W912CM-16-T-0044.pdf

SEE ADDENDUM

(No Collect Calls)

W912CM-16-T-0044 28-Jul-2016

b. TELEPHONE NUMBER

0611-143-546-6735

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 11 Aug 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912CM9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JOANN THEODORE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0010894018-0001

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ECC RCO WIESBADEN

KO DIRECTORATE OF CONTRACTING

KONRAD-ADENAUER-RING 39, BLDG. 5301

WIESBADEN 65187

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W582RS 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

W6E9 USAG WIESBADEN

W6E9 USAG WIESBADEN

MAINZ KASTEL STORAGE

BUILDING 4004

MAINZ KASTEL 55252

TEL: 049-6372-8423728 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$11,000,000

NAICS:

711130

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF63

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Gospel Musician

FFP

POP: 1 SEP 2016 - 31 AUG 2017. The contractor shall provide services in support of the Army Chaplain Gospel Religious Services, USAG Wiesbaden as specified in the Performance Work Statement (PWS) FOB: Destination

PURCHASE REQUEST NUMBER: 0010894018-0001

NET AMT

1001 12 Months OPTION Gospel Musician

FFP

1st OPTION YEAR: POP: 1 SEP 2017 - 31 AUG 2018. The contractor shall provide services in support of the Army Chaplain Gospel Religious Services, USAG Wiesbaden as specified in the Performance Work Statement (PWS).

2001 12 Months OPTION Gospel Musician

FFP

2ND OPTION YEAR: POP: 1 SEP 2018 - 31 AUG 2019. The contractor shall provide services in support of the Army Chaplain Gospel Religious Services, USAG Wiesbaden as specified in the Performance Work Statement (PWS)

3001 12 Months OPTION Gospel Musician

FFP

3RD OPTION YEAR: POP: 1 SEP 2019 - 31 AUG 2020. The contractor shall provide services in support of the Army Chaplain Gospel Religious Services, 4001 12 Months OPTION Gospel Musician

FFP

4TH OPTION YEAR: POP: 1 SEP 2020 - 31 AUG 2021. The contractor shall provide services in support of the Army Chaplain Gospel Religious Services, 7500 1 Job Contract Manpower Report (CMR)

FFP

Set up and report IAW Part 5, paragraph 5.3 of the PWS. Note that reporting is due NLT 31 Oct 2016. A Final Report shall be made for the remaining contract period if Option 1 is not exercised. Final payment will not be processed until the COR has verified completion of he CMR reporting requirement. (In completing the CMR, use Command: US Army Installation Management; Country: Germany;

Description: USAG Wiesbaden; UIC: is W6E9AA).

7501 1 Job OPTION Contract Manpower Report (CMR)

FFP

Set up and report IAW Part 5, paragraph 5.3 of the PWS. Note that reporting is due NLT 31 Oct 2017. A Final Report shall be made for the remaining contract period if Option 2 is not exercised. Final payment will not be processed until the COR has verified completion of he CMR reporting requirement. (In completing the CMR, use Command: US Army Installation Management; Country: Germany;

7502 1 Job OPTION Contract Manpower Report (CMR)

FFP

Set up and report IAW Part 5, paragraph 5.3 of the PWS. Note that reporting is due NLT 31 Oct 2018. A Final Report shall be made for the remaining contract period if Option 3 is not exercised. Final payment will not be processed until the COR has verified completion of he CMR reporting requirement. (In completing the CMR, use Command: US Army Installation Management; Country: Germany;

7503 1 Job OPTION Contract Manpower Report (CMR)

FFP

Set up and report IAW Part 5, paragraph 5.3 of the PWS. Note that reporting is due NLT 31 Oct 2019. A Final Report shall be made for the remaining contract period if Option 4 is not exercised. Final payment will not be processed until the COR has verified completion of he CMR reporting requirement. (In completing the CMR, use Command: US Army Installation Management; Country: Germany;

7504 1 Job OPTION Contract Manpower Report (CMR)

FFP

Set up and report IAW Part 5, paragraph 5.3 of the PWS. Note that reporting is due NLT 31 Oct 2020. A Final Report shall be made for the remaining contract period.

Final payment will not be processed until the COR has verified completion of he CMR reporting requirement. (In completing the CMR, use Command: US Army Installation Management; Country: Germany; Description: USAG Wiesbaden;

UIC: is W6E9AA).

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 1001 Destination Government Destination Government 2001 Destination Government Destination Government 3001 Destination Government Destination Government 4001 Destination Government Destination Government

7500 Destination Government Destination Government 7501 Destination Government Destination Government 7502 Destination Government Destination Government 7503 Destination Government Destination Government 7504 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 01-SEP-2016 TO

31-AUG-2017

N/A W6E9 USAG WIESBADEN

W6E9 USAG WIESBADEN

MAINZ KASTEL STORAGE

BUILDING 4004

MAINZ KASTEL 55252

049-6372-8423728

W582RS

1001 POP 01-SEP-2017 TO

31-AUG-2018

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-SEP-2018 TO

31-AUG-2019

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-SEP-2019 TO

31-AUG-2020

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-SEP-2020 TO

31-AUG-2021

N/A (SAME AS PREVIOUS LOCATION)

7500 POP 01-SEP-2016 TO

31-AUG-2017

N/A (SAME AS PREVIOUS LOCATION)

7501 POP 01-SEP-2017 TO

31-AUG-2018

N/A (SAME AS PREVIOUS LOCATION)

7502 POP 01-SEP-2018 TO

31-AUG-2019

N/A (SAME AS PREVIOUS LOCATION)

7503 POP 01-SEP-2019 TO

31-AUG-2020

N/A (SAME AS PREVIOUS LOCATION)

7504 POP 01-SEP-2020 TO

31-AUG-2021

N/A (SAME AS PREVIOUS LOCATION)

PERFORMANCE WORK STATEMENT

PART 1

GENERAL

INFORMATION

1. GENERAL:

This is a non-personal services contract to provide quality music and worship experience for the Gospel congregation. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction:

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary for Gospel musician responsibilities as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background:

The mission of the Chaplain’s program is to provide for Essential Elements of Religious Service to include worship services for all assigned Soldiers, civilians, and family members. Worship Services fall under the responsibility the Garrison Chaplain. The contractor falls under the USAG Wiesbaden Chaplain’s Program as defined in the Commanders Master Religious Program.

This contract is for musician services in support of US Army Military Religious Programs. The Contractor shall work within the pluralistic Military Chapel environment, in cooperation with other congregational leaders to meet the needs of the congregation. As a non-personal services contractor, the Gospel Musician is not a member of the Chapel or Installation Chaplain’s Office Staff. The contractor and all employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. The Contractor shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

1.3. Scope:

The contractor shall provide Gospel musical support during the designated Sunday worship service. Complete confidentiality is paramount. The contractor shall establish safeguards to ensure confidentiality of all personal and privacy act information, which pertains to individuals utilizing the services of any Religious Program.

Confidentiality of information and content of all documents shall be respected. The sharing of information regarding any individual thereof with any person other than the respective POC/COR is strictly prohibited.

Breach of confidentiality shall result in immediate termination of the contract.

The Contractor shall not conduct formal counseling, administer sacraments or ordinances, lead a worship service, or perform chaplain responsibilities.

1.4. General Information

1.4.1. Compliance

1.4.1.1 The Contractor shall provide all information required for a complete and positive military installation background investigation, prior to beginning any service on this contract.

1.4.1.2. The contractor shall present a dignified, well-groomed manner and dress appropriately for religious activities or for a chapel work environment, whenever performing services under this contract.

W912CM-16-T-0044

1.4.1. 3. Contractor shall provide their own transportation and all necessary equipment to fulfill this contract, except as identified in Part 3. Contractor shall provide a telephone number and/or cellular telephone number to the COR and Chaplain.

1.5 Quality Control:

The Contractor shall develop and maintain an effective Quality Control Plan (QCP) to ensure services are performed in accordance with this Performance Work Statement (PWS). The Contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. The Contractor’s QCP shall be the means by which he assures himself that his work complies with the requirements of the contract. As a minimum, the QCP shall include the following to be acceptable:

a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor’s Quality Control Team.

b) How the Contractor will monitor the timeliness of the work to ensure that the work performed complies with all deadlines and goals.

c) How the Contractor will monitor or measure quality performance against established standards or specifications to ensure that the work performed complies with all specifications and requirements of the contract.

d) How the Contractor intends to deliver quality services to ensure customer satisfaction throughout the life of the contract.

Analysis of quality control and timeliness reports shall be sent to the Contracting Officer’s Representative (COR) by the first Friday of every month.

A final QCP shall be submitted to the COR for review and approval within ten (10) calendar days after date of contract award. The COR’s approval will be provided to the Contractor in writing. Any future desired changes by the Contractor must be approved by the COR in writing prior to implementation.

1.6 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

a) The Contracting Office Representative (COR) is the authorized individual who will perform assessments of the contractor’s performance.

b) The COR(s) will inform the contractor when discrepancies occur and will request corrective action. The COR(s) will make a notation of the discrepancy on their assessment checklist with the date and time the discrepancy was noted and will request the contractor to initial the entry on the checklist.

c) Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer.

d) The services to be performed by the Contractor during the period of this contract shall at all times and places are subject to review by the Contracting Officer and or authorized Government representative(s).

1.7 Recognized Holidays: The contractor shall be required to perform on the following holidays: Memorial Day, Christmas Eve Day, Christmas, New Year’s Day, and Easter.

1.8 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 0900-1100 on Sunday and evening rehearsals for two hours during the week as scheduled by the supervisory Chaplain.

1.9 Place of Performance: The work to be performed under this contract will be performed at Clay Kaserne Wiesbaden, Germany.

1.10: The Government will award a Firm Fixed Price contract.

1.11 Security Requirements:

The contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government representative). Contractor personnel performing work under this contract must maintain the level of security required for the life of the contract.

The contractor shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office and Aufenthaltstitel for local national installation passes and access rosters. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. The contractor shall complete added security training needs to comply with the security standards of this contract. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned vehicle or privately-owned vehicle while in performance of the contract.

The only validated reason for access to any contractors authorized to enter U.S. Installations and all associated subcontractors’ employees shall be in the performance of the contract and for no other reason. These personnel must also provide a valid purpose to enter when requesting access to installations. The types of access and privileges for this or any contract will be based on the appropriate operational needs, the assessment of the threat, vulnerability, and criticality, include any other sufficient security requirements to protect against loss of services and or support or serious risk to contractors or Installation personnel.

Operation Security (OPSEC): Contractor personnel must protect information that has been designated as critical in the performance of the contract. Critical information will only be disseminated on a “need-to-know” basis and not be discussed in public areas such as hallways, bathrooms, eateries, smoke shacks, or any off-base gathering locations. Contractor employees will not pass critical information over unsecured telephones, facsimiles, and/or email outside of the Department of Defense Network. Contractor employees will not post critical information on the web, personal “blogs,” or where it is visible to visitors or the public. OPSEC Level I training shall be completed within the first 30 days of contract award, and on an annual basis thereafter, and the certificates of completion shall be provided to the COR.

1.12 Physical Security:

The Contractor shall establish and implement methods to ensure that physical security of all U.S. Government property and facilities are maintained. Locking of external doors and windows is necessary when leaving the facility. Internal doors should be locked to protect Government property. Access to office areas shall be monitored and limited. The Contractor shall ensure that any chapel facility used and the unlocked areas within it are properly secured after the Parish event.

The Contractor shall abide by all local safety requirements and building evacuation procedures, and make every effort to protect all persons from harm and all U.S. Government property from damage. Contractor shall use a facility use checklist from the building NCOIC to ensure that all classrooms and meeting spaces are checked before and after each event. The Contractor shall report any damages or concerns to the designated chaplain or, chaplain assistant prior to leaving the facility.

The Contractor personnel shall report to the appropriate authority onsite if any information or circumstances of which they are aware may pose a threat to the security of personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

1.13 Key Control:

The Contractor shall establish and implement methods of making sure all keys and key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE:

Hereafter, all references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.13.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. Should the available contract funds be insufficient for the replacement, the Government will bill the Contractor.

1.13.2 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.14 Special Qualifications:

The contractor and any designated alternates or subcontractors shall meet the following qualification standards throughout the duration of this contract:

1.14.1 Contractor shall possess technical musical ability and be able to sight-read music.

1.14.2 Contractor shall possess minimum two (2) years of experience accompanying a chapel choir or worship team within the past five (5) years, as demonstrated in a resume, curriculum vitae, or narrative statement.

1.14.3 Contractor shall successfully complete a military installation background investigation within 30 days of the award of contract.

1.14.4 Contractor shall submit letters of recommendation from either a chaplain or pastor of church services within the last 12 months.

1.15 Post Award Conference/Periodic Progress Meetings:

The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance. At these meetings the contracting officer will apprise t h e contractor of how the government views the contractor’s performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.16 Contracting Officer Representative (COR):

The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor’s performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.17 Key Personnel: N/A

1.18 Identification of Contractor Employees:

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.18 Contractor Travel: N/A

1.20 Other Direct Costs (ODC): N/A

1.21 Data Rights

The Government has unlimited rights to all documents and material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government-owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials shall not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.22 Organizational Conflict of Interest:

Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.23 Phase In/Phase Out Period: N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. After Action Report (AAR).

Report that provides information on: program event, date and location for event, sponsoring chapel or congregation, audience (group that participated), attendance; funds spent, event description, evaluation, and recommendations for future actions or programs. Every event shall have an AAR. After action reports are due seven working days after the conclusion of the program.

2.1.2. Chapel Tithes and Offering Funds (CTOF). These funds are non-appropriated by Congress. They are government funds used for the collective benefit if those who generate them: military personnel, their dependents and authorized civilians. The CTOF is an instrumentality through which funds received from the religious program of the Army at any level are collected, administered and disbursed.

2.1.3. Chapel Volunteer Management System. Provides guidance concerning management of volunteers engaged in garrison religious programs and activities. Use of the chapel volunteer management system is mandatory at each Army garrison.

2.1.4. Command Master Religious Plan (CMRP). An annual planning and authorization document used to support budget needs and program projections of Chaplains and congregations.

2.1.5. Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.6. Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the Government.

2.1.7. Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

2.1.8. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.9. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.10. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.11. Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.12. Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14. Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privities of contract with a subcontractor.

2.2. Acronyms:

AAR After Action Report ACOR Alternate Contracting Officer’s Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CMRP Command Master Religious Program CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer’s Technical

Representative COTS Commercial-Off-the-Shelf CRM Chaplaincy Resource Manager CTOF Chapel Tithes and Offering Fund CVMS Chaplaincy Volunteer Management System DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND

SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services:

The COR will provide the applicable local security policies and procedures to the Contractor to accomplish the security requirements as described in section 1.4.8.

3.2. Facilities:

The Government will provide space for rehearsal practice on a space-available basis. The Contractor shall coordinate the times and dates for rehearsal with the COR with at least 3 calendar days in advance.

3.3. Equipment:

The Government will provide the chapel photocopy machine, scanner, and printer to perform services according to the terms of this contract. An electric keyboard and a micro-phoned sound system will be provided by the Government at the Chapel Facility.

3.4. Materials:

The Government will provide Standard Operating Procedures to the Contractor within 30 days of the contract award.

3.5 Utilities:

The Government will provide appropriate electricity for music. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets and unused electricity after using the required amount to accomplish the task.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General:

The Contractor shall furnish any personal equipment or supplies, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Secret Facility Clearance: N/A

4.3. Materials: N/A

4.4. Equipment: N/A

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services. The Musician (hereafter, the “Contractor”) shall provide instrumental music that assists the congregation in worship. The authority for contracting Musicians is outlined in AR 165-1, paragraphs 14. The Contractor shall support the Chaplaincy’s ministry with professional, technical assistance providing quality worship services to the Soldiers and their families who are worshipping together evident by mass participation.

The Chaplain will make the final decision as to the appropriateness of any part of a given worship event, rite or observance of the music selected.

Contractor shall provide a qualified replacement musician, if necessary, within three (3) days after notice of extended absence of current contract employees. The replacement musician shall be identified on the Contractor's brief narrative. Any changes or updates to the plan shall be provided to the COR.

To accomplish the goal of providing quality worship, the Contractor shall:

5.1.1 Effectively communicate with the chaplains, song and worship leaders, and volunteer musicians conducting the service to ensure a coordinated service of worship for the congregation. The Contractor shall maintain healthy, functional interpersonal relationships with co-workers, chapel staff and parishioners.

5.1.2 Plan and coordinate all musical selections with the Chaplain of the congregation or /COR in keeping with the theme of the worship service.

5.1.3 Select and play keyboard music for preludes, postludes, offertory and background for meditation and prayers that enhances the atmosphere of worship for the particular congregation.

5.1.4 Effectively coordinate with the worship leader and adjust tempo, and style of accompaniment to enhance the congregation’s ability to participate in worship through the singing of hymns, choruses, and spiritual songs.

5.1.5 Notify the Chaplain or COR concerning any maintenance problems or requests concerning the instrument(s) of the chapel facility used during the Gospel Service.

5.2 Specific Tasks.

5.2.1 CLIN X001: Worship

Service

Regular Services are held from 0900 hours to 1100 hours Sundays at the Clay Kaserne Chapel. Exact time period may vary based on congregational needs. Location of seasonal/special services may vary. The Contractor shall:

a. Play the keyboard to accompany hymns, choruses, and spiritual songs.

b. Perform offertory and background for meditation and prayers that enhances the atmosphere of worship for the particular congregation each week. The Contractor shall perform services from 15 minutes prior to the start of the worship service, until 10 minutes after the worship service ends.

5.2.2 CLIN X002: Rehearsals

The contractor shall play the keyboard during weekly mid-week rehearsals, and rehearsals prior to each Sunday worship service.

5.2.3 CLIN X003: Coordination:

The Contractor shall meet with the Chapel Pastor for coordination of the music selections and issues of the worship each week.

5.2.4. The Government will inform the Contractor as far in advance as is practicable if the time schedules will be changed.

5.3 CLIN 750X: Contractor Manpower Reporting

The Contractor shall report ALL Contractor labor hours (including Subcontractor labor hours) required for performance of services provided under this contract for the Army via a secure data collection site. The Contractor is required to fill in all required data fields completely using the following web address: http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2016. Contractors may direct questions to the help desk at http://www.ecmra.mil.

PART 6

APPLICABLE PUBLICATIONS

6 APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures to include, but not limited to: AR 165-1, FM0-05, AR 156-1, DA PAM 165-18.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7.1 Technical Exhibit 1 – Performance Requirements Summary (PRS)

7.2 Technical Exhibit 2 – Deliverables

Technical Exhibit 1

Performance Requirements Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE OBJECTIVE STANDARD PERFORMANCE

THRESHOLD

METHOD OF

SURVEILLANC

E

1) PWS Part 1 Management and Administration Contractor shall comply with PWS provisions relating to Management and Administration operations.

Monthly COR PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of COR PRS Inspecti on Checkli

2) PWS Part 1 Management and Administration Contractor shall comply with PWS provisions relating to Management and Administration processes.

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

3) PWS Part 3 Government Furnished Item and Services Contractor shall comply with PWS provisions relating to Government Furnished Item and Services operations.

Monthly COR PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of COR PRS Inspecti on Checkli st.

4) PWS Part 3 Government Furnished Items and Services Contractor shall comply with PWS provisions relating to Government Furnished Items and Services processes.

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

5) PWS Part 4 Contractor Furnished Items and Services Contractor shall comply with PWS provisions relating to Contractor Furnished Items and Services operations.

Monthly COR PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of COR PRS Inspecti on Checkli st.

6) PWS Part 4 Contractor Furnished Items and Services Contractor shall comply with PWS provisions relating to Contractor Furnished Items and Services processes.

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

7) PWS Part 5 Specific Tasks Contractor shall comply with PWS provisions relating to Specific Tasks operations.

Monthly COR PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of COR PRS Inspecti on

8) PWS Part 5 Specific Tasks Contractor shall comply with PWS provisions relating to Specific Tasks processes.

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

9) PWS Part 6 Applicable Publications Contractor shall comply with PWS provisions relating to Applicable Publications operations.

Monthly COR PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of COR PRS Inspection Checklist.

Technical Exhibit 2

Deliverables

This technical exhibit lists any reports or documentation that is required as a deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes.

Deliverable Frequency # of Copies Medium/Format Submit To Final Quality Control Plan submitted to COR in accordance with paragraph

1.5 of the PWS

Not later than ten

(10) calendar days after contract award.

1 1 digital (electronic) document of file

C O R

Quality Control and Timeliness Reports in accordance with paragraph

1.5 of the PWS

First Friday of every month

Same as above Same as above Same as above

Background Checks in accordance with paragraph

1.4.1.1 of the PWS

Within 30 days after contract award

Same as above Same as above Same as above

OPSEC Level I training in accordance with paragraph

1.11 of the PWS

Within 30 days after contract award; and on an annual basis.

Same as above Same as above Same as above

10) PWS Part 6 Applicable Publications Contractor shall comply with PWS provisions relating to Applicable Publications processes.

SurveillanceProcess Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

11) PWS Part 7 Technical Exhibit Listing Contractor shall comply with PWS provisions relating to Technical Exhibit Listing operations.

Monthly COR PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of COR PRS Inspection Checklist.

12) PWS Part 7 Technical Exhibit Listing Contractor shall comply with PWS provisions relating to Technical Exhibit Listing processes.

SurveillanceProcess Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

CLAUSES INCORPORATED BY FULL TEXT

52.212-4 CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS (MAY 2015)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights (1) within a reasonable time after the defect was discovered or should have been discovered; and

(2) before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes'', as amended (41 U.S.C. 601-613).

Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement or any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include--

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer--Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.--

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C.

3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall--

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the--

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected contract line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C.

7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if--

(A)…