Draft SHARP Training PWS rv Jun 23.docx

Performance Work Statement ARSOUTH SHARP Event (Interactive Advocacy)

Part 1 General Information

1. General:

1.1 Description of Services/Introduction: The Contractor will conduct a live theatrical interactive Sexual Assault and Harassment training event. The event will cover Leader Lead training session and a live theatrical stage play. This training production explores the sensitive topic of sexual assault and harassment in the military. Each performance will be 90 minutes in length and held at the Blesse Auditorium.

1.2 Background: The Contractor will be in direct support of the ARSOUTH SHARP Team to conduct interactive, state of the art training for all ARSOUTH personnel and other installation units.

1.3 Scope: The Contractor shall provide service(s) a live theatrical interactive Sexual Assault and Harassment training event (2) 90 minute sessions, marketing material, Flyers to promote the event on the Installation and provide the personnel needed to conduct the training event. All travel and lodging are included in the invoice that is provided to the POC.

1.4 Objectives: The ARSOUTH attendees at the end of this training will be able to identify and understand the following.

a) Understand the importance of individual responsibility in preventing sexual assault and harassment.

b) Learn how to create a culture of respect and inclusivity within the organization.

c) Develop skills to promote bystander intervention and encourage the workforce to speak up when they witness harmful behaviors.

d) Reinforce the importance of holding people accountable for engaging in toxic behaviors and implementing consequences by reminding leaders why it is crucial to do so.

e) Understand how to engage with the community on/off post to work with advocacy groups to develop strategies for prevention and support for survivors of sexual assault and harassment.

1.4.1 Period of Performance: July 2023

1.4.2 Place and Performance of Services: The contractor shall provide services per Attachment 1, except when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be performed at Blesse Auditorium. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.5 General Information:

1.5.1 Quality Control Plan (QCP). RESERVED

1.5.2 Quality Assurance (QA): This Contract is being established using FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified Acquisition Procedures; therefore, no Quality Assurance Surveillance Plan (QASP) is required. The Government will rely on the contractor’s assurances that the commercial supplies and/or services tendered for acceptance conform to the contract requirements.

1.5.3 Recognized Holidays . RESEVED

1.5.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 6:30AM to 6:30PM, TBD 2023 unless the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. In the event operational tempo affects the availability of the requiring activity to receive meals, the COR shall contact the Contractor POC via phone or messaging app, in order to establish the adjusted delivery time. For other than firm fixed price contracts, the contractor shall not be reimbursed when the government facility is closed for the above reasons. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.5.5 N/A

1.5.6 Type of Contract: The Government anticipates the award of a Fix Price Contract type contract

1.5.7 Access and General Protection Policy and Procedures:

1.5.7.1 FPCON: In addition to the changes otherwise authorized by the changes of clause of contract, should the US Government Force Protection Condition (FPCON) at any individual installation change, the Government may require changes in contractor security matters or process in accordance with DoDI 2000.16. During FPCONs Charlie and Delta, only contract services that have been deemed “mission essential” by the Government shall continue. Contract services shall resume when the FPCON is reduced to Bravo or lower.

1.5.7.2 Physical Security: Reserved

1.5.7.3 Escorts: RESERVED.

1.5.7.4 Personnel Security Clearance Requirements: RESERVED.

1.5.7.5 Background Checks: The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have been screened by the JBSA Security Team for access to JBSA prior to the event start date. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. The successful completion of a background check by itself does not authorize the Contractor access to classified information. Documentation of these checks will be made available to the KO or COR within 15 days of contract execution. The KO and/or COR will submit information to ARSOUTH G2/OPD. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

1.5.7.5.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately notify within 24 hours the KO and POC in writing of that information. The Contractor shall make notification of:

(1) Traffic violations, other than parking, shall be reported to the KO or POC only if the contract is for drivers for the Government;

(2) Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(3) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.5.7.5.2 Remedies. In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph my result in requiring the Contractor to remove a Contractor’s employee or employees from the performance of the contract.

1.5.7.5.3 Subcontracts. The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.5.7.6 Federal Installation/Facility Access: Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by COR). The employee performing services under this contract shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, Security Office or the host nation equivalent.

1.5.7.6.1. Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access: RESERVED

1.5.7.7 Employment Eligibility: Reserved

1.5.7.8 Access to Government Information Systems: N/A

1.5.7.9 Key Control: N/A

1.5.7.10 Lock Combinations: N/A

1.5.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.5.9 Contracting Officer Representative (COR): In accordance with DFARS PGI 201.602-2(d)(v)(A), a COR will not be appointed as this requirement is under the Simplified acquisition procedures and meets all the criteria.

1.5.10 Key Personnel: RESERVED

1.5.11 Special Qualifications or Certifications: N/A

1.5.12 Identification of Contractor Employees: RESERVED

1.5.12.1 Badging of Contractor Employees: RESERVED

1.5.12.2 Uniform:

1.5.13 Contractor Travel: RESERVED

1.5.14 Other Direct Costs (ODC): RESERVED

1.5.15 Data Rights: RESERVED

1.5.16. Non-Disclosure Requirements: RESERVED

1.5.16.1 Non-Disclosure Statements: RESERVED

1.5.16.3 Information Assurance: RESERVED

1.5.17 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.18 Phase-in/Phase-Out (PIPO) Period: N/A

1.5.19 General Training Requirements: N/A

1.5.19.1 Anti-Terrorism (AT) Level I Training: N/A

1.5.19.2 OPSEC Awareness: If the Contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition or reconstruction of information. The contractor shall immediately report any incidents of anyone attempting to obtain sensitive or proprietary information by unauthorized individual(s) and remain alert to such attempts via social engineering, phishing, or online communication. A prepublication review is required by the COR/KO prior to releasing any information related to the activities, plans and operations associated with this support. Specific details and knowledge of the location, time and place of support activities associated with this US/Partner Nation(s) effort will be kept close hold and will only be shared with personnel who have an approved need-to-know.

1.5.19.3 Information Assurance (IA) Training: N/A

1.5.19.4 Information Assurance (IA)/Information Technology (IT) Training: N/A

1.5.19.5 Threat Awareness Reporting Program (TARP Training): N/A

1.5.19.6 iWATCH Training: N/A

1.5.19.7 OPSEC Training: N/A

1.5.20 Overseas Training Requirements: N/A

1.5.20.1 Antiterrorism (AT) Awareness Training for Contractor Personnel Traveling: N/A

1.5.20.2 SERE Training: N/A

1.5.21 Foreign (OCONUS) Requirements: N/A

1.5.21.1 Theater and Country Clearance Requirements: N/A

1.5.21.2 Vetting: RESEVED

1.5.21.3 Installation Access to DOD Facility or Host Nation Installation: RESERVED

1.5.21.4 Host Nation Installation Access with No DOD Facility: RESERVED.

1.5.21.5 Deoxyribonucleic Acid (DNA) Samples: N/A

1.5.21.6 Medical Travel Requirement: N/A

1.5.22 Synchronized Pre-deployment and Operational Tracker (SPOT): N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1 Area of Responsibility. The U.S. Southern Command (USSOUTHCOM) area of responsibility (AOR) includes the geographic areas of Antigua and Barbuda, Argentina, Aruba, Barbados, Belize, Bolivia, Brazil, British Virgin Islands, Cayman Islands, Chile, Colombia, Costa Rica, Cuba, Curacao, Dominica, Dominican Republic, Ecuador, El Salvador, Falkland Islands, French Guiana, Grenada, Guadeloupe, Guatemala, Guyana, Haiti, Honduras, Jamaica, Martinique, Mayotte, Montserrat, Nicaragua, Panama, Paraguay, Peru, Saint Barthélemy, Saint Martin, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Saint Maarten, Suriname, Trinidad and Tobago, Turks and Caicos Islands, Uruguay, and Venezuela.

2.1.2. Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.3. Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.4. Contracting Officer’s Representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.5. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. Foreign National. A foreign national is not a U.S. citizen. Green card holders are also identified as foreign nationals. A foreign national is further categorized as either a third country national or a local national based on the person’s citizenship and location of performance of duty.

2.1.8. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. Local National. Local nationals are foreign nationals who are citizens of the country where the performance of duty will occur.

2.1.10. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.11. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.12. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.13. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.14. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.15. Shall. An imperative command; has a duty to or is required to. Denotes that a regulation must be followed unless the contracting officer has obtained a deviation.

2.1.16. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.17. Third Country National. Third country nationals are foreign nationals who are not citizens of the country where the performance of duty will occur.

2.1.18. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.19. Work Week. Monday through Sunday, unless specified otherwise.

2.2 Acronyms:

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: N/A

3.2 Facilities: Blesse Auditorium- AMEDD School: Willis Hall 3630 Stanley Rd, BLDG 2841 Fort Sam Houston, TX 78234

3.3 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

3.4 Equipment: All microphones, Lapel Mics, tables and chairs will be provided by the Fort Sam Houston Theatre.

3.5 Special Tooling and Test Equipment: N/A

3.6 Materials:

3.7 Training: The Government will provide the facilities for training 23-24 May 2023 at Blesse Auditorium- AMEDD School: Willis Hall 3630 Stanley Rd, BLDG 2841 Fort Sam Houston, TX 78234

3.8 Common Access Cards (CAC): N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish personnel required to perform work under this contract contained within the PWS.

4.2 Secret Facility Clearance: N/A

4.3 Materials: Reserved

4.4 Vehicles and Equipment: RESESVED

4.5 Background Checks): The Contractor shall provide Background Checks in accordance with this PWS and as determined by the Government.

ATTACHMENT 1

ESTIMATED WORKLOAD DATA

AUG 22