SoleSourceJjustification Approval_Posted.pdf

CCMI-CSH-BU-16-0003

SOLE SOURCE JUSTIFICATION

(Simplified Acquisition Procedures under FAR Part 13 Not Exceeding $150K

1. Agency/Contracting Activity: Mission and Installation Contracting Command-USAG Fort Buchanan Religious Support Office

2. Description of Action:

Nature: New Requirement Follow-On Requirement Mod to Existing Purchase Order/Contract Number

Pricing: Firm-Fixed Price Time and Materials

Funds: OMA Other Funds:_________

3. Description of Supplies/Services:

The contractor will supply the services of a Catholic Priest to fulfill the role of Auxiliary Chaplain in ministering to the needs of the Catholic community at Fort Buchanan. The Auxiliary Chaplain will attend specified meetings and fulfill necessary training and background checks as required by and stipulated in the contract and/or by the direct supervisor.

The total estimated dollar value of the proposed action is $86,400.00 for a base and four-options.

4. Authority:

Action using Simplified Acquisition Procedures

FAR 13.106-1(b) (1): For purchases not exceeding the simplified acquisition threshold (SAT), contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g. urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reason for Authority Cited:

The shortage of Catholic Chaplains has left numerous bases without the services of a Catholic Chaplain.

This shortage of Catholic Chaplains prevents the Archdiocese of Military Services from providing a Catholic Chaplain for Fort Buchanan, PR.

All Catholic Priests must be attached to either a Religious Order or a Catholic Diocese. Priests, however, are considered ‘independent contractors’ when it comes to providing services outside the Diocese proper.

The Catholic Diocese of San Juan, Puerto Rico encompasses the Guaynabo area of Puerto Rico where Fort Buchanan is located and is the only authorizing agency for Catholic services in this area. A request to the Bishop of the Diocese of San Juan to provide a list of available Priests finds only one authorized provider in this area. This ‘exclusive licensing agreement’ for Priests results in the need for a sole source contract.

This purchase will satisfy mission requirements for Catholic Services, rites and counseling. If the request for purchase of the contract is not processed, these vital Catholic ministries would be cancelled, directly impacting Fort Buchanan Community, and the Chapel would not meet mission requirements to provide for the free exercise of religion.

This contract requires a Clergy member from a particular denomination and only that denomination: the Roman Catholic Church. This person must be vetted through the authority structures of that single Church and no other. That person must be endorsed by the Archdiocese for the Military Services, USA which holds exclusive right to appoint Clergy to the position of contract Priest to the Post Chapel.

6. Actions to Increase Competition: With the exclusive licensing agreement for Priests held by the Catholic Church, the Government can only compete this requirement among the authorized providers listed by the Archdioceses. There is only one person available on the authorized provider list.

7. Market Research:

While understanding the only source of authorized providers is the Archdiocese, market research was completed via internet sources as well as a small business dynamic search. No other vendor was found due to the fact that all priests that serve in this area do so with the permission of and under the direction of the Bishop of the Diocese of San Juan.

8. Procurement History:

Previous Purchase Orders(s) or Contract(s): Yes No

Purchase order or contract number: W912C3-13-P-0009 Was action competed? Yes No while there was more than one Priest previously authorized, there was only one quote received on the last solicitation.

If action was not competed, state the cited authority, summarize rationale:

9. Interested Sources: The Archdiocese of San Juan in conjunction with the Archdiocese of Military Services supports this solicitation.

10. Additional information to support the justification: This is a unique requirement that can be fulfilled only by persons authorized by Archdiocese of San Juan with the endorsement of the Archdiocese of Military Services.

10. Technical/Requirements Certification: I certify that the supporting data under my cognizance which is included in the abbreviated J&A is accurate and complete to the best of my knowledge and belief.

Submitted By: Robert D. Crawford Position Title: Garrison Chaplain Email Address: Robert.d.crawford36.mil@mail.mil

Signature:

Date:

11. Fair and Reasonable Price Determination: As Contracting Officer, I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. Basis for the determination: price analysis techniques. Market Price range between $125.00- $170.00 for these services. Incumbent price under contract W912C3-13-P-0009 is $150.00.

CRAWFORD.ROBERT.D.

JR.1252717885

Digitally signed by CRAWFORD.ROBERT.D.JR.1252717885 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=CRAWFORD.ROBERT.D.JR.1252717885 Date: 2016.04.27 07:51:07 -04'00'

12. Contracting Officer’s Approval:

I hereby certify that this Justification is accurate and complete to the best of my knowledge and belief. Based on the foregoing, I approve this sole source justification subject to availability of funds, and provided that the services and supplies herein described have otherwise been authorized for acquisition

Signature: ______________ Date:

CHRISTINE DAVIS

Contracting Officer US Army Mission and Installation Contracting Command, Ft Buchanan, Puerto Rico

DAVIS.CHRISTINE.10083

81549

Digitally signed by DAVIS.CHRISTINE.1008381549 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, cn=DAVIS.CHRISTINE.1008381549 Date: 2016.04.28 09:25:25 -04'00'