99M_AE_Preproposal_Conference_22 February 2024.pdf

$99M - MULTIPLE AWARD TASK ORDER CONTRACT

(MATOC) FOR ARCHITECT AND ENGINEERING

SERVICES IN SUPPORT OF TULSA DISTRICT (SWT)

Preproposal Conference

W912BV24R0001

22 February 2024

W912BV24R0001

INDEFINITE DELIVERY CONTRACT (IDC) A-E SERVICES FOR USE WITHIN

SOUTHWESTERN DIVISION (SWD), PROJECTS ASSIGNED TO SWD, AND PRIMARILY IN

SUPPORT OF TULSA DISTRICT (SWT) MILITARY, CIVIL WORKS, AND INTERNATIONAL

AND INTERAGENCY SERVICES (IIS)

1) CONTRACT INFORMATION

2) PROJECT INFORMATION

3) SELECTION CRITERIA

4) SUBMISSION REQUIREMENTS

THIS IS NOT A REQUEST FOR PROPOSAL – This is a public announcement (synopsis) with a response period from February 5 to March 14, 2024. A request for proposal will occur after the determination of the most highly qualified firms.

SCHEDULE

Planning Phase

Scope of Work

Market Research

Acquisition Strategy/Plan

Selection Phase

Synopsis SF330 Selection & Approval

Proposal Phase

Request for Proposal A-E Review A-E Price

Proposal

Negotiation Phase

Cost/Price Analysis Negotiate Document

Contract Award

Prepare Review AWARD

A-E services to provide planning, design, and engineering during construction primarily in support of the Military mission area within the SWD boundary and may be used for similar horizontal engineering projects within the SWD area of responsibility (AOR).

CONTRACT INFORMATION

Multiple Award Task Order Contract (MATOC) with a total shared capacity of $99M and includes a target of five (5) Unrestricted A-E Indefinite Delivery Contracts (IDCs) and a target of four (4) separate IDCs reserved for Small Business.

The Government reserves the right to award more or less than the target number of IDCs within the Unrestricted and Small Business pool depending on the number of firms considered highly qualified in accordance with the 40 USC Chapter 11.

The total contract value of this procurement is not to exceed $99,000,000.00 over the five-year ordering period of the MATOC.

Task Order types will be Firm-Fixed Price.

As this MATOC includes a Small Business reserve pool, the qualifications of the reserve pool must first be considered for task order requirements.

CONTRACT INFORMATION CONTINUED

SYNOPSIS OVERVIEW

Program management;

Project programming and planning;

Design for new construction;

Design for space utilization;

Vertical and Horizontal Design;

Design-Build request for proposal preparation;

Engineering during construction;

Environmental investigations;

Historical and cultural resource investigations;

Building information modeling;

Pre-design site assessments;

Alteration of facilities;

Cost estimates.

PROJECT INFORMATION

A-E services for this contract will be used to provide all types of engineering areas, such as:

PROJECT INFORMATION CONTINUED

Data Collection, Geotechnical Investigations, Surveying, Preliminary Studies through Feasibility Report Development;

Engineering Design through Detailed Plans, Specifications, and Design Analysis/Design Documentation Report Prep;

Alternate Delivery Method Request for Proposal Development;

Value Engineering;

Technical and Biddability, Constructability, Operability, Environmental, and sustainability (BCOES) reviews;

Documentation for Right of Entry and Right of Way; and

Engineering During Construction for Civil Works, Military, and International and Interagency Services.

The capabilities of A-E firms would include comprehensive planning, technical analysis, engineering, design, and engineering during construction. Services may include:

SELECTION CRITERIA

Specialized Experience and Technical Competence

Professional Qualifications

Past Performance

Capacity to Accomplish the Work

Knowledge of Locality

Volume of DoD Contract Awards

Superior Performance Evaluations

Extent of Participation of Small Business

SELECTION CRITERIA CONTINUED

Maximum ten (10) relevant projects of the prime, the subcontractor(s), or both...Submitted projects shall be at least 75% completed within the past ten (10) years from the submission due date

The selected firm must have, either in-house or through consultants, the disciplines listed below, with registration and board certification (where available) required (include licensure, state/country, and certification numbers) where applicable

The firms will be evaluated in terms of work quality, compliance to schedules, and cost controls, with emphasis on projects submitted under Criteria A

Firms shall demonstrate ability to initiate, manage, and complete multiple concurrent task orders

Team’s familiarity within SWD Boundaries

Small Business Participation Plan – 8% of the total contract value subcontracted to Small Business

Volume of work awarded by DoD agencies during previous 12 months

Maximum ten (10) projects for the total proposed Team (including the prime and consultants) shall be provided.

Submitted projects shall be at least 75% completed within the past ten (10) years from the submission due date.

A project is defined as:

One (1) single Task Order against an IDC (a “D” contract) covering work performed at one (1) single site; or

One (1) single Task Order against an IDC (a “D” contract) covering work at multiple sites within one (1) single installation or facility; or

One (1) single “C” type contract (not a “D” contract) covering work performed at one (1) single site; or

One (1) single “C” type contract (not a “D” contract) covering work performed at multiple sites within one (1) single installation or facility; or

One (1) single Task Order against an IDC (a “D” contract) covering work performed at multiple but separate locations, meaning different cities, states, etc.; or

One (1) single “C” type contract (not a “D” contract) covering work performed at multiple but separate locations, meaning different cities, states, etc.

SUBMISSION REQUIREMENTS

SUBMISSION REQUIREMENTS CONTINUED

(7) Vertical design (depth, breadth, and complexity);

(2) Horizontal or Infrastructure design (depth, breadth, and complexity);

(1) Developing Design-Build Request For Proposals (RFPs)

Design charrettes

Concept designs

Planning and scheduling management

Preparing cost estimates using MII and

PACES

Preparing drawings and specifications

Experience in providing quality designs

The above requested projects in addition to the Section H narrative shall collectively demonstrate the A-E’s abilities with all of the following. It is not necessary to demonstrate each of the below items on every project.

Submittals must be received no later than 2:00 P.M. Central Time on 14 March 2024.

Interested firms having the capabilities and qualifications to perform this work must submit one copy of SF330 (7/2021 Edition) including Parts I and II as described herein not later than 2:00 p.m. (Central Time) on the response date as above.

Submit only one SF330, Part I of the SF330 from the Prime for the design team, completed IAW the SF330 instructions and additional instructions herein. It must contain information in sufficient detail to identify the team (prime, other offices of the prime, and consultants) proposed for the contract.

SF330 Part II shall be provided for the specific prime, other offices of the prime, and subcontractor offices proposed to perform the work.

The submittal method for proposals is electronically through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) suite at https://piee.eb.mil/ Offerors must allow sufficient time for their submittals’ files to upload, transmit, and timestamp.

ALL QUESTIONS SHALL BE SUBMITTED VIA THE BIDDER INQUIRY PORTAL

THIS IS NOT A REQUEST FOR PROPOSAL

SUBMISSION REQUIREMENTS CONTINUED

QUESTION & ANSWER PANEL

• Shay Hill, Contracting Officer

• Gene Snyman, Deputy, Business Development

• Shawn Painter, Chief, Engineering Branch

Joint Venture (JV) submissions shall also provide a minimum of six (6) projects; however, if the JV does not have the minimum projects as a JV Offeror, then the Managing Venturer shall meet a minimum requirement of four (4) projects.

Any project submitted by the JV as previous experience performed as the offeror, shall count toward the managing venturer experience

If applicable, submit a fully executed JV agreement and include the UEI for each member.

EXAMPLES

1. ABC-XYZ Joint Venture is a team with previous JV experience

2. USA-CE Joint Venture is a new team with no previous experience

3. GPT-AI Joint Venture is a Small Business Mentor-Protégé 13 CFR § 125.8 - What requirements must a joint venture satisfy to submit an offer for a procurement or sale set aside or reserved for small business?

JOINT VENTURES

ABC-XYZ Joint Venture is an established team with previous experience.

ABC is the managing venturer

1) EXAMPLE – ABC-XYZ JV provides 6 projects, Remaining 4 projects from ABC, XYZ, or Subs.

a. At least six (6) projects are performed by the prime “ABC-XYZ JV”.

2) EXAMPLE – ABC-XYZ JV provides 2 projects, ABC (managing member) provides 2 projects, XYZ provides 6 projects.

a. ABC, the managing venturer, meets the minimum four (4) projects.

b. All ten (10) projects are performed by the prime “ABC-XYZ JV”.

3) EXAMPLE – ABC-XYZ JV provides 3 projects, ABC provides 1 projects, XYZ provides 2 projects, subconsultants provide 4 projects.

a. ABC, the managing venturer has credit for 4 projects, meeting the four (4) project minimum.

b. Six (6) projects are performed by the prime “ABC-XYZ JV”.

PREVIOUS JV EXPERIENCE

USA-CE Joint Venture is a new team with no previous JV experience

1) EXAMPLE – USA (managing member) shall provide 4 projects, CE provides 6 projects.

a. USA, the managing venturer, meets the minimum four (4) projects

b. All ten projects are performed by the prime “USA-CE JV” without teaming arrangements.

2) EXAMPLE – USA (managing member) shall provide 4 projects, CE provides 2 and subconsultant provides 4.

a. USA, the managing venturer, meets the minimum four (4) projects.

b. Six (6) projects are performed by the prime “USA-CE JV”.

3) EXAMPLE – USA (managing member) shall provide 2 projects, CE provides 4 and subconsultants provide 4.

a. USA, the managing member, only has credit for 2 projects, failing to meet the four (4) project minimum

b. Six (6) projects are performed by the prime “USA-CE JV”.

NO PREVIOUS EXPERIENCE

GPT-AI Joint Venture is a Small Business Mentor-Protégé

13 CFR 125.8(e)…A procuring activity may not require the protégé firm to individually meet the same evaluation or responsibility criteria as that required of other offerors generally.

Synopsis Language –

i. The Prime must have performed and completed a minimum of six (6) projects (as the prime contractor, or designer of record)

ii. if the JV does not have the minimum projects as a JV Offeror, The Managing Venturer shall meet a minimum of four (4) projects.

The protégé firm (GPT) is not required to meet the same criteria “generally” as the prime. GPT may choose to propose with a JV that it has previous experience with to meet the four (4) project minimum.

13 CFR 125.8(e)…When evaluating the capabilities…of an entity submitting an offer for a contract set aside or reserved for small business as a joint venture established pursuant to this section a procuring activity must consider work done and qualifications held individually by each partner to the Joint Venture as well as any work done by the joint venture itself previously.

Agency considers the individual experience of the protégé firm (GPT-managing member) as well as the mentor firm (AI) within the maximum ten (10) projects.

SB MENTOR-PROTEGE

CONCLUSION & QUESTIONS?

• Please utilize the Bidder’s Inquiry Key contained in the synopsis to submit questions regarding this requirement.

• Questions should be submitted no later than close of business 10 days prior to the stated response date.

• Responses are due by 14 March 2024, 2:00PM Central Time.