Attachment_1_-_Current_PWS_Recycling_Services.docx

NOTE: THIS IS A COPY OF THE CURRENT PERFORMANCE WORK STATEMENT.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

GENERAL

C.1 SCOPE OF WORK: The Contractor shall provide all services, personnel, management, transportation, equipment, materials, supplies, insurances and supervision and any other items and services not government furnished necessary to maintain all operations incidental to the operations for the collection, transportation, and disposal of all recyclable materials such as paper, aluminum cans, plastics and glass from administrative buildings and residentials area throughout the US Army Garrison Fort Buchanan, Puerto Rico.

The contractor shall prepare, submit for government approval and execute a comprehensive educational program on solid recycling management. Contractor shall also provide all related services, in strict accordance with all terms, conditions, special contract requirements, specifications, drawings, attachments, exhibits contained in the contract or incorporated by reference. The overall objective of this contract is to obtain a not less than 40% reduction (DOD Diversion Rate Goal), by weight, in landfilled solid waste diversion.

The subject service is limited only to pickup and subsequent recycling of domestic and office type recyclable materials as defined at Section C.2.1.12.

C.1.1 The work shall be conducted in strict accordance with the contract and all applicable Federal, State, local laws, regulations, codes or directives. Contractor shall perform all related administration services necessary to perform the work such as, quality control, maintenance of accurate and complete records files and reference documents.

C.1.2 LOCATION: Fort Buchanan is located within the commonwealth of Puerto Rico. Attached drawing shows the general map of the installation.

C.1.3 HOURS OF OPERATION: The services under this contract shall be performed during the normal duty hours indicated as, 6:00 AM to 5:00 PM, Mondays through Fridays (excluding legal holidays), except as otherwise authorized by the Contracting Officer.

C.1.3.1 Response: Emergency services shall be accomplished whenever required. Emergency service call response time, during normal duty hours shall not exceed four (4) hours. Response to urgent calls shall not exceed one day (24 hours) and response to routine calls shall not exceed eight (8) hours.

C.1.3.2 Federal Holidays: Except as otherwise specified, routine work shall not be scheduled on holidays or holidays observed in lieu thereof. When a service is required less than three times per week and the schedule for that work falls on a holiday, the work shall be accomplished on the day following or preceding the holiday.

C.1.3.3 BACKGROUND INFORMATION: The Contractor shall perform the Recycling Pick-up Services on areas at Fort Buchanan as indicated on drawings.

C.1.3.4 PERSONNEL: The Contractor shall provide a work force possessing the skills, knowledge, and training to satisfactorily perform the services required by this contract. Personnel employed under this contract shall provide Contractor copy of police record (not more than 30 days old), issued by the Puerto Rico Police Department. Copy will be retained by the contractor. Individuals with a record of convictions for criminal offenses may not be employed to perform services under this contract. All Contractor personnel shall be courteous, patient, helpful, and considerate. When asked to furnished their name, position or badge number, they must do so in a polite manner and without hesitation. Gambling in any shape or form while on duty is prohibited. The Contracting Officer may direct the Contractor to immediately remove any employee from the installation who is found violating any portion of this contract.

C.1.3.4.1 The contractor shall understand that worksite areas will be occupied during the performance of work under this contract. The contractor shall not receive any additional compesantion forconditions brought about by such occupancy and usage. The contractor shall be responsible to coordinate with the contracting officer and to schedule and perform his work in such a manner as to create the least possible interference with the conduct of normal activities within the worksite area.

C.1.3.5 CONTRACTOR REPRESENTATIVE: The Contractor shall provide and maintain in good working condition a Cellular Phone and communication system which enables the government representative to contact the Contractor or Contractor’s representative through a telephone at any time twenty-four (24) hours per day, seven (7) days per week for the duration of the contract.

C.1.3.5.1 ALTERNATE: The Contractor shall designate an alternate who shall be authorized to act on behalf of the Contractor in the absence his/her representative.

C.1.3.6 INSTALLATIONS ACCESS: The Contractor shall be responsible for assuring all personnel authorized to perform work under this contract obtain installation access as required. Government furnished identification shall be returned to the government when employees no longer perform work for the Contractor under this contract.

C.1.3.7 IDENTIFICATION BADGES: Contractor personnel on duty shall wear Contractor provided identification badges displaying employee's name, picture, position, signature and name of Contractor. Identification badges shall be worn on the upper right front quadrant of the upper outer garment.

C.1.3.7.1 CONTRACTOR PERSONNEL IDENTIFICATION: Within twenty (20) calendars days after receipt of the notice to proceed(NTP), the Contractor shall submit to the Contracting Officer, in writing, the names, and work assignments of the Contractor representative, alternate, supervisory personnel, and work crew that will perform work under this contract. The list shall also include qualifications, experience, training and certifications as required.

C.1.3.7.2 OTHER PERSONNEL: The contractor shall provide only personnel who are legally entitled to work in the United States to accomplish work and services specified herein.

C.1.3.7.3 CONFLICT OF INTEREST: The contractor shall not use, for work under this contract, off duty QAE’s monitors, or any other Government personnel without written approval from the Contracting Officer.

C.1.3.8 SECURITY REQUIREMENTS: Contractor shall comply with all applicable installation security requirements. The Contractor shall submit the name and address of specified employees working under the contract and shall fill out questionnaires or other forms as may be required for security purposes.

C.1.3.9 VEHICLE REGISTRATION: The contractor must have a valid and approved non-hazardous solid waste transportation permit from the Puerto Rico Environmental Quality Board. Contractor and employee owned motor vehicles entering any military installation in Puerto Rico shall have a valid Puerto Rican license plate, valid liability insurance and shall be registered with the USAG Vehicle Registration Section of the Provost Marshal Office, Ft Buchanan. Vehicles such as bicycles and mopeds entering HQ, USAG installations shall also be registered with the USAG Vehicle Registration Section of the Directorate of Emergency Services. Vehicles shall be registered prior to commencement of contract work. Puerto Rican license, registration and insurance shall be maintained current during the time the vehicle is in use on the installation. Contractor personnel shall return registration decals to the USAG Vehicle Registration Section of the Provost Marshall Office within three (3) work days after termination or completion of work under this contract, when Puerto Rican license plate is no longer valid, or upon sale of the vehicle. Contractor personnel shall return visitor passes to the USAG Vehicle Registration Section of the DES Visitor Center immediately upon conclusion of the conduct of business authorized on the installation.

C.1.3.9.1 VEHICLE OPERATION: Contractor personnel operating motor vehicles on the installation shall have a valid operator's license for the category of vehicle being operated.

C.1.3.9.2 CONTRACTOR VEHICLE IDENTIFICATION: Contractor owned vehicles used in the performance of services under this contract on the installation shall be marked with the Contractor’s name. Vehicles shall be painted in compliance with Army standards to present a neat appearance and have the Contractor's name affixed on both sides of the vehicle.

C.1.3.10 QUALITY CONTROL: The Contractor shall implement a thorough quality control program that identifies potential and actual problem areas in providing requirements of the contract as specified and results in corrective action throughout the life of the contract. The Contractor shall provide the Quality Control Plan (QCP) to the Contracting Officer within fifteen (15) calendar days after the notice to proceed date, for final review and acceptance. Changes to the QCP shall be submitted to the Contracting Officer for reapproval. The QCP shall:

a. Be structured to assure independence from any other parts of the Contractor’s organization.

b. Have direct accountability to the Contractor’s top management.

c. Address overall project management and administration.

d. Be a comprehensive program to plan and deliver quality services to the government.

e. Cover all services described in this contract, prioritize services, and concentrate on the most important services.

f. Describe a method acceptable to the Government of identifying deficiencies in the quality of service performed under this contract before the level of performance becomes unacceptable and address processes for corrective actions without dependence upon government direction.

g. Establish an inspection system covering all services required by this contract. This plan shall specify areas to be inspected on a scheduled basis and the title of the individual who will perform the inspections.

h. Contain specific quality control techniques for contract services identified in the Performance Requirements Summary and Inspection of Services Clause list. The quality control methods shall be comprehensive and adaptable to the reporting systems of the QCP.

i. Include a customer complaint feedback system for correction of validated complaints and to informthe customer of corrections. The QCP shall describe how users or other interested parties may identify problem areas or situations to the Contractor. The customer complaint program shall be compatible with the reporting and communication system of the QCP.

j. Require documentation of all Contractor quality control inspections and corrective actions be maintained by the Contractor throughout the term of this contract. Inspection documents shall be made available to the Quality Assurance Representative (QAR) or designated representative.

k. Describe methods of direct and indirect communications with the government regarding performance of the contract. The communications shall include regular informal and formal meetings with the government.

C.1.4 Utilities Conservation Programs:

a. Contractor shall instruct personnel in utilities conservation practices, and shall require them to operate under conditions which preclude waste of utilities. Contractor's instructions and programs shall include the following:

Water faucets, valves, and equipment shall be turned off after required usage has been accomplished.

C.1.5 Environmental Program:

Contractor shall comply with all applicable Federal, State, and local laws, regulations, and standards regarding environmental pollution. All environmental protection matters shall be coordinated through the Contracting Officer with the DPW Environmental Division at Building 34, telephones 787-707-3575 or 787-707-2553.

C.1.6 Reports: Contractor shall provide reports as described follows: Report any circumstances unusual soiling of an area which may affect performance of contract work, unhealthful or hazardous conditions, or any delays or interference of work by employees of the Government. Such report shall be made as expeditiously as possible by the Contractor to the Contracting Officer. In any event, the report shall be made not later than the close of business (COB) on the same day.

C.1.7 QUALITY ASSURANCE AND EVALUATION: The government will monitor the Contractor’s performance under this contract through the Quality Assurance Representative (QAR). The Government will monitor the contractor’s performance under this contract using the quality assurance procedures specified in Technical Exhibit 1, Performance Requirements Summary. Contractor shall perform the work of recycling collection and pick-up and cleaning of containers subject to the following Quality Assurance Evaluation Plan:

C.1.7.1 Acceptable Quality Level (AQL) for this work is zero defects.

C.1.7.2 Surveillance Method Used: Random and Sample inspection.

C.1.7.2.1 PERFORM ADMINISTRATIVE SERVICE: The contractor shall provide all reports, forms, and other correspodence at the time, frequency, and in the number of copies indicated in Technical Exhibit 4.

C.1.7.3 Tasks Evaluation Guide:

a. Timeliness: Accomplishments of timed service orders based upon the different priorities and levels of work.

b. Container Cleaned: Contractor shall clean containers in accordance with the performance standards.

c. Area Cleaned: Contractor shall keep the pick-up site and other areas clean.

d. Functional Lids/Doors: Doors shall be in conditions such that they can be closed and opened without problem.

e. Containers Condition: Containers shall be kept cleaned and free of rust as indicated.

C.1.7.4 Whenever the QAR notifies the Contractor of any deficiency detected in the work performed, the Contractor shall correct cited deficiencies within three (3) work days, or as otherwise authorized by the QAR, without affecting the regularly scheduled work. Payment vouchers shall be submitted to and approved by the Contracting Officer’s Representative. Payment vouchers shall not be approved until all cited deficiencies have been corrected to the Contracting Officer’s satisfaction.

C.1.7.5 Performance Evaluation Meetings: The Contractor representative shall meet with the QAR and Contracting Officer as required and at the discretion of the Contracting Officer. A mutual effort will be made to resolve all problems identified. The written minutes of these meeting hall be signed by the Contractor Representative, and the QAR. Should the Contractor not concur with the minutes, he/she shall state in writing, to the Contracting Officer, any areas of non-concurrence.

C.1.8 PHYSCIAL SECURITY: The Contractor shall be responsible for the physical security of the government-furnished area. The government shall not be responsible or liable for damage to the Contractor’s supplies, materials, equipment, property or to Contractor personnel's personal belongings that are damaged or destroyed by fire, theft, accident, or other disaster. The Contractor shall maintain, at no cost to the government, sufficient liability insurance to cover such loses. The Contractor shall provide access to government furnished area utilized by the Contractor, for observation or inspection by any government agency or individual authorized access by the Contracting Officer. Government personnel will not interfere with Contractor performance.

C.1.9 INTERFERANCE WITH GOVERNMENT OPERATION: Performance of work by Contractor personnel under the terms of this contract shall not interfere with regularly scheduled government operational activities.

C.1.10 FRAUD, WASTE AND ABUSE: The Contractor shall be responsible for maintaining proper conduct and good discipline within the Contractor occupied work area. Contractor personnel shall be encouraged to be alert to and report suspected situations of fraud, waste and abuse, or other intentionally dishonest conduct against the government observed during or in the performance of this contract to the Contracting Officer or the QAR.

C.1.11 ACCIDENT REPORTING: The Contractor shall maintain an accurate record of accidents resulting in traumatic injury or death and accidents resulting in damage to government property, supplies and equipment. All accidents occurring inside Fort Buchanan must be reported to the Fort Buchanan Police Station.

C.1.12 SAFETY: The Contractor shall safeguard and maintain all Government property as well as provide for the safety and well being of personnel employed in the performance of this contract. The Contractor shall implement a safety program for employees performing work under this contract. The Contractor shall submit the safety plan to the Contracting Officer within fifteen (15) calendar days after receipt of the NTP.

C.1.12.1 The Contractor shall comply with the Occupational Safety and Health Act (OSHA). Contractor personnel shall wear safety items required by OSHA during the performance of tasks requiring protective equipment or clothing.

C.1.12.2 In addition to the standard safety rules applicable for Government work, the Contractor shall provide to all Contractor employees safety equipment as required below. The Contractor shall be responsible for the use of safety equipment at all times by all employees.

C.1.12.3 Safety shoes or boots shall be worn by all Contractor employees in the performance of work in serviced areas.

C.1.12.4 Noise reduction protection shall be worn by all employees when operating motorized equipment or in the vicinity of equipment induced noise.

C.1.13 FILES: The Contractor shall maintain complete and accurate files of documentation, records, and reports required under the terms of this contract. The Contractor shall not allow access to the files by any government agency, nongovernment agency, or individual unless specifically authorized by the Contracting Officer. Files shall be made available to the Contracting Officer or designated representative upon request. All files will become the property of the government and shall be turned over to the Contracting Officer at the completion or termination of this contract.

C.1.14 PUBLICITY: The Contractor shall distribute any Government-provided publicity/instructional materials to residential units on base as required by the Contracting Officer or a duly authorized representative. Advance notice of at least 7 days will be given to the Contractor for the distribution of the material. Distributions shall not exceed one per month.

SECTION C.2

DEFINITIONS

C.2 Definitions of special terms and phrases used herein are as follows:

C.2.1 STANDARD DEFINITIONS:

C.2.1.1 AS IS: Means without additional maintenance or repair expense solely for the purpose of transfer to the Contractor.

C.2.1.2 ASHES: The residue from burned wood, coal, coke, and other combustible materials.

C.2.1.3 BASIC SERVICE: The frequency of services with regard to emptying recycling containers in buildings. Work shall be performed at a minimum once a month except in high volume areas when it will be perfonned every week.

C.2.1.4 Deleted.

C.2.1.5 CLEAN: As used generally, means removal of dirt or impurities. As used for acceptance of work, means gleaming, bright, free from dirt, contamination or impurities, unsoiled, unstained, recently laundered, fresh and unused, neat and tidy, having no flaws or roughness, clear, regular, or having few corrections.

C.2.1.6 COLLECTION FREQUENCY: The number of times collection is provided in a given period of time.

C.2.1.7 COLLECTION STATION: The points recyclables shall be assembled for collection by the contractor (May be referred to as collection points or picks-up stations).

C.2.1.8 CONTAINER: Throughout this Performance Work Statement(PWS)wherever container appears, it means any type of recycling receptacle approved for use by the Contracting Officer.

C.2.1.9 CONTRACTING OFFICER (CO): A person duly appointed with the authority to enter into and administer contracts on behalf of the government.

C.2.1.10 QUALITY ASSURANCE REPRESENTATIVE (QAR): An individual designated in writing by the Contracting Officer to act as an authorized representative of the Contracting Officer to perform specific contract administrative functions within the scope and limitations as defined by the Contracting Officer.

C.2.1.11 CONTRACTOR: The Contractor, its employees and agents of any sort, as well as those of its subsidiaries and affiliates, joint ventures involving the Contractor, any entity with which the Contractor may have merged or any individual or entity that assisted or advised the Contractor in the preparation of a proposal under this solicitation or, if awarded, its subseuqent execution.

C.2.1.12 COMMODITIES: Also known as recyclable materials. The following recyclable materials (but no limited to) are included under this definition and are associated with this contract:

1. Aluminum cans and materials;

1. Glass of any color, whether mixed or not;

1. Plastics, to include PETE, HDPE, PVC, LDPE, PP, PS, and OTHER (labeled as number 7);

1. Office Paper, white or mixed in color;

1. Newspapers;

1. Ferrous cans and material; and

1. Cardboard of any sort.

C.2.1.13 CURBSIDE PICK-UP AT FAMILY HOUSING: Collection of solid waste and recyclable materials which is placed next to the curb by the occupant.

C.2.1.14 DEBRIS: Grass cutting, sod, gravel, tree trimmmgs, stumps, leaves, shrubbery trimmings, scrap lumber, limbs, street sweepings, roof and construction wastes, and similar waste materials.

C.2.1.15 DEFECT: Any nonconformance of a unit of service with specified requirements.

C.2.1.16 Deleted.

C.2.1.17 DUMPSTER: Metal box of varying volume (i.e 6cy, 20cy, 40cy, etc.)with two side doors and one or more spring loaded top doors used to contain non-recyclable, non-compostable solid waste.

C.2.1.18 EMERGENCY: Work which takes priority over all other work orders and requires immediate action, including diverting mechanics from other jobs, if necessary, to cover the emergency. Usually, the work is necessary for the protection of health, for safety or to prevent damage to property. ALL EMERGENCY REIMBURSABLE WORK WILL BE APPROVED IN WRITING ONLY BY THE CONTRACTING OFFICER.

C.2.1.19 ENVIRONMENTAL OFFICE: Located at the Directorate of Public Works building 556, it is responsible for the enforcement of all Army, State and Federal environmental laws and regulations.

C.2.1.20 GARBAGE: Spoiled or waste food, as from a market or kitchen, etc., that is thrown away. Any worthless, unnecessary or offensive organic matter to include any original container within which such garbage remains exists.

C.2.1.21 GOVERNMENT FURNISHED PROPERTY_(GFP): All equipment, goods, and land possessed by the government and, subsequently delivered or otherwise made available to the Contractor.

C.2.1.22 HAZARDOUS WASTES: Waste materials that US EPA chracterized as toxic, poisonous, corrosive, irritating, sensitizing, radioactive, biologically infectious, explosive, and/or flammable and that present a significant hazard to human health and the environment. Special--handling procedures and disposal facilities are required for their disposal. Hazardous wastes, as defined by Federal Standards, Environmental Protection Agency Federal Regulations shall be handled in accordance with (IAW) EPA, State Department of Health and Department of Transportation procedures.

C.2.1.23 NATIONAL FIRE PROTECTION ASSOCIATION (NFPA): A nonprofit organization that is concerned with the public safety and protection of the people and properties. The fire protection pamphlets published by the NFPA are accepted by the Federal Government and considered as directive in nature for this contract.

C.2.1.24 OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA): Government agency of the U.S. Department of Labor with the primary responsibility for administrating the Occupational Safety and Health act of 1970. This act has the purpose of preservation of human resource.

C.2.1.25 MOBILE TOTER: An approximately eighty-gallon (80) plastic container mounted on two (2) wheels with a hinged top lid used by family housing residents, sport fields, administrative offices and buildings, and for special installation functions for refuse and recycling.

C.2.1.26 MODERATE LEVEL SERVICE: Increases in removal of recycling containers from basic level service (i.e. five (5) days per week service).

C.2.1.27 PICK UP STATIONS: Designated locations where recyclables may be conveniently and efficiently assembled for collection.

C.2.1.28 PRIORITIES: There are three categories of priorities established for service calls for the work covered under this contract. 1-24hour service, 2-2day service, 3-1week service

C.2.1.29 PREVENTIVE MAINTENANCE: Work performed by the Contractor to inspect, repair, and keep in proper operating condition all Contractor and Government equipment the Contractor is responsible for maintaining.

C.2.1.30 QUALITY ASSURANCE: Those actions taken by the government to assure that the quality of purchased goods and services received are acceptable in accordance with established standards and requirements of the contract.

C.2.1.31 QUALITY ASSURANCE Representative (QAR): Government employee who performs quality surveillance and inspection of the Contractor’s performance.

C.2.1.32 QUALITY CONTROL: Those actions taken by the Contractor to control the production of goods or services so that they meet the requirements of the contract.

C.2.1.33 QUALITY CONTROL INSPECTOR (QCI): A person designated by the Contractor to conduct inspections of services rendered to the government under the terms and conditions of the contract.

C.2.1.34 QUALITY CONTROL PROGRAM (QCP): Contractor's system of controlling the equipment, systems, or services to insure that requirements of the contract are met. Contractor is responsible for QC and for offering to Government for acceptance only those supplies or services conforming to contract requirements.

C.2.1.35 RECYCLABLES: Materials that still have useful physical or chemical properties after serving their original purpose and that can therefore be reused/remanufactured into additional products. This includes (but is not limited to) aluminum, other metal, cardboard, plastic, paper wood pallets, and glass.

C.2.1.36 Deleted.

C.2.1.37 ROUTINE: Service orders in this category generally will be grouped by geographical area for accomplishment in the most economical manner, on a first-come first-serve basis.

C.2.1.38 SAFETY OFFICE: Office located at Bldg 1021 on the installation, staffed by a safety officer who enforces all OSHA and safety regulations.

C.2.1.39 Deleted.

C.2.1.40 Deleted.

C.2.1.41 TECHNICAL BULLETIN (TB): A publication containing technical information pertaining to vehicles, equipment and professional techniques.

C.2.1.42 TOWNHALL MEETINGS: Periodic meetings on Fort Buchanan for information exchange between housing occupants and installation activities.

C.2.1.43 TRASH CAN: Any solid waste receptacle, also referred to as waste baskets/container, located in/outside a building, at locations to include, but not limited to, desk-side, restroom, breakrooms, building entrances and exits.

C.2.1.44 UNIT OF MEASURE: The unit of measurement for record of this contract shall be tons (2000 pounds = 1 ton).

C.2.1.45 URGENT: Work which should be accomplished by the first available laborer not on overtime. Laborers will not be diverted from scheduled jobs for this work. Includes work required to correct a condition which could become an emergency, could seriously affect morale or has command emphasis.

C.2.1.46 VECTOR: A carrier that is capable of transmitting a pathogen from one organism to another.

C.2.1.47 WORK LEVELS: The established levels at which any RPMA facility shall be maintained or operated to assure maximum overall economy consistent with its functional requirement, and to protect the Government's investment. For the purpose of the contract, the levels are defined as follows:

C.2.1.48 WORK LEVEL I: This level of work is defined as all service operations and recurring maintenance activities. Included in this level is the recycling collection, pick-up and disposal and cleaning of containers and blue bins (residential curve side pickup).

C.2.1.49 WORK LEVEL II: This level of work is established for all nonscheduled repair work required to restore utility equipment, i.e. containers, to a condition as required to function in a manner as the equipment was originally functioning or intended to function.

C.2.1.50 Deleted.

C.2.2 TECHNICAL DEFINITIONS:

C.2.2.1 CALENDAR DAY: Time period measured from midnight to midnight.

C.2.2.2 FISCAL YEAR: A US Government established period beginning October 1 and ending September 30 of the consecutive calendar year. The fiscal year is designated by the calendar year in which it ends.

C.2.2.3 GROUNDS: All land and water acreage under the responsibility of the installation commander.

C.2.2.4 IMPROVED GROUNDS: Acreage on which intensive maintenance is performed.

C.2.2.5 NORMAL DUTY HOURS: From 6:00 AM to 5:00 PM

C.2.2.6 NORMAL WORKING DAYS: Mondays through Fridays, excluding Federal Holidays.

C.2.2.7 POLICING: Is the picking up and removal of waste materials.

C.2.2.8 SEMIIMPROVED GROUNDS: An area on which periodic recurring maintenance is performed.

C.2.3 List of Acronyms:

C.2.3.1 AQL Acceptable Quality Level

C.2.3.2 AR Army Regulation

C.2.3.3 CDR Contract Discrepancy Report

C.2.3.4 DA Department of the Army

C.2.3.5 DPW Director of Public Works

C.2.3.6 FH Family Housing

C.2.3.7 GFE Government-Furnished Equipment

C.2.3.8 GFP Government-Furnished Property

C.2.3.9 IAW In Accordance With

C.2.3.10 OSHA Occupational Safety and Health Administration

C.2.3.11 PDO Property Disposal Office(r)

C.2.3.12 PL Public Law

C.2.3.13 PWS Performance Work Statement

C.2.3.14 QA Quality Assurance

C.2.3.15 QAE Quality Assurance Evaluator

C.2.3.16 QASP Quality Assurance Surveillance Plan

C.2.3.17 QC Quality Control

C.2.3.18 QCP Quality Control Program

C.2.3.19 RPMA Real Property Maintenance Activity

C.2.3.20 SO Service Order

C.2.3.21 SOO Standing Operations Order

C.2.3.22 TB Technical Bulletin

C.2.3.23 TE Technical Exhibit

C.2.3.24 TM Technical Manual

SECTION C.3

GOVERNMENT FURNISHED PROPERTY (GFP)

C.3.1 FACILITIES AND UTILITIES: The government will furnish, without cost to the Contractor, a wash rack area, in which the cleaning of the equipment may take place. The Contractor shall maintain such area to the same standards as similar areas occupied by the government. The Contractor shall not make any alterations to the area except with the written permission of the Contracting Officer. The government reserves the right to reassign areas as required due to changing government needs.

C.3.1.1 STORAGE LIMITATION IN GOVERNMENT FACILITIES: No fire hazardous materials, flammable liquids or noncontract materials shall be stored or otherwise maintained within the buildings or structures.

C.3.2 MOVED TO CONTRACTOR’S FURNISHED PROPERTY.

C.3.2.1 GOVERNMENT FURNISHED MATERIAL AND SERVICES: The government will repair and/or replace any government furnished containers, if any, such as trash cans, and bins. Each government/occupant in the family housing area shall be responsible for the cleaning and disinfecting of their respective trash can.

C.3.3 REGULATIONS, DIRECTIVES, AND FORMS: All required regulations, directives, and forms currently in use may be reviewed at the Contracting Office, Bldg 399.

SECTION C.4

CONTRACTOR FURNISHED ITEMS

C.4.1 PROPERTY:

C.4.1.1 EQUIPMENT: The Contractor shall provide all equipment and supplies as required to perform the specified duties. All Contractor-furnished supplies or materials shall meet applicable Federal, Department of Defense, Army, State and local laws, codes, or regulations. All equipment and tools used by the Contractor shall have factory installed safety devices and be maintained in a safe operating condition at all times and utilized only for its designed purpose. Items of equipment necessary to perform work as required or ordered under this contract shall be furnished, maintained and operated by the contractor.

C.4.1.1.1 Shop area shall be maintained clean at all times.

C.4.1.1.2 Dumpsters (Drop Off Sites): The Contractor will furnish and maintain 66 dumpsters to be located at the specific area (drop off locations)identified on Technical Exhibit 1.

C.4.2 SERVICES:

C.4.2.1 VEHICLES: The Contractor shall provide all required transportation for mobilization or movement of its work force, to include qualified and licensed operators, as may be necessary to ensure satisfactory performance of service under this contract. Each contractor vehicle shall be marked with the contractor name or logo. The contractor shall provide and maintain a vehicle(s) with the capability of conveying the recyclable commodities from office buildings, recreation facilities, food service facilities, and residential curbside collection. The contractor’s collection vehicle shall also be required to have the capability of keeping the commodities dry during periods of inclement weather. The contractor is responsible for the total maintenance and upkeep of vehicle(s) to ensure uninterrupted service provided.

C.4.2.1.1 Compaction type vehicles may be used for the pick up of recyclables from government-owned and contractor-owned containers.

C.4.2.1.2 A vehicle of sufficient size and design to transport containers for cleaning.

C.4.2.1.3 Vehicle to handle items not suited for compaction vehicles.

C.4.2.2 Vehicle Registration: Contractor shall obtain, and shall require contractor personnel to obtain, vehicle passes from the Directorate of Emergency Services (DES) prior to commencement of contract work at Fort Buchanan. Vehicle passes shall be returned by Contractor to the DES Visitor Center within eight hours when any employee is no longer in the services of the Contractor. All passes shall be returned upon completion or termination of the contract. Contractor shall maintain records of licenses of heavy equipment operators in order to verify and document operators’ skill in using heavy equipment.

C.4.2.3 The Contractor shall be responsible for the licensing, insurance, and registration and vehicle operator requirements, as required by state and current US Government regulations. Contractor shall carry a third party liability insurance naming the Government as additional insured and hold-harmless the Government of any wrongdoing or fault as required under the Contract’s terms. All registration fees and permits for the Contractor owned vehicles shall be at the expense of the Contractor. The contractor must have a valid and approved non-hazardous solid waste transportation permit from the Puerto Rico Environmental Quality Board.

C.4.2.4 Orientation: Prior to contract start date, the Government will provide to Contractor's key management and supervisory personnel performing under contract, orientation or training limited to that necessary to properly explain the work and familiarize the Contractor with the installation facilities, transition requirements, and regulations. Contractor is responsible for orienting or training his personnel at his own expense and on his own time.

C.4.2.5 Property: All Contractor-furnished supplies or materials shall meet applicable Federal, Department of Defense, Army, State and local laws, codes, or regulations.

C.4.2.6 Container: Container-furnished items found not meeting acceptable standards shall be replaced by contractor at contractor’s expense. Contractor shall furnish all dumpsters for refuse and recycable material collection.

C.4.2.6.1 Contractor furnished containers shall be compatible with the specific recyclable material it is intended for, size and quantity to perform the services required.

C.4.2.7 Applicable Documents: Government will furnish or make available for contractor use, documents described below except as specified otherwise. All referenced Federal laws, codes, directives and instructions in force at time of solicitation, unless coded otherwise, shall be considered mandatory as applicable to the service or function to be performed. All other publications are applicable as coded.

C.4.2.8 Contractor-Furnished Documents: Publications referenced as advisory, but not provided to the Contractor, may be obtained by Contractor at own expenses and will remain Contractor’s property at completion or termination of the contract.

C.4.2.9 Posting and List of Documents: Contractor shall provide that all publications received are posted to date. The publication are coded as follows:

a. Government-furnished = GF.

b. Contractor-Furnished = CF.

C.4.2.10 Procurement Regulations: (GF)

a. Federal Acquisition Regulations (FAR).

b. Defense FAR Supplement.

c. Army FAR Supplement.

C.4.2.11 Not Applicable.

C.4.2.12 Not Applicable

C.4.2.13 Public Law: (CF)

a. PL 91-596 Occupational Safety and Health Act of 1970

C.4.2.14 OSHA and Other Requirements: (CF)

a. 29 CFR 1910, Operational Safety and Health Administration (OSHA) requirements applicable to Contract Service

b. National Institute of Occupational Safety and Health(NIOSH), requirements applicable to contract services

C.4.2.15 State or Local Government References: (CF)

Environmental Protection Agency

"Junta de Calidad Ambiental"

"Autoridad Para el Manejo de Desperdicios Solidos"

SECTION C.5

SPECIFIC TASKS

C.5 Services required under this contract include Recycling Collection services and respective site and containers maintenance at Fort Buchanan, Puerto Rico. The Contractor must keep and maintain the respective Recycling Collection areas clean. Servicing trucks shall not destroy or damage designated site collection ground areas. Structural, parking, roads, and grounds damages caused by negligent servicing contractor trucks operators shall be repaired to original conditions by the contractor. Repairs are responsibility of the contractor at no cost to the government. Contractor is responsible to clean collection areas after natural disasters and other tasks as indicated. The Contractor shall perform work at Fort Buchanan where indicated on drawings or as directed by contracting officer. Normal duty hours are Monday through Friday from 6:00 am to 5:00 PM (excluding Federal Holidays) except as otherwise authorized by the Contracting Officer.

C.5.1 Service and Management: Contractor shall provide all services and management required to perform the work and meet all performance standards as specified. Where publications containing additional standards are advisory in nature IAW reference, acceptance of the work shall be based upon the reasonable and logical judgment of the Contracting Officer using the standards as guidance.

C.5.1.1 Inspections: Contractor shall make a comprehensive inspection of all dropoff sites and submit a Contractors' QC plan and annual work management plan not later than 30 days after notice to proceed is issued. Each subsequent 12 months thereafter during the contract period, to include any extensions of contract term, Contractor shall make an additional inspection of the total facilities and update the annual work management plan. Contractor shall make additional inspections as necessary to verify that all contract work is accomplished as specified. Inspection files shall be prepared and maintained by Contractor which shall reflect past and current inspection dates, results of all inspections, corrections required, and corrections made. If corrections have not been made, the file shall include a schedule for completion of required work and provide an acceptable explanation to the Contracting Officer as to why corrections have not been made.

C.5.2 Dumpster Requirements:

C.5.2.1 Container Maintenance, Cleanp, Housekeeping, and Painting: All Recycling Containers shall have a uniform color scheme, subject to prior Contracting Officer approval. Recycling containers and curve side bins shall be of colors different to the refuse containers, and both shall be clearly labeled with the name of the materials to be deposited in it (aluminum, glass, paper, etc). Containers that do not have a uniform surface due to fire, paint spills, paint peeling, paint fading etc., shall be painted or replaced at no cost to the Government. The Contractor is responsible to maintain all containers in rust free conditions, neatly painted surface (interior and exterior), pest free environment, no sharp edges or safety hazard surface, and sludge and debris free space.

C.5.3 Administration Procedures:

C.5.3.3 Completion Time: The Contractor shall work diligently without interruption until any urgent situation is arrested and the work is completed. The Contractor shall complete routine work as per approved schedule. Routine work will be accomplished during regular working hours.

C.5.3.4 Spillage: Contractor shall be responsible for any spillage caused by their vehicles. Contractor will comply with the Fort Buchanan Spill Prevention Countermeasure & Control Plan (SPCCP).

C.5.3.5 Records: The Contractor shall maintain a log per serviced day for all activities related to the collection of recycable materials. The log shall include as a minimum, the amount(in Tons)of material collected (regular and recyclable material); as well as the day and time of the collection. Information must be provided to the DPW Environmental Division on a monthly basis. Contractor shall provide a notification of revenues generated from recyclable materials.

C.5.4 Educational Program: The contractor shall provide flyers and educational materials. Articles/presentations shall include information on how the installation is contributing overall, weak and strong areas, new methods, new technology and information to encourage and challenge the Installation’s personnel and residents.

C.5.4.1 Kickoff Campaign: NA

C.5.4.1.1 Army Earth Day: As part of the recycling educational efforts, the Contractor will participate during the Fort Buchanan’s Army Earth Day Expo celebrated in April every year. The fair shall provide educational materials, to include but not limited to, recycled materials, display and information tables from the recycling industry and government recycling related agencies. Contractor shall submit within a month in advance a list of all materials and equipment required to perform and complete subject task. All coordination’s shall be made with and approve by the Quality Assurance Representative (QAR).

C.5.4.2 Recycling Article: The DPW Environmental Division will perform this task. The contractor shall provide educational material and references upon request of the mentioned Division.

C.5.4.3 Presentations: NA

C.5.4.4 Informational Meetings: NA

C.5.4.5 Housing Instructional Information: A Recycling program informational data pamphlet or flyer shall be prepared to be included in the Government welcome packet for family housing residents (55 Housing Units). All specific rules and techniques including, but not limited to, recycling, and source reduction shall be included. Contractor shall provide only one electronic copy.

C.5.4.6 Material: The Contractor shall provide all materials and labor to execute the program. All presentations and flyers to be distributed must be approved by the Contracting Officer 15 working days prior to presentation or material distribution.

C.5.5 RECYCLABLES COLLECTION AND DISPOSAL: The Contractor shall provide the services for recyclables collection and disposal as described below. Standards for these services are specified in Technical Exhibit 1.

Table 1: Recycling Schedule & Locations / Technical Exhibit 1

NA

X

NA

NA

NA

NA

NA

Map 1: Recycling Station Locations Map/ Technical Exhibit 2

Drop Off Points Bldg. 1037 New Elementary

TBD

PRANG Readiness

TBD

JFHQ

TBD

Bldg. 511 Bldg. 509 Bldg. 1087 Bldg. 566 Bldg. 689 Bldg. 606 Bldg. 1072 Bldg. 390 Bldg. 357 Bldg. 193 Bldg. 151 Bldg. 1318 Bldg. 172 Bldg. 73 Bldg. 34 Bldg. 168 Bldg. 159 Bldg. 614 Bldg. 615 Bldg. 660 Bldg. 1300 Bldg. 315 Bldg. 21

C.5.5.1 In addition to the requirements of the schedule, the Contractor shall collect all recyclables containers when full or within 4 working hours if requested by the QAR based on the pick up frequency described on Technical Exhibit 1.

C.5.5.2 Collection Schedule: The Contractor shall submit a collection schedule 7 calendar days after contract award and provide updates within 3 working days as changes occur. Collection schedule and container sizes may be altered to accommodate changes in demand due to recycling program support and performance with prior approval of the Contracting Officer. Installation facilities require one (1) week advance notice of any change in the collection schedule. Contractor shall be responsible for notifying installation facilities occupants and residents of changes in schedule or container size.

C.5.5.3.2 The Government reserves the right to change the number or size of containers at any facility or location in order to meet current or projected demand. The Contractor may change the number of pick-ups; and the size and number of refuse containers, in accordance with the recycling program, with prior approval of the Contracting Officer. If a change in the contract is necessary, it will be incorporated via a written notification.

C.5.5.4 Disposal: The Contractor shall dispose of all recyclables of the Fort Buchanan Installation at a certified and permitted recycling facility approved by the State and Federal Governments. The contractor assumes all liability for the proper disposal of all waste material removed from the installation in whatever form and will hold the Government harmless.

C.5.6 Recycling Drop Off Locations/Sites Housekeeping:

C.5.6.1 The Contractor shall pickup all loose material within ten (10) feet radius of designated recyclable pick up stations or other recyclable containers without exception.

C.5.6.2 A copy of the Recycling Plan shall be submitted to the DPW Environmental Division along with the required permits (if apply) issued by the state and federal agencies in accordance with all applicable environmental regulations within 30 calendar days upon award of this contract.

C.5.6.3 The Contractor shall provide, as a minimum, weekly pick up of recyclables from designated pickup locations depending on program performance and following the Frequency stated in the Technical Exhibits 1 and 2. The Government may direct a decrease in the number of pickups at no additional cost to the Government. However, the contractor may elect to pick up more frequently, if specified in Contractor's proposal.

C.5.6.4 Directorates/Tenants/Units and individuals will bring the recyclables to the Contractor's designated location on Fort Buchanan. This service is to be considered in the base proposal. Contractor, at no additional cost to government, may pickup directly from those Buildings and Housing Units listed in Technical Exhibits 1 and 2.

C.5.6.5 The Contractor shall perform pick up of all drop off areas recyclables from all drop off areas frequently enough to keep containers from overflowing.

C.5.7 Transportation Support: The Contractor shall provide all vehicles and transportation means required to fulfill the requirements of this contract. Vehicles shall be specifically designed for their intended service and shall be compatible with the containers provided. All equipment, vehicles, and any other transporation resouce will comply with all applicable DOD, DOT, Federal, State, and Location regulations for proper transportaion of regulated materials, waste, and recyclables items.

C.5.7.1 All vehicles shall be equipped with liquid-retaining sumps and seals that are in workable condition at all times to prevent leaking onto the roads or grounds.

C.5.7.2 The Contractor shall provide adequate backup equipment (trucks, containers, cleaner, etc.) for continued service to Fort Buchanan in the event of breakdowns and/or maintenance of equipment. Equipment breakdown or loss of equipment does not relieve the Contractor of any contractual responsibilities.

C.5.7.3 All pick up vehicles shall be equipped with an audible backup warning device that shall be subject to the approval of the Installation Safety Officer.

C.5.7.4 Contractor vehicles which become inoperative or break down shall be moved off the installation within 4 hour unless other arrangements are made with the Contracting Officer.

C.5.7.5 The Contractor shall provide a communication device to the Project Manager (PM) so that the Government may send messages to the Project Manager by telephone on an immediate basis. The Contractor shall provide a communication system between the PM and all Contractor vehicles. Radios shall comply and be operated in accordance with the installation radio frequency regulations and all applicable Federal and Commonwealth regulations.

C.5.7.6 Vehicles shall be operated in a safe manner in compliance with applicable Federal, Commonwealth, and Installation Regulations.

C.5.7.7 Vehicles shall be maintained with a clean exterior appearance and hazard free.

C.5.8 Contractor Furnished Containers: The Contractor shall provide containers in accordance with Section 4.

C.5.8.1 All containers shall be leak proof.

C.5.8.2 All container…