-100 Anforderung und Prüfung an Dosiergeräten / DIN 19635-100 Requirements and testing of dosing equipment.

1.12 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor personnel must also ensure that all e-mails, documents or reports they produce are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12.2 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715).

1.13 Contractor Travel: RESERVED

1.14 Other Direct Costs (ODCs): RESERVED

1.15 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract.

All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. The Contractor and Contractor personnel, shall not divulge or release data or information developed, or obtained under performance of this PWS, except to authorize Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

The use of propaganda violates DoD Commercial Use of Imagery Guidelines stated at http://www.defenseimagery.mil/products/dodimagery/commercialuse.html The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.17 Non-Disclosure Statements: RESERVED

1.18 Organizational Conflict of Interest (OCI): RESERVED

1.19 Phase In /Phase Out Period: RESERVED

1.20 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.20.1 Host Nation Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein (e.g. U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)), and applicable Host Nation Safety Laws and Regulations.

The requirements under FAR 52.236-13 and specifically of the EM 385-1-1 include, but are not limited to the following:

(a) Before initiation of work at the job site, an Accident Prevention Plan, written by the Contractor for the specific work and hazards of the contract and implementing in detail the pertinent requirements of EM 385-1-1; will be reviewed for acceptance by designated Government personnel (Deliverable #7). Specific requirements for development of the Accident Prevention Plan are found in 01.A and Appendix A of EM 385-1-1. EM 385-1-1 is available online at www.usace.army.mil.

(b) Before beginning each activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or Subcontractor is to perform work, activity hazard analysis (AHA) shall be prepared by the Contractor performing the work activity (See paragraph 01.a.09 of EM 385-1-1).

(c) The Contractor shall require Subcontractors to submit their plan of operations showing methods they propose to use in accomplishing major phases of work.

(d) The Contractor shall discuss the plans in conferences convened by the Contracting Officer prior to starting work on each major phase of operation. Plans shall include all pertinent information such as layout of haul roads, access roads, storage areas, electrical distribution lines, methods of providing minimum exposure to overhead loads, and methods of access to work areas. The plan for accomplishing the initial work phase shall be submitted within 15 calendar days after award of the contract. Plans for subsequent major phases of work shall be submitted no later than 15 calendar days prior to initiation of work on each major phase.

(e) In all areas where construction, demolition, alteration, building, or similar related activities take place, the Contractor shall have the following minimum personal protective clothing and equipment requirements in place for any person working on or visiting the site:

(i) Short sleeve shirt.

(ii) Long trousers.

(iii) Steel-toed safety boots.

(iv) Hard hat.

1.20.2 In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal and State requirements governing safety and health protection on construction sites and other applicable occupational safety codes. In particular, within the requirements of the German Safety and Health Protection Regulation for Construction Sites, Baustellenverordnung (BaustellV) (current version in effect), the Contractor shall coordinate all work at the site, including development of plans and providing advance notices.

The Contractor shall indicate its plan for compliance considering conditions of the work described by the design, technical proposal, operational activities of the Government or others in the area of the work, identification of the coordinator, and implementation of all other accident prevention provisions of this contract. For the compliance with host nation laws and regulations, the Contractor shall comply with the non-exclusive list of duties described in this paragraph. If the Contractor determines that additional activities are required to fully comply, the Contractor shall ensure that compliance with the laws is complete. The duties include:

(a) Conditions of construction and operational activities to be considered include but are not limited to:

(i) For all construction activities meeting the following criteria: the work is scheduled to last longer than

30 working days and more than 20 workers are occupied simultaneously, or the volume of work is scheduled to exceed 500 person days, or the work presents particular tasks, e.g. excavations deeper than 5 meters, falls from a height of greater than 7 meters, exposures to hazardous chemical or biological substances, work at less than 5 meters from high voltage lines, underground earth works or tunnels, danger of drowning, diving, use of compressed air, work with ionizing radiation, explosives, or work involving assembly or dismantling of heavy prefabricated components (10 tons or greater).

(b) If the Contractor determines that the BaustellV, dated 10 June 1998, applies, the Contractor shall prepare a Safety and Health Protection Plan (SIGE) as required under that regulation. The SIGE shall be submitted two weeks prior to mobilization. In addition, the Contractor shall appoint a qualified Safety Coordinator who will ensure that safety measures are implemented during construction. The Safety Coordinator must meet minimum training and experience requirements required under Host Nation laws.

(c) The SIGE will be written in a comprehensive form and explained in language the workers understand and shall contain the following minimum information:

(i) Maintenance of tools and equipment.

(ii) Provisions for the storage and disposal of materials and waste, particular hazardous materials and substances.

(iii) Modifying performance periods for such work, taking into consideration the site conditions.

(iv) Organizing cooperation between different employers and Contractors without employees.

(v) Interaction between work at the site and other operational activities in the area, on which or near which the first identified work will be performed, and taking into consideration the instructions and advice of the coordinator as well as safety and health plans.

1.20.1.2 The Contractor shall complete and provide safety notifications required by host nation authorities and will provide documented proof to the COR, within five (5) days after such notifications were made (Deliverable #8).

1.21 Environmental Compliance: The following provides information on Environmental Compliance.

1.21.1 Environmental Compliance Plan and Program: USAG Wiesbaden has implemented an Environmental Management System (EMS) that conforms to Army policy, EMS requirements in Executive Order (EO) 13423 ("Strengthening Federal Environmental, Energy and Transportation Management"). As required by Army Regulation 200-1, our EMS is mission-enhancing, conforms to the ISO 14001 Standard, and is garrison-wide in scope. The Contractor shall ensure that all of its operations and activities conform to the USAG Wiesbaden's EMS policy requirements. The Contractor shall ensure that all contract personnel have obtained appropriate levels of training on the handling, use, storage, and disposal of hazardous materials (HM). In addition, the Contractor shall ensure that all Contractor controlled activities on USAG Wiesbaden installations are conducted in accordance with USAG Wiesbaden EMS Policy, Final Governing Standards Germany, and applicable German environmental laws and standards. The Contractor shall inform the Contracting Officer and Contracting Officer Representative of the types and quantities of hazardous materials that they plan to bring into the garrison to meet their contractual duties, to include the Safety Data Sheets and storage requirements for the hazardous materials. The Contractor must provide this information before bringing the hazardous materials onto USAG Wiesbaden. The Contractor shall clean up at its own expense any contamination, including soil and ground water contamination caused by HM he has brought to the garrison or by his activities. The Contractor must immediately report any HM spills to the garrison Fire Department at CIV 0611-705-117.