Final Combined-Synopsis Solicitation - SF24 Contracted Leased Vehicles.pdf

RFQ/SOLICITATION NUMBER: W912CL-24-Q-0010

SF-24 Contracted Leased Vehicle with Drivers

Date: 03 July 24

COMBINED SYNOPSIS/SOLICITATION FOR

General Information

Document Type: Combined Solicitation/Synopsis

W912CL-24-Q-0010

03 July 2024 1500 CST, 19 July 2024 1500 CST, 12 July 2024 1500 CST, 19 July 2024 W023 Lease or rental of equipment

N/A 532111 Passenger Car Rental

Solicitation Number:

Posted Date:

Original Response Date:

Questions Due:

Current Response Date:

Product or Service Code:

Set Aside:

NAICS Code:

Contracting Office Address Regional Contracting Center - The Americas 410th Contracting Support Brigade 4130 Stanley Road, Building 1026 JBSA Fort Sam Houston, TX 78234-2726

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes that only solicitation; “quotations” are being requested, and a written solicitation document will not be issued.

This solicitation is a "request for quotations (RFQ)”. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03, dated 23 February 2024.

The associated North American Industrial Classification System (NAICS) code for this procurement is 532111 Passenger Car Rental, with a size standard of $47M.

The 410th Contracting Support Brigade is seeking to obtain Commercial rental vehicle services for United States Army South (ARSOUTH, also referred to herein as “the Government”) in support of ExSF-24 CHL. The Contractor shall provide the U.S. Government with commercial rental vehicle services with driver to include fuel throughout duration of the contract.

All interested companies shall provide “quotation(s)” for the following:

Services - See Attachment 1 – Vehicle with Drivers

Attachment 1

CLIN Structure:

CLIN

Delivery Date End Date No. of Vehicles Remarks No of Days No of Days

11-Aug-24 20-Aug- 24 1

Deliver to Fuerte Baquedano One

(1) 15 PAX Vans and Drivers for 12-hour day

21-Aug-24 18-Sep- 24 2

Deliver to Fuerte Baquedano Two

(2) 15 PAX Vans and Drivers for 12-hour day

11-Aug-24 20-Aug- 24 1

Deliver to Fuerte Baquedano One

(1) Full Size SUV and Drivers for 12-hour day

21-Aug-24 18-Sep- 24 3

Deliver to Fuerte Baquedano Three (3) Full Size SUVs and Drivers for 12-hour day

11-Aug-24 18-Sep-

24 1 DBA

Company Name: Unique Entity Identifier:

The following FAR and DFARS provisions and clauses apply to this acquisition:

52.204-1 Approval of Contract. Dec-89 52.204-7 System for Award Management. Oct-18 52.204-13 System for Award Management Maintenance Oct-18 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment Nov-21 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or

Equipment Nov-21

52.204-26 Covered Telecommunications Equipment or Services-Representation Oct-20 52.204-27 Prohibition on a ByteDance Covered Application Jun-23 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a

Felony Conviction under any Federal Law.

Feb-16

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services Sep-23 52.212-2 Evaluation—Commercial Products and Commercial Services Nov-2021

52.212-3 Offeror Representations and Certifications-Commercial Items.

– (Alternate I)

Feb-24

52.212-4 Contract Terms and Conditions-Commercial Items. Nov-23 52.217-8 Option to Extend Services Nov-99 52.217-9 Option to Extend the Term of the Contract Mar-20 52.232-18 Availability of Funds Apr-84 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar-23 52.228-3 Worker's Compensation Insurance (Defense Base Act) Jul-14 52.228-4 Workers' Compensation and War-Hazard Insurance Overseas Apr-84 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements or Statements-Representation.

Jan-17

252.244-7000 Subcontracts for Commercial Items and Commercial Components (DOD contracts)

Jan-21

252.203-7000 Requirements Relating to Compensation of Former DoD Officials Sep-11 252.203-7001 Prohibition on Persons Convicted of Fraud or Other Defense Contract-Related Felonies Jan-23 252.203-7002 Requirement to Inform Employees of Whistleblower Rights Dec-22 252.203-7005 Representation Relating to Compensation of Former DoD Officials. Sep-22 252.204-7006 Billing Instructions. May-23 252.204-7016 Covered Defense Telecommunications Equipment or Services--Representation Dec-19 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications

Equipment or Services—Representation May-21

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

Jan-23

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors. Jan-23 252.225-7041 Correspondence in English. Jun-97 252.225-7043 Antiterrorism/Force Protection for Defense Contractors Outside the

United States.

Jun-15

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec-18 252.232-7008 Assignment of Claims (Overseas). Jun-97 252.232-7010 Levies on Contract Payments. Dec-06 252.233-7001 Choice of Law (Overseas). Jun-97 252.243-7001 Pricing of Contract Modifications. Dec-91

***NOTE: ALL OFFERORS SHALL COMPLY WITH FAR 52.204-7(b)(1) *** FAR 52.204-7(b)(1): “An Offeror is required to be registered in SAM when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.”

System of Award Management (SAM) Registration Instructions:

1. Visit the SAM home page at https://www.sam.gov/.

2. Click “Create a User Account” button on SAM home page and follow the instructions.

3. Click “Register Entity” button on SAM home page and follow the instructions.

Addendum to FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (MAR 2023)

(b)(2) Questions: Submit all questions via email by 12 July 2024 at 1500 CST to the 410th Contracting Support Brigade, Regional Contracting Center- Americas, SSG Yanto D. Dokosansima, Contracting Specialist, e-mail: yanto.d.dokosansima.mil@army.mil.

Please courtesy copy: Mr. Gomez Octavius, Contracting Officer, e-mail: octavius.c.gomez.civ@army.mil.

Quote Due Date: The closing date to submit the quote by electronic mail is 19 July 2024 at 1500 CST Submit the quote to SSG

Yanto D. Dokosansima, Contracting Specialist, e-mail: yanto.d.dokosansima.mil@army.mil. Please courtesy copy: Mr. Gomez Octavius, Contracting Officer, e-mail: octavius.c.gomez.civ@army.mil.

Submit the Quote by completing Attachment 1

Title the subject line of your email for questions and submittal of quote is “SF-24 Contracted Leased Vehicle with Drivers, W912CL-24-Q-0010.”

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers unless another time period is specified in an addendum to the solicitation.

Addendum to FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible Quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered using FAR Part 12 using Simplified Acquisition Procedures (FAR Part 13) The following factors shall be used to evaluate offers.

Price

Capability

Technical Acceptability - Technical acceptability is defined as the offeror's ability to meet ALL the minimum requirements/salient characteristics identified in the FAR 52.212-1, Instruction to Offerors, the Performance Work Statement, and determined to be either acceptable or unacceptable.

Price –Award will be made to the quoter who provides the Lowest Price Technical Acceptable Quote for CLINs 0001-0005.

(a) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment As prescribed in 4.2105(a), insert the following provision:

Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) https://www.sam.gov/ mailto:octavius.c.gomez.civ@army.mil mailto:octavius.c.gomez.civ@army.mil

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) ( https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at http://www.sam.gov/ paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (SEP 2021)

The following subparagraphs of FAR 52.212-5 are applicable:

(a)(1)-(6) (b)(1), (4), (30), (33), (34), (44), (58), (59), (60)

(d) (1)-(3) (e)(1), and (2)

FAR 52.217-8, Option to Extend Services (NOV 1999)

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly, mathematically, or materially unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). As part of price evaluation, the government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding one-half of the offeror's final option period prices to the offeror's total price. Thus, the offeror's total price for the purpose of evaluation will include the base contract plus the option period. As indicated in FAR 52.217-8 the government will have the option provision to extend the performance of the contract up to an additional 30 days when the contractor is provided written notice 3 days before the end of the Period of Performance. Providing pricing for the optional 30-days extension period is not required.

(End of provision)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/?q=brosefar

FAR 52.252-1 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six-position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

2 in 1 Invoice

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance-based payments, submit a performance-based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0490 https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

Issue By DoDAAC W912CL Admin DoDAAC** W912CL Inspect By DoDAAC

Ship To Code N/A Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Contracting Officer: Octavius C. Gomez, Email: Octavius.C.Gomez.civ@army.mil

Contracting Specialist: SSG Yanto D. Dokosansima, Email: yanto.d.dokosansima.mil@army.mil.

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

AMC Level Protest

If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the contracting officer) to:

Headquarters, U.S. Army Materiel Command Office of Command Counsel-Deputy Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000 Fax number: (256)450-8840 Email:usarmy.redstone.usamc.mbx.protests@army.mil

The AMC-Level protest procedures are found at:

https://www.amc.army.mil/Connect/Legal-Resources/ mailto:Octavius.C.Gomez.civ@army.mil mailto:yanto.d.dokosansima.mil@army.mil mailto:usarmy.redstone.usamc.mbx.protests@army.mil https://www.amc.army.mil/Connect/Legal-Resources/

All questions are due no later than 12 July 2024 by 1500 hours CST. Submit quotes via email to the 410th Contracting Support Brigade, Regional Contracting Center- Americas SSG Yanto D. Dokosansima, Contracting Specialist, e-mail:

yanto.d.dokosansima.mil@army.mil. no later than 19 July 2024 by 1500 hours CST. Please courtesy copy: Mr. Gomez Octavius, Contracting Officer, e-mail: octavius.c.gomez.civ@army.mil.

Title the subject line of your email: “SF24 Leased Vehicle with Drivers W912CL-24-Q-0010” mailto:phillip.t.magliba.mil@army.mil.

mailto:octavius.c.gomez.civ@army.mil