FFV Vendor Questions Answered 20APR2022.pdf

Combined Solicitation/Synopsis Fresh Fruit and Vegetables BPA in Flores, Guatemala

W912CL-22-Q-0015

Q: How many delivery locations are there in Flores?

A: Three possible locations. Two Army bases and one Air Force base.

Q: Can you provide the address(es) for delivery in Flores?

A: 1st Infantry Brigade and 1st Cavalry Regiment (Army bases). Comando Aereo del Norte (Air Force base) All three located on the same road. Flores, Peten carretera hacia Tikal.

Q: How many delivery locations in Guatemala City?

A: One current location.

Q: Can you provide the address(es) for delivery in Guatemala City?

A: Host Nation base Brigada Mariscal Zabala.

Q: Page 2 of the Combined Synopsis Solicitation lists the evaluation as Best Value. Can you provide the evaluation criteria for Best Value evaluation?

A: In addition to price, the following criteria will be considered: Past performance, Delivery Terms.

Q: To clarify the “Where/What to Submit” section on SAM.gov, our final submittal will include one price list for delivery to Flores and a separate price list for delivery to Guatemala City?

A: Yes. One price list for Flores delivery and one price list for Guatemala City delivery.

Q: Please provide the average number of weekly deliveries and/or monthly deliveries made to each location.

A: Twice per week when a call is made.

Q: Please provide the estimated quantity of FF&V provided monthly per location.

A: Quantities depend on headcount per mission. See estimate quantities in FFV Detailed Weights attachment (for example purposes only, requirement will vary)

FFV Detailed Weights.docx

Q: Please provide the number of months that FF&V is provided during a 12 month period.

A: Three to four months.

Q: Page 1 of Combined Synopsis Solicitation, v. CLIN Structure, do offerors complete the table for both locations combined or should we respond with two separate CLIN tables (one per location)

A: Vendors shall submit two separate CLIN tables (one price list per location)

Q: Please provide the quantity of the minimum order.

A: There is no minimum purchase agreement for this BPA and the government is only obligated to the extent of authorized calls placed against the BPA.

Q: Prices are changes every week, we can not to guaranty the price. We can quote fresh fruits and vegetables by season, to get a better price every time. How can we quote with this issue?

Combined Solicitation/Synopsis Fresh Fruit and Vegetables BPA in Flores, Guatemala

W912CL-22-Q-0015

A: 8. Price lists established. Attachment 2 – Price List must include all items to be covered under the BPA and provided to the Contracting Officer. Beginning and expiration dates of the price list must be included. If at any time during the period of performance, there is a price change, or a new item added, a new price list must be submitted. Please allow up to 14 calendar days grace period between submissions of the new price list, if any.

Q: Is this contract for 5 years?

A: This is a “Blanket Purchase Agreement” (BPA) which is a simplified form of a monthly charge account. The intent is to establish multiple BPAs with the duration of 5 years with updated price lists provided at minimum every 12 months.

Q: Is there a current incumbent?

A: No.

Q: If there is a current incumbent, can the Government please provide the following,

a. What is the name of the incumbent?

b. What is their address?

c. What is / was the contract number?

d. What is / and previous award value?

A: N/A.

Q: When was the last time that fruits and vegetables were provided by a contract of similar characteristics and what was the contract number and award value?

A: This is a new requirement and has not had previous BPAs in Guatemala. Similar BPAs have been established in Honduras (W912QM-21-A-0001 BPA Master Dollar Limit: $1,250,000.00 BPA Call Limit: $30,000.00) and Panama.

Q: What is the forecasted frequency that fruit and vegetables will be requested to be delivered in a monthly period to Guatemala City and to Flores?

A: Given the nature of this BPA, we do not have an expected duration for the supplies. In the solicitation Attachment 3, it states the vendor will receive at least 3 day notice prior to requested delivery. However, it is expected that it will be known several weeks in advance for each call.

Q: What is the forecasted frequency that fruit and vegetables will be requested to be delivered during a three-month period to Flores and Guatemala City?

A: Given the nature of this BPA, we do not have an expected duration for the supplies. In the solicitation Attachment 3 it states the vendor will receive at least 3 day notice prior to requested delivery. However, it is expected that it will be known several weeks in advance for each call.

Q: Is there a company that is currently providing these services in either Guatemala City or Flores and if so what is the name of the company and what has been the contracted award value?

A: No there is no current BPA in place for this requirement in Guatemala.

Q: How many people is it anticipated that each fruit and vegetables order will be feeding?

A: The nature of this requirement can vary depending on mission duration and location. The first call is expected to supply 225 people with weekly supply dates from 13 May - 6 August 2022