Amend1-W912C321Q0009-NewspaperElMorro-20210903.pdf

SEE SCHEDULE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

a. The purpose of this amendment is to incorporate Answ ers to Questions submitted by Vendors in response to the requirement. Includes:

Amend1-Attach-W912C321Q0009-MORRO_ AUG_04.

b. The date and time for receipt of a response remains unchanged.

c. All other terms and conditions remain unchaged.

See page tw o

1. CONTRACT ID CODE PAGE OF PAGES

J 1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-Sep-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912C321Q0009

X 9B. DATED (SEE ITEM 11)

23-Aug-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

03-Sep-2021

CODE

MICC - FT BUCHANAN

FT BUCHANAN

DIRECTORATE OF CONTRACTING

34 SOUTH GATE RD, STE 1104

FORT BUCHANAN PR 00934-4206

W912C3 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912C321Q0009

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

(End of Summary of Changes)

The following items are applicable to this modification:

QUESTIONS AND ANSWERS

Amendment1 ‐ W912C321Q0009: The question and Answers for the Newspaper “El Morro” Requirement

Item 9:

Q1. What is the size of the newspaper if you have any needs?

A1: The size of the newspaper is standard tabloid – 11 in x 17 in.

Other Information

Security Requirements – Regarding content will be reviewed and approved by the Public Affairs Office.

Q2. Informs that two days after obtaining the authorization to work the newspaper we will have to go to the security office to obtain the IDs for access to the base. Will the personnel hired after obtaining the agreement be able to obtain the access IDs at any other time?

A2: Yes. Any other time required, A DD369 will be prepared in order to complete a background verification and provide access to person.

Specific Tasks.

Q3.

4.1 In some parts of this agreement it indicates that the printing will be 8,000 copies and in another part it indicates 10,000 copies.

A3: It is 8,000 copies for a max of 10,000 only for special issues.

Q4: In order to have the newspaper on the first day of each month, it would not necessarily be printed on that day since we depend on the printing availability of the printer.

We recommend making a calendar with the closing, printing and delivery days.

A4: The calendar regarding deadlines, printing and delivery days will be worked in conjunction with the Public Affairs Office.

Q5:

4.2.1.4

1. Indicates that free classifieds will be provided to which persons, number of classifieds and for how long?

A5: Half page will be dedicated to free classified ads provided only to affiliated personnel; that is ID cardholders such as military, civilians, Retirees and VHIC Veterans. The number of classifieds will depend on the ads submitted to the PAO office on time, before the deadline. The empty space will be used for Public Service Announcements approved by the Public Affairs Office.

Q6:

4.2.4

2. could we offer a 12‐month calendar with closing dates?

Most businesses do not offer their ads two weeks prior to the publication of any media. Could we have a little more flexibility for ad production time?

A6: The calendar regarding deadlines, printing and delivery days will be worked in conjunction with the Public Affairs Office.

Q7:

4.3.1.2

You indicate that we will offer 6 free pages of ads 1,2,3,4 10 and 11 centerfolds. Could we offer a commercial banner on page 1? The most requested pages for ad sales are 1 banner, page 3, back cover (last), right side and center pages for some specific campaigns. Could this point be negotiated?

A7: Pages other than the center fold could be negotiated based on the specific campaign, being the priority the command messages. The center fold will be exclusively to highlight command messages and/or functions. Note:

Negotiated (for the purpose of the newspaper requirement) means: exchange of document or information. Not monetary for the Government.

Q8:

4.3.7 would like an example of this request

A8: See Amend1‐Attach‐MORRO_ AUG_04

Q9:

4.4.1 Usually clients separate the spaces but send their ads closer to the publication date in order to advertise what they actually have in stock. Could this point have some change in relation to the totality of the ads? Could we send the set‐up of what we have at the date when the rest of the clients send their art for publication? The dates should be worked into the publication calendar that we recommend to work on as soon as the El Morro agreement is authorized.

A9: The calendar regarding deadlines, printing and delivery days will be worked in conjunction with the Public Affairs Office.

Q10:

4.5.1.7 The local market does not use recycled paper at all times and newsprint printing depends on the current inventory of the printing company. Would this affect El Morro's procurement or publication?

A10: The paper must be of good quality so the colors do not bleed and the final product is legible and clean.

Q11:

4.5.1.8 Will the sample be one printed on digital equipment?

The newspaper presses do not have the capacity to print a single newspaper. Occasionally color separation can be sent electronically. Could this format be used?

A11: Yes, it could be done digitally.

Q12:

4.5.1.9

Are these 48 pages in addition to the 6 pages already requested for editorial?

What will be the use of these 48 pages?

A12: 48 pages are included with the 6. The 48 pages will be for Special Editions of the newspaper such as the Year in Review or any other information campaign in support of US Army or the installation’s chain of command.

Q13:

4.5.1.10 Can you provide a timetable where there could be changes?

Could the schedule of the 12 publications be agreed upon at the time of obtaining the agreement?

A13: Yes, it must be done that way to maintain consistency with customers and readers.

Q14:

4.7.1.1 Your requirement is 8,000 copies but in order for our sales department and customers to make a profit we need to increase the number of copies and distribution locations.

Would it be possible to restructure the distribution and increase the print run?

A14: It can be negotiated. Note: Negotiated (for the purpose of the newspaper requirement) means: exchange of document or information. Not monetary for the Government.

Q15:

4.7.4 Could the distribution time go beyond 2 hours?

How long is the distribution time for distribution points on the island? How long is the distribution time for offices in the metropolitan area?

A15: The distribution times and locations will be negotiated with the Public Affairs Office based on the delivery days calendar approved between the contractor and the Public Affairs Office.

Q16:

4.8.8

Do we need the list of places to send the newspaper via mail? Do we suggest obtaining and creating a mailing list where we could send the newspapers via email to all personnel outside of Puerto Rico as well as to agency heads, general public and others?

A16: The mail distribution will be conducted by the Public Affairs Office because the contractor cannot use DoD postage.

Q17:

4.9.1.2

Do we need to clarify the work of the graphic artist with the work of the El Morro website?

A17: Software to be used by the contractor graphic artist must be compatible with the software used by the Public Affairs Office. The Public Affairs Office is the only authority to post the newspaper on Fort Buchanan’s website and Internet sites.

Distribution

Q18:

Would it be necessary to have the official distribution list with addresses and telephone numbers?

A18: The distribution list will be provided by the Public Affairs Office.

Q19:

When dropping off packages or newspapers do they need signatures? Could we make changes to the distribution?

A19: Signature will be needed upon receiving the newspaper packages. Changes to the distribution must be done in conjunction with the Public Affairs Office.