W912CM-18-Q-0020_Amendment_0001.pdf

PDF 926 KB Posted May 29, 2018

Attached to: Lodging and Conference Services for 2018 CEA Conference - Resolicitation
Solicitation number: W912CM-18-Q-0020
Issued by: Department of the Army Materiel Command Expeditionary Contracting Command Regional Contracting Office Weisbaden 409th CSB

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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide revised Statement of Work and to extend the time and date for receipt of quotes.

1. CONTRACT ID CODE PAGE OF PAGES

1 23

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-May-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912CM18Q0020

X 9B. DATED (SEE ITEM 11)

13-Apr-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-May-2018

CODE

RCO WIESBADEN

KO DIRECTORATE OF CONTRACTING

KONRAD-ADENAUER-RING 39, BLDG. 5301

65187 WIESBADEN

GERMANY

W912CM 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912CM18Q0020

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The standard size code $32,500,000 has been deleted.

The required response date/time has changed from 25-Apr-2018 10:00 AM to 28-Jun-

2018 10:00 AM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

Lodging for 40 rooms from 22-24 October in accordance with the Requirements Specification. Breakfast and Wi-Fi included. Price is per room, per night. Note that lodging for the total estimated quantity of 140 rooms will be at the same rate.

To:

Lodging for 40 rooms from 22-24 October in accordance with the Statement of Work. Breakfast and Wi-Fi included.

40 rooms x 2 nights = 80 Each Price is per room, per night. Note that lodging for the total estimated quantity of 140 rooms will be at the same rate.

The pricing detail quantity has increased by 40.00 from 40.00 to 80.00.

The unit of issue Each has been added.

CLIN 0002

- Main Conference Room from 0700-1800 from 20-24 October.- Three (3) Small Meeting Rooms from 22-24 October, available 24 hours per day.- Medium Meeting Room from 22-24 October, available 24 hours per day.- Dinner/Expo Room from 1830 to 2030 on 22 October and from 0700-2030 on 23 October.Services shall be provided in accordance with the Requirements Specification.

As described in the Statement of Work (SOW) The unit of issue Job has been added.

CLIN 0003

- Welcome Reception and Dinner 22 October- Dinner 23 October- Lunch 23 and 24 October- Refreshment Breaks 23 and 24 OctoberServices shall be provided in accordance with the Requirements Specification and will be paid via other funding sources outside this contract.

- Welcome Reception and Dinner 22 October- Dinner 23 October- Lunch 23 October- Refreshment Breaks 23 and 24 OctoberServices shall be provided in accordance with the Statement od Work and will be paid via other funding sources outside this contract.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 22-OCT-2018 TO

24-OCT-2018

N/A N/A

FOB: Destination

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 22-OCT-2018 TO

24-OCT-2018

N/A N/A

FOB: Destination

The following have been added by reference:

52.204-21 Basic Safeguarding of Covered Contractor Information

Systems

JUN 2016

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

252.243-7001 Pricing Of Contract Modifications DEC 1991

The following have been added by full text:

52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS--

REPRESENTATION (NOV 2015)

(a) Definitions. Inverted domestic corporation and subsidiary have the meaning given in the clause of this contract entitled Prohibition on Contracting with Inverted Domestic Corporations (52.209-10).

(b) Government agencies are not permitted to use appropriated (or otherwise made available) funds for contracts with either an inverted domestic corporation, or a subsidiary of an inverted domestic corporation, unless the exception at 9.108-2(b) applies or the requirement is waived in accordance with the procedures at 9.108-4.

(1) It [ ___ ] is, [ ___ ] is not an inverted domestic corporation; and

(2) It [ ___ ] is, [ ___ ] is not a subsidiary of an inverted domestic corporation.

(End of provision)

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of provision)

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

252.225-7993 PROHIBITION ON PROVIDING FUNDS TO THE ENEMY (DEVIATION 2015-O0016) (SEP 2015)

(a) The Contractor shall—

(1) Exercise due diligence to ensure that none of the funds, including supplies and services, received under this contract are provided directly or indirectly (including through subcontracts) to a person or entity who is actively opposing United States or Coalition forces involved in a contingency operation in which members of the Armed Forces are actively engaged in hostilities;

(2) Check the list of prohibited/restricted sources in the System for Award Management at www.sam.gov —

(i) Prior to subcontract award; and

(ii) At least on a monthly basis; and

(3) Terminate or void in whole or in part any subcontract with a person or entity listed in SAM as a prohibited or restricted source pursuant to subtitle E of Title VIII of the NDAA for FY 2015, unless the Contracting Officer provides to the Contractor written approval of the Head of the Contracting Activity to continue the subcontract.

(b) The Head of the Contracting Activity has the authority to—

(1) Terminate this contract for default, in whole or in part, if the Head of the Contracting Activity determines in writing that the contractor failed to exercise due diligence as required by paragraph (a) of this clause; or

(2)(i) Void this contract, in whole or in part, if the Head of the Contracting Activity determines in writing that any funds received under this contract have been provided directly or indirectly to a person or entity who is actively opposing United States or Coalition forces involved in a contingency operation in which members of the Armed Forces are actively engaged in hostilities.

(ii) When voided in whole or in part, a contract is unenforceable as contrary to public policy, either in its entirety or with regard to a segregable task or effort under the contract, respectively.

(c) The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts, including subcontracts for commercial items, under this contract that have an estimated value over $50,000 and will be performed outside the United States and its outlying areas.

The following have been modified:

ADDENDUM TO FAR 52.212-4

In accordance with FAR 12.302, Tailoring of Provisions and Clauses for Acquisition of Commercial Items, FAR Clause 52.212-4 is tailored as follows to reflect special contract terms and conditions that are unique for this contract.

Para (a) Inspection and Acceptance is revised to add the following:

a. Place of inspection and point of acceptance of the services performed under this contract shall be at destination.

b. Inspection and acceptance of services under this contract shall be performed by the designated Government Point of Contact of the Receiving Activity.

ELECTRONIC PAYMENT AND PROCESSING OF INVOICES:

a. The contractor shall submit invoices electronically through Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT, formerly WAWF). See clause 252.232-7006, WAWF Payment Instructions, incorporated herein in this contract.

b. The contractor shall designate an Electronic Business (EB) point of contact in the System for Award Management site at www.sam.gov to be able to use iRAPT. Contractors shall be registered in SAM prior to award and are urged to begin the registration process as early as possible to ensure registration can be activated at time of award.

c. To activate CAGE (NCAGE) for your company in iRAPT the following information shall be submitted to the

EMAIL address: disa.ogden.esd.mbx.cscassig@mail.mil SUBJECT: WAWF CAGE Code Activation

TEXT:

Ogden Support: Please activate the following CAGE Code(s) in WAWF:

1. Cage Code(s):

2. EB POC's Name:

3. EB POC's Email:

4. EB POC's Phone Number:

d. The Government POC will verify and certify that supplies or services have been provided in accordance with the terms and conditions of this contract, verify and certify correctly completed invoices and authorize payment using the iRAPT system.

e. Administrative Office:

409th CSB, Regional Contracting Office Wiesbaden

ATTN: CCEC-EUZ-CSW

Konrad-Adenauer-Ring 39 65187 Wiesbaden, Germany NOTE: If the contract has more than one Line Item, Contractors shall indicate on their invoice the individual Line Item Amounts; Lump Sum Requests for payment will be returned by the Finance Office for correction. See FAR 52.212-4(g) for Invoice Requirements.

AVAILABILITY OF FUNDS

All offerors are advised this action is subject to the availability of FY18 funding.

REQUIREMENTS SPECIFICATION

STATEMENT OF WORK

2018 Conference of European Armies Lodging and Conference Services

1. The Government has a requirement for lodging, food, beverages, and conference meeting facilities in one (1) location for the 2018 Conference of European Armies (CEA).

2. The Government requires up to 140 rooms for lodging, 100 rooms of which will be individually billed and paid by other funding sources outside the contract. This number is an estimate.

3. This contract will pay for the following:

a. 40 rooms. No later than three (3) weeks before the event, the Government POC will notify the Contractor POC of the final quantity of rooms required. This will be finalized via bilateral modification to the contract.

b. Conference and meeting rooms

c. A separate area for CEA primary attendee lunch (approx. 55 people)

d. Food & beverage service for breaks, welcome reception, and dinner.

4. Dates Required: 20 October to 24 October 2018.

5. Place of Performance: The facility must be located in one of the following locations - Wiesbaden, Frankfurt, Bonn, Berlin or Munich, Germany.

6. The Government will provide conference audiovisual support and security equipment

7. Lodging Room Requirements – See EXHIBIT 1:

a. Number of Rooms:

5 rooms: arrival 18 October 2018; departure 24 October 2018 (self-booked and self-paid) 5 rooms: arrival 19 October 2018; departure 25 October 2018 (self-booked and self-paid) 7 rooms: arrival 20 October 2018; departure 24 October 2018 (self-booked and self-paid) 30 rooms: arrival 21 October 2018; departure 24 October 2018 (self-booked and self-paid) 120 rooms: arrival 22 October 2018 departure 24 October 2018 (self-booked and self-paid)

b. Guests courtesy access to all regular facilities and amenities available to other guests to include, the health and wellness facility.

c. Check-in & check out: Contractor shall allow, if available, for early check-in, and late check-out at 1300, for select guests at no additional charge. A U.S. Government representative will provide information for guests requiring early check-in or late check-out one (1) week prior to 18 October 2018. Contractor shall allow guests to check out the evening prior to the departure date.

d. Incidentals: Items consumed out of the mini-bar, telephone calls or other incidentals will not be paid by this contract. These items will be paid for by each guest. The Contractor shall ensure that arrangements are in place to collect payments directly from guests for any such charges.

8. Conference Facility Requirements:

a. Main Conference Room: Conference room starting at 0700 each day and concluding at 1800 each day from 20 October 2018 and ending on 24 October 2018. The conference room shall be set up in “Open Rectangle or U-Shape” accommodating 50 people around the perimeter of the tables. Seating for an additional 10 people shall be around the edges of the room. Conference room shall be clean and presentable with water near each seat. The U.S. Government will oversee the set-up of the room prior to the conference beginning on 20 October 2018. Room shall include a podium with a lighted reading platform. After each use, conference room shall be cleaned. Contractor shall provide the necessary tables, tablecloths, and chairs.

b. Small Meeting Room #1, Control Room: From 22 October 2018 and ending on 24 October 2018. The room shall have four (4) tables, set-up along the walls with eight (8) chairs. Room shall have sufficient electrical connections to support three (3) computers and one (1) printer. The U.S. Government will oversee the set-up of the room prior to the conference on 22 October 2018. Contractor shall provide the necessary tables, tablecloths, and chairs. Contractor shall provide the Government with two (2) keys for the room to allow participants to access it 24 hours a day. All doors to the outside shall be able to be secured.

c. Small Meeting Room #2, Bilat Room: From 22 October 2018 and ending on 24 October 2018. The room shall have a block of four (4) tables in the middle of the room with eight (8) chairs or a large conference table. The room shall contain a working telephone with access to outside lines. The U.S.

Government will oversee the set-up of the room prior to the conference on 22 October 2018. Contractor shall provide the necessary tables, tablecloths, and chairs. Contractor shall provide the Government with two (2) keys for the room to allow U.S. Government representatives to access it 24 hours a day.

d. Small Meeting Room #3, Bilat Room: From 22 October 2018 and ending on 24 October 2018. The room shall have a block of four (4) tables in the middle of the room with eight (8) chairs or a large conference table. Provide a working telephone with access to outside lines. The U.S. Government will oversee the set-up of the room prior to the conference. Contractor shall provide the necessary tables, tablecloths, and chairs. Contractor shall provide two (2) keys for the room and allow U.S. Government representatives to access it 24 hours a day.

e. Medium Meeting Room, Viewing Room: From 22 October 2018 and ending on 24 October 2018. The room shall be able to seat 60 people in “Theater Style”. Contractor shall provide the Government with two (2) keys for the room to allow U.S. Government representatives to access it 24 hours a day. All doors to the outside shall be able to be secured.

f. Dinner/Expo room:

For usage as an Expo Room: Room to be available starting at 0700 each day and concluding at 1800.

Setup and support will be in the rooms and the formal expos will be from 1400 – 1600 on 23 October 2018. Required are eight (8) long tables for display, eight (8) Bistro tables and four (4) tables with chairs for attendees.

For usage as a Dinner Room:

22 October 2018: Contractor shall provide a welcome reception for 100 people from 1830-2030. The reception area shall be large enough to allow people to stand and sit. Contractor shall provide bistro standing round tables and eight (8) round tables with chairs for sitting. Contractor shall provide the necessary chairs, tables and tablecloths. The tables shall be set up in accordance with the diagrams that the Government will provide.

23 October 2018: Contractor shall provide a seated (plated) dinner for 60 people at round tables, the evening of 23 October 2018 from 1830-2030 hours. Contractor shall provide the necessary tables, tablecloths, and chairs.

9. For Information only: Meal Requirements: Food and beverages will not be paid for under this contract. All food & beverage requirements will be paid by funding sources outside this contract. Before the event, the Contractor shall provide to the designated Government POC, menu options no later than 15 days after contract award. Meal prices shall include the cost of non-alcoholic drinks, coffee and dessert for each person. Contractor shall accommodate dietary restrictions within a 48 hours notification period. See attached EXHIBIT 1.

a. Welcome Reception and Dinner 22 October 2018: Contractor shall provide a light buffet (to include hot hors d’oeuvres, bratwurst, bread, and salad) and non-alcoholic beverages. Alcoholic beverages shall be available for individual purchase.

b. Lunch 23 October 2018: Contractor shall provide a lunch area that is separate from the conference meeting area and that can seat 50 people from 1200-1330 hours. Lunch shall be in an isolated dining room, separate from the main conference rooms. Contractor shall provide the necessary chairs, tables and tablecloths. A buffet lunch shall be provided and consist of a minimum of a soup or salad, a selection of side dishes, selection from a minimum of at least three (3) main courses, breads, and a dessert. There shall be unlimited coffee, tea, juice, soda, and water. The buffet shall include at least one

(1) vegetarian main dish option. The tables shall be set up in accordance with the diagrams that the Government will provide.

c. Dinner 23 October 2018: Dinner shall include 3 courses, (appetizer, main course, dessert, and coffee).

Main course shall be a meat dish (preferably chicken), and one (1) vegetarian option shall be provided.

Each table shall have white and red wine and water.

d. Conference session breaks, 23 and 24 October 2018: As part of the conference package, Contractor shall provide morning and afternoon coffee break service with snacks on 23 October 2018 and a morning break for 24 October 2018. This coffee break service shall include coffee, tea and water, sweeteners, milk, and snacks for 75 people.

10. Additional Requirements:

a. If parking is available on site for individual purchase, the Contractor must provide positive control

(entry and exit) of this parking in accordance with the German and US security forces. Parking will not be paid for under this contract.

b. Contractor shall permit German and US security forces to sweep with personnel, equipment and working animals in all areas of the hotel as deemed necessary by security protocols.

c. Conference, dining and lodging facilities shall be co-located within the same facility.

d. Separate restaurant facility available for non-attendees and military assistants etc. to acquire lunch on their own on-site or be available nearby.

e. Hotel must have the ability to close doors to separate the entire conference area from the rest of the hotel and facilities.

EXHIBIT 1

Lodging and Conference Room Requirements

STATEMENT OF WORK

2018 Conference of European Armies

# ITEM

18 19 20 21 22 23 24

1 Lodging Rooms (Para 5.2.1.a.) 5 5 7 30 120 120 5 292 room nights

3 Conference Rooms (Para 5.2.2.) Days

4 Ballroom(s), Main Conference Room (Para 5.2.2.a.) 1 1 1 1 1 5

5 Small Meeting Room #1, Control Room (Para 5.2.2.b.) 1 1 1 3

6 Medium Meeting Room #2 (Viewing Room) (Para 5.2.2.c.) 1 1 1 3

7 Small Meeting Room #3 (Bilat rooms) (Paras 5.2.2.d. & e.) 2 2 2 6

8 Room TOTALS 1 1 5 5 5 17

10 MEALS (Para 5.2.3.) Totals

11 Welcome Reception 100 100

12 Lunch 50 80 130

13 Coffee Breaks 80 80 160

DATE

CEA - OCTOBER 2018

Lodging and Conference Services

1. The Government has a requirement for lodging, food, beverages, and conference meeting facilities in one (1) location for the 2018 Conference of European Armies (CEA).

2. The Government requires up to 140 rooms for lodging, 100 rooms of which will be individually billed and paid by other funding sources outside the contract. This number is an estimate.

3. This contract will pay for the following:

b. Conference and meeting rooms

c. A separate area for CEA primary attendee lunch (approx. 55 people)

d. Food & beverage service for breaks, welcome reception, and dinner.

4. Dates Required: 20 October to 24 October 2018.

5. Place of Performance: The facility must be located in one of the following locations - Wiesbaden, Frankfurt, Bonn, Berlin or Munich, Germany.

6. The Government will provide conference audiovisual support and security equipment

7. Lodging Room Requirements – See EXHIBIT 1:

a. Number of Rooms:

b. Guests courtesy access to all regular facilities and amenities available to other guests to include, the health and wellness facility.

8. Conference Facility Requirements:

f. Dinner/Expo room:

For usage as an Expo Room: Room to be available starting at 0700 each day and concluding at 1800.

For usage as a Dinner Room:

(1) vegetarian main dish option. The tables shall be set up in accordance with the diagrams that the Government will provide.

c. Dinner 23 October 2018: Dinner shall include 3 courses, (appetizer, main course, dessert, and coffee).

Main course shall be a meat dish (preferably chicken), and one (1) vegetarian option shall be provided.

Each table shall have white and red wine and water.

10. Additional Requirements:

d. If parking is available on site for individual purchase, the Contractor must provide positive control

(entry and exit) of this parking in accordance with the German and US security forces. Parking will not be paid for under this contract.

e. Contractor shall permit German and US security forces to sweep with personnel, equipment and working animals in all areas of the hotel as deemed necessary by security protocols.

f. Conference, dining and lodging facilities shall be co-located within the same facility.

d. Separate restaurant facility available for non-attendees and military assistants etc. to acquire lunch on their own on-site or be available nearby.

e. Hotel must have the ability to close doors to separate the entire conference area from the rest of the hotel and facilities.

EXHIBIT 1

Lodging and Conference Room Requirements

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (JAN 2018)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(3) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

# ITEM

18 19 20 21 22 23 24

1 Lodging Rooms (Para 5.2.1.a.) 5 5 7 30 120 120 5 292 room nights

3 Conference Rooms (Para 5.2.2.) Days

4 Ballroom(s), Main Conference Room (Para 5.2.2.a.) 1 1 1 1 1 5

5 Small Meeting Room #1, Control Room (Para 5.2.2.b.) 1 1 1 3

6 Medium Meeting Room #2 (Viewing Room) (Para 5.2.2.c.) 1 1 1 3

7 Small Meeting Room #3 (Bilat rooms) (Paras 5.2.2.d. & e.) 2 2 2 6

8 Room TOTALS 1 1 5 5 5 17

10 MEALS (Para 5.2.3.) Totals

11 Welcome Reception 100 100

12 Lunch 50 80 130

13 Coffee Breaks 80 80 160

DATE

CEA - OCTOBER 2018

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

____ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

____ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L. 109-

282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div.

C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub.

L. 111-117, section 743 of Div. C).

X (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

____ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (July 2013) (41 U.S.C. 2313).

____ (10) [Reserved]

____ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

____ (ii) Alternate I (NOV 2011) of 52.219-3.

____ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

____ (ii) Alternate I (JAN 2011) of 52.219-4.

____ (13) [Reserved]

____ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

____ (ii) Alternate I (NOV 2011).

____ (iii) Alternate II (NOV 2011).

____ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

____ (ii) Alternate I (Oct 1995) of 52.219-7.

____ (iii) Alternate II (Mar 2004) of 52.219-7.

____ (16) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)).

____ (17)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2017) (15 U.S.C. 637(d)(4)).

____ (ii) Alternate I (Nov 2016) of 52.219-9.

____ (iii) Alternate II (Nov 2016) of 52.219-9.

____ (iv) Alternate III (Nov 2016) of 52.219-9.

____ (v) Alternate IV (Nov 2016) of 52.219-9.

____ (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

____ (19) 52.219-14, Limitations on Subcontracting (JAN 2017) (15 U.S.C. 637(a)(14)).

____ (20) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

____ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C.

657f).

____ (22) 52.219-28, Post Award Small Business Program Rerepresentation (July 2013) (15 U.S.C. 632(a)(2)).

____ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women- Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

____(24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

____ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

X(26) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (Jan 2018) (E.O. 13126).

____ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

____ (28) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).

____ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

____ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (July 2014) (29 U.S.C. 793).

____ (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

____ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O.

13496).

X (33)(i) 52.222-50, Combating Trafficking in Persons (March 2, 2015) (22 U.S.C. chapter 78 and E.O. 13627).

X (ii) Alternate I (March 2, 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

____ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

____ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

____ (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (June, 2016) (E.O. 13693).

____ (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (June, 2016) (E.O. 13693).

____ (38) (i) 52.223-13, Acquisition of EPEAT® Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).

____ (ii) Alternate I (OCT 2015) of 52.223-13.

____ (39)(i) 52.223-14, Acquisition of EPEAT® Registered Televisions (Jun 2014) (E.O.s 13423 and 13514).

____ (ii) Alternate I (Jun 2014) of 52.223-14.

____ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

____ (41)(i) 52.223-16, Acquisition of EPEAT[supreg]-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

____ (ii) Alternate I (Jun 2014) of 52.223-16.

X (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).

____ (43) 52.223-20, Aerosols (June, 2016) (E.O. 13693).

____ (44) 52.223-21, Foams (June, 2016) (E.O. 13693).

____ (45)(i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

____ (ii) Alternate I (JAN 2017) of 52.224-3.

____ (46) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83).

____ (47) (i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L.

103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

____ (ii) Alternate I (May 2014) of 52.225-3.

____ (iii) Alternate II (May 2014) of 52.225-3.

____ (iv) Alternate III (May 2014) of 52.225-3.

____ (48) 52.225-5, Trade Agreements (Oct 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

X (49) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

____ (50) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

____ (51) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150

____ (52) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C.

5150).

____ (53) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

____ (54) 52.232-30, Installment Payments for Commercial Items (Jan 2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

X (55) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (July 2013) (31 U.S.C.

3332).

____ (56) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (July 2013) (31 U.S.C. 3332).

____ (57) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

____ (58) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

____ (59) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)(15 U.S.C. 637(d)(12)).

____ (60)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C.

Appx. 1241(b) and 10 U.S.C. 2631).

____ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

_____(1) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495).

_____ (2) 52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67).

_____ (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C.

chapter 67).

_____ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

_____ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67).

_____ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (MAY 2014) (41 U.S.C. chapter 67).

_____ (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (MAY 2014) (41 U.S.C. chapter 67).

_____(8) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015) (E.O. 13658).

_____ (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

_____ (10) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792).

_____ (11) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records--Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1)in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iv) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(v) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(vi) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).

(vii) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(viii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(ix) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(x) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xi) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xii) _____ (A) 52.222-50, Combating Trafficking in Persons (March 2, 2015) (22 U.S.C. chapter 78 and E.O.

13627).

_____ (B) Alternate I (March 2, 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xiii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xvii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xiv) 52.222-54, Employment Eligibility Verification (Oct 2015) (E. O. 12989).

(xv)52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(xvi) (A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

(xvii) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(xviii) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xix) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xx) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

252.225-7043 ANTITERRORISM/FORCE PROTECTION POLICY FOR DEFENSE CONTRACTORS

OUTSIDE THE UNITED STATES (JUN 2015)

(a) Definition. United States, as used in this clause, means, the 50 States, the District of Columbia, and outlying areas.

(b) Except as provided in paragraph (c) of this clause, the Contractor and its subcontractors, if performing or traveling outside the United States under this contract, shall--

(1) Affiliate with the Overseas Security Advisory Council, if the Contractor or subcontractor is a U.S. entity;

(2) Ensure that Contractor and subcontractor personnel who are U.S. nationals and are in-country on a non-transitory basis, register with the U.S. Embassy, and that Contractor and subcontractor personnel who are third country nationals comply with any security related requirements of the Embassy of their nationality;

(3) Provide, to Contractor and subcontractor personnel, antiterrorism/force protection awareness information commensurate with that which the Department of Defense (DoD) provides to its military and civilian personnel and their families, to the extent such information can be made available prior to travel outside the United States; and

(4) Obtain and comply with the most current antiterrorism/force protection guidance for Contractor and subcontractor personnel.

(1) A foreign government;

(2) A representative of a foreign government; or

(3) A foreign corporation wholly owned by a foreign government.

(d) Information and guidance pertaining to DoD antiterrorism/force protection can be obtained from HQDA-AT;

telephone, DSN 222-9832 or commercial (703) 692-9832, and for Germany:

USAG Wiesbaden Bldg # 1205 ATTN: Mr. Michael Dirks Lucas D. Clay Kaserne Wiesbaden Army Airfield Tel: 0611-143 548-3036

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely…

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