PWS_Washrack_Service_Contract_FY17.docx

Performance Work Statement (PWS)

Wash Rack Maintenance and Repair Service Contract Ft. Buchanan, PR

22 August 2016

TABLE OF CONTENTS

1.0 Introduction. The Contractor shall provide services, personnel, management, transportation, equipment, materials, supplies, insurance, supervision and all necessary, not government furnished, to perform the repair and routine maintenance actions of Wash Water systems at Building’s 538, and 138. The contractor will conduct the subject services in accordance with LANDA® Operator’s Manual. Contractor shall be responsible to perform the following requirements:

a. Notification and necessary coordination with Contracting Officer Representative (COR) and building/facility administrator(s) prior to initiation of all necessary and contracted work activities in the facility.

b. Obtain all applicable permits required by Local, State, Governmental, Installation, and/or Federal agencies to perform work activities related to the contracted work, if applies. The following regulatory permits may apply:

- Fort Buchanan DPW Excavation Permit. If repair work requires trench digging or other underground works.

c. Installation of all required and necessary safety signs and accident prevention materials during contracted work execution.

d. Inspection and correction of work deficiencies

Contractor shall also provide all related services, in strict accordance with all terms, conditions, special contract requirements, specifications, drawings, attachments, exhibits contained in the contract. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the required maintenance at Fort Buchanan, Puerto Rico as defined in this Performance Work Statement (PWS), section three (3.0) except for those items specified as Government-furnished property and services. The Contractor shall perform to the standards of this PWS.

1.1 Background. Fort Buchanan is a U.S. Army Reserve installation in Puerto Rico located in the Municipalities of Guaynabo and Bayamon, within the San Juan metropolitan area. It serves under direct control of the Installation Management Command, Atlantic Region. Its mission is to synchronize, integrate, and deliver installation services and facilities in support of Senior Commanders in order to enable a ready and resilient Army.

Objective. The Contractor's work and responsibility shall include all planning, parts procurement, and administrative functions necessary to ensure that the LANDA® Wash Water System located at Building 538 and 138 operate as per manufacturer’s maintenance and repair specifications and are in compliance with the contract requirements and all other applicable laws, regulations, and any other applicable DOD, Federal, State, and local code regulation, or directive as applicable.

1.2 Climatic Conditions. The average annual rainfall is 71 inches; with the wettest months being September thru January. The humidity level averages 75% throughout the year. The average annual maximum and minimum temperatures are approximately 85 and 70 degrees Fahrenheit, respectively. The prevailing wind direction at US ARMY Garrison Fort Buchanan are easterly trade winds during much of the year with an average speed of 3.5 mph.

2.0 Requirements

2.1 General

Scope. The Contractor shall furnish all labor, personnel, materials, supervision, equipment, and insurance necessary to perform the repair and routine maintenance actions of Wash Water systems at Building’s 538, and 138. The contractor will conduct the subject services in accordance with LANDA® Operator’s Manual according to the service frequency specified on Technical Exhibit 1 for a period of one (1) year, from 01 January 2017 thru 31 December 2017, plus four (4) option periods.

Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non personal service contracts are authorized by the Government in accordance with FAR 37.104, under general contracting authority, and do not require specific statutory authorization.

A general description of the required services are listed as follows:

Perform Repair and Maintenance of the LANDA® Wash Water System. Contractor shall be capable to perform as follows:

Task a. Provide Certified LANDA® Wash Water System Repair and Maintenance Technicians capable to provide routine maintenance and repair services.

Task b. Perform initial system check and verify system operation to determine corrective repair actions.

Task c. Provide routine maintenance and repair services of wash system; to include, parts replacement and installation as specified on Manufacturer’s Operation Manual. Maintenance shall be performed on a monthly basis.

Task d. Ensure proper function of the wash rack pretreatment system, to include: all support equipment and systems of the live cultures (bacteria) pretreatment system at building 138 and the proper functioning of the ozone lamps and any other parts that comprise the pretreatment system of the LANDA Waste Water System at building 538. Upon repair and installation of new parts in the pretreatment system contractor shall ensure that pretreatment systems is functioning properly.

The Contractor will be responsible for removing all contracted activity generated debris and waste from the premises and transporting the same to an approved offsite landfill from the Installation.

2.2 General Information

2.2.1 Period of Performance. The period of performance for this effort will be a base year of 12 months from date of award and four (4) option periods of twelve (12) months as follows:

2.2.1.1.1 Place of Performance. The work to be performed under this contract will occur at US Army Garrison Fort Buchanan, which covers approximately 746 acres in the Municipalities of Bayamon and Guaynabo, Puerto Rico. The work to be performed under this contract will be performed at the locations listed in Technical Exhibit 1

2.2.1.1.2 Hours of Operation. The Contractor shall perform maintenance services at Fort Buchanan during the core hours of operation from 7:00 AM – 4:00 PM Monday through Friday. The exception this are Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain, in writing, approval from the Contracting Officer. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. Overtime work is allowed, however, the Government will not cover these costs. The Contractor shall provide personnel support outside the normal hours of operation as required, including holidays, to support the Directorate of Public Works (DPW) Maintenance Division mission. Prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain, in writing, approval from the Contracting Officer. The Program/Project Manager or the Alternate Project Manager shall be available after normal duty hours to serve as the central point of contact for Contractor operations

2.2.1.1.3 Contingency Services. Due to the varied nature of the operations at the post Contingency Services require a clean-up and disposal response time of 24 hours from notification from the contracts QAR POC.

2.2.1.1.4 Emergency Services. Emergency Services are defined as a government requested service above the specified quantity of services requested under Section 2.1.2 (See Technical Exhibit 1), and over the amount of Contingency Services specified under the contract and under the agreed negotiated contract price. Emergency Services will be required only when contingency services are exhausted and when possible contamination to nearby natural resources resulting from an overflow may exist. Due to the nature of an emergency service the Contractor shall possess a repair response time of 24 hours from initial communication from the contract QAR POC.

2.2.2 Recognized / Government Holidays. The Contractor is not required to work on the legal public holidays listed below. Holidays occurring on weekends will be observed as directed by the published Army calendar.

2.2.3 Medical Emergency Services.

2.2.3.1 The Contractor shall make available competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. In case of emergency the COR and/or the Contractor shall contact the Fire/Ambulance Service Emergency Number: (787) 707-5911.

2.2.3.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

2.2.4 Contract Administration and Management.

2.2.4.1 Post Award Conference/Performance Evaluation Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and Contracting Officer’s Representative (COR) shall meet periodically, quarterly as a minimum IAW AR 70-13, paragraph 4-4, b. (1), with the Contractor to review the Contractor's performance. Written minutes of such meetings will be recorded by the Government and signed by the Program/Project Manager and the Contracting Officer, or COR and distributed within five (5) workdays after the meeting. The Contractor may request a meeting with the Contracting Officer or COR when the Contractor believes such a meeting is necessary. Written minutes of such meetings shall be recorded by the Contractor and signed by all participants involved and distributed within five (5) workdays after the meeting. In either case, if the Contractor does not concur with any portion of the minutes, recorded by the Government or the Contractor, such non-concurrence shall be provided in writing to the Contracting Officer within two (2) calendar days following receipt of the minutes.

2.2.4.2 Performance/Progress Meetings will be held as necessary. There may be occasions when subsequent meetings will be called by either party to reconfirm mutual understandings and/or address deficiencies in the QC system or procedures which may require corrective action by the Contractor. The Contractor Representative shall meet with the COR and/or Contracting Officer (KO) as required. A mutual effort will be made to resolve all problems identified. The Contractor Representative and the Quality Assurance Representative shall sign the written minutes of these meetings.

2.2.4.3 Contract Administration. Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination between the Government and the Contractor.

2.2.4.4 The following provides the roles and their respective authority during the performance of the contract.

Government POCs

Table 1: Government POC.

Name: Christine Davis

Address: 34 S Gate Rd, Fort Buchanan PR 00934-0037

Email: christine.davis1.civ@mail.mil

Name: Baryan Sierra

Address: 34 S Gate Rd, Fort. Buchanan PR 00934-0037

Email: baryan.a.sierra.civ@mail.mil Name: Keith Grezlik

Address: 34 S Gate Road, Ft. Buchanan 00934-0037

Email: keith.s.grezlik.civ@mail.mil

2.2.4.4.1 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely in the KO. In the event the Contractor effects any such change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes.

2.2.4.4.2 Contracting Officer’s Representative (COR). The KO shall designate contract level CORs during the term of this contract, under Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.201-7000 “Contracting Officer’s Representative.” The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR will perform in accordance with the responsibilities and duties identified in the Interim Army Contracting Command – Contracting Officer’s Representative Policy Guide Pamphlet 70-1, (ACC PAM 70-1, dated 26 March 2010).

2.2.4.4.2.1. COR Authority. A letter of designation issued to the COR by the KO, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

2.2.4.4.2.2. COR Functions. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-furnished property, and provide site entry of Contractor personnel.

2.2.4.4.3 The Contractor shall not in any way represent that it is a part of the U. S. Government, or that it has the authority to contract or procure supplies for the account of the United States of America.

2.2.4.5 Quality Control (QC). Quality Control is the responsibility of the Contractor. The Contractor shall provide and maintain a quality control system that is acceptable to the Government IAW FAR 52.246-4, Inspection of Services-Fixed Price.

2.2.4.6 The COR Management System Tool (CORT) (https://arc.army.mil/COR) will be used for nomination, tracking, documentation, and management of CORs.

2.2.5 Contractor Employees. The contractor shall supply a list of all the employees on a monthly basis. This list shall include dates of completion for required training and shall be submitted monthly.

2.2.5.1 Key Personnel. The Government considers the following positions to be key personnel: Project Manager and Safety Manager. The Contractor shall submit resumes and an organization chart (to include contact info) for initial key personnel and replacements, to the KO. Key personnel identified in the proposal will be assigned positions as identified on the proposal. Projected replacement of key personnel shall be submitted in writing to the COR and KO for approval 15 days prior to a replacement. All key personnel shall have means of verbal communication and by e-mail with the COR. Key personnel and alternates must be able to communicate fluently in English both verbally and in writing.

2.2.5.1.1 Project Manager (PM). The Contractor shall provide a PM who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the PM is absent shall be designated in writing to the KO. The PM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The PM shall be physically present during normal working hours 7:00 AM to 4:00 PM, Monday through Friday to conduct overall management coordination and furnish liaison with the Government. The PM shall be fluent in understanding, speaking, reading and writing the English language. The Contractor shall provide and maintain in good working condition a mobile phone to enable the KO to contact the Contractor or the Contractor Representative through a telephone at any time twenty-four (24) hours per day, seven (7) days per week for the duration of the contract. A list of all mobile phones (and corresponding names) shall be submitted to the Contracting Officer (KO) after award of contract during pre-performance meeting.

2.2.5.1.2 Safety Manager. The Contractor shall designate an employee to manage the safety program as per EM 385-1-1, Safety and Health Requirements Manual, and AR 385-10, The Army Safety Program. This employee shall possess a certificate of 30-Hours of General Industry approved by OSHA. The employee shall be available for consultation with the COR on a daily basis, during the normal work schedule of Monday through Friday. The individual shall be present at all times on site.

2.2.5.1.3 The duties listed in section 2.2.5.1.2 can be combined with the duties outlined in section 2.2.5.1.1

2.2.5.2 Contractor Employees

2.2.5.2.1 Contractor Identification. All contract personnel shall be identified as a Contractor, i.e., badge, company logo, or uniform. All contract personnel are required to identify themselves such that they avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all correspondence (documents, emails etc.) or reports produced by the Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

2.2.5.2.2 Conduct of Personnel. The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or found to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interest of the Government. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement of providing sufficient personnel to perform the services as required by this contract.

2.2.5.2.3 Interface with Government Operation. Performance of work by Contractor personnel under the terms of this contract shall not interfere with regularly scheduled Government operational activities.

2.2.5.3 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substances. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 U.S.C. 423 Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

2.2.5.4 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide corrective action plans, timely identification of issues and effective management of subcontractors. The Contractor shall assure customer satisfaction and professional and ethical behavior of all Contractor personnel. Within the bounds of acquisition policy, the Army intends to work to find solutions that will be beneficial to both the Government and its Contractors. For this reason Non Conformance Letters (NCRs) shall be issued to the contractor in addition to the CPARS documentation.

2.3 Special Requirements

2.3.1 Security.

2.3.1.1 Access and General Protection/Security Policy and Procedures. The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by a Government representative). The Contractor workforce must comply with all personal identity verification requirements as directed by DOD, Headquarters Department of the Army (HQDA), and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

2.3.1.1.1 Contractor personnel and property shall be subject to search and seizure upon entering and leaving the confines of Fort Buchanan. The Contractor shall be responsible for assuring that all personnel authorized to perform work under this contract obtain installation access as required. Before performance under this contract can begin, all Contractor employees shall complete and submit a DD Form 369, Police Record Check (latest version), with original signatures and a letter from the contractor listing all employees and the last four numbers of social security number for each to the Contracting Officer. This process historically takes 10 calendar days. This is being provided for the purpose of obtaining identification badges and access clearances to enter into the installation. Should the Force Protection Condition (FPCON) change, the government may require additional changes in contractor access. Government furnished badges shall be returned immediately to the government when an employees no longer perform work for the contractor or sub-contractor under this contract. New/replacement personnel shall obtain this same approval prior to the proposed new/replacement hire performing on the contract. The Contractor shall provide a current personnel roster listing all employees and the last four numbers of social security number for each to the Contracting Officer by the 1st day of each month thereafter. Contractor access to the post will be exclusively for work in connection with this contract.

2.3.1.2 Personnel. The Contractor shall provide a work force sufficient in number that possesses the skills, knowledge and training to satisfactorily perform the services required by this contract including license to operate heavy equipment. The Contractor shall ensure that personnel present a professional appearance. Individuals with a record of conviction for criminal offenses shall not be employed to perform services under this contract.

2.3.1.3 Vehicle Registration/Operation. Contractor and employee owned motor vehicles entering Fort Buchanan shall have a valid license plate, valid liability insurance, and shall be registered with the vehicle registration section of the Provost Marshal Office on Fort Buchanan. Vehicles such as bicycles and mopeds entering Fort Buchanan shall also be registered with the vehicle registration section of the Provost Marshal Office. Vehicles shall be registered immediately upon contract award. License, registration, and insurance shall be maintained current during the time the vehicle is in use on the installations. Heavy equipment operators shall have a current Puerto Rico license in order to operate such equipment (i.e. bucket truck, heavy tractors, backhoes, grapple truck, skid steers, etc.).

2.3.1.4 Contractor Vehicle Identification. Contractor owned vehicles used in the performance of services under this contract on the installation shall be marked with the contractor name.

2.3.1.5 Physical Security. The Contractor shall protect existing buildings, facilities, utilities, and equipment during working period and will be responsible for any damages resulting from operation and/or execution of this contract. The Contractor shall conduct his operations so as to cause the least possible interference with normal operations of the USAR Centers because the facilities (streets, driveways, and parking areas) will remain in operation during the entire maintenance period. Contractor must coordinate with the Quality Assurance Rep every time service is required.

2.3.1.6 Uniforms/Identification cards/badges. The Contractor shall provide uniforms for their employees for identification purposes. All Contractor personnel shall visibly have on them, at all times their identification cards. In the event a government issued identification card/badge is lost or stolen, the employee will immediately notify the government. The Contractor shall prohibit the use of Government issued identification badges by any persons other than the Contractor’s employees it has been issued to.

2.3.2 Security Training

2.3.2.1 Antiterrorism Level I Training (AT I). All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within fifteen (15) calendar days after contract start date, or two (2) work days after new employee onboarding. Copies of certificates of completion for each Contractor employee and subcontractor employee shall be submitted to the COR within fifteen (15) calendar days after contract start date, or two (2) work days after new employee onboarding. The training shall be taken annually by all personnel. AT Level I Awareness training is available at the following website: https://atlevel1.dtic.mil/at.

2.3.2.2 iWatch Training. The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Anti-Terrorism Officer (ATO)). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 15 calendar days of contract award and within 2 calendar days of new employees commencing performance with the results reported to the COR not later than 15 calendar days after contract award.

2.3.2.3 Combating Trafficking in Persons (CTIP) Training: The Contractor shall ensure all personnel receive an annual awareness briefing or training on Combating Trafficking in Persons within fifteen (15) calendar days after contract start date, or two (2) calendar days after new employee onboarding. Proof that all personnel received CTIP awareness or training shall be made available to the Government within fifteen (15) calendar days after contract start date, or two (2) calendar days after new employee onboarding. The training shall be taken annually by all personnel.

2.3.2.4 The Contractor shall develop an OPSEC SOP/Plan with 90 days of the contract award. The OPSEC SOP/Plan must be reviewed and approved by the RA OPSEC Officer. The SOP/Plan will include the government’s critical information, why it needs to be protected, where it is located, who is responsible for it and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator.

2.3.2.5 Fraud, waste, and abuse. The Contractor shall be responsible for maintaining proper conduct and good discipline within Contractor occupied work area(s). Contractor personnel shall be encouraged to be alert to and report suspected situations of fraud, waste, and abuse, or other intentionally dishonest conduct against the Government observed during or in the performance of this contract. The contractor lines of communication are with the COR and the KO.

2.3.3 Existing Utility Systems. There are many underground utilities on Fort Buchanan that prohibit any excavation of soil (unless approved by the Directorate of Public Works, Engineering Division). In addition, there are above ground utility connections, wood and concrete poles, down guys, fire hydrants, manholes, water valves and transformer boxes that restrict free movement of equipment. Contractor shall take all necessary precautions to avoid damages to these utilities.

2.3.4 Fire Protection

2.3.4.1 The Contractor shall comply with AR 420-1 Army Facilities Management Chapter 25 and the Fort Buchanan Fire Prevention Program for fire protection and fire prevention.

2.3.4.2 Documents. The Contractor shall obtain a copy of the Fire Prevention Program from the Fire Department Technical Services Branch and familiarize themselves with the provisions of this. Attention is specifically called to provisions relative to sprinkler systems, storage of combustibles, smoking regulations, welding and cutting.

2.3.4.3 Extinguishing Equipment. The Contractor shall furnish portable fire extinguishers as required to comply with the Fire Department instructions. Existing building extinguishers shall not be used to meet this requirement.

2.3.5 Accident Reporting

2.3.5.1 The Contractor shall maintain an accurate record of accidents resulting in injury or death and accidents resulting in damage to government property, supplies, and equipment. The Contractor shall report accidents immediately to the COR IAW the requirements indicated in AR 385-40, Accident Reporting and Records.

2.3.6 Safety. The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with EM-385-1-1, Safety And Health Requirements and AR 385-10, The Army Safety Program, all applicable Federal, Department of Army and Puerto Rico mandates and guidelines; and ensuring safe work and otherwise safe actions, behavior, and conduct of employees while at Fort Buchanan. It is preferred that the Contractor also have its employees complete the 10 Hour General Industry OSHA certification.

2.3.6.1 Safety Plan. The Contractor shall develop and implement a safety plan for its employees The Contractor shall submit the Safety Plan to the KO with RFP documents and a revised version within one (1) day of contract award. Revisions shall be submitted five (5) calendar days prior to the effective date of change.

2.3.6.2 Occupational Safety and Health. The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards on 29 CFR 1910. The Contractor shall be responsible for ensuring adherence to all applicable Fort Buchanan, Puerto Rico, and federal rules and regulations.

2.3.7 Environmental Requirements

2.3.7.1 Environmental Compliance. The Contractor shall comply with all federal, state, local and installation environmental laws, rules and plans. The Contractor shall use and store all materials, chemicals, and equipment used in the performance of this contract with these applicable laws. The contract shall follow the Globally Harmonized System of Classification and Labeling of Chemicals (includes SDS requirements). The Contractor shall make all environmental and hazardous material records available, at the beginning of the next duty day after the Government’s request to view the records.

2.3.7.2 Executive Order (EO) 13693 (Technical Exhibit 4) Planning for Federal Sustainability in the Next Decade. The Contractor shall comply with tenants of the EO and when practicable, shall use:

a. Products with post-consumer recycled content (FAR 52.204-4)

b. products that are recyclable

c. low toxicity or non-toxic products

d. low-maintenance products

2.3.7.3 The Contractor is required to use these recycled or recovered products unless they cannot be procured within a reasonable period of time; at reasonable prices; or the product(s) does not meet technical or performance standards. EPA Guidelines are the minimum requirement. The Contractor is encouraged to use other materials and products not listed but commonly used in industry. The Contractor shall maintain records and submit an annual report to the COR, along with the annual certification required by FAR 52.223-9 Certification and Estimate of Percentage of Recovered Material Content for EPA Designated Items, upon completion of the basic year and each option year.

2.3.7.4 Land Management Awareness Training. The contractor shall ensure that employees attend a yearly training that includes Endangered Species management and Munition Explosives of Concern (MEC) safety guidelines.

2.3.8 Natural Resources

2.3.8.1 The Contractor shall comply with the Fort Buchanan Integrated Natural Resources Management Plan (INRMP) dated June 2014 (Technical Exhibit 6).

2.3.8.2 Threatened and Endangered Species. There are two federally listed species within Fort Buchanan boundaries: the Puerto Rican Boa and the “Palo de Rosa”. The Contractor shall follow the regulations in the INRMP (Technical Exhibit 6) and instructions by the Environmental Division Personnel in relation to these endangered species.

2.3.8.3 Contractor shall comply with all regulations of the US Fish and Wildlife Service (USFWS), Environmental Protection Agency (EPA), and the Puerto Rico Department of Natural and Environmental Resources (PRDNER).

2.3.9 Labor Force

2.3.9.1 The Contractor shall be aware of the intensive labor and equipment requirements needed to meet contract specifications. Adverse weather shall not be an excuse for not meeting specifications, as the Government expects the Contractor to work throughout all weather conditions and to apply additional labor and equipment as necessary to meet deadlines. Delays due to inclement weather need to be coordinated with the COR.

2.3.10 Equipment. All Contractor owned equipment must be in good working order at all times. The Contractor shall provide all equipment and supplies as required to perform the specified grounds maintenance. Equipment utilized shall be in proper mechanical conditions meeting industry standards for the tasks to be performed. All equipment and tools used by the Contractor shall have factory installed safety and noise reduction devices and be maintained in a safe operating condition at all times and utilized only for its design purposes.

2.3.10.1 Any non-working equipment shall be repaired or replaced within 48 hours to ensure continuance of services. Non-working equipment will not be a reason for non-performance of work. Contractor shall ensure services affected are completed in accordance with the monthly work schedule.

2.3.10.2 Major equipment repairs shall be accomplished outside of Fort Buchanan. Repairs that take more than 2 hours to complete are considered major. Contractor shall ensure no leakage of oil, gas, or other chemical are made while performing minor repairs.

2.3.11 Record Keeping and Reporting.

2.3.11.1 The Contractor shall maintain complete and accurate files of documentation, records and reports required under the terms of this contract. Files shall be made available to the Contracting Officer or designated representative upon request. All files will become property of the Government and shall be turned over to the Contracting Officer at the completion or termination of this contract.

2.3.11.2 Disposal Manifest Record Keeping. After each Service and Cleaning of the oil/water separator and grease traps, the contractor is required to submit to the Contracting Officer or his representative two copies of all records of Waste disposal manifests, performed during such service. This reports form must have the company heading, contract number and description, must be clear and readable, certified by a competent engineer technician. Copies of the manifests are required to be archived by the Contractor for 3 calendar years.

2.3.11.3 Work Schedule Plan. The Contractor shall submit a planned work schedule for the Base Year period. Detailed monthly schedules are submitted monthly on the 25th day of the preceding month.

2.3.12 Liability and Responsibility for Damaged Property

2.3.12.1 Damage to Government Property. The Contractor shall be held responsible for cleaning up all spillage and/or leakage at no additional cost to the Government. The Contractor shall be held liable for damage or destruction of Government property (e.g. buildings, vehicles, sidewalks, fences, etc.) caused by the Contractor, Contractor personnel or representatives of the Contractor in the performance of services on this contract. The Contractor shall submit their damage report to the COR within 24 hours of damage and shall include the repairs and corrective action plan, as applicable. If the Contractor fails to take the required corrective action, the Government retains the right to exercise other rights or remedies available to the KO.

2.3.12.2 Damage to Privately-Owned Property. The Contractor shall be held liable for damage or destruction of privately owned property (e.g. privately owned vehicles), as defined in this PWS, caused by the Contractor, Contractor personnel or representatives of the Contractor in the performance of services in this contract. The Contractor shall take corrective action within 5 working days to repair damages or replace destroyed property. Contractor will purchase and maintain at all times a general third-party liability insurance policy of not less than $500,000 per event coverage.

2.3.12.3 Damage Reports. The Contractor shall submit a damage reports to the Contracting Officer and designated representative within 24 hours of damage or destruction to Government property or privately owned property caused by the Contractor, Contractor personnel or representatives of the Contractor. The damage report shall detail the facts and the extent of damages or destruction and the corrective action taken by the Contractor to repair damages or replace destroyed property.

2.3.13 Contractor Manpower Report.

2.3.13.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA or the icon of the DoD organization that is receiving or benefitting from the contracted services.

2.3.13.2 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2016. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at http://www.ecmra.mil. As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.

2.3.14 Type of Contract. The Government will award a firm-fixed price single award contract for a Base Year and four (4) Option Years.

3.0 Performance Requirements and Standards

3.1 High Level Objective (HLO).

3.1.1 Performance Task Requirements, Standards and Acceptable Quality Levels (AQLs).

3.1.1.1 General Requirement. The Contractor's work and responsibility shall include all planning, parts procurement, and administrative functions necessary to ensure that the LANDA® Wash Water System located at Building 538 and 138 operate as per manufacturer’s maintenance and repair specifications and are in compliance with the contract requirements and all other applicable laws, regulations, and safety codes. Please refer to Technical Exhibit 1 for specific maintenance and repair locations.

3.1.1.2 Weekly Services: Perform initial system check and verify system operation to determine corrective repair actions.

3.1.1.3 Monthly Maintenance: Provide routine maintenance and repair services of wash system; to include, parts replacement and installation as specified on Manufacturer’s Operation Manual. Maintenance shall be performed on a monthly basis.

3.1.1.4 The contractor shall ensure proper function of the wash rack pretreatment system, to include: all support equipment and systems of the live cultures (bacteria) pretreatment system at building 138 and the proper functioning of the ozone lamps and any other parts that comprise the pretreatment system of the LANDA Waste Water System at building 538. Upon repair and installation of new parts in the pretreatment system contractor shall ensure that pretreatment systems is functioning properly.

3.1.1.5 All work areas shall be cleaned by the Contractor after the repair and maintenance activities have been performed, or daily if necessary, to present a neat and tidy appearance, and preclude any health or safety hazard. Cleaning activities shall include the removal of refuse, debris, excess material, excavated surplus soil, grease, stains, dirt, and rubble resulting from the Contractor's work. All waste and debris shall be disposed of at an approved off site landfill as directed and approved by the COR.

3.1.1.6 The contractor shall submit a monthly progress schedule, and/or provide proof of routine maintenance conditions and services performed detailing current conditions found, work performed to correct deficiencies, if any, and a schedule or parts list for items needing replacement in subsequent maintenance and repair services as per manufacturer’s required Operation and Maintenance Manual. Schedule, and/or maintenance condition report, shall be coordinated with and approved by the COR.

4.0 Performance Requirements Summary (PRS) Matrix

Note: Where the Acceptable Quality Level (AQL) is more than zero (0%), the Government data will be used to determine the AQL. The AQK will be determined on a monthly basis from inspection data. The percentage for the deviation will be calculated by dividing the number of defects by the number of Government observations.

Non-conforming services will result in Non-Conforming Reports issued to Contractor and potential negative CPARS report in addition to up to 10% deduction from total monthly invoice.

Non-conforming services will result in Non-Conforming Reports issued and a potential negative CPARS narrative. A deduction of 1% of the total monthly invoice for each individual finding.

Non-conforming services will result in Non-Conforming Reports issued to Contractor. In addition a 10% deduction of the total monthly invoice will apply for non-compliance.

Non-conforming services will result in Non-Conforming Reports issued to Contractor. In addition payments may be withheld until compliance.

Zero Deviation from performance standard on a monthly basis.

(Risk assessed high risk) Non-conforming services will result in Non-Conforming Reports issued and a potential negative CPARS narrative. A 5% deduction to the total monthly invoice may be applied.

Zero Deviation from performance standard on a monthly basis.

(Risk assessed high risk) Non-conforming services will result in Non-Conforming Reports issued to Contractor. A 20% deduction may apply for the total of the monthly invoice if safety violations are found.