DIRCOTE_RADIO_MESSAGE_2016_PWSv3_as_of_5_JUN_16_(002).pdf

Military Information Support Team (MIST) Peru Advertisement Production and Radio Broadcasting

1 July 2016 – 30 September 2016

PART 1 – General Information

1.1 General Information: This is a non-personnel services contract to provide radio message products to support to the Military Information Support Team (MIST), Peru. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform radio broadcasting support to the MIST Peru as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.3 Background: The MIST, Peru utilizes radio messaging in order to support the DoD Reward program utilized to increase reporting of the terrorist group Sendero Luminoso (SL) illicit activities. The overall intent of this program aims to reduce local populace support for SL, increase intelligence of both partner nation and US forces combating SL, and to reduce the overall strength and capabilities of SL.

1.4 Scope: The primary objective of this request is to produce, edit and deliver messages through radio messages intended to reach the general population of the VRAEM. The radio messages are projected to be disseminated to the general population with messages that appeal to their social needs and that are planned to cover themes in the areas of safety, security/stability, and reporting. The use of these radio messages will allow the GoP message to reach the intended audiences and to gain maximum support.

The combination of well-crafted designs and quality messages will allow the populace to understand, recognize, and reject the types of threats caused by the terrorist group Sendero Luminoso in their environments. In addition, the use of these products will aid to deter and/or disrupt the capabilities and operations of the designated terrorist organization (SL) and their connections with other Drug Trafficking Organizations (DTOs) according to the Department of State. These radio messages have been designed to work in conjunction with and support near and future MIST.

The contractor shall be responsible for development and production of three (3) radio advertisements of 30 seconds in duration using the script and voices of individuals provided by the MIST.

The radio messages will be played daily five (5) times between the hours of 5:00 am to 8:00 am and five

(5) times between the hours of 4:00 pm to 6:00 pm Monday through Friday for a period of three months by each radio station named below. The three separate messages will not be played sequentially and will meet the intent of reaching the widest audience possible. The messages will be played by the three following stations: Radio Huanta 2000, Radio Tropikana and Radio Señal Verde RPP to provide coverage of Valleys of the Rivers Apurimac, Ene and Mantaro (VRAEM). The contractor shall provide a schedule of hours and times to the MIST that the radio messages will be played on each radio station prior to the start of broadcasts on a monthly basis. The MIST will coordinate the script for broadcasting with the contractor after award.

VRAEM Radio Stations to broadcast MIST advertisements

Radio Huanta 2000 1160 AM

Radio Tropikana VRAE FM 102.5

Radio Señal Verde RPP FM 100.9

1.5 Period of Performance: The period of performance shall be for 3 months. The Period of Performances reads as follows: 01 July 2016 to 30 September 2016

1.6 Quality Control Plan (QCP): The contractor shall develop and maintain an effective quality control program to ensure services are provided in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.7 Recognized Holidays: None

1.8 Hours of Operation: The contractor is responsible for conducting business, between the hours of 5AM and 6PM, (Monday thru Friday).The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

1.9 Place of Performance: Local radio stations that covers the VRAEM region.

1.10 Type of Contract: The government will award a Firm Fixed Price (FFP).

1.11 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. The contractor shall immediately notify the Government should a threat or loss of physical security occur at the contractor’s facility or with any equipment or information regarding this contract.

1.12 Special Qualifications: The contractor shall ensure all employees directly involved with the radio messages are operating legally under Peruvian law.

1.13 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Activity Representative, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.14 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor’s performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.15 Key Personnel: The follow personnel are considered key personnel by the government: Contract Manager and Alternate Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer after the contract is awarded. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 9:00 am to 4:30pm, Monday thru Friday except Peruvian National holidays or when the facility is closed for administrative or emergency reasons.

1.16 Identification of Contractor Employees: All contract personnel attending meetings, answering telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.17 Contractor Travel: Any travel incurred by the Contractor and/or Sub-Contractor personnel during the performance of this contract shall be solely responsibility of the Contractor, unless previously coordinated and approve by the Contracting Officer (KO).

1.18 Billing: Contractor monthly invoices will be accurate and detailed to show the type of products (by item number/CLIN number) and quantity of products produced throughout the billing cycle. The contractor will invoice based on the total number of radio message products produced during the billing cycle.

Quantities produced may be less than requested on the MIST work order (partial delivery). Requested quantities not produced (by item number/CLIN number) during the billing cycle will be carried over to the following month; this will be the standard operating procedure (SOP) throughout the life of this contract.

1.19 Other Direct Cost: Additional costs incurred during the life of this contract unless previously coordinated and/or authorized by the Contracting Officer (KO) shall be sole responsibility of the Contractor.

1.20 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and material, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.21 Non-Disclosure Requirements: Contractor will take appropriate measures to safeguard Government critical and sensitive information. Neither the Contractor nor the Contractor’s personnel shall disclose, or cause disclosure of any information concerning DoD operations and activities which could result in, or increase the likelihood of, the possible breach of the activity’s security or interrupt the continuity of DoD operations. Unauthorized disclosure of and/or failure to properly safeguard information, or proprietary data by the Contractor may subject the Contractor, its agent(s), or employees to criminal liability. Government paper products and removable storage materials that are received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information. Contractor will immediately report suspicious activities to security personnel.

Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.)

Section 552a. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at http://www.defenseimagery.mil/products/DODimagery/commercialuse.html. The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.22 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2 - Definitions and Acronyms

2.1 Definitions:

2.1.1 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract

2.1.4 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

http://www.defenseimagery.mil/products/DODimagery/commercialuse.html

2.1.5 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.6 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.7 Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8 Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.9 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10 Sub-Contractor. One that enters into a contract with a prime contractor. The Government does not have privacy of contract with the subcontractor.

2.1.11 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12 Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AFR Anti-FARC Recruiting AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation FARC Revolutionary Armed Forces of Colombia HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer MIST Military Information Support Team OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary

PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit VRAEM Valley of the Rivers Apurimac, Ene and Mantaro

PART 3 – Government Furnished Equipment (GFE)

3.1 Materials: The Government representative, Military Information Support Team (MIST) in this case, will provide to the Contractor the necessary radio scripts (prototypes) to be edited and produce by the Contractor IAW Specified Tasks and Radio message Products Performances Objectives of this PWS.

PART 4 – Contractor Furnished Items and Responsibilities

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS Materials: The Contractor shall furnish all the material necessary to for him and/or any Sub-Contractor in order to meet the requirements under this PWS.

4.2 Equipment: The Contractor shall furnish any/or all equipment necessary for him and/or any Sub- Contractor in order to meet the requirements under this PWS.

PART 5 – Specified Tasks

5.1 Basic Services: The contractor shall provide services for the editing, production, broadcasting and/or delivery of three (3) radio advertisements of 30 seconds in duration using the script and voices of individuals provided by the MIST. The radio scripts will be delivered to the contractor by the Military Information Support Team (MIST) for production and recording of radio messages.

5.2 Specific Task 1: Upon delivery of the radio scripts by the MIST, the contractor agrees to commence recording and production of three radio message products immediately and shall have 14 working days to edit, produce, and distribute and/or deliver the radio message to the appropriate radio stations for dissemination throughout the specified areas.

5.3 Specific Task 2: The radio messages will be played five (5) times daily between the hours of 5:00 am to 8:00 am and then again five (5) times between the hours of 4:00 pm to 6:00 pm Monday through Friday for the above period of performance. The three separate messages will not be played sequentially and will meet the intent of reaching the widest audience possible. The messages will be played on the three following stations: Radio Huanta 2000, Radio Tropikana and Radio Señal Verde RPP to provide coverage of Valleys of the Rivers Apurimac, Ene and Mantaro (VRAEM). The contractor shall provide a schedule of hours and times to the MIST that the radio messages will be played on each radio station prior to the start of broadcasts on a monthly basis.

5.4 Specific Task 3: Under no circumstances the contractor shall modify, change, distort, and/or replace any part of the message and/or design without the proper authorization of the MIST. Additional costs incurred during the manufacturing of the recording and production of radio message products as a result of any unauthorized modifications of the product will be sole responsibility of the contractor. The re-production and/or re-construction in some cases of these products due to negligence by the contractor or its employees shall not be responsibility of the MIST.

5.5 Specific Task 4: Contractor shall be responsible to monitor the performance of this contract and ensure personnel performing work under this contract are developing the products for its intended purpose. Delays in the production and/or delivery of the products shall be notified to the Contracting Officer (KO) immediately.

5.6 Specific Task 5: INVOICES: All invoices submitted for payment shall be submitted in English, and shall be billed in US Dollars. Contractor monthly invoices will be accurate and detailed to show the type of products (by item number/CLIN number) and quantity of products produced throughout the billing cycle. The contractor will invoice based on the total number of radio messages disseminated during the billing cycle. Quantities produced may be less than requested on the MIST work order (partial delivery). Requested quantities not produced (by item number/CLIN number) during the billing cycle will be carried over to the following month; this will be the standard operating procedure throughout the life of this contract.

5.7 Specified Task 6: The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. The performance objectives read as follows.

5.8 Contractor Manpower Reporting (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://cmra.army.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub- Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub- Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website.

https://cmra.army.mil/

ATTACHMENT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The standard should relate to timeliness, quality, or quantity (metrics) of service required by the Contractor is stated in the PWS verbiage. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

PRS#1

The Contractor shall notify Activity Representative/ KO of any expected delays in the broadcasting of the message IAW Paragraphs 5.1, 5.2, and

5.3 of the PWS

Standard The contractor shall broadcast all messages provided by the activity 5.1, 5.2, and 5.3 of the

PWS

Performance Threshold

Zero deviation from standard

Method of Surveillance

100% Inspection

% Deduction from monthly invoice for not meeting Performance

Standards

5% of total price will be deducted

1. Combating Trafficking in Persons FAR 52.222-50c

The Contractor shall Notify its employees of

a. The United States Government's zero tolerance policy described in paragraph

(b) of this clause

The actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment

100% Compliance

100% Inspection, COR

Validation

5% of total monthly price will be deducted

2. Contracting Manpower Reporting PWS para. 5.8 and CLIN

The Contractor shall completely fill in all the information in the format using the following web address https://cmra.army.mil. The contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Reporting period shall be the period of performance. If contract period of performance ends prior to September 30, the contractor has 30 day from end date of the contract to complete the CMR requirement.

100% Compliance

100% Inspection, COR

Validation

5% of CLINS total monthly price will be deducted https://cmra.army.mil/