FAR-Part6-JA-_Ambulance_Services_at_Fort_Buchanan_HUBZone_Sole_Source_Redacted.pdf

Control No:

Contractor: Caribe Medical Supply, Inc.

Program/Equipment: Ambulance Service at Fort Buchanan, PR

Version – MAY 2016 FOR OFFICIAL USE ONLY

JUSTIFICATION REVIEW DOCUMENT

FAR PART 6 JUSTIFICATION AND APPROVAL FOR OTHER THAN

FULL AND OPEN COMPETITION

Program/Equipment: Ambulance Service at Fort Buchanan, Puerto Rico.

Authority: 10 U.S.C. 2304(c)(5) as implemented by FAR Part 6.302-5 -- Authorized or Required by Statute. (Refer to FAR Part 6.302-5(b) for specific US Code authorities for purchasing from mandatory sources identified in FAR Part 8 or 19.)

Amount: .

Prepared by:

Contracting Officer:

Technical:

Requirements:

Reviews: I have reviewed this justification and find it adequate to support other than full and open competition.

Program Manager:

Typed Name:

DSN:

Signature:

Program/Equipment: Ambulance Service at Fort Buchanan, PR

Version – MAY 2016 FOR OFFICIAL USE ONLY

Contracting Office Director:

Types Name:

Signature: Date

Legal Counsel:

Typed Name:

Signature: Date:

Small Business Specialist

Name:

Date:

SBS: NA

Name:

DSN

Date:

Program/Equipment: Ambulance Service at Fort Buchanan, PR

Version – MAY 2016 FOR OFFICIAL USE ONLY

FAR Part 6 Justification and Approval for Other than Full and Open Competition

1. Contracting Activity: Mission & Installation Contracting Command at Fort Buchanan, Puerto Rico.

2. Description of Action: The Directorate of Emergency Services (DES) at Fort Buchanan, Puerto Rico requests a firm-fixed price new contract with Caribe Medical Supply, Inc. The company address is:

An acquisition plan is not required because this procurement does not meet the threshold at Defense Federal Acquisition Regulation Supplement 207.103(d)(i)(B).

3. Description of Supplies/Services: The contractor shall provide personnel, vehicles, equipment, supplies, facilities, transportation, tools, materials, supervision and all necessary to perform Advance Life Support (ALS) Ambulance Services at Fort Buchanan, USAG as defined in the Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

The period of performance is one base year

Base Period: 1 July 2017 to 31 June 2018 Value:

4. Authority Cited: 10 U.S.C. 2304(c)(5) as implemented by FAR Part 6.302-5 -- Authorized or Required by Statute. (Refer to FAR Part 6.302-5(b) for specific US Code authorities for purchasing from mandatory sources identified in FAR Part 8 or 19.)

5. Reason for Authority Cited: FAR 6.305-5(b)(5) and FAR 19.1306 allows for HUBZone sole source awards.

Program/Equipment: Ambulance Service at Fort Buchanan, PR

Version – MAY 2016 FOR OFFICIAL USE ONLY

(a) Identify the specific subparagraph of the authority cited and include the full text of the FAR for that subparagraph.

5) For Authorized or Required by Statute under authority FAR 6.302-5:

For example, use authority FAR 6.302-5 as follows: As described in FAR 6.302-5(b), this authority may be used when statutes, such as sole source awards under the HUBZone Act of 1997, expressly authorize or require that acquisition be made from a specified source or through another agency. As per FAR 6.302-5(c)(2) indicates that contracts awarded using this authority shall be supported by a written justification and approval.

(b) Alternatives: This requirement can be competed among small business; however, in order to achieve the socio-economic goal for HUBZones, MICC Fort Buchanan is considering a sole source award against a HUBZone certified company. Currently, there is only one HUBZone contractor that can satisfy this requirement.

6. Efforts to Obtain Competition: This requirement will not be competed. None of the exclusions at FAR 5.202 apply to this requirement; therefore, this action will be synopsized. In case any HUBZone capable company able to fulfil this requirement is interested in this requirement, the synopsis/solicitation will be amended from sole-source to full and open competition after exclusion of sources.

a. Effective Competition: Because this is a sole source action, effective competition is not applicable.

b. Subcontracting Competition: A Subcontracting plan is not required since the proposed contractor is a HUBZone small business concern. Pursuant to FAR 19.702(b)(1) a subcontracting plan is not required from small business.

7. Actions to Increase Competition: MICC is actively Small Business Administration local office in identifying contractors that are within the HUBZone areas in Puerto Rico. During mid-2016, more than 80% of the Puerto Rico area was identify as HUBZone. Dozens of contractors were advised of these changes and recommended to apply for the HUBZone program.

8. Market Research: Ambulance services are widely used in the commercial market.

There are two types: government-owned and private companies. Several companies such as Metroaid Ambulance Service Inc., Caribe Medical Supply, Inc., Ponce Medical Ambulance, among many other companies are capable of fulfilling this requirement. The services that the Government is requesting are considered commercial in nature.

Version – MAY 2016 FOR OFFICIAL USE ONLY

Program/Equipment: Ambulance Service at Fort Buchanan, PR

HUBZone Sole Source. On 16 December 2016, Caribe Medical Supply was approved/certified as a qualified HUBZone small business concern (SBC). The company’s performance for the past 10 years has been outstanding. FAR 19.203(d) indicates that above the simplified acquisition threshold for supplies or services, the contracting officer shall first consider an acquisition for the small business socioeconomic contracting programs, such as HUBZone, Service-Disabled Veteran Owned Small Business or Women-Owned Small Business, before considering a small business set-aside. Pursuant to FAR 19.1306, shall consider a contract award to a HUBZone small business concern on a sole source basis before considering a small business set-aside, provided none of the exclusions at FAR 19.1304 apply; and

(a) The contracting officer does not have a reasonable expectation that offers would be received from two or more HUBZone small business concerns – currently, the only HUBZone small business in Puerto Rico that can fulfill this requirement is the incumbent contractor, Caribe Medical Supplies.

(b) The anticipated price of the contract, including options, will not exceed $7 million for manufacturing or $4 million for any other requirements

– the Government estimate for this requirement is .

(c) The requirement is not currently being performed by an 8(a) participant under the provisions of subpart FAR 19.8 or has been accepted as a requirement by SBA under subpart 19.8 – the incumbent contractor is not an 8(a) contractor nor has this requirement been offered to SBA.

(d) The acquisition is greater than the simplified acquisition threshold - the Government estimate for this requirement is

(e) The HUBZone small business concern has been determined to be a responsible contractor with respect to performance - the incumbent contractor is Caribe Medical Supply, Inc. All these three contracts have been performed by this company. On 16 December 2016, Caribe Medical Supply was approved/certified as a qualified HUBZone small business concern (SBC). The company’s performance for the past 10 years has been outstanding.

(f) Award can be made at a fair and reasonable price - previous contracts, except for W912C3-11-C-0015, were competed and Caribe Medical has been the lower bidder; therefore, there is a great expectation that the proposed price will be fair and reasonable.

9. Interested Sources: To date, no other sources have written to express interest in the acquisition.

Program/Equipment: Ambulance Service at Fort Buchanan, PR

Version – MAY 2016 FOR OFFICIAL USE ONLY

10. Other Facts:

a. Procurement History:

(1) Previous contracts: Previous contracts for the same services are W912C3-07-C- 0004, W912C3-11-C-0015 and W912C3-12-C-0003 (last option expires on 30 June 2017). Contracts W912C3-07-C-0004 and W912C3-12-C-0003 were issued for a base period and four option periods.

(2) Contracts W912C3-07-C-0004 and W912C3-12-C-0003 were competed among small business. The incumbent contractor has been performing the services since 2007. Contract W912C3-11-C-0015 was issued as a bridge contract and not competed.

Program/Equipment: Ambulance Service at Fort Buchanan, PR

Version – MAY 2016 FOR OFFICIAL USE ONLY

11. Technical Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Signature:

Title: Date:

12. Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Signature:

Title: Date:

Program/Equipment: Ambulance Service at Fort Buchanan, PR

Version – MAY 2016 FOR OFFICIAL USE ONLY

13. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable. This is a follow-on requirement. The previous contracts are W912C3-07-C-0004, W912C3- 11-C-0015 and W912C3-12-C-0003. The incumbent contractor is Caribe Medical Supply, Inc. All these three contracts have been performed by this company. Previous contracts, except for W912C3-11-C-0015, were competed and Caribe Medical has been the lower bidder; therefore, there is a great expectation that the proposed price will be fair and reasonable.

This determination will be made using the following: cost analysis price Analysis should cost IGCE audit: other:

As a part of this basis, certified cost or pricing data:

will be required.

will not be required and the following exception applies (FAR 15.403):

Prices that will be agreed upon are based on adequate price competition.

Prices that will be agreed upon are based on prices set by law or regulation.

X A commercial item is being acquired.

A waiver has been granted by the head of the contracting activity (HCA) in accordance with DFARS PGI 215.403-1.

The contract action is a modification to a contract or subcontract for commercial item(s).

The estimated cost of the contract action is less than the threshold for certified cost or pricing data.

Typed Name: Signature:

Title: Contracting Officer Date:

14. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Typed Name: Signature:

Title: Contracting Officer Date:

Program/Equipment: Ambulance Service at Fort Buchanan, PR

Version – MAY 2016 FOR OFFICIAL USE ONLY

Approval Based on the foregoing justification, I hereby approve the procurement of Ambulance Services at Fort Buchanan, Puerto Rico on an other than full and open competition basis pursuant to the authority of 10 U.S.C.2304(c)(5), subject to availability of funds, and provided that the services or property herein described have otherwise been authorized for acquisition.

Signature:

Date:

Approval Levels Dollar Value of Document Approval Authority