Purchase_Description.docx

Purchase Description

Installation and Rental of Heavy Duty Industrial Tent System at Fort Buchanan, PR

1. DESCRIPTION OF PROJECT:

The project consists of providing a 70 FT X 40 FT heavy duty, waterproof, industrial tent system and a monthly rental service at Fort Buchanan, PR. Tent must provide a clearance of 15 FT minimum at its lowest height on the sides and 24 FT minimum as its lowest height at its center. Contractor must consider that:

a. Rental service shall consider the provision, transportation to the site, assemble/installation of the tent system, anchor as per supplier/manufacturer recommendation, maintenance, disassemble of the tent system, and transportation out of Fort Buchanan from the site when the service is completed/terminated. The tent shall be always in good working conditions (no leakage, mildew, etc.)

b. Tent system is intended to provide shelter against climate conditions to personnel operating an access control point.

c. Tent system is intended for vehicles to drive through, therefore it must be open at both ends. Total width of vehicles road way is approximately 58 LF average.

d. Tent system shall be resistant to winds up to 39 MPH, typical for the area of Fort Buchanan. Frame shall be metal and tarp made of a water proof material that will resist the inclemency of typical sun, wind, rain exposure.

e. Installed system shall provide for a person to have proper visibility 360 degree to the outside when standing inside the tent area.

f. Contractor shall be responsible for the partial or full disassemble, and safeguard the tent system given the imminent threat of an atmospheric event with a higher intensity that the tent system is designed to withstand. Once the atmospheric event has passed, the Contractor shall then reassemble the tent system to continue providing the intended service within 48 hours. The Government will not be liable for any damages caused to the tent system during an atmospheric event. The Contractor will be fully responsible to have the proper insurance to cover this equipment.

g. Anchoring of tent system is to occur in grass areas. Vendor must provide proper anchor system, tailored to the type and size of tent to be installed.

h. The Government shall provide and install required interior lighting to be affixed to the tent system. The installation of the fixtures will be conducted in coordination with the contractor to safeguard the property of the contractor.

i. Any maintenance required shall be coordinated with the government in order to avoid disrupting the traffic entrance at Fort Buchanan. The contractor shall use eco-friendly cleaning supplies during the performance of any required maintenance.

The description of the required work herein is provided as a reference for the Contractor to focus its effort, taking into consideration any implied work associated with the delivery of the service as listed above. It is highly recommended for the Contractor to visit the project area to become familiar with current condition. Contractor would meet with the Contracting Officer (KO) or his/her representative(s) to assess and define precisely the extent of the required work for the installation of the tent system. The Contractor shall ensure full understanding of the service to be provided before submitting a quote to the Government. Any question regarding this service requirement shall be address to the Contracting Officer.

Contractor shall consider providing the tent for a Base Period of 12 months and one Option Period of six (6) months, to be exercised at the Government’s discretion. The tent shall be install no later than August 28, 2018.

As part of price evaluation, the government will evaluate its option to extend the services (see FAR clause 52.217-8) by adding another six month period to the offeror’s total price. Thus, the offeror’s total price for the purpose of evaluation will include the base period, one-six month option period and a six month period using the price, the offeror incorporated for the one-six month option period exercised in accordance with FAR 52.217-9.

2. STANDARDS:

The Contractor shall meet the guidance, specifications, as well as industry and federal standards or regulatory agency when executing the required service in order to guarantee a quality product compatible with the intended purpose of providing adequate shelter against climate conditions for a prolonged period of time. The picture below is intended to provide a conceptual idea of the type of product expected, tailored to the required size as indicated in this document.

3. GOVERNMENT PROPERTY:

The Contractor shall avoid unnecessary damages to Government property, and shall be responsible for any damage, making all necessary repairs at no cost and to the satisfaction of the Government, restoring damaged property to its original or better state. Government equipment or material will not be available to the Contractor for execution of any work under his/her responsibility. Contractor is responsible of providing all labor, material, tools and equipment necessary to comply with the requirements of the contracted service.

4. SAFETY:

The Contractor shall consider, apply, and comply with all applicable safety requirements stated in OSHA Standards 29 CFR 1910 & 1926 - General Industry and Construction (http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=0 ) and with the Corps of Engineers EM 385-1-1 SAFETY AND HEALTH REQUIREMENTS MANUAL ( http://www.usace.army.mil/CESO/Pages/EM385-1-1,2008new!.aspx) when installing, removing, managing or maintaining the rented tent system.

5. Physical Security:

Contractor shall comply with Installation Physical security requirements, such as access control procedures, background checks, etc.

6. WORK EXECUTION:

No work shall commence without the authorization of the Contracting Officer. Rubbish and/or debris generated as part of the transportation and installations of the tent system at the designated site shall be removed from the Government premises and disposed of at an approved facility designed for that purposes.

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