KC-46A Beddown Infrastructure Industry Day.pdf

FY28 KC-46A AIRCRAFT BEDDOWN

INFRASTRUCTURE PROGRAM

ALTUS AIR FORCE BASE, OKLAHOMA

RFQ NO. W912BV279A001

HOSTED BY: USACE, TULSA DISTRICT

ALTUS AFB FY28 KC-46A AIRCRAFT BEDDOWN

AGENDA:

• Welcome & Introductions

• Program Overview & Strategic

Importance

• Why PDB and OTs

• The Acquisition Pathway

• What’s Next

• Summary and Key Takeaways

• Question & Answer Session

WELCOME!

Thank you for joining Tulsa District in the achievement of a significant milestone:

our first Progressive Design-Build project.

INTRODUCTIONS:

• Project Delivery Team: USACE, Tulsa District

• Todd Hughes, AETC Program Manager

• Julie S. (Shay) Hill, Agreements Officer

• Shekoofah Khedhri, Chief Design Management Section

• David Gurley, Technical Manager

• Taylor Mann, Administrative Agreements Officer

• Daniel Foyil, Agreements Specialist

• Brian Hutchison, Chief, SWT Contracting

• Patrick Beard, Chief, SWT MIL/IIS,ENV Programs

PROGRAM OVERVIEW

• Estimated Total Program Value: $304,000,000

• Delivery Method: Delivery Method: Progressive Design-Build (PDB) utilizing Other Transaction Authority (OTA) under 10 U.S.C. § 2808a.

• Primary Objective: Select a single, highly qualified design-builder to collaboratively design, de-risk, and construct three specialized facilities within a 1,125-day timeframe.

STRATEGIC IMPORTANCE

• The KC-46A Aircraft Beddown Infrastructure Program at Altus AFB, Oklahoma, delivers comprehensive flight-line, industrial maintenance, and advanced aircrew flight simulator training facilities necessary to support the 97th Air Mobility Wing (97 AMW) - the Department of the Air Force’s sole formal training unit for heavy mobility aircraft. The consolidated capital program modernizes the installation’s infrastructure to replace Eisenhower-era KC-135 operations with the next-generation KC-46A Pegasus tanker while sustaining concurrent training and maintenance for C-17 and legacy fleets.

WHY PROGRESSIVE DESIGN-BUILD – A COLLABORATIVE APPROACH

• What is Progressive Design-Build (PDB)?

• A collaborative delivery method where owners, such as Government agencies, select a design-build team based primarily on qualifications and technical approach rather than price. The team works jointly with the Owner to develop the design and establish a guaranteed maximum price (GMP) before construction begins, often reducing risk.

• Key Characteristics

• Qualifications based selection (QBS)

• Early Design-Build Team’s involvement

• Open collaboration and transparency

• Reduced risk before construction

WHY OTHER TRANSACTION AUTHORITY?

A BINDING AGREEMENT PROVIDING FLEXIBILITY

• What is an Other Transaction (OT)?

• An Other Transaction (OT) is a legally binding agreement used under specific statutory authority

(e.g., 10 U.S.C. § 2808a) that is not governed by the Federal Acquisition Regulation (FAR)

• OTs provide maximum flexibility to structure agreements that support collaboration, innovation, and speed, especially for complex or non–traditional projects

• OT Flexibilities

• Not governed by Federal Acquisition Regulations (FAR) or Competition in Contracting Act (CICA)

• Interactive commercial style evaluations

• Tailored OT agreement structure

• Collaborative project first approach

• Open-book estimating and iterative scope refinement

• Streamlined from planning to execution

• Risk informed decision making

Progressive Design-Build (PDB) with OTA

• Rationale: Market intelligence indicated that traditional procurement methods carry unacceptable risks for a project of this complexity. The PDB with OTA model was selected to:

• De-risk Technical Complexity: Allows for collaborative design to resolve issues with the highly specialized hangar systems early on.

• Mitigate Market Risks: Addresses the challenges of a volatile supply chain and limited local labor by allowing early engagement with key subcontractors and procurement of long-lead items.

• Leverage Commercial Best Practices: Moves away from rigid government specifications to allow for more innovative and cost-effective commercial solutions.

ACQUISITION

STRATEGY

• PDB Placemat Overview

• Award Structure

• The Off-Ramp

• Evaluation

• The Two-Step Process: From Statement of

Qualifications to Award Step 1: Statement of Qualifications Down Select Step 2: Pitch Presentation

• Feedback

• After Award

ALTUS AFB FY28 KC-46A AIRCRAFT BEDDOWN

INFRASTRUCTURE PROGRAM

THE ACQUISITION

PATHWAY

For purposes of this PDB OTA strategy, “Steps” refer to the Government’s selection process, while “Phases” refer to the post-selection performance structure.

Phase 1 includes design and preconstruction services only.

Phase 2 includes final design and construction and may be authorized by modification to the Agreement after successful negotiation of a fair and reasonable FFP/GMP and availability of construction funding

• Phase 1 Services: Design and Pre-construction Services

• The selected Design-Build Team will be awarded an OT for Phase 1

Services. No construction work will be performed during the design and pre-construction phase unless separately authorized.

• The most highly qualified team will be selected for negotiating the terms of the agreement for Phase 1 Services. If parties fail to agree upon a negotiated fixed price, the Government may:

1. Terminate negotiations

2. Initiate negotiations with the next qualified Design-Build Partner

AWARD

STRUCTURE

OT Agreement for a design-build construction project separated into two phases

• Phase 2 Services: Final Design and Construction

• Transition from Phase 1 to Phase 2 is contingent upon mutual agreement of scope, schedule, and fixed pricing, and will be implemented through a bilateral modification.

• Services shall consist of the completion of design services for the Project, the procurement of all materials and equipment for the Project, the performance of construction services for the Project, the start-up, testing, and commissioning of the Project, and the provision of warranty services

• Pricing Structure – Open Book Estimate to negotiate a Fixed Price

• Firm Fixed Price (FFP) or Lump Sum

• Guaranteed Maximum Price

• GMP = Estimated Cost of Work + Allowances + Contractor Contingency

AWARD

STRUCTURE

OT Agreement for a design-build construction project separated into two phases

Protection of the Parties

• The Government reserves the right not to proceed to Phase 2.

• If the Parties cannot agree regarding the scope or price of Phase 2, or if the

Government does not receive sufficient funding, the Parties will “off ramp” at either (1) the budget establishment or (2) the conclusion of Phase 1 services.

• Should unforeseen events or agreed-upon changes affect the construction timeline, a revised schedule may be negotiated by the Parties. Any such revision requires a bilateral modification to the Agreement.

THE

OFF-RAMP

1. Request for Qualifications (RFQ): The process starts with an RFQ to solicit Statements of Qualifications (SOQs) from interested teams.

2. Down-Select: Up to three of the most highly qualified firms will be shortlisted.

3. Pitch Presentations: The shortlisted firms will be invited to an interactive pitch presentation to evaluate their expertise, problem-solving abilities, and collaborative chemistry.

4. Selection: The single most highly qualified firm will be selected to enter into negotiations for the Phase 1 OT Agreement.

SELECTION

PROCESS

AND

EVALUATION

CRITERIA

ALTUS AFB FY28 KC-46A BEDDOWN

WHAT IS A STATEMENT OF QUALIFICATONS (SOQ)?

• The SOQ is your firm’s “Corporate Resume”; not a technical proposal.

• Focus: Your qualifications; not a detailed design. We want to see w/in 12-page limit:

• Factor 1: Past Performance, Team Composition, Safety (Weight: 40%) Not to Exceed five (5) pages

• Factor 2: Design-Build Process and Technical Approach (Weight: 35%) Not to Exceed four (4) pages

• Factor 3: Partnership and Collaborative Chemistry (Weight: 25%) Not to Exceed three (3) pages

• Factor 4: Bonding and Legal Capacity (Pass / Fail) Not included in page limitation

EVALUATION

STEP 1:

REQUEST FOR

STATEMENT OF

QUALIFICATIONS

EVALUATION

STEP 1:

SUBMIT

STATEMENT OF

QUALIFICATIONS

• Factor 1: Past Performance, Team Composition, Safety (Weight: 40%) Prime and Team Arrangement Past Performance – up to four (4) projects in past seven (7) years Key Personnel Safety Track Record Teaming History and Synergy

• Factor 2: Design-Build Process and Technical Approach (Weight: 35%) Open-Book Strategy Design Maturity Gates Subcontractor Sourcing Technical De-risking

• Factor 3: Partnership and Collaborative Chemistry (Weight: 25%) Culture and Operating Philosophy Documented Collaborative Performance Project-Specific Collaboration Protocols

• Factor 4: Bonding and Legal Capacity (Pass / Fail)

DOWN-SELECT UP TO THREE (3) OF THE MOST HIGHLY

QUALIFIED FIRMS

Greater Consideration may be given to Design Build Partner(s) demonstrating:

• Corporate history of successful project execution

• Proven success in Progressive Design Build or other collaborative delivery models

• Ability to identify unique challenges and associated solutions

• Teams that have worked together on prior successful design-build projects

• Teams that demonstrate relevant and successful projects working together utilizing collaborative delivery methods.

WHAT’S NEXT?

STEP 2: PITCH PRESENTATIONS (BY INVITATION ONLY)

• Step 2 will determine which Design-Build Team is the best fit to work collaboratively with the Government and advance toward award. The Pitch Presentation invitation will provide detailed instructions for all submission requirements and evaluation activities.

EVALUATION

STEP 1:

DOWN-SELECT

• The Government may provide non-selection feedback to Design-Build Team(s) at the conclusion of the selection process.

• Feedback will be limited to the Government’s evaluation of the Offeror’s own submission, interview performance, and demonstrated approach. The Government will not disclose proprietary information, internal deliberative information, source selection sensitive information, or detailed information regarding other Offerors.

• Feedback provided under this process is intended to promote transparency and improve industry understanding. It does not constitute a FAR Part 15 debriefing and does not reopen the evaluation or provide an opportunity to revise a submission unless expressly authorized by the Government.

NON-SELECTION

FEEDBACK

The Agreement Phase 1 Partnership

• Award of the Phase 1 OT is not the end, but the beginning of the collaborative relationship.

• Upon award, the Design-Build Team will immediately integrate with USACE and the Air Force team to begin the Phase 1 design and pre-construction phase in a risk alignment workshop

Key Agreement Phase 1 Activities

• Jointly Develop the Design: Participate in regular "Over-the-Shoulder" design reviews to advance the facility design from concept to a mature, buildable solution

• Build the "Open Book" Cost Model: transparently build the construction cost estimate, sharing actual subcontractor quotes and material pricing with the Government team.

• Manage Risk Together: Co-manage a Joint Risk Register with USACE, working together to identify, price, and mitigate project risks before they become problems.

• Negotiate the Guaranteed Maximum Price: At the end of Phase 1, we will use the Open Book estimate and our IGE to negotiate a fair and reasonable price for the Phase 2 construction.

• Phase 1 Goal: To work as a single, unified team to de-risk the project and establish a credible, data-driven price for construction.

WHAT

HAPPENS

AFTER

AWARD?

WHAT LAWS ARE STILL APPLICABLE TO

10 U.S.C. § 2808A FOR PDB OT

• Davis-Bacon Act / Applicable Labor Law Compliance

• Buy American Act

• OSHA and EM 385-1-1 Safety Requirements

• Environmental Compliance (NEPA / UFC / Installation

Standards)

• Performance and Payment Bonds

• Cybersecurity / CMMC Level 1 Requirements

• MILCON Statutes

FUNDING AND AFFORDABILITY LIMIT

• Affordability Limit: $304,000,000

• This is a maximum funding available for the OT and must cover all design, construction, and commissioning activities

• The affordability limit is a critical project constraint and represents the Government’s overall program budget, which includes all activities outside the scope of the Construction

OT.

• Industry Day is a high-level informational briefing that provides the Government and our industry partners an early opportunity to dialogue prior to the official RFQ.

• Ensures industry partners understand the KC-46A Aircraft Beddown Infrastructure Program mission, acquisition strategy, project constraints, schedule, and the Government’s expectations. It also gives industry early insight into the collaborative approach needed to successfully support this mission-critical project.

• The RFQ will be posted on SAM.gov via PIEE on 2 OCT 2026. The currently posted draft will allow industry to review the Government’s proposed approach, including the scope, evaluation criteria, schedule, submission requirements, and overall process.

• Providing the draft before the official solicitation gives industry an opportunity to identify areas that may be unclear, overly restrictive, unrealistic, or inconsistent. This feedback helps the Government improve the final solicitation, reduce acquisition risk, and support stronger competition.

• The overall goal is to promote collaboration, teamwork, transparency, and shared understanding to successfully meet the mission!

SUMMARY

AND

KEY TAKEAWAYS

• Releasing the draft RFQ prior to Industry Day allows firms to conduct a meaningful review of the Government’s proposed requirements, acquisition approach, evaluation process, and submission expectations.

• Why Feedback Is Important

1. Supports Informed Industry Feedback: Industry Day provides the overview; the draft solicitation provides the details. This allows companies to identify questions, concerns, unclear requirements, and potential barriers before the official solicitation is released.

2. Improves the Final RFQ: Early feedback helps the Government refine requirements, correct inconsistencies, clarify instructions, and strengthen the overall acquisition package.

3. Strengthens Competition: A draft solicitation gives industry time to assess capability, form the right Design-Build teams, and determine whether they can provide a strong response

4. Reduces Schedule and Acquisition Risk: Addressing major questions before the official solicitation helps reduce avoidable delays, excessive Q&A, amendments, and confusion during the formal solicitation period.

5. Validates the PDB OT Strategy: For a PDB OT, industry feedback is especially important to confirm the process is understandable, realistic, and aligned with collaborative project delivery.

WE WANT

YOUR

FEEDBACK

AND INPUT!

Milestone Date and Time Draft Request for Qualifications (RFQ) 21 SEP 2026 – 1 OCT 2026 Virtual Industry Day 25 SEP 2026 ProjNet RFI Submissions for Draft RFQ Closes 24 SEP 2026 Request for Qualifications (RFQ) 2 OCT 2026 – 13 OCT 2026 ProjNet RFI Submissions for RFQ Closes 7 OCT 2026 Statement of Qualifications (SOQ) Due Date 13 OCT 2026 Notifications and Invitation for Pitch Presentations 19 OCT 2026 Pitch Presentation Preparation Duration 19 OCT 2026 – 26 OCT 2026 Site Visit (Only for those invited to Pitch Presentation) 26 OCT 2026– 29 OCT 2026 Pitch Presentations (at Tulsa District Office) 30 OCT 2026 Phase 1 Price Proposal from Most Highly Qualified 20 NOV 2026 Conclude Selection / Negotiation Agreement Phase 1 4 DEC 2026 Award Agreement Phase 1 31 DEC 2026

THANK YOU FOR YOUR PARTICIPATION!

• All questions for the record must be submitted via ProjNet. Submit one question at a time.

• The Government will post answers to RFIs received. Firms are encouraged to monitor ProjNet for responses.

• Thank you for your interest in the KC-46A Aircraft Beddown Infrastructure Program and we look forward to your input!

Gen Mx Hangar

Multipurpose Hangar

Demo

Sim Facility (Phase 4)

FY28 KC-46A BEDDOWN

INFRASTRUCTURE PROGRAM

PROGRAM:

• FY28 KC-46A Beddown Infrastructure Program at Altus AFB

• FY28 KC-46A Aircraft Maintenance Hangar

• FY28 KC-46A Multi-purpose Hangar

(Corrosion Control & Fuel Cell Maintenance)

• FY28 KC-46A Simulator Facility Phase 4

PURPOSE:

• Select the most highly qualified design-builder to:

• Collaboratively mature the design of the three facilities

• De-risk specialized facility requirements

• Negotiate a fair and reasonable guaranteed maximum price for the Phase 2 Agreement

• Final design and construction of the three facilities within 1,125 days

FY28 KC-46A BEDDOWN INFRASTRUCTURE PROGRAM

KC-46A SIMULATOR FACILITY (PHASE 4)

Area: 74,325 SF | PA: $22M (CCL $18.92M)

Facility Construction & Layout

• Structure: Permanent construction facility expansion optimized for classified simulation training. Designed and constructed utilizing highly economical methods and local materials where cost-effective. Fully compliant with UFC 1-200-01 and UFC 4-010- 01 (AT/FP) standards.

• Specialized Bays: Features a high-bay structure specifically engineered to house Weapons System Trainers (WSTs) and Part Task Trainers (PTTs).

• Industrial Equipment: Includes the installation of an integrated overhead crane to support simulator maintenance and heavy equipment handling.

Systems & Site Infrastructure

• Facility Systems: Complete mechanical, communications support, and robust fire detection and suppression systems to deliver a fully functional asset.

• Site Work: Includes all necessary utility hookups and extensions.

• Access & Logistics: Construction of dedicated personnel parking lots and heavy access pavements.

Isometric View of Expansion

Satellite image - expansion

North Elevation

East Elevation

South Elevation

KC-46A SIMULATOR FACILITY (PHASE 4)

Area: 80,988 SF | PA: $109M (CCL $93.74M)

Hangar Construction & Layout

• Mission Support: Multi-Craft Fleets (KC-46A, KC-35, C-17, and C-137).

• Structure: New, fully enclosed single-bay hangar featuring reinforced concrete foundations, a structural steel frame/roof system, and insulated metal walls.

Built as permanent construction compliant with UFC 1-200-01 and UFC 4-010- 01 (AT/FP) standards.

• Interior Features: Dedicated personnel support areas, a built-in hazardous waste collection system, and highly secure storage rooms for hazardous materials, tools, equipment, and tactical supplies.

Civil & Enabling Site Work

• Requires the complete relocation of an existing 68,620 SF aircraft refueler vehicle parking area, supported by the construction of new stormwater control facilities.

• Site Improvements: High-strength aircraft pavements, personnel parking lots, tactical exterior lighting, perimeter landscaping, environmental controls, and comprehensive communications and utilities site work.

Satellite image – General Maintenance Hangar

KC-46A GENERAL MAINTENANCE HANGAR

Conceptual Plan

Conceptual Elevations

KC-46A GENERAL MAINTENANCE HANGAR

KC-46A MULTI-PURPOSE HANGAR

Area: 72,729 SF | PA: $104M (CCL $89.44M)

Hangar Construction & Layout

• Mission Support: Multi-Craft Fleets (KC-46A, KC-35, C-17, and C-137).

• Structure: New, fully enclosed single-bay facility featuring reinforced concrete foundations, a structural steel frame/roof system, and insulated metal walls. Built as permanent construction compliant with UFC 1-200-01 and UFC 4-010-01 (AT/FP) standards.

• Specialized Mission: Engineered specifically to support high-risk corrosion control and fuel cell maintenance operations under full weather protection.

• Interior Features: Integrated personnel support spaces, a specialized hazardous waste collection system, and secure storage areas for hazardous materials, tools, and industrial equipment.

Civil, Site, & LOX Enabling Work

• Liquid Oxygen (LOX) Relocation Phase: Requires the demolition of an existing parking lot to relocate the LOX Plant and its overhead protection structure. The new LOX area will feature specialized oil-free concrete pavement, access roads, dedicated security fencing, and tactical lighting.

• Site Development: High-strength aircraft pavements, vehicle parking, landscaping, exterior lighting, environmental controls, and complete communications and utility integration.

Satellite image – Multipurpose Hangar

Conceptual Plan

Conceptual Elevations