W912C3-17-R-0007_Water_Sampling,_Solicitation_Amendment_0002_Released_20170829.pdf

0010947108

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

(a) This amendment is issue to update Performance Work Statement Section 2.0 Requirements for the Quaterly ground w ater w ell samples.

(b) Date and time for receipt of the proposal remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 18

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-Aug-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912C3-17-R-0007

X 9B. DATED (SEE ITEM 11)

22-Aug-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Aug-2017

CODE

MICC - FT BUCHANAN

FT BUCHANAN

DIRECTORATE OF CONTRACTING

34 SOUTH GATE RD, STE 1104

FORT BUCHANAN PR 00934-4206

W912C3 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912C3-17-R-0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

Directorate of Public Works Environmental Division

Performance Work Statement (PWS) Drinking Water Sampling Service Contract

Fort Buchanan, PR 3 May 2017

REV 4 August 29, 2017

Contents

1.0 Introduction

1.1 Background

1.2 Objective

2.0 Requirements

2.1 Scope

2.2 General Information

2.2.1 Period of Performance

2.2.2 Place of Performance

2.2.3 Hours of Operation

2.2.4 Recognized / Government Holidays

2.2.5 Medical Emergency Services

2.2.6 Contract Administration and Management

2.2.7 Contract Administration

2.2.7.1 Contracting Officer (KO)

2.2.7.2 Contracting Officer’s Representative (COR)

2.2.7.3 The Contractor shall not in any way represent that it is a part of the U. S. Government

2.2.7.4 Quality Control (QC)

2.2.7.5 Contractor Employees

2.2.7.6 Conduct of Personnel

2.2.7.7 Interface with Government Operation

2.2.7.8 Standards of Conduct

2.2.7.9 Business Relations

2.3 Security

2.3.1 Access and General Protection/Security Policy and Procedures

2.3.2 Installation Access

2.3.3 Personnel

2.3.4 Vehicle Registration/Operation

2.3.5 Contractor Vehicle Identification

2.3.6 Physical Security

2.4 Security Training

2.4.1 Antiterrorism Level I Training (AT I)

2.4.2 iWatch Training

2.4.3 Combating Trafficking in Persons (CTIP) Training

2.4.4 Fraud, waste, and abuse

2.5 Existing Utility Systems

2.6 Fire Protection

2.7 Accident Reporting

2.8 Safety

2.9 Occupational Safety and Health

2.10 Environmental Requirements

2.10.1 Environmental Compliance

2.10.2 Executive Order (EO) 13693

2.10.3 Recycled Products

2.10.4 Land Management Awareness

2.10.5 Natural Resources

2.10.5.1 INRMP

2.10.5.2 Threatened and Endangered Species

2.10.5.3 USFWS/EPA/PRDNER

2.11 Equipment

2.12 Work Schedule

2.13 Liability and Responsibility for Damaged Property

2.14 Department of Labor Wage Determination (DOL WD)

3.2 Weekly Sampling Services

3.3 Quarterly Sampling Services:

3.4 Well Samples:

3.5 Contractor Manpower Report

4.0 Performance Requirements Summary (PRS) Matrix

4.1 Quality Assurance

4.2 WAWF

4.3 Quality Control Plan (QCP)

5.0 Deliverables

6.0 Related Documents

6.1 Definitions

6.2 Applicable Directives and Publications

6.3 Government-Furnished Property (GFP)

6.4 Technical Exhibits (TE)

1.0 Introduction. The Contractor shall provide services, personnel, management, transportation, equipment, materials, supplies, insurance, supervision and all required necessary to perform sampling and chemical analysis of the Drinking Water Distribution System located at the US Army Garrison Fort Buchanan, Puerto Rico. The period of performance for this effort will be a base year of 12 months from date of award and four (4) option periods of twelve (12) months as follows:

Base Year 21 Sep 2017 to 20 Sep 2018 Option Year 1 21 Sep 2018 to 20 Sep 2019 Option Year 2 21 Sep 2019 to 20 Sep 2020 Option Year 3 21 Sep 2020 to 20 Sep 2021 Option Year 4 21 Sep 2021 to 20 Sep 2022

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Background. Fort Buchanan is a U.S. Army installation in Puerto Rico, located in the Municipalities of Guaynabo and Bayamon, within the San Juan metropolitan area. It serves under direct control of the Installation Management Command, Atlantic Region. Its mission is to synchronize, integrate, and deliver installation services and facilities in support of Senior Commanders in order to enable a ready and resilient Army.

1.2 Objective. The work shall be conducted in accordance with the Safe Drinking Water Act requirements and the sampling protocols/methods as defined by the US Environmental Protection Agency and any other applicable DOD, Federal, State, and local code regulation, or directive as applicable.

2.0 Requirements

2.1 Scope. The Contractor shall furnish labor, personnel, materials, supervision, equipment, insurance and all required necessary to perform drinking water sampling services, sample collection, sample transportation, and laboratory testing according to the service frequency specified on Technical Exhibit 1 (TE 1) for a period of one (1) year plus four (4) option periods. This is a non-personal services contract. The personnel rendering the services are not subject; either by the contract terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Sampling collection delays due to inclement weather need to be reschedule in coordination with the COR. A general description of the required services are listed as follows:

WEEKLY DRINKING WATER SAMPLING SERVICE: On a weekly basis, the contractor shall collect two (2) drinking water samples and perform analysis for heterotrophic bacteria and total coliform (including fecal coliform and E.Coli), additionally, the contractor shall perform a residual chlorine level analysis within the same sampling event as the Fecal & Microbiological.

QUARTERLY FULL CHEMICAL SAMPLING: Every three months the contractor will collect two (2) drinking water samples and perform full chemical analysis for all parameters applicable to United States Environmental Protection Agency (EPA) Primary Drinking Water Standards.

QUARTERLY GROUND WATER WELL SAMPLES: Every three months the contractor will collect one (1) water samples from the Fort Buchanan water supply well. The specific analytical parameters are: Total Coliform, Volatile Organic Compounds (VOCs), Total Hardness, Heterotrophic Bacteria, Total Metals, and Turbidity.

All of the above laboratory chemical analyses shall be processed and results shall be delivered (both electronically and by licensed chemist certified hard copy) to the Fort Buchanan Directorate of Public Works (DPW) Environmental Division within 30 Days from the respective sampling event in order to be able to issue a Public Notice to the community in the event that a given parameter exceeds the Maximum Concentration Levels (MCL) as defined by the EPA. If, during laboratory analysis of the samples, any parameters exceed the EPA MCLs, the contractor must immediately notify the Government POCs listed in Section 2.2.7.1 by electronic and telephonic communication.

The DPW Environmental Division established the Sampling Points at the following Buildings; 21, 31, 168, 504, 511, 608, 611, 677, 660, 689, 1000, 1142, Las Colinas, and Golf Course Well. See Technical Exhibit 3 that shows a Sampling Location Points Map.

2.2 General Information

2.2.1 Period of Performance. As listed in Section 1.0.

2.2.2 Place of Performance.

The work to be performed under this contract will occur at US Army Garrison Fort Buchanan, which covers approximately 746 acres in the Municipalities of Bayamon and Guaynabo, Puerto Rico. The work to be performed under this contract will be performed at the locations listed in Technical Exhibit 1.

2.2.3 Hours of Operation. The Contractor shall perform services at Fort Buchanan during the core hours of operation from 7:00 AM – 4:00 PM Monday through Friday. The exceptions to this are Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. One week prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain, in writing, approval from the Contracting Officer. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. Work outside of normal hours is allowed, however, the Government will not reimburse the Contractor for overtime/extra duty costs.

2.2.4 Recognized / Government Holidays. The Contractor is not required to work on the legal public holidays listed below. Holidays occurring on weekends will be observed as directed by the published Army calendar.

New Year’s Day 1-Jan Martin Luther King Jr Birthday 3rd Monday in January Washington’s Birthday 3rd Monday in February Good Friday Friday preceding Easter Sunday Memorial Day Last Monday in May Independence Day 4th of July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11th of November Thanksgiving Day 4th Thursday in November Christmas Day 25-Dec

2.2.5 Medical Emergency Services.

2.2.5.1 The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. In case of emergency the Contracting Officers Representative (COR, as listed in Section 2.1.4.4) and/or the Contractor shall contact the Fire/Ambulance Service Emergency Number: (787) 707-5911.

2.2.5.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the

Contractor.

2.2.6 Contract Administration and Management.

2.2.6.1 Post Award Conference/Performance Evaluation Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The Contracting Officer (KO) and COR shall meet periodically, quarterly as a minimum with the Contractor to review the Contractor's performance.

Written minutes of such meetings will be recorded by the Contractor and signed by the Program/Project Manager or COR and distributed within five (5) workdays after the meeting. The Contractor may request a meeting with the KO or COR when the Contractor believes such a meeting is necessary. Written minutes of such meetings shall be recorded by the Contractor and signed by all participants involved and distributed within five (5) workdays after the meeting. In either case, if any party does not concur with any portion of the minutes, such non-concurrence shall be provided in writing to the KO within two (2) calendar days following receipt of the minutes.

2.2.6.2 Performance/Progress Meetings will be held as necessary. There may be occasions when subsequent meetings will be called by either party to reconfirm mutual understandings and/or address deficiencies in the Quality Control (QC) system or procedures which may require corrective action by the Contractor. A mutual effort will be made to resolve all problems identified. The Contractor and the KO/COR shall sign the written minutes of these meetings.

2.2.7 Contract Administration. Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination between the Government and the Contractor.

The following provides the roles and their respective authority during the performance of the contract.

Contracting Officer Contract Specialist Contracting Officer’s Representative

Name Maria Otero Address: 34 S Gate Rd, Fort Buchanan PR 00934-0037 Email maria.d.otero4.civ@mail.mil

Phone number 787-707-3985

Name Carla Rosario-Rivera Address: 34 S Gate Rd, Fort.

Buchanan PR 00934-0037 Email carla.m.rosario-rivera.civ@mail.mil

Phone number 787-707-4528

Name Keith Grezlik Address: 34 S Gate Road, Ft.

Buchanan 00934-0037 Email keith.s.grezlik.civ@mail.mil

Phone number 787-707-3579

2.2.7.1 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely in the KO. In the event the Contractor effects any such change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes.

2.2.7.2 Contracting Officer’s Representative (COR). The KO shall designate contract level CORs during the term of this contract, under Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.201-7000 “Contracting Officer’s Representative.” The COR will provide assistance in identification and resolution of problems, subtask requirement definitions, and other operations type problems. The COR will perform in accordance with the responsibilities and duties identified in the Interim Army Contracting Command – Contracting Officer’s Representative Policy Guide Pamphlet 70-1, (ACC PAM 70-1, dated 26 March 2010).

2.2.7.2.1 COR Authority. A letter of designation issued to the COR by the KO, a copy of which is sent to the

Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

2.2.7.2.2 COR Functions. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-furnished property, and provide site entry of Contractor personnel.

2.2.7.3 The Contractor shall not in any way represent that it is a part of the U. S. Government, or that it has the authority to contract or procure supplies for the account of the United States of America.

2.2.7.4 Quality Control (QC). Quality Control is the responsibility of the Contractor. The Contractor shall provide and maintain a quality control system that is acceptable to the Government IAW FAR 52.246- 4, Inspection of Services-Fixed Price.

2.2.7.5 Contractor Employees. Within 5 work days of Contract award, the Contractor will submit to the KO the names and contact information of the Program Manager and the Safety Manager. Contractor Identification. All contract personnel shall be identified as a Contractor, i.e., badge, company logo, or uniform. All contract personnel are required to identify themselves such that they avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all correspondence (documents, emails etc.) or reports produced by the Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

2.2.7.6 Conduct of Personnel. The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or found to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interest of the Government. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement of providing sufficient personnel to perform the services as required by this contract.

2.2.7.7 Interface with Government Operation. Performance of work by Contractor personnel under the terms of this contract shall not interfere with regularly scheduled Government operational activities.

2.2.7.8 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government.

The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substances. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 U.S.C. 423 Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

2.2.7.9 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness and quality of problem identification to a degree acceptable to the Government. The Contractor shall assure customer satisfaction and professional and ethical behavior of all Contractor personnel. Within the bounds of acquisition policy, the Army intends to work to find solutions that will be beneficial to both the Government and its Contractors. For this reason Non Conformance Letters (NCRs) shall be issued to the contractor in addition to the Contractor Performance Assessment Reporting System (CPARS) documentation.

2.3 Security.

2.3.1 Access and General Protection/Security Policy and Procedures. The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by a Government representative). The Contractor workforce must comply with all personal identity verification requirements as directed by DOD, Headquarters Department of the Army (HQDA), and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes. Contractor personnel and property shall be subject to search and seizure upon entering and leaving the confines of Fort Buchanan.

2.3.2 Installation Access. The Contractor shall be responsible for assuring that all personnel authorized to perform work under this contract obtain installation access as required. Before performance under this contract can begin, all Contractor employees shall complete and submit a DD Form 369, Police Record

Check (latest version), with original signatures and a letter from the contractor listing all employees and the last four numbers of social security number for each to the Contracting Officer. This process historically takes 10 calendar days. This is being provided for the purpose of obtaining identification badges and access clearances to enter into the installation. Should the Force Protection Condition (FPCON) change, the government may require additional changes in contractor access. Government furnished badges shall be returned immediately to the government when an employees no longer perform work for the contractor or sub-contractor under this contract. New/replacement personnel shall obtain this same approval prior to the proposed new/replacement hire performing on the contract. The Contractor shall provide a current personnel roster listing all employees that require access to the work location and the last four numbers of social security number for each to the Contracting Officer within 30 days of contract award. Contractor access to the post will be exclusively for work in connection with this contract.

2.3.3 Personnel. The Contractor shall provide a work force sufficient in number that possesses the skills, knowledge and training to satisfactorily perform the services required by this contract including State driver license for the appropriate vehicle. The Contractor shall ensure that personnel present a professional appearance. Individuals with a record of conviction for criminal offenses shall not be employed to perform services under this contract.

2.3.4 Vehicle Registration/Operation. Contractor and employee owned motor vehicles entering Fort Buchanan shall have a valid license plate, valid liability insurance, and shall be registered with the vehicle registration section of the Provost Marshal Office on Fort Buchanan. Vehicles such as bicycles and mopeds entering Fort Buchanan shall also be registered with the vehicle registration section of the Provost Marshal Office.

Vehicles shall be registered immediately upon contract award. License, registration, and insurance shall be maintained current during the time the vehicle is in use on the installations.

2.3.5 Contractor Vehicle Identification. Contractor owned vehicles used in the performance of services under this contract on the installation shall be marked with the contractor name.

2.3.6 Physical Security. The Contractor shall protect existing buildings, facilities, utilities, and equipment during working period and will be responsible for any damages resulting from operation and/or execution of this contract. The Contractor shall conduct his operations so as to cause the least possible interference with normal operations of the Post every time service is required.

2.4 Security Training

2.4.1 Antiterrorism Level I Training (AT I). All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within fifteen (15) calendar days after contract start date, or two (2) work days after new employee onboarding. Copies of certificates of completion for each Contractor employee and subcontractor employee shall be submitted to the COR within fifteen (15) calendar days after contract start date, or two

(2) work days after new employee onboarding. The training shall be taken annually by all personnel. AT Level I Awareness training is available at the following website: https://atlevel1.dtic.mil/at.

2.4.2 iWatch Training. The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Anti-Terrorism Officer (ATO)).

This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 15 calendar days of contract award and within 2 calendar days of new employees commencing performance with the results reported to the COR not later than 15 calendar days after contract award.

2.4.3 Combating Trafficking in Persons (CTIP) Training: The Contractor shall ensure all personnel receive an annual awareness briefing or training on Combating Trafficking in Persons within fifteen (15) calendar days after contract start date, or two (2) calendar days after new employee onboarding. Proof that all personnel received CTIP awareness or training shall be made available to the Government within fifteen

(15) calendar days after contract start date, or two (2) calendar days after new employee onboarding. The training shall be taken annually by all personnel.

2.4.4 Fraud, waste, and abuse. The Contractor shall be responsible for maintaining proper conduct and good discipline within Contractor occupied work area(s). Contractor personnel shall be encouraged to be alert to and report suspected situations of fraud, waste, and abuse, or other intentionally dishonest conduct against the Government observed during or in the performance of this contract. The contractor lines of communication are with the COR and the KO.

2.5 Existing Utility Systems. There are many underground utilities on Fort Buchanan that prohibit any excavation of soil (unless approved by the Directorate of Public Works, Engineering Division). In addition, there are above ground utility connections, wood and concrete poles, down guys, fire hydrants, manholes, water valves and transformer boxes that restrict free movement of equipment. Contractor shall take all necessary precautions to avoid damages to these utilities.

2.6 Fire Protection

2.6.1 The Contractor shall comply with AR 420-1 Army Facilities Management Chapter 25 and the Fort

Buchanan Fire Prevention Program for fire protection and fire prevention.

2.6.2 Documents. The Contractor shall obtain a copy of the Fire Prevention Program from the Fire Department

Technical Services Branch and familiarize themselves with the provisions of this. Attention is specifically called to provisions relative to sprinkler systems, storage of combustibles, smoking regulations, welding and cutting.

2.7 Accident Reporting. The Contractor shall maintain an accurate record of accidents resulting in injury or death and accidents resulting in damage to government property, supplies, and equipment. The Contractor shall report accidents immediately to the COR IAW the requirements indicated in AR 385-40, Accident Reporting and Records.

2.8 Safety. The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with EM- 385-1-1, Safety And Health Requirements and AR 385-10, The Army Safety Program, all applicable Federal, Department of Army and Puerto Rico mandates and guidelines; and ensuring safe work and otherwise safe actions, behavior, and conduct of employees while at Fort Buchanan. It is preferred that the Contractor also have its employees complete the 10 Hour General Industry OSHA certification.

2.8.1 Safety Plan. The Contractor shall develop and implement a safety plan for its employees The Contractor shall submit the Safety Plan to the KO within ten (10) day of contract award. Revisions shall be submitted five (5) calendar days prior to the effective date of change.

2.9 Occupational Safety and Health. The Contractor shall comply with the Occupational Safety and Health

Administration (OSHA) standards IAW 29 CFR 1910. The Contractor shall be responsible for ensuring adherence to all applicable Fort Buchanan, Puerto Rico, and federal rules and regulations.

2.10 Environmental Requirements

2.10.1 Environmental Compliance. The Contractor shall comply with all federal, state, local and installation environmental laws, rules and plans. The Contractor shall use and store all materials, chemicals, and equipment used in the performance of this contract with these applicable laws. The contract shall follow the Globally Harmonized System of Classification and Labeling of Chemicals (includes SDS requirements).

2.10.2 Executive Order (EO) 13693 (Technical Exhibit 2) Planning for Federal Sustainability in the Next Decade.

The Contractor shall comply with tenets of the EO and when practicable, shall use:

a. Products with post-consumer recycled content (FAR 52.204-4)

b. products that are recyclable

c. low toxicity or non-toxic products

d. low-maintenance products

2.10.3 Recycled Products. The Contractor is required to use recycled or recovered products unless they cannot be procured within a reasonable period of time; at reasonable prices; or the product(s) does not meet technical or performance standards. EPA Guidelines are the minimum requirement.

2.10.4 Land Management Awareness Training. The contractor shall ensure that employees attend an initial training that includes Endangered Species management and Munition Explosives of Concern (MEC) safety guidelines. The training/orientation will be provided by DPW Environmental Division following the contract award.

2.10.5 Natural Resources

2.10.5.1 INRMP. The Contractor will comply with the Fort Buchanan Integrated Natural Resource

Management Plan (INRMP) dated June 2014.

2.10.5.2 Threatened and Endangered Species. There are two federally listed species within Fort Buchanan boundaries: the Puerto Rican Boa and the “Palo de Rosa”. The Contractor shall follow the regulations in the INRMP and instructions by the Environmental Division Personnel in relation to these endangered species.

2.10.5.3 USFWS/EPA/PRDNER. Contractor shall comply with all regulations of the US Fish and Wildlife

Service (USFWS), Environmental Protection Agency (EPA), and the Puerto Rico Department of Natural and Environmental Resources (PRDNER).

2.11 Equipment. All Contractor sampling equipment and tools must be in good working order at all times. The

Contractor shall provide all equipment and tools as required to perform their services.

2.12 Work Schedule. The Contractor shall submit a planned work schedule for the Base Year period. Detailed monthly schedules are submitted monthly on the 25th day of the preceding month.

2.13 Liability and Responsibility for Damaged Property

2.13.1 Damage to Government Property. The Contractor shall be held liable for damage or destruction of

Government property (e.g. buildings, vehicles, sidewalks, fences, etc.) caused by the Contractor, Contractor personnel or representatives of the Contractor in the performance of services on this contract. The Contractor shall submit their damage report to the COR within 24 hours of damage and shall include the repairs and corrective action plan, as applicable. If the Contractor fails to take the required corrective action, the Government retains the right to exercise other rights or remedies available to the KO.

2.13.2 Damage to Privately-Owned Property. The Contractor shall be held liable for damage or destruction of privately owned property (e.g. privately owned vehicles), as defined in this PWS, caused by the Contractor, Contractor personnel or representatives of the Contractor in the performance of services in this contract.

The Contractor shall take corrective action within 5 working days to repair damages or replace destroyed property. Contractor will purchase and maintain at all times a general third-party liability insurance policy of not less than $500,000 per event coverage.

2.13.3 Damage Reports. The Contractor shall submit a damage reports to the Contracting Officer and designated representative within 24 hours of damage or destruction to Government property or privately owned property caused by the Contractor, Contractor personnel or representatives of the Contractor. The damage report shall detail the facts and the extent of damages or destruction and the corrective action taken by the Contractor to repair damages or replace destroyed property.

2.14 Department of Labor Wage Determination (DOL WD). WD will be for Guaynabo, Puerto Rico and in accordance with WD 15-5707 (Rev.-2), first posted on www.wdol.gov on 01/05/2016 or the most current version at the time of solicitation.

3.0 Performance Requirements and Standards

3.1 Performance Task Requirements, Standards and Acceptable Quality Levels (AQLs).

3.1.1 General Requirement. Contractor shall provide equipment, personnel and all necessary to provide sampling services listed in this contract. The sampling services will be coordinated between the Contractor and the COR. No storage of removed materials, waste or equipment used to conduct services in support of the contract in buildings or premises is authorized. Please refer to Technical Exhibit 1 for determination of samples location, frequency, amount, and type.

3.2 Weekly Sampling Services: On a weekly basis, the contractor shall collect two (2) drinking water samples and perform analysis for heterotrophic bacteria and total coliforms (including fecal coliforms and E.Coli), additionally, the contractor shall perform a residual chlorine level analysis within the same sampling event as the Fecal & Microbiological and shall base cost for sampling on a single mobilization. Sample locations will be selected by the government and the list of buildings to be sampled are contained on Technical Exhibit 1, below. The mentioned samples shall be taken at one (1) randomly selected point by the DPW Environmental Division and the second sample shall always be taken at the Golf Course Potable Water Well site. Chemical analyses that exceed the Maximum Concentration Level’s (MCL’s) must be reported within 24 hrs to the KO, COR, or Environmental Division Chief. The Contractor will provide 1 electronic copy and 1 certified paper copy of the analytical data to the COR within 30 days of receipt from the laboratory.

Repeat Sampling and Analysis:

In the event that one weekly sample tests positive for total coliforms, the contractor shall repeat sampling and analysis of the affected point and also take one (1) sample up-gradient and one (1) sample down-gradient from the original sampling point. Additionally the contractor shall submit the result of the laboratory sample within 24 hours of the sampling time in order to release a Public Notice in compliance with the Safe Drinking Water Act.

3.3 Quarterly Sampling Services: Every three months the contractor will collect two (2) additional full chemical sampling and analysis for all the applicable USEPA Primary Drinking Water Standards. The required samples shall be taken at one (1) randomly selected point as directed by the contract COR. The Contractor will provide 1 electronic copy and 1 paper copy of the analytical data to the COR within 30 days of receipt from the laboratory.

3.4 Well Samples: An additional one (1) sample will be taken at the potable Water Well which will screen for

Coliform Total (EC-DW, SM 9223 B), THM VOC (EPA 524.2), Hardness (Total, SM 2340B), Heterotrophic Bacteria (SM9215 B), ICP Total Metals (Iron-Total, EPA 200.7), and Turbidity (SM2130 B). The Contractor will provide 1 electronic copy and 1 paper copy of the analytical data to the COR within 30 days of receipt from the laboratory. The contractor shall perform the sample event described above concurrently with the full chemical sample event at the Fort Buchanan Golf Course Potable Water Well. Chemical analyses results shall be transmitted to the DPW Environmental Division within 72 hours from sample event in order to be able to issue a Public Notice to the community in the event that a given parameter exceeds the Maximum Concentration Levels (MCL) as defined by the EPA. All parameters that exceed the EPA’s MCLs must be immediately notify to the Environmental Division.

3.5 Contractor Manpower Report. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2016. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at http://www.ecmra.mil. As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.

4.0 Performance Requirements Summary (PRS) Matrix

Note: Where the Acceptable Quality Level (AQL) is more than zero (0%), the Government data will be used to determine the AQL. The AQK will be determined on a monthly basis from inspection data. The percentage for the deviation will be calculated by dividing the number of defects by the number of Government observations.

PRS

Performance Objective

Performance Standard

Acceptable Quality Level

(AQL)

Incentive

1 Contractor shall provide equipment, personnel and all necessary to provide sampling services listed in this contract.

The sampling services will be coordinated between the Contractor and the COR. No storage of removed materials, waste or equipment used to conduct services in support of the contract in buildings or premises is authorized.

The Contractor shall perform IAW PWS 3.1.1

Zero Deviation from performance standard on a monthly basis.

(Risk assessed high risk)

Non-conforming services will result in Non-Conforming Reports issued and a potential negative CPARS narrative.

2 Weekly Sampling Services: On a weekly basis, the contractor shall collect two (2) drinking water samples and perform analysis for heterotrophic bacteria and total coliforms (including fecal coliforms and E.Coli), additionally, the contractor shall perform a residual chlorine level analysis within the same sampling event as the Fecal & Microbiological and shall base cost for sampling on a single mobilization.

The Contractor shall comply with PWS 3.2 and Technical Exhibit 3.

Zero Deviation from performance standard on a weekly basis.

Non-conforming services will result in Non-Conforming Reports issued to Contractor.

PRS

Performance Objective

Performance Standard

Acceptable Quality Level

(AQL)

Incentive

3 Quarterly Sampling Services: Every three months the contractor will collect two (2) additional full chemical sampling and analysis for all the applicable USEPA Primary Drinking Water Standards. The required samples shall be taken at one (1) randomly selected point as directed by the contract COR. The Contractor will provide 1 electronic copy and 1 paper copy of the analytical data to the COR within 30 days of receipt from the laboratory.

The Contractor shall comply with PWS 3.3 and Technical Exhibit 3.

Zero Deviation from performance

Non-Conforming Reports issued to Contractor.

4 Well Samples: An additional one (1) sample will be taken at the potable Water Well which will screen for Coliform Total (EC-DW, SM 9223 B), THM VOC (EPA 524.2), Hardness (Total, SM 2340B), Heterotrophic Bacteria (SM9215 B), ICP Total Metals (Iron-Total, EPA 200.7), and Turbidity

(SM2130 B).

The Contractor shall comply with PWS 3.4 and Technical Exhibit 3.

Zero Deviation from performance

Non-Conforming Reports issued to Contractor.

5 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army via a secure data collection site.

The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

The Contractor shall comply with the contractor manpower reporting requirement

IAW PWS 2.3.13

Zero Deviation from performance monthly basis.

Failure to comply will result in the rejection of invoices until report is complete.

4.1 Quality Assurance. The Government will evaluate the Contractor’s performance under the contract, IAW the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the Contractor has performed IAW the performance standards. The Government plan defines how the performance standards will be applied, the frequency of surveillance, and items to be inspected. Although the Government will develop a QASP, Government surveillance of Contractor performance is not limited to the QASP or the performance objectives, incentives/remedies, etc. outlined in the Performance Requirements Summary (PRS).

The Government retains the right to inspect and test all services called for by the contract. The Government will perform inspections and tests in a manner that will not unduly delay the work. If any of the services performed do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount.

Whenever the COR notifies the contractor of any deficiencies detected in the work performed, the contractor shall correct cited deficiencies within one (1) working day, or as otherwise authorized by the COR, after the notification in writing by the COR without affecting the regularly scheduled work.

4.2 WAWF. Upon satisfactory completion by the Contractor and acceptance by the COR of the work completed by the contractor in accordance with this Performance Work Statement, payment will be approved using wide area workflow (WAWF) procedures. Failure to complete the work stated in this PWS may result in unfavorable Contractor Performance Assessment Reporting System (CPARS) ratings and/or deduction to be determined by the Contracting Officer.

4.3 Quality Control Plan (QCP). The QCP shall be delivered with the Contractor’s proposal, to the KO. All QCP updates shall be accepted by the KO. The contractor shall develop and implement a comprehensive Quality Control Plan (QCP) to identify, prevent, and ensure non-recurrence of defective services IAW FAR 52.246-4, Inspection of Services-Fixed Price. The contractor’s QCP is the means by which the contractor assures work is in compliance with the requirements of the contract. The QCP shall address corrective actions without dependence upon government direction. The QCP shall be submitted to the contracting officer with your proposal submission and must be accepted by the KO IAW standard submittal requirements as defined in the Deliverables Schedule. Changes to the QCP shall be done IAW the submittal process. The QCP shall include, as a minimum, quality control procedures that address the areas identified in the Performance Requirements Summary (PRS) as well as the below listed items:

A comprehensive program covering all services in this PWS to plan and deliver quality services to the government. The plan shall address the overall program management and administration. This includes the:

a. Description of the quality control organization, including a chart showing lines of authority and acknowledgment that the QC staff shall implement the three phase control system for all aspects of the work specified. The key personnel shall include a QC System Manager who shall report to the Project Manager.

b. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a QC function.

c. A copy of the letter to the QC System Manager signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the QC System Manager, including authority to stop work which is not in compliance with the contract. The QC System Manager shall issue letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities. Copies of these letters shall also be furnished to the Government.

d. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, offsite fabricators, suppliers, and purchasing agents.

e. Procedures for tracking deficiencies from identification through acceptable corrective action. These procedures shall establish verification that identified deficiencies have been corrected.

f. Reporting procedures, including proposed reporting formats. This shall include daily inspection reports.

g. A list of the definable features of work. A definable feature of work is a task which is separate and distinct from other tasks, has separate control requirements, and may be identified by different trades or disciplines, or it may be work by the same trade in a different environment. Although each section of the specifications may generally be considered as a definable feature of work, there are frequently more than one definable features under a particular section. This list will be agreed upon during the coordination meeting.

h. Address approach on how to avoid/minimize accidents resulting from equipment usage.

5.0 Deliverables

DELIVERABLE FREQUENCY # OF COPIES MEDIUM/FORMAT DISTRIBUTION

A001 (PWS 2.2.3)

Work Outside Normal Hours

1 week prior to work outside normal hours.

1 Electronic Copy

MS Word, email (electronic)

COR

A002

(PWS 2.2.6.1)

Meeting Minutes

Within 5 working day of meeting

1 Electronic Copy

MS Word, email

A003 (PWS 4.4) Quality Control Plan

All QCP updates shall be accepted by the KO

1 Electronic Copy

MS Word, email (electronic)

KO

A005

(PWS 2.2.7.4)

Key Personnel Name of Program Manager and Safety Mgr

Submit resumes and organization chart (to include contact info) for initial and replacements

1 Electronic Copy

MS Word, email

KO

A006 (PWS 3.1.2)

Form 369 Police Record Check

When applicable 1 Electronic

MS Word, email

A007

(PWS 2.3.4)

Contractor Vehicles Registration

At the contract start date, insurance presented upon application of vehicle registration

By making application, PDF email (electronic)

Vehicle Registration Section of the Provost Marshal’s Office and COR

A008 (PWS 2.4) Security Training Certificates, AntiTerrorism iWatch, CTIP

Within 1 calendar days after completion of training by all employees and Subcontractor personnel

1 Copy of Certificate upon request

PDF, Email, Electronic

A009 (PWS 2.7) Accident Requiring Emergency Treatment

Within two (2) hours of the incident

N/A Email or Telephone (electronic)

KO or COR

A010 (PWS 2.8.1) Safety Plan

Within 1 days of start of work Revisions:

five (5) calendar days effective date of change

Email, (electronic)

A011 (PWS 2.10) Releases of Any Hazardous Substances

Immediate contact followed by written notification within one

(1) hour

IAW 40 CFR 302

Designation, Reportable Quantities, And Notification

KO & COR

A013 (PWS 3.10)

Work Schedule Plan.

Monthly, on the 25 of the preceding month.

1 Electronic Copy

MS Word, email

A014

(PWS 2.13.3)

Damage Report

Within 24 hours of damage or destruction to Government property or privately owned property

1 Electronic Copy

PDF with digital signature

6.0 Related Documents

6.1 Definitions

CONTRACTING OFFICER (KO): A Contracting Officer is a government employee who has authority to enter into, administer, and or terminate contracts, as well as make related determinations and findings on behalf of the Government. (Note: The only individual who can legally bind the Government.)

CONTRACTING OFFICER’S…