Amendment_0001_RFP_W912C3-15-R-0016 _Yellow_Ribbon_17-20_Sep_2015.docx

W912C3-15-R-0016

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

1ST MSC YELLOW RIBBON EVENT

17-20 September 2015 Location: Northern Puerto Rico

PART 1

GENERAL INFORMATION

1. General: This is a non-personnel services contract to provide support for the Yellow Ribbon Reintegration Program on 17-20 September 2015 planned for the northern area of Puerto Rico. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Prime Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide personnel, management, insurances, equipment, materials, and supplies necessary to perform this Yellow Ribbon Event as defined in this Performance Work Statement except for those items specified as government furnished property and services in Part Three (3) of this PWS. The contractor shall perform to the terms, conditions and standards in this contract.

1.2 Background: The Yellow Ribbon event is a requirement of Department of Defense Instruction 1324.28, which establishes the Yellow Ribbon Reintegration Program (YRRP). A program with a core curriculum consisting of four events: 1st event occurs prior to deployment, 2nd event occurs during deployment, 3rd and 4th events occur post-deployment. These events, designed for National Guard and Reserve Component members and their families provide access to programs, resources, referrals and services to minimize stress on families during all phases of deployment.

This YRRP is for the 613thMP Co, 266thTC Co, 268thOD Co and 393rdCSSB. They are combat support and logistic units located throughout Puerto Rico and comprised of over 300 soldiers. These soldiers are returning from deployment from Afghanistan and Cuba where they provided transportation, logistical and security support to Operation Enduring Freedom for 12 months.

1.3 Objectives: The 1st Mission Support Command located at Fort Buchanan, Puerto Rico intends to conduct a Yellow Ribbon Event. The Contractor (also referred to as Hotel) shall ensure there is a conducive learning environment/atmosphere at the event venue to support Yellow Ribbon presentations.

1.4 Scope: The contractor shall provide lodging, food, room areas, audiovisual equipment, parking areas for 760 attendees and staff. Advance party members will arrive on 17 Sep 2015 with the remaining attendees will arrive on Friday, 18 Sep 2015. Everyone will depart on 20 Sep 2015.

0. Period of Performance: The period of performance is from 17 Sep to 20 Sep 2015 and the location is northern Puerto Rico

0. General Information:

1.6.1 Quality Control: Quality Control (QC) is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.212-4, Contractor Terms and Conditions – Commercial Items). The contractor shall maintain an inspection system commensurate with commercial practices to ensure the Contractor only tenders for acceptance those items or services that conform to the requirements of this contract. A copy of the contractor’s quality control plan shall be provided to the Contracting Officer upon request after contract award.

1.6.2.1 Non-conforming Supplies or Services: When a contractor’s performance does not meet contract requirements and/or approved work schedules and/or timeframes it is considered non-conformance. Non-conformance shall be classified in one of three categories: level I (Minor), level II (Major) or level III (Critical). The Government may re-inspect work designated for re-performance or late performance.

1.6.2.1.1 Level I (Minor) non-conformance: is defined as a non-conformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services. Minor non-conformance usually can be corrected on the spot, where no further CA response is necessary, and can be issued by the Contracting Officer Representative to the contractor either through a verbal or written non-conformance report. Minor non-conforming services shall be re-performed within a specified time frame at no increase in contract price. If minor non-conformances are recurring or re-performance is not completed in full and within the specified time a Level II non-conformance may be issued to the contractor by the Contracting Officer (KO).

1.6.2.1.2 Level II (Major) non-conformance: is defined as a non-conformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Recurring Minor non-conformances, or a non-responsive contractor, indicating a trend or failure of the contractor’s quality control, can also be classified as a Major non-conformance. Major non-conformance’s shall result in the issuance of a written Contract Discrepancy Report from the KO to the contractor requiring the development of a Corrective Action Plan by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.6.2.1.3 Level III (Critical) non-conformance: is defined as a non-conformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected level II CDRs; or is for a non-responsive contractor to a level II CDR. Critical non-conformances shall result in the issuance of a written CDR to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.6.2.1.4 Inspection Results: The contractor will be notified of Government inspection results. The contractor shall acknowledge receipt of the inspection results. The contractor may be notified of inspection results verbally. Verbal notifications of defective work will be confirmed in writing. When Government inspectors are unable to contact the contractor to notify the contractor of inspection results, acceptance or rejection of work will be made on the basis of the initial inspection.

1.6.3 Hours of Operation: The contractor is responsible for conducting business 24 hours daily through arrival of the advance party until conclusion of the event on the last day, or unless unforeseen holdover attendees with air travel arrangements for the morning following the event conclusion. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS at the contractor’s place of business, with exception of severe weather and/or government shutdown/closures. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4 Type of Contract: The government anticipates award of a firm fixed price contract.

1.6.5 Physical Security Requirements: The contractor shall have a well-lit parking lots/garage with restricted hotel access after-hours (such as key card entry to the hotel). The contractor shall provide room lockout keys for logistics storage areas and the Military Family Life Consultants (MFLC) presenter room to secure pilferable items.

1.6.6 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5, Post Award Orientation. The Contracting Officer or COR will meet to ensure understanding and of PWS and to periodically review the contractor's performance. At these meetings the Contracting Officer or COR will apprise the contractor of how the government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall not take any action as a result of these meetings without written authorization from the Contracting Officer. The contractor shall provide the Contracting Officer a written notification if there is an additional price or cost associated with any proposed change or action related to the contract. Upon Contracting Officer notification, appropriate action shall be taken to resolve outstanding issues as soon as possible. These meetings shall be at no additional cost to the Government and the use of conference calls is acceptable methods to conduct these meetings.

1.6.7 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the resulting order, direct action that changes the negotiated price of the contract (either increase or decrease) or changes delivery dates.

1.6.8 Primary Point of Contact (POC): The contractor shall provide a primary point of contact who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer not later than 3 days after contract award. The primary point of contact and alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.6.9 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor and subcontractor employees’ performance.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1 CONTRACTOR. A supplier awarded a contract to provide specific supplies or services to the government. The term “Hotel” used in this contract also refers to the Contractor .

2.1.3 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7 GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.9 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10 QUALITY ASSURANCE (QA). The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.12 QUALITY CONTROL(QC). All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.13 ROOMS. Space required for lodging, general sessions, break out sessions, counseling, adminstrative, childcare, community partners, registration and dining.

2.1.14 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.15 THIRD PARTIES. Third parties is defined as event planners and/or booking sites.

2.2 ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY (GFP), EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: The Government will not provide any services, facilities, utilities, equipment or material to the contractor to assist the contractor with the requirements of this PWS.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, personnel and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1 Basic Services. The contractor shall provide services to support the 1st MSC Yellow Ribbon Reintegration Program from 1:00 p.m on 17 Sep 2015 through 6:00 p.m on 20 Sep 2015. The Government will not be responsible for room service charges, long distance phone calls, movie rental charges, internet service charges, laundry, or other incidental room charges. Any such charges shall require the occupants to provide their personal credit cards to secure payment for those charges. The Government shall provide a total room count by 15 September 2015 and will cancel NLT 16 Sep 2015. The Government shall only pay for rooms used.

5.2 Lodging: The Contractor shall provide lodging for approximately 760 Staff and Attendees for this event. Lodging shall meet at a minimum, the International Hospitality Association (IAH) Three Star rating criteria.

5.2.1 Staff: Approximately 20 Staff members will arrive on 17 Sept 15 for a three (3) night stay (1 room per staff member).

5.2.2 Attendees: Approximately 740 attendees will arrive on 18 Sept 15 for a two (2) night stay (1 room per family, unless extenuating circumstances exists, approximately 250 rooms).

5.3 Registration Area:

5.3.1 The contractor shall provide (6) registration tables with skirts and chairs (3 ea. per table) in the registration area (Hotel Lobby) on Friday, 18 Sep 2015 beginning at 2:00 p.m. and concluding at 9:00 p.m. for attendee event registration and in-processing.

5.4 Meeting Rooms: The Contractor shall provide general session, breakout, counseling, administrative, child care rooms and space for community partners.

5.4.1 General Session Room: The contractor shall provide two (2) General Session rooms for 2 days. On Sat from 8:00am to 4:00pm, one room shall be set up to hold 475 Attendees and another for 150 Attendees. On Sun, these two (2) rooms shall be available with the exact same setup from 8:00am to 3:00pm. These General Session rooms shall be available for Staff setup NLT 6:30 a.m. both days.

5.4.1.1 Set Up: Both rooms shall be equipped with rounds of 8 (preferably rounds of 10 if 72 inch diameter tables are available). The contractor shall provide a sufficient number of pads and pens for eight (8) to ten (10) individuals (depending on table size) and the room shall contain water stations and/or pitchers filled with water, and glasses/cups.

5.4.2 Breakout Room: The contractor shall provide one (1) breakout room capable of holding up to 75 persons each in rounds of 8 (preferably rounds of 10 if 72 inch diameter tables are available) on Saturday 8:00 a.m. to 4:00 p.m. and Sunday 8:00am to 3:00pm for event breakout session.

5.4.3 The contractor shall provide one (1) room for individual (MFLC) counseling 19-20 Sep 15 from 8:00 a.m. to 4:00 p.m. both days. This room shall be within a one (1) minute walking distance from the general session and breakout rooms. Room shall have a table with 4-5 chairs. Provide water pitcher with cups/glasses and boxes of tissue.

5.4.4 The contractor shall Provide one (1) room to be used as the Staff Administrative Center, 20 person occupancy (available the Thursday a.m. prior to the event through Sunday 6:00 p.m.). Room shall be adjacent to main General Session area.

5.4.5 The contractor shall Provide 10 rooms to be used for child and youth activities. Rooms shall have tables and chairs to accommodate childcare and youth. All 10 rooms should be within close proximity of each other, restrooms and the main room space. The 10 rooms shall have 25 feet per child/youth except for the infant rooms must have 35 feet per infant to accommodate cribs. The contractor shall provide enough room space to accommodate maximum of 2 (ratio) group per breakout room, ratio grouping cannot exceed maximum group ratio child/youth numbers IAW Army Regulation 608-10.The contractor shall provide eight (8) television sets (42” or larger) with (8) DVD players, one in eight of the ten (10) designated children activity rooms from Saturday 7:30 a.m. to Sunday 4:00p.m for ages 0-12mo, 13-24 mo, 24-36 mo, 3-5 yrs, 6-12 yrs & 13-18 yrs (See technical exhibit 1 for specific room requirements)

5.4.6 The contractor shall provide space in Hotel Lobby, or in foyer areas in proximity to meeting room areas for up to 20 Community Partners (info tables). Space shall include tables, chairs and power. Space shall be available for setup by the Community Partners on Friday at 7:00 pm. The Government shall not be invoiced for any cost associated with this effort to include any loss or damage to the contractor’s property.

5.5 Dining Room: The contractor shall Provide separate Dining Area to seat up 760 Attendees and Staff members for Saturday and Sunday breakfast and lunch.

5.5.1 Catering

5.5.1.1 Food and Beverage. The contractor shall provide (3060) meals with two (2) meals (Breakfast and Lunch) on Saturday, 19 Sep 15 and Sunday 20 Sep 15. Beverage stations at each meal shall be self-serve. Local government per diem rates shall apply. The contractor shall identify the notification time frame for meal cancellation. The cancellation time frame should be consistent with commercial practice. The contractor must be in compliance with JFTR, chapter2, paragraph U4145 regarding food and beverage services.

5.5.1.1.1 Breakfast. Hot food buffet shall be available from 0730 to 0830 on the requested days for 625 adults and 135 children. The buffet shall include such items as: pancakes, bacon, sausage, eggs, ham, assorted fresh fruit, pastries and cereal. Drinks shall consist of: coffee, milk, and juice.

5.5.1.1.2 Lunch. Hot food buffet shall be available from 12:00 to 1:00 on the requested days. Buffet(s) shall include such items as: garden salad with assorted toppings and dressings, meat selections, vegetables, and starch selection. Drinks shall consist of coffee, milk, tea and juice for 625 adult lunches. Provide small plates for children with child-friendly food choices such as macaroni and cheese, chicken nuggets, and Sloppy Joe sandwiches available for at least 135 kids. The total lunch meal charges shall be the sum of adult and children meals.

5.5.1.1.3 A final Banquet Event Order (BEO) shall be submitted to the COR (10 calendar) days prior the event.

5.6 Audio Visual: The Contractor shall provide audio visual equipment for the General Session rooms, Breakout rooms, staff admin center, registration area and child care rooms to include screens and projectors (if applicable), wireless and lavalier microphones (mics), laptop audio connections with the appropriate sound system and internet connectivity.

5.6.1 General Session Rooms: Both rooms on both days shall be equipped with two (2) 10x12 screens/projectors (if applicable) placed for Attendees best viewing. The General Session Room set up for 475 Attendees shall have three (3) wireless, one (1) lavalier microphone (mic) and one (1) clicker (to remotely move the slides). The General Session Room set up for 150 Attendees shall have two (2) wireless and one (1) lavalier mic. The contractor shall provide two (2) each audio connections for laptops as well as two (2) each internet connections in each General Session Room. Both rooms shall have a sound system adequate for all Attendees to hear the presentations.

5.6.2 Breakout Room: The room on both days shall be equipped with one (1) 10x12 screen/projector (if applicable) placed for Attendees best viewing. The Contractor shall provide two (2) wireless and one (1) lavalier mic. The contractor shall provide two (2) each audio connections for laptops as well as two (2) each internet connections for the Breakout Room. The room shall have a sound system adequate for all Attendees to hear the presentations.

5.6.3 The contractor shall provide one (1) high speed internet access point for up to 15 connections in the Staff Administration Center from Thursday at 1:00p.m. through Sunday 6:00p.m.

5.6.4 The contractor shall provide up to three (3) high speed internet access points for Friday and Saturday for Sign-In (Registration) area location: Location to be determined after award. Generally located in/near the Hotel Lobby from 1:00 p.m.- 9:00 p.m. on Friday and 7:30 a.m.-4:00 p.m. Saturday.

5.6.5 The contractor shall provide up to nine (9) high speed internet access points for Saturday 7:30 a.m.- 4:00 p.m. and Sunday from 7:30 a.m.- 3:00 p.m. for up to (7) Community Partners and up to (2) for our General Session and/or breakout session rooms.

5.6.6 The contractor shall provide a dedicated Audio Visual person on site to be available to assist during both event days: Saturday from 6:30 am to 4:00 pm and Sunday from 7:00am to 4:00pm

5.7 Parking: The contractor shall provide 275 parking spaces per night for (2) nights 18-19 Sep and 20 for advance party on 17 Sep, in an adjacent parking ramp or lot to accommodate the vehicles for government employees attending this event.

5.8 General: The contractor shall allow no onsite hotel renovations or other activities that will interfere with this event.

5.9 CONTRACTOR MANAGEMENT REPORTING (CMR): "The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for hotel services for the 1st MSC via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

5.10 The Hotel shall offer the following: located in a low crime area, lighted parking lot, small gift shop, an exercise room, full-service restaurant or food court, elevators for access to other than the ground floor, valet laundry, vending, and ice machines. Restricted Access after-hours, such as key cards are used as a security measure to enter the hotel. As a minimum, individual lodging rooms shall be equipped with the following: television with remote, telephone, internet access, small refrigerator, and microwave. The contractor shall have easy and inexpensive public transportation, or their own shuttle service to and from the airport. The contractor shall limit the event area entries to outsiders during the event.

PART 6

APPLICABLE PUBLICATIONS

6.1. Publications and forms applicable to this Performance Work Statement are listed below. The Contractor is obligated to follow these publications as specified in this Performance Work Statement. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. All regulations and directives below can be found via listed websites

6.1.1 Regulations and Directives

Department of Defense Instruction 1342.28 at http://www.dtic.mil/whs/directives/corres/pdf/134228p.pdf

2010 American with Disabilities Act (ADA) at www.ada.gov US Consumer Product Safety Commission on Crib at http://www.cpsc.gov/info/cribs/indes/html 42 U.S.C. 13401, Army Directive 2014-23 (Conduct of Screening and Background Checks on Individuals Who Have Regular Contact with Children in Army Programs) at http://www.apd.army.mil/pdffiles/ad2014_23.pdf

DoDI 1402.5, “Criminal History Background Checks on Individuals in Child Care Services,” January 19, 1993 at http://www.dtic.mil/whs/directives/corres/pdf/140205p.pdf

JFTR, Chapter 2, paragraph U4145 at http://www.defensetravel.dod.mil/site/travelreg.cfm

Army Regulation 608-10 at http://armypubs.army.mil/epubs/pdf/R608_10.pdf

TECHNICAL EXHIBIT 1

Child and Youth Rooming Requirements

The contractor shall provide (10) rooms, with enough rooms to support child care by ratio age groupings and square feet per child/youth. All Rooms shall accommodate 25 feet per child/youth except for the infant rooms must have 35 feet per infant to accommodate cribs. Space shall allow for separation of infants (0-18 months), toddlers (19-36 months), pre-school (3-5 yrs), school age (6-12 yrs), and teens (13-18 yrs) for safety and appropriate programming. The contractor shall ensure the childcare rooms meet the following:

· All Rooms shall meet fire code.

· All Rooms shall have a minimum of two exits from each room

· All Rooms shall have Fire and Emergency Evacuation plan posted

· Designated evacuations location(s) shall be identified for childcare.

· All Rooms shall meets Americans with Disabilities Act (ADA) Requirements

· All Rooms shall be free from health and safety hazards

· All Cords shall not (e.g., electrical, window blinds) be hanging within a child’s reach.

· All furniture in room shall be secure or removed. Furniture and fixtures shall be in good repair.

· All windows or doors to balconies shall be securely shut and locked.

· All Rooms electrical plugs shall be covered

· All Rooms furniture/fixtures/carpets shall be clean and sanitized.

· All Rooms shall be free from lead paint and asbestos.

· All Rooms shall have a minimum of one (1) telephone available for use.

· All Rooms shall have a snack prep area. Drinking water and small cups accessible at all times.

· All Rooms shall have hands-free, covered trash can available for use.

· All Infant, Pre-Toddler, Toddler and Pre-school rooms shall have carpeted floors.

· All Infant, Pre-Toddler and Toddler rooms shall have a refrigerator and microwave located in snack prep area

· All Infant and Pre-Toddler rooms shall have portable cribs in all designated area that can be supervise at all times within sight/sound distance by a supervisor

· All Infant and Pre-Toddler Rooms shall have cribs based on number of registered children identified that meet the standards described on the US Consumer Product Safety Commission on Crib Information. See http://www.cpsc.gov/info/cribs/indes/html for the standards.

· All Infant, Pre-Toddler, and Toddler Rooms shall have diaper changing area with trash can with lid for disposal of soiled diapers in sanitary manner.

· Diaper changing shall be set up 6 feet away from where children will eat snacks or food prep area.

· All Toddler and Pre-school rooms shall have space designated for napping that can be supervised at all times within sight/sound of a supervisor

· All Pre-School, School-Age and Youth Rooms shall have large screen TV and VCR/DVR players

All childcare/youth rooms shall be within close proximity of each other with access points that can be controlled. Recommend a minimum of two exits from each room be available. Restrooms need to be in close proximity to the childcare/youth rooms.

To provide quick respond to calls from caregivers all rooms need to be within reasonable distance from workshop space.

All bathrooms and hand washing sinks shall be easily accessible from childcare rooms. Each bathroom shall contain a two (2) two step stool so that children can properly wash hands.

The contractor shall ensure space is available for Childcare registration and childcare daily sign in/out of children.

Minimum Room Size 300 square feet

Minimum Room Size 350 square feet

Minimum Room Size 350 square feet

Minimum Room Size 500 square feet

5-6 years old (Kindergarten) 25 square feet per child

Minimum Room Size 750 square feet

6-12 years old (1st- 6th Grade ) 25 square feet per child

Minimum Room Size 750 square feet

13-17 years old (7th-12th Grade ) 25 square feet per youth

Minimum Room Size 1,050 square feet

Note: Maximum Group Size per Room 2 Ratio Groups Only Note: Minimum Room Size is based on 2 Ratio Groups

Government must have the capability to add or subtract children 72 hours prior to the Event. Government will pay for the “minimum final number” of children which will be established 72 hours prior to the event. The Government will pay for the “minimum final number” even if fewer children actually attend. Government will provide weekly updates of the children registrations from awarding of the contract until the final update 72 hours prior to the event.

TECHNICAL EXHIBIT 2

Performance Requirement Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Method of Surveillance

PRS # 1.

The contractor shall provide the requested rooms and space allocations for this event.

PWS Para 5.2,5.4,5.5 and Technical Exhibit 1

PRS # 2

The contractor shall provide audio visual personnel and equipment.

PWS Para 5.6

TECHNICAL EXHIBIT 3

DELIVERABLES SCHEDULE

(This technical exhibit lists any reports or documentation that is required as a deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes. Note: All PWS deliverables should be included in this exhibit.)

Contractor Quality Control Plan PWS Para 1.6.1

Banquet Event Order (BEO) PWS Para 5.5.1.1.3

POC and alternate name PWS Para 1.6.8

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

This solicitation will be evaluated in accordance with FAR 15.101-2, Lowest Price Technically Acceptable.

TECHNICAL FACTOR:

Evaluation –Each item in Technical Requirements Table will receive one of the adjectival ratings defined below. Any criterion that receives “U” rating will result in an overall unacceptable rating for the factor and are not eligible for award.

The number of Rooms Available to meet the requirement

No Third Party Agreements

San Juan Metropolitan area Hotels and/or Northeast Puerto Rico Hotels Only to meet requirement

On-site Parking to meet the requirement

The offeror has no active or inactive exclusions listed in their Entity Record on the System for Award Management (SAM).

PRICE FACTOR:

Submission Instructions – Offeror shall submit a fully completed SF 1449, to include the CLIN Schedule (Excel Spreadsheet) in accordance with the Request for Proposal. The agreed upon items and quantities will be multiplied times their respective unit prices found in the RFP.

As part of its proposal, the offeror will provide the estimated total cost (if any) incurred to comply with the enterprise Contractor Manpower Reporting Application (eCMRA) requirement.

Evaluation – Price will not be assigned an adjectival rating; and will be evaluated to determine if the offeror quoted price is fair, reasonable, and balanced. The government may determine that an offer is unacceptable if prices are significantly unbalanced. Price shall be evaluated at estimated quantities multiplied times their respective unit price.

Unrealistically Low Prices: Unrealistically low quoted prices, initially or subsequently, may be grounds for rejection for this solicitation.

Unbalanced Pricing: Offeror is cautioned against submitting proposal that contains unbalance pricing. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated as indicated by the application of cost or price analysis techniques. The Government shall analyze offers to determine whether they are unbalanced with respect to separately priced line items or subline items. Quotes that are determined to be unbalanced may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government.

(b) Options. N/A

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

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