Request_for_Information_W912CM-18-Q-7006_Post_Office_Sorter.docx

W912CM-18-Q-7006

SOURCES SOUGHT

Mail Sortation Machine for Clay Kaserne Post Office USAG Wiesbaden

This is a Request for Information (RFI) Sources Sought only, to gather market research information of any vendors that are capable of meeting the requirements listed below.

Basic Requirement:

The USAG Wiesbaden Post office requires one (1) mail sortation machine in order to increase efficiencies and meet mission requirements, while reducing the amount of time required to process mail.

Currently, approximately 30,000 letters are received daily which need to be distributed among roughly 8,000 mailboxes. Regulatory guidance states that mail shall be sorted and distributed within 24 hours from receipt. Typically, it takes four (4) full-time employees at least two (2) days to sort the amount of mail received. Sorting bulk mail takes an average of two (2) full-time employees two (2) days to complete the incoming magazines and presorted standard mail. On an average day, there are six (6) full-time employees dedicated to sorting first class, flats, magazines and presorted standard mail.

The sortation machine shall:

1. Sort a minimum of 8,000 letters per minute.

2. Have sufficient bins labeled for box numbers and redirected mail.

3. Handle small packages and magazines.

4. Read both barcoded and handwritten mail.

5. Be compatible or interoperable with the current database system (AMPS) in order to recognize mail to be redirected.

Interested vendors are requested to provide the following information for market research purposes:

a. Specifications and technical details of equipment (emphasis on benefits and enhanced efficiencies in comparison to current operation).

b. Information on lifecycle, down-time and maintenance.

c. Facility requirements for successful operation of the equipment.

d. Delivery lead-time, installation, set-up and user training.

e. Warranty, maintenance and repair information.

f. Pricing estimates based on standard commercial prices.

Anticipated NAICS Code: 33318 “Other Commercial and Service Industry Machinery Manufacturing”; Corresponding Index Entry: Mail handling machinery, post office-type, manufacturing.

Location: Post Office, USAG Wiesbaden Anticipated Contract Type: Firm Fixed Price (FFP)

Information Requested from Industry:

It is specifically requested that interested vendors submit more than one (1) possible solution or approach. All other information that is relevant to the procurement, installation, operation, and maintenance of this equipment shall be provided in response to this request for information.

Site visits will be scheduled upon request.

All information submitted in response to this RFI is voluntary. Any future information about this acquisition, including pre-solicitation notices and/or issuance of a Solicitation will be posted through the Federal Business Opportunities (FBO) website (www.fbo.gov). All potential offerors must be registered in the System for Award Management (SAM).