RFQ_W912C3-16-T-0002 _Yellow_Ribbon_17-20_Dec_2015.docx

W912C3-16-T-0002

Section SF 1449 - CONTINUATION SHEET

Yellow Ribbon 17-20 December 2015

FFP

Contractor shall provide hotel lodging, meals, conference rooms, audio visual equipment and parking spaces as defined in the Performance Work Statement The period of performance is 17-20 December 2015.

PRICING SHALL INCLUDE HOTEL LODGING COST AND ANY RELATED ASSOCIATED COST AND SERVICE FEE. (SAMPLE: RESORT FEE, SERVICE FEES, ETC (IF

APPLICABLE))

Contractor/Hotel shall price all items in the attached SUB-CLINs Schedule. If an item is not separately priced, contractor shall include $0.00 in the applicable item. Vendors are to place the total price in this line item.

FOB: Destination

PURCHASE REQUEST NUMBER: 0010775835

NET AMT

Contractor Manpower Reporting

FFP

Contractor is required to provide data on Contractor labor hours (including subcontractor labor hours) for performance of this contract IAW the PWS. The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter “No Cost”. Instructions, including the Contractor and Subcontractor User Guides, are available at http://www.ecmra.mil.

PURCHASE REQUEST NUMBER: 0010775835

NET AMT

INSTRUCTION TO OFFERORS

1. All questions shall be in writing and be submitted by no later than November 25, 2015; 10:00 am. Questions may be emailed to Baryan Sierra at baryan.a.sierra.civ@mail.mil and Ray Santana at ray.santana.civ@mail.mil. Answers to questions will be submitted via an Amendment releasable to all as incorporated via the Federal Business Opportunity (FedbizOpps) website at https://www.fbo.gov. Contractors ensure that you submit all your questions under one email.

2. The quote is due no later than the date specified in SF1449, Page 1 of the Request for Quote. Quotes can be submitted via email to Baryan Sierra at baryan.a.sierra.civ@mail.mil and Ray Santana at ray.santana.civ@mail.mil. Ensure a complete package is submitted. It is the offeror’s responsibility that quote submitted, regardless of method of transmission, is received at the place designated for receipt of quotes prior to the time and date for receipt of quotes. Mailed and/or hand delivered quote should be sent to the address below:

3. The government reserves the right to make award from this solicitation to the offeror who can accomplish the requirement set forth in the solicitation and whose quote(s) represents the best overall value to the solicitation.

See Basis of Award for a detailed instructions/guidance on how the quotes will be evaluated.

4. All interested offeror(s) shall ensure they are registered in the System for Award Management (SAM) website at https://www.sam.gov prior to submitting the quote package. Failure to have an active registration in SAM may render the quote not eligible for award. All representations and certifications must include:

Duns and Bradstreet #__________________________

Cage (commercial and government entity) code ___________________

TIN # ____________________________.

5. Representation and Certifications: Offerors are instructed to insure that all applicable representation and certifications are completed in SAM. NAICS code 721110 shall be registered in the vendor's representation and certification.

6. All Amendments, if any, MUST BE acknowledged by signing and returning to this office one (1) copy of each Amendment issued or by inserting the Amendment Number(s) in the appropriate box in Standard Form 1449 (Addendum to FAR 52.212-1). This acknowledgment must be received in this office no later than the closing date and time. If an amendment(s) issued is/are not acknowledged, it may be cause for rejection of the quote.

7. Offerors are required to use the attached CLIN Schedule spreadsheets (Excel). All items in the spreadsheet shall be priced. If there is no additional charge for an item, indicate $0.00 in the applicable item

8. Offerors are reminded to sign their quote (SF Form 1449, Page 1).

9. Notice to DoD employees and contractors on protecting classified information and the integrity of unclassified government information technology (it) systems.

The recent disclosure of U.S. Government documents by WikiLeaks has caused damage to our national security.

Each DoD employee and contractor is obligated to protect classified information and the integrity of government IT systems in accordance with applicable laws and DoD policies.

Unauthorized disclosures of classified documents (whether in print, on a blog, or on websites) do not alter the documents’ classified status or automatically result in declassification of the documents. To the contrary, classified information, whether or not already posted on public websites or disclosed to the media, remains classified, and must be treated as such by DoD employees and contractors, until it is declassified by an appropriate original classification authority.

DoD employees and contractors are reminded of the following obligations with respect to protecting classified information and the integrity of unclassified government IT systems.

DoD employees or contractors shall not access classified information unless they have: Received a favorable determination of eligibility for access by an appropriate authority, Signed an approved nondisclosure agreement, Demonstrated a need to know the information, and received training on proper safeguarding of classified information and on the criminal, civil, and administrative sanctions that may be imposed on an individual who fails to protect classified information from unauthorized disclosure.

DoD employees or contractors shall not remove classified information from official premises or disclose it without proper authorization.

Except as authorized by DoD policy and procedures, DoD employees or contractors shall not, while accessing the web on unclassified government systems (including BlackBerries or other smartphones), access or download documents that are marked classified (including classified documents publicly available on WikiLeaks.org and other websites), as doing so risks putting classified information on unclassified IT systems.

This requirement applies to accessing or downloading that occurs using government computers or employees’ or contractors’ personally owned computers that access unclassified government systems, either through remote Outlook access or other remote access capabilities that enable connection to these government systems.

This requirement does not restrict employee or contractor access to unclassified, publicly available news reports (and other unclassified material) that may in turn discuss classified material, as distinguished from access to the underlying classified documents available on public websites or otherwise in the public domain.

DoD employees or contractors shall refer all public queries on this matter to their servicing Public Affairs office; they shall neither confirm or deny the presence of classified information in articles or websites in the public domain.

DoD employees or contractors shall refer Congressional queries pertaining to the presence of classified information in articles or websites in the public domain to their servicing Congressional Affairs office.

DoD employees and contractors who believe they have inadvertently accessed or downloaded classified information from a public website via an unclassified government IT system, or without prior authorization, shall contact their information assurance manager (IAM) or information assurance office (IAO) for assistance.

Note: In the case of classified documents inadvertently accessed or downloaded from the WikiLeaks website or other websites posting WikiLeaks-related classified documents, the IAM will document each occurrence and delete the affected file (s) by holding down the SHIFT key while pressing the DELETE key for Windows-based systems. No incident report or further sanitization of government IT systems is required. This guidance pertains only to the accessing or downloading of the classified documents described above because of the extent of the compromise and the prohibitive cost of standard sanitization procedures. All other classified spillages must be handled in accordance with existing regulations.

10. Relationship between government, contractor and contractor personnel

a. The Government and the Contractor understand and agree that the services to be delivered under this contract by the Contractor to the Government are non-personal services, and the parties recognize and agree that no employer-employee or master servant relationship exists or will exist under the contract between the Government and the Contractor and/or between the Government and the Contractor's personnel. The Contractor personnel shall be responsible, not to the Government, but solely to the Contractor, who, in turn, shall be accountable to the Government.

b. The Government will not exercise any supervision or control over Contractor personnel performing services under this contract. Contractor personnel shall not be placed under the supervision, direction, or evaluation of a Federal Officer, military or civilian, in connection with performance under this contract.

c. Rules, regulations, directives, and requirements which are issued during the contract term by Department of Army and local Provost Marshal activities under their responsibility for law and order, administration and security on the installation shall be applicable to all contractor personnel or representatives who enter the installation. This requirement shall not be construed or interpreted to establish any degree of Government control which is consistent with the intent of a personal services contract.

Contractor personnel or representatives shall be subject to such checks as may be deemed necessary to assure that their presence on the installation does not violate these requirements. No employee will be permitted on the installation when such a check reveals that his presence would be detrimental to the security of the installation or the accomplishment of work. When directed by the Contracting Officer, the Contractor shall remove any employee from an assignment to perform services under this contract for reasons of misconduct or breaches of security in connection with his or her employment. Removal of an employee does not relieve the Contractor of his responsibility to perform the requirements specified within this contract. In other instances, the Contractor shall take appropriate personnel action as required in the event of employee misconduct in connection with his or her employment.

d. The services to be performed under this contract shall not require the Contractor or his employee to exercise personal judgment and discretion on behalf of the Government, but rather, the Contractor's employees shall act and exercise personal judgment and discretion on behalf of the Contractor.

e. Contractor and Contractor personnel shall not be considered employees of the Federal Government and shall not be eligible, by virtue of performance under this contract, for payment by the Government of entitlements and benefits accorded federal employees.

11. No Third Party Agreements will be honored/accepted.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

1ST MSC YELLOW RIBBON EVENT

17-20 December 2015 Location: Northern Puerto Rico

PART 1

GENERAL INFORMATION

1. General: This is a non-personnel services contract to provide support for the Yellow Ribbon Reintegration Program on 17-20 December 2015 planned for the northern and/or eastern area of Puerto Rico. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Prime Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide personnel, management, insurances, equipment, materials, and supplies necessary to perform this Yellow Ribbon Event as defined in this Performance Work Statement except for those items specified as government furnished property and services in Part Three (3) of this PWS. The contractor shall perform to the terms, conditions and standards in this contract.

1.2 Background: The Yellow Ribbon event is a requirement of Department of Defense Instruction 1324.28, which establishes the Yellow Ribbon Reintegration Program (YRRP). A program with a core curriculum consisting of four events: 1st event occurs prior to deployment, 2nd event occurs during deployment, 3rd and 4th events occur post-deployment. These events, designed for National Guard and Reserve Component members and their families provide access to programs, resources, referrals and services to minimize stress on families during all phases of deployment.

This YRRP is for the 271ST HR Co Det., 969TH QM Det. and 108TH TFM BR. They are combat service support units located throughout Puerto Rico and comprised of approximately 100 Soldiers. These Soldiers will be deploying to theater where they will provided Training, and Human Resources support to Operation Enduring Freedom for 12 months.

1.3 Objectives: The 1st Mission Support Command located at Fort Buchanan, Puerto Rico intends to conduct a Yellow Ribbon Event. The Contractor (also referred to as Hotel) shall ensure there is a conducive learning environment/atmosphere at the event venue to support Yellow Ribbon presentations.

1.4 Scope: The contractor shall provide lodging, food, conference areas, audiovisual equipment, parking areas for attendees and staff. Advance party members (20 personnel staff) will arrive on 17 Dec 2015 with the remaining attendees (380 personnel) arriving on Friday, 18 Dec 2015. Everyone will depart on 20 Dec 2015.

0. Period of Performance: The period of performance is from 17 to 20 December 2015 and the location is San Juan metro area to include northern and/or eastern Puerto Rico

0. General Information:

1.6.1 Quality Control: Quality Control (QC) is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.212-4, Contractor Terms and Conditions – Commercial Items). The contractor shall maintain an inspection system commensurate with commercial practices to ensure the Contractor only tenders for acceptance those items or services that conform to the requirements of this contract. A copy of the contractor’s quality control plan shall be provided to the Contracting Officer upon request after contract award.

1.6.2.1 Non-conforming Supplies or Services: When a contractor’s performance does not meet contract requirements and/or approved work schedules and/or timeframes it is considered non-conformance. Non-conformance shall be classified in one of three categories: level I (Minor), level II (Major) or level III (Critical). The Government may re-inspect work designated for re-performance or late performance.

1.6.2.1.1 Level I (Minor) non-conformance: is defined as a non-conformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services. Minor non-conformance usually can be corrected on the spot, where no further CA response is necessary, and can be issued by the Contracting Officer Representative to the contractor either through a verbal or written non-conformance report. Minor non-conforming services shall be re-performed within a specified time frame at no increase in contract price. If minor non-conformances are recurring or re-performance is not completed in full and within the specified time a Level II non-conformance may be issued to the contractor by the Contracting Officer (KO).

1.6.2.1.2 Level II (Major) non-conformance: is defined as a non-conformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Recurring Minor non-conformances, or a non-responsive contractor, indicating a trend or failure of the contractor’s quality control, can also be classified as a Major non-conformance. Major non-conformance’s shall result in the issuance of a written Contract Discrepancy Report from the KO to the contractor requiring the development of a Corrective Action Plan by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.6.2.1.3 Level III (Critical) non-conformance: is defined as a non-conformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected level II CDRs; or is for a non-responsive contractor to a level II CDR. Critical non-conformances shall result in the issuance of a written CDR to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.6.2.1.4 Inspection Results: The contractor will be notified of Government inspection results. The contractor shall acknowledge receipt of the inspection results. The contractor may be notified of inspection results verbally. Verbal notifications of defective work will be confirmed in writing. When Government inspectors are unable to contact the contractor to notify the contractor of inspection results, acceptance or rejection of work will be made on the basis of the initial inspection.

1.6.3 Hours of Operation: The contractor is responsible for conducting business 24 hours daily through arrival of the advance party until conclusion of the event on the last day, or unless unforeseen holdover attendees with air travel arrangements for the morning following the event conclusion. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS at the contractor’s place of business, with exception of severe weather and/or government shutdown/closures. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4 Type of Contract: The government anticipates award of a firm fixed price contract.

1.6.5 Physical Security Requirements: The contractor shall have a well-lit parking lots/garage with restricted hotel access after-hours (such as key card entry to the hotel). The contractor shall provide room lockout keys for logistics storage areas and the Military Family Life Consultants (MFLC) presenter room to secure pilferable items.

1.6.6 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5, Post Award Orientation. The Contracting Officer or COR will meet to ensure understanding and of PWS and to periodically review the contractor's performance. At these meetings the Contracting Officer or COR will apprise the contractor of how the government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall not take any action as a result of these meetings without written authorization from the Contracting Officer. The contractor shall provide the Contracting Officer a written notification if there is an additional price or cost associated with any proposed change or action related to the contract. Upon Contracting Officer notification, appropriate action shall be taken to resolve outstanding issues as soon as possible. These meetings shall be at no additional cost to the Government and the use of conference calls is acceptable methods to conduct these meetings.

1.6.7 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the resulting order, direct action that changes the negotiated price of the contract (either increase or decrease) or changes delivery dates.

1.6.8 Primary Point of Contact (POC): The contractor shall provide a primary point of contact who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer not later than 3 days after contract award. The primary point of contact and alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.6.9 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor and subcontractor employees’ performance.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1 CONTRACTOR. A supplier awarded a contract to provide specific supplies or services to the government. The term “Hotel” used in this contract also refers to the Contractor.

2.1.3 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7 GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.9 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10 QUALITY ASSURANCE (QA). The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.12QUALITY CONTROL (QC). All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.13 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY (GFP), EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: The Government will not provide any services, facilities, utilities, equipment or material to the contractor to assist the contractor with the requirements of this PWS.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, personnel and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1 Basic Services. The contractor shall provide services to support the 1st MSC Yellow Ribbon Reintegration Program from 1:00 PM on 17 Dec 2015 through 6:00 PM on 20 Dec 2015. The Government will not be responsible for room service charges, long distance phone calls, movie rental charges, internet service charges, laundry, or other incidental room charges. Any such charges shall require the occupants to provide their personal credit cards to secure payment for those charges. The Government shall provide a total room count by 14 Dec 2015 and will cancel NLT 16 Dec 2015. The Government shall only pay for rooms used.

5.2 Lodging: The Contractor shall provide lodging for approximately 465 Staff and Attendees for this event. Lodging shall meet at a minimum, the International Hospitality Association (IAH) Three Star rating criteria.

5.2.1 Staff: Approximately 20 Staff members will arrive on 17 Dec 15 for a three (3) night stay (1 room per staff member).

5.2.2 Attendees: Approximately an additional 445 attendees will arrive on 18 Dec 15 for a two (2) night stay (1room per family, unless extenuating circumstances exists. 20 rooms Thurs, 135 rooms on Friday and 135 rooms on Saturday for a total of 290 room nights).

5.3 Registration Area:

5.3.1 The contractor shall provide (6) registration tables with skirts and chairs (3 ea. per table) in the registration area (Hotel Lobby) on Friday, 18 Dec 2015 beginning at 2:00 PM and concluding at 9:00 PM. for attendee event registration and in-processing.

5.4 Meeting Rooms: The Contractor shall provide general session, breakout, counseling, administrative, child care rooms and space for community partners.

5.4.1 General Session Room: The contractor shall provide three (3) General Session rooms for 2 days. On Sat from 8:00 AM to 4:00 PM, one room shall be set up to hold 400 attendees, one for 300 attendees and another for 100 attendees. On Sun, these three (3) rooms shall be available with the exact same setup from 8:00 AM to 3:00 PM. These General Session rooms shall be available for Staff setup NLT 6:30 AM both days.

5.4.1.1 Set Up: Both rooms shall be equipped with rounds of 8 (preferably rounds of 10 if 72 inch diameter tables are available). The contractor shall provide a sufficient number of pads and pens for eight (8) to ten (10) individuals (depending on table size) and the room shall contain water stations and/or pitchers filled with water, and glasses/cups.

5.4.2 The contractor shall provide one (1) room for individual (MFLC) counseling 19-20 Dec15 from 8:00 AM. to 4:00 PM. both days. This room shall be within a one (1) minute walking distance from the general session and breakout rooms. Room shall have a table with 5 chairs. Provide water pitcher with cups/glasses and boxes of tissue.

5.4.3 The contractor shall provide one (1) room to be used as the Staff Administrative Center, 20 person occupancy (available the Thursday AM prior to the conference through Sunday 6:00 PM following conference). Room shall be adjacent to main General Session area. The room shall have internet access.

5.4.4 The contractor shall Provide 10 rooms per day (19-20 December 2015) to be used for child and youth activities. Rooms shall have tables and chairs to accommodate childcare and youth. All 10 rooms should be within close proximity of each other, restrooms and the main conference space. The 10 rooms shall have 25 feet per child/youth except for the infant rooms must have 35 feet per infant to accommodate cribs. The contractor shall provide enough room space to accommodate maximum of 2 (ratio) group per breakout room, ratio grouping cannot exceed maximum group ratio child/youth numbers IAW Army Regulation 608-10.The contractor shall provide eight (8) television sets (42” or larger) with (8) DVD players, one in eight of the ten (10) designated children activity rooms from Saturday 7:30 a.m. to Sunday 4:00p.m for ages 0-12mo., 13-24 mo., 24-36 mo., 3-5 yrs., 6-12 yrs. & 13-18 yrs. (See technical exhibit 1 for specific room requirements). Child care services will be provided by the Government.

5.4.5 The contractor shall provide space in Hotel Lobby, or in foyer areas in proximity to meeting room areas for up to 20 Community Partners (info tables). Space shall include tables, chairs and power. Space shall be available for setup by the Community Partners on Friday at 7:00 pm. The cost, if any, shall be distributed/covered in the general session rooms line items.

5.5 Dining Room: The contractor shall Provide separate Dining Area to seat up 465 Attendees and Staff members for Saturday and Sunday breakfast and lunch.

5.5.1 Catering

5.5.1.1 Food and Beverage. The contractor shall provide (1860) meals with two (2) meals (Breakfast and Lunch) on Saturday, 19 Dec 15 and Sunday 20 Dec 15. In addition, on 18 Dec 2015, the contractor shall provide breakfast for 20 staff personnel. Beverage stations at each meal shall be self-serve. Local government per diem rates shall apply. The contractor must be in compliance with JFTR, chapter2, paragraph U4145 regarding food and beverage services.

5.5.1.1.1 Breakfast. Hot food buffet shall be available from 0730 to 0830 on the requested days for 400 adults and 65 children. The buffet shall include such items as: pancakes, bacon, sausage, eggs, ham, assorted fresh fruit, pastries and cereal. Drinks shall consist of: coffee, milk, and juice.

5.5.1.1.2 Lunch. Hot food buffet shall be available from 12:00 to 1:00 on the requested days. Buffet(s) shall include such items as: garden salad with assorted toppings and dressings, meat selections, vegetables, and starch selection. Drinks shall consist of coffee, milk, tea and juice for 400 adult lunches. Provide small plates for children with child-friendly food choices such as macaroni and cheese, chicken nuggets, and Sloppy Joe sandwiches available for at least 65 kids. The total lunch meal charges shall be the sum of adult and children meals.

5.5.1.1.3 A final Banquet Event Order (BEO) shall be submitted to the COR (10 calendar) days prior the event.

5.6 Audio Visual: The Contractor shall provide audio visual equipment for the General Session rooms, Breakout rooms, staff admin center, registration area and child care rooms to include screens and projectors (if applicable), wireless and lavalier microphones (mics), laptop audio connections with the appropriate sound system and internet connectivity.

5.6.1 General Session Rooms: Rooms on both days shall be equipped with two (2) 10x12 screens/projectors (if applicable) placed for Attendees best viewing. The General Session Room set up for 400 Attendees shall have three (3) wireless, one (1) lavalier microphone (mic) and one (1) clicker (to remotely move the slides). The General Session Room set up for 100 Attendees shall have two (2) wireless and one (1) lavalier mic. The contractor shall provide two (2) each audio connections for laptops as well as two (2) each internet connections in each General Session Room. Both rooms shall have a sound system adequate for all Attendees to hear the presentations.

5.6.2 The contractor shall provide one (1) high speed internet access point for up to 15 connections in the Staff Administration Center from Thursday at 1:00 PM through Sunday 6:00 PM.

5.6.3 The contractor shall provide up to three (3) high speed internet access points for Friday and Saturday for Sign-In (Registration) area location: Location to be determined after award. Generally located in/near the Hotel Lobby from 1:00 PM- 7:00 PM on Friday and 7:30 AM.-4:00 PM Saturday.

5.6.4 The contractor shall provide up to nine (9) high speed internet access points for Saturday 7:30 AM 4:00 PM. and Sunday from 7:30 AM - 3:00 PM for up to (7) Community Partners and up to (2) for our General Session and/or breakout session rooms.

5.6.5 The contractor shall provide a dedicated Audio Visual person on site to be available to assist during both event days: Saturday from 6:30 AM to 4:00 PM and Sunday from 7:00 AM to 4:00 PM

5.7 Parking: The contractor shall provide 150 parking spaces per night for (2) nights 19-20 Dec and 20 for advance party on 17 Dec, in an adjacent parking ramp or lot to accommodate the vehicles for government employees attending this event.

5.8 General: The contractor shall allow no onsite hotel renovations or other activities that will interfere with this event.

5.9 CONTRACTOR MANAGEMENT REPORTING (CMR): "The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for hotel services for the 1st MSC via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

5.10 The Hotel shall offer the following: located in a low crime area, lighted parking lot, small gift shop, an exercise room, full-service restaurant or food court, elevators for access to other than the ground floor, valet laundry, vending, and ice machines. Restricted Access after-hours, such as key cards are used as a security measure to enter the hotel. As a minimum, individual lodging rooms shall be equipped with the following: television with remote, telephone, internet access, small refrigerator, and microwave. The contractor shall have easy and inexpensive public transportation, or their own shuttle service to and from the airport. The contractor shall limit conference area entries to outsiders during the event.

PART 6

APPLICABLE PUBLICATIONS

6.1. Publications and forms applicable to this Performance Work Statement are listed below. The Contractor is obligated to follow these publications as specified in this Performance Work Statement. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. All regulations and directives below can be found via listed websites

6.1.1 Regulations and Directives

Department of Defense Instruction 1342.28 at http://www.dtic.mil/whs/directives/corres/pdf/134228p.pdf

2010 American with Disabilities Act (ADA) at www.ada.gov US Consumer Product Safety Commission on Crib at http://www.cpsc.gov/info/cribs/indes/html 42 U.S.C. 13401, Army Directive 2014-23 (Conduct of Screening and Background Checks on Individuals Who Have Regular Contact with Children in Army Programs) at http://www.apd.army.mil/pdffiles/ad2014_23.pdf

DoDI 1402.5, “Criminal History Background Checks on Individuals in Child Care Services,” January 19, 1993 at http://www.dtic.mil/whs/directives/corres/pdf/140205p.pdf

JFTR, Chapter 2, paragraph U4145 at http://www.defensetravel.dod.mil/site/travelreg.cfm

Army Regulation 608-10 at http://armypubs.army.mil/epubs/pdf/R608_10.pdf

TECHNICAL EXHIBIT 1

Child and Youth Rooming Requirements

The contractor shall provide (10) rooms, with enough rooms to support child care by ratio age groupings and square feet per child/youth. Child care services will be provided by the Government. All Rooms shall accommodate 25 feet per child/youth except for the infant rooms must have 35 feet per infant to accommodate cribs. Space shall allow for separation of infants (0-18 months), toddlers (19-36 months), pre-school (3-5 yrs), school age (6-12 yrs), and teens (13-18 yrs) for safety and appropriate programming. The contractor shall ensure the childcare rooms meet the following:

· All Rooms shall meet fire code.

· All Rooms shall have a minimum of two exits from each room

· All Rooms shall have Fire and Emergency Evacuation plan posted

· Designated evacuations location(s) shall be identified for childcare.

· All Rooms shall meets Americans with Disabilities Act (ADA) Requirements

· All Rooms shall be free from health and safety hazards

· All Cords shall not (e.g., electrical, window blinds) be hanging within a child’s reach.

· All furniture in room shall be secure or removed. Furniture and fixtures shall be in good repair.

· All windows or doors to balconies shall be securely shut and locked.

· All Rooms electrical plugs shall be covered

· All Rooms furniture/fixtures/carpets shall be clean and sanitized.

· All Rooms shall be free from lead paint and asbestos.

· All Rooms shall have a minimum of one (1) telephone available for use.

· All Rooms shall have a snack prep area. Drinking water and small cups accessible at all times.

· All Rooms shall have hands-free, covered trash can available for use.

· All Infant, Pre-Toddler, Toddler and Pre-school rooms shall have carpeted floors.

· All Infant, Pre-Toddler and Toddler rooms shall have a refrigerator and microwave located in snack prep area

· All Infant and Pre-Toddler rooms shall have portable cribs in all designated area that can be supervise at all times within sight/sound distance by a supervisor

· All Infant and Pre-Toddler Rooms shall have cribs based on number of registered children identified that meet the standards described on the US Consumer Product Safety Commission on Crib Information. See http://www.cpsc.gov/info/cribs/indes/html for the standards.

· All Infant, Pre-Toddler, and Toddler Rooms shall have diaper changing area with trash can with lid for disposal of soiled diapers in sanitary manner.

· Diaper changing shall be set up 6 feet away from where children will eat snacks or food prep area.

· All Toddler and Pre-school rooms shall have space designated for napping that can be supervised at all times within sight/sound of a supervisor

· All Pre-School, School-Age and Youth Rooms shall have large screen TV and VCR/DVR players

All childcare/youth rooms shall be within close proximity of each other with access points that can be controlled. Recommend a minimum of two exits from each room be available. Restrooms need to be in close proximity to the childcare/youth rooms.

To provide quick respond to calls from caregivers all rooms need to be within reasonable distance from workshop space.

All bathrooms and hand washing sinks shall be easily accessible from childcare rooms. Each bathroom shall contain a two (2) two step stool so that children can properly wash hands.

The contractor shall ensure space is available for Childcare registration and childcare daily sign in/out of children.

Minimum Room Size 300 square feet

Minimum Room Size 350 square feet

Minimum Room Size 350 square feet

Minimum Room Size 500 square feet

5-6 years old (Kindergarten) 25 square feet per child

Minimum Room Size 750 square feet

6-12 years old (1st- 6th Grade ) 25 square feet per child

Minimum Room Size 750 square feet

13-17 years old (7th-12th Grade ) 25 square feet per youth

Minimum Room Size 1,050 square feet

Government must have the capability to add or subtract children 72 hours prior to the Event. (ONLY ROOMS ARE REQUIRED. CHILD CARE SERVICES WILL BE PROVIDED BY THE GOVERNMENT).

TECHNICAL EXHIBIT 2

Performance Requirement Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Method of Surveillance

PRS # 1.

The contractor shall provide the requested rooms and space allocations for this event.

PWS Para 5.2,5.4,5.5 and Technical Exhibit 1

PRS # 2

The contractor shall provide audio visual personnel and equipment.

PWS Para 5.6

TECHNICAL EXHIBIT 3

DELIVERABLES SCHEDULE

(This technical exhibit lists any reports or documentation that is required as a deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes. Note: All PWS deliverables should be included in this exhibit.)

Contractor Quality Control Plan PWS Para 1.6.1

Banquet Event Order (BEO) PWS Para 5.5.1.1.3

POC and alternate name PWS Para 1.6.8

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

20-DEC-2015

ELSA CORTES

218 BROOKE ST BLDG 354

MAIL DISTRIBUTION CENTER BLDG 354

FORT BUCHANAN PR 009347000

787-707-4082

W91BJH

20-DEC-2015

W91BJH

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JULY 2013)

(a) Definitions. As used in this provision--

Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means--

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror ( ) has ( ) does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in--

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management database via https://www.acquisition.gov (see 52.204-7).

(End of provision)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price…