W912BV21Q0036 John Redmond Janitorial Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W912BV21Q0036 29-Dec-2020

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

02:00 PM 28 Jan 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MIEKO G ALLEY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

918-669-7436FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,500,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF82

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912BV21Q0036

Section A - Solicitation/Contract Form

INSTRUCTIONS TO OFFERORS

Instructions to Offerors

Read the solicitation in its entirety and all amendments before submitting documents. Payments will be made after receipt of a proper invoice and receipt of acceptable supplies or services. Regular office hours: Monday to Friday, 8:00 a.m. to 4:30 p.m. CST

MAIL, FAX, EMAIL or HAND DELIVER YOUR DOCUMENTS

Do not include excess information, to include audio-visual materials, electronic media, CD’s, thumbdrives, etc. or pages of the solicitation that do not contain information provided by the perspective offeror. NO cross outs or strike through marks. Submit a legible quote with no correction marks.

EMAIL

Emailed quotes must be received in a supported Adobe or Microsoft Office file format. These formats are the only acceptable methods of submitting a quote electronically. Zip Files, Cloud storage providers, google docs, web-based drop boxes, OneNote/OneDrive, URLs, web-based format, or any other virtual/web-based memory service are NOT acceptable methods of submitting a quote electronically. All documents must be attached in one file.

Reference the solicitation in the subject line. Send quotes to E-mail address CESWT-CT-SS- Quotes@USACE.Army.mil and copy Mieko.G.Alley@USACE.Army.mil. Ensure your quote is received before the due date and time. In order for your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received your quote will not be considered.

FAX or MAIL

Include a cover sheet that references the Contract Specialist – Mieko Alley and the solicitation number. When submitting through mail ensure you clearly mark the envelope to:

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

Mieko Alley, CECT-SWT-E 2488 East 81st Street

TULSA, OK 74137

FAX: (918) 669-7436

Clearly mark the envelope in the lower left-hand corner with the solicitation number. All pages should be numbered. Use only 8 ½ by 11-inch paper for fax or mail submissions. Do not use foldouts (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than 10, or condensed print for any submission. Time New Roman or Arial Font are the only acceptable fonts. All page margins must be at least 1 inch wide but may include headers and footers. Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the preferred method. Do not use spring clamps, staples, or exceed the recommended capacity of the fastener or binder.

Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages or removal of pages. DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size to separate sections. The pages must be able to be removed from their binding without ripping or tearing. Ensure to allow enough time to submit your quote before the due date and time.

HAND DELIVER

If your submission will be hand‐carried, please provide notification to the Contract Specialist at least two working day in advance, (918‐669‐7355) or Mieko.G.Alley@USACE.Army.mil, as unescorted visitors are not allowed in the Contracting Division offices. Please consider in your arrival that visitors must go through security check points located on the 16th floor of the small tower. Offerors can only submit their documents to the Contract Specialist or a Contracting Officer of the Tulsa District Office. The address of the Tulsa District Office is below:

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 East 81st Street

TULSA, OK 74137-4290

This procurement is being conducted in accordance with Simplified Acquisition Procedures (SAP) of FAR Parts 12 and 13. Any reference to offers or bids or offerors or bidders should be substituted with quotations or quoters. All reference to discussions shall not be interpreted under FAR Part 15, but rather indicate that the Government may communicate with offerors/quoters as allowed under simplified acquisition procedures.

Submit the following documents:

1) Complete a signed copy of the first page of the solicitation and all amendments, including CAGE code/DUNS number.

2) Complete the past performance references page, if included in solicitation.

3) Complete the pricing schedule provided in the solicitation.

4) Complete all FAR Clauses, with applicable blanks filled in from SECTIONS I, K, and L. If information is already completed in the System for Awards Management (https://www.sam.gov/) then write “SAM”

5) Your quote must identify the business size of the prime contractor and the business name and address of any subcontractors, if applicable, based on the NAICS code identified. Offerors must clearly identify whether a subcontractor(s) will be performing work, the percentage of work to be performed by each subcontractor, and the socio-economic category into which each identified subcontractor falls. (FAR 52.219-14 LIMITATIONS ON

SUBCONTRACTING (DEVIATION 2020-O0008) (MAR 2020))

6) Updated clause- contractor MUST complete 52.204-24 and 52.204-26 in section K. New requirements stipulate contractors must complete the fill-in section to be responsible for award.

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following (no other means of questions or inquiries will be answered except through Bidder Inquiry):

For information related to amendments, and the dates set for receipt of proposals, please check https://beta.sam.gov.

Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self‐register into the system. To self‐register go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e‐mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

2. From this page, you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e‐mail, followed by an answer to their question after it has been processed.

The Solicitation Number is: W912BV21Q0036

The Bidder Inquiry Key is: 3567IN-6EYSS8

The Bidder Inquiry System will be unavailable for new inquiries 2:00 PM CST Monday, 25 January 2021 in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

4. Offerors are requested to review the specification in its entirety, and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

5. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800‐428‐HELP.

6. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

7. The point of contact for this solicitation is:

Contract Specialist: Mieko Alley Telephone: 918‐669‐7657 E‐mail: Mieko.G.Alley@usace.army.mil

PREPROPOSAL/SITE VISIT CONFERENCE

A Preproposal Conference/Site Visit is scheduled for 2:00 PM local time on 19 January 2021 at John Redmond Project Office, 1565 Embankment Rd. SW, Burlington KS 66839. The Site Visit will allow prospective Contractors an opportunity to view the site conditions first hand. A question and answer period will not be conducted. Questions must be posed using Bidder’s Inquiry as per the instructions above.

Only one representative is allowed per contractor. Valid Government-issued photo identification (drivers license) is required. Contractor must bring PPE, which includes hardhat, steel toed shoes, appropriate safety glasses, and a face covering.

All contractor personnel are required to wear cloth face coverings when they cannot maintain six feet of social distance in public areas or work centers while on Department of Defense property, installations, or facilities. The required cloth face covering may be fashioned from household items or common materials, such as clean T-shirts or other clean cloths that can cover the nose and mouth area. For reference, see CDC Tips for Face Covering Use available at: https://www.cdc.gov/coronavirus/2019-ncov/preventgettingsick/diy-cloth-face-coverings.html.

Please note the Government will not be issuing medical personal protective equipment (PPE) for this purpose, and it will be the responsibility of the contractor to ensure their personnel comply with this guidance.

ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS

The Government will provide the successful offeror with the required Army iWatch Antiterrorism Briefing documentation within two (2) business days of Contract Award.

In accordance with AFARS 5132.702(a)(ii)(B): “Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.”

Section B - Supplies or Services and Prices

SUBCONTRACTING INFORMATION

SUB-CONTRACTING INFORMATION:

Self-Performing:

Name of Prime Contractor

Business Size of Prime contractor

Percentage of Work To Be

Completed by Prime Contractor

Sub-Contractor (if applicable):

Name of Sub-Contractor

Address

Business Size and Socio-economic

Category

Percentage of

Work to be

Completed by

Sub-Contractor

BID SCHEDULE

Description Quantity Unit Unit Price Total

0001 Base Period Janitorial Services 1 April 2021 - 28 February 2022

11 Month

1000 Option Year 1 Janitorial Services 1 March 2022 - 28 February 2023

12 Month

2000 Option Year 2 Janitorial Services 1 March 2023 - 29 February 2024

12 Month

3000 Option Year 3 Janitorial Services 1 March 2024 - 28 February 2025

12 Month

Total

Section C - Descriptions and Specifications

SCOPE OF WORK

S P E C I F I C A T I O N S

JOHN REDMOND LAKE

KANSAS

MAINTENANCE CONTRACT

FOR

JANITORIAL WORK

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A

Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para.

No. Paragraph Title

1 Scope of Work

2 Definitions

3 References

4 Initiation, Execution, & Acceptance of Work

5 Personnel

6 Equipment

7 Materials and Supplies

8 Performance Requirements

9 Contractor Quality Control (CQC)

10 Deductions for Deficient Work

11 Safety and Security

12 Contractor's Facilities

13 Reporting Defective Facilities

14 Building Security

15 Pre-work Conference

16 Contractor Submittals

17 Billing

18 Required Insurance and Insurance Certificate

19 Antiterrorism and Operations Security Requirements

Janitorial Work - Project Office

EXHIBITS

No. TITLE

1 Quality Assurance Report

2 Specifications for Contractor-Furnished

Materials and Supplies

3 Performance Requirements Table

4 Invoice Format

5 Quality Control Inspection Log

1. SCOPE OF WORK. The work required under this specification provides for the janitorial work at John Redmond Lake Office.

2. DEFINITIONS.

2.1. Contracting Officer (KO). The person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.2. Contracting Officer Representative (COR). A government employee, designated in writing, responsible for administering the contract for the Contracting Officer.

2.3. Contractor Quality Control (CQC). The contractor’s system of controlling the quality of services provided under the provisions of the contract.

2.4. Deficient Service. Any service provided by the contractor that does not meet the

Performance Standards specified in the Performance Requirements given in Exhibit 3.

2.5. Government. The term "Government" as used herein means the United States of America.

2.6. Performance Requirement (PR). Refers to the Government's requirement for each service provided under the contract. Performance Standard (PSTD) specifies the minimum standard

(quality) for each service provided under the contract.

2.7. Project. The term "project" as used herein means all Government property and easements at

John Redmond Lake.

2.8. Public Use Area (PUA). Definition of parks as well as overlooks, nature and hiking trails, access points, and other areas used by the public for recreation.

2.9. Quality Assurance (QA). The procedure by which the Government determines if the contractor is in conformance with the contract specification (quality of work).

2.10. Regulations. The term "regulations" refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.11. Annually. Work required to be performed once per year.

2.12. Workday is any day, Monday through Friday, exclusive of Federal holidays. This definition should not be interpreted to mean work is not required by this specification on other days.

3. REFERENCES. Corps of Engineers Safety and Health Requirements Manual, (EM 385-1-1, current issue) is hereby incorporated into this specification. EM 385-1-1 is available on-line at http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.

aspx.

http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Initiation and execution of janitorial work shall be in accordance with this specification.

4.2. Acceptance of janitorial work. The Government shall accept work unless the Contracting

Officer Representative notifies the contractor of deficient services.

4.2.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the COR in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance Report (SWT Form 982, Exhibit 1).

4.2.2. If the COR or KO notifies the contractor of deficient work, the contractor shall initiate action to accomplish corrective work. Work performed on a daily schedule shall be re-performed the same day. Work performed on less than a daily schedule shall be re-performed not later than the following day. Refer to paragraph 9 for deficient work not re-performed.

4.2.3. The contractor shall notify the KO and COR when corrective work has been corrected by completing Part IV of the QA Report, provided it has been furnished the contractor. If not, notification shall be made orally. When work has been corrected, the KO or COR shall complete

Part V of the QA Report and furnish the contractor a copy.

5. PERSONNEL. The contractor shall provide personnel necessary to accomplish all work required by this specification within specified time limits.

5.1. Experience and Skills. The contractor shall provide personnel that are experienced and demonstrate proficiency in the skills required performing the various types of work specified.

5.2. Supervision.

5.2.1. The contractor shall provide one supervisor on the project who shall have full authority to direct any work required. This supervisor and alternates, who shall have full authority to execute work during his absence, shall be designated in writing.

5.2.2. The contractor shall provide the KO and COR a local or toll-free telephone number at or through which the supervisor can be reached between 8:00 a.m. and 4:30 p.m. CST on all days that work is being performed. Use of a cellular-type phone is acceptable.

6. EQUIPMENT. The contractor shall furnish equipment necessary to accomplish all work required by this specification within specified time limits. Upon request, the contractor shall present equipment to the Contracting Officer for inspection.

6.1. All motorized equipment shall be powered by 115 Volts AC.

6.2. All equipment must be in good operating and mechanical condition.

7. MATERIALS AND SUPPLIES.

7.1. Contractor Furnished.

7.1.1. Except for the items listed in subparagraph 7.2., the contractor shall furnish all materials and supplies necessary to accomplish all work required by this specification within specified time limits.

7.1.2. All materials and supplies shall be new and adequate quantities shall be maintained to perform the required services without interruptions. All materials and supplies are subject to review by the Contracting Officer Representative to determine compliance with this specification.

7.1.3. Specifications for selected contractor-furnished materials and supplies are given in Exhibit

2.

7.1.4. In addition to materials and supplies listed in Exhibit 4, the contractor shall furnish the following:

Carpet Shampoo Cleaning compounds

Disinfectants Glass Cleaner

Mops, brooms, etc. Vacuum Cleaner

Wax & stripping agents for tile floors

Spot Remover for carpets & upholstered chairs

7.2. Government Furnished. The Government will furnish potable water.

8. PERFORMANCE REQUIREMENTS. Performance Requirements (PRs) for work performed under this specification are given in Exhibit 3. The contractor's performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with Performance

Standards (PSTDs). Those not meeting PSTDs shall be considered deficient. Major or recurring minor deficiencies will result in a letter of correction being issued by the Contracting Officer's

Representative.

8.2. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory re-performance.

8.3 When QA inspections indicate the contractor’s performance is marginal or unsatisfactory, the contractor shall furnish the Contract Officer’s representative a written plan for correcting his/her CQC program within (2) workdays. In addition, the contractor shall also furnish weekly written status reports on the implementation of this plan until such time the Contract Officer’s

Representative determines that the performance is satisfactory; the contractor shall continue weekly status reports until the COR ceases the requirement.

9. CONTRACTOR QUALITY CONTROL (CQC). The contractor shall establish and execute a

CQC Plan to assure that all work required by this contract is completed on schedule and in accordance with the PR’s provided in Exhibit 3.

9.1. Results of quality control inspections conducted by the contractor shall be entered on the

Quality Control Inspection Log (SWT Form 990, Exhibit 5). Furnish a copy of completed inspection logs to the COR weekly.

9.2. Requirements in 9.1. may be waived by the Contract Officer’s Representative if it is determined proper CQC can be achieved without the required submissions. This determination will normally be made on the basis of actual performance by the contractor. If poor performance again requires the weekly submission of SWT Form 990 the requirement shall not be considered as additional work and shall not be grounds for additional charges.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings shall be made for services that do not meet the PSTDs in Exhibit 3. Deductions for documented defects will be made in accordance with the following procedures:

10.1. Each service found deficient and re-performed by the contractor: No deduction.

10.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on the Government's cost for performing the work.

10.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

10.4. Each service found deficient and not re-performed by anyone, or work not performed at all:

Deduction for loss in value shall be based on estimates of the contractor's cost for performing the work, i.e., labor, materials, equipment costs, work schedules, etc. Loss in value shall be based on the contract bid price or applicable portion thereof.

11. SAFETY AND SECURITY.

11.1. Safety Plan. The contractor shall furnish the Contracting Officer a safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The safety plan shall be submitted to the COR for review and approval within ten days of contract award. Any deficiencies in the submitted safety plan shall be corrected within three business days and resubmitted to the COR for approval. Contractor shall not initiate services without an approved safety plan. The safety plan shall include, but not be limited to the following:

11.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured persons to medical facilities.

11.2. Safety Violations. If a contractor's employee persists in not following the safety requirements of this specification or the contractor's safety plan, the employee shall be permanently discharged upon the written request of the Contracting Officer Representative.

11.2.1 Personal Clothing and Safety Apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt and long trousers (no sleeveless shirts or tank tops, or shorts). Clothing shall be in good repair. Personnel will wear additional protective apparel when required by Section 5, EM 385-1-1.

11.3. The contractor shall maintain a key register (SWT Form 894) to record the assignment of all keys provided by the Government. Extra keys shall be returned to the COR. Discharged employees shall be required to return all keys. Keys shall not be duplicated. Any occurrence of lost keys shall be reported to the COR immediately. If keys are lost the contractor shall reimburse the Government for the cost of new keys and tumblers/locks. The contractor shall also install the tumblers/locks at no expense to the Government. Upon termination of the contract, all keys shall be returned to the Government.

11.4. ANTITERRORISM AND OPERATIONS SECURITY REQUIREMTS:

The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract

Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or

Contracting Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training and submission of training verification. Training materials and verification forms will be provided by the Contracting Officer upon written request.

11.5. Accident Reports.

11.5.1. The contractor shall immediately notify the Contracting Officer Representative of all known accidents that occur at the project and result in death or serious injury.

11.5.2. The contractor shall investigate all accidents involving contractor or subcontractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the Contracting Officer Representative immediately and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

11.6. Exposure Reports. The contractor shall maintain an accurate record of exposure data (man-hours worked) and submit the figure in writing monthly by the 1st workday of the following month.

11.7. Safety Meetings. The contractor shall conduct monthly meetings to discuss safety items pertaining to ongoing work. Employees of subcontractors shall attend safety meetings. A quarterly report of the meetings shall be furnished in writing to the COR by the 15th day following the end of each quarter. The report shall include the following information on each meeting: Date, location of meeting, names of persons attending, safety items discussed and persons who conducted the meeting.

12. CONTRACTOR'S FACILITIES. A small closet is available at the project office for storage of janitorial supplies and equipment.

13. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the COR, Lake Manager, or Contracting Officer within one (1) working day.

14. BUILDING SECURITY. The names of contractor personnel authorized to perform work under this contract shall be furnished the Contracting Officer Representative. Only those persons whose name appears on this list shall be allowed access to buildings. When Government personnel are not present while work is being performed, contractor personnel shall keep buildings locked and refuse entrance to anyone who does not have a key to the buildings.

Contractor personnel will be instructed in the operation of intruder alarm systems and will be responsible for correct operation of these devices when work is performed and Government personnel are not present.

15. PREWORK CONFERENCE. The COR shall conduct a Pre-work Conference with the contractor to discuss the provisions of this specification and the contractor's submittals listed in paragraph 16 below. As a minimum, the officer of the company that signed the contract and the on-site supervisor shall represent the contractor in an on-site visit. The COR shall establish the location, date, and time of the Pre-work Conference after consultation with the contractor. The

Contracting Officer shall make the final date determination if all parties are unable to reach agreement.

16. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the COR two (2) weeks prior to the Prework Conference. All submittals, other than copies of contracts, shall be typed and the original and one copy shall be furnished the Contracting Officer and the COR. If the Contracting Officer or the COR determines any of the submittals do not comply with this specification, the contractor shall resubmit these documents within five (5) business days.

16.1. Names of supervisor and alternate supervisor (s) (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2.1.).

16.2. Safety Plan (submit prior to initiation of work and prior to changing) (subparagraph 10.1.).

16.3. Antiterrorism and Operations Security Requirements:

personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract

Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR and

Contracting Officer within 10 calendar days of contract award. In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training and submission of training verification. Training materials and verification forms will be provided by the Contracting Officer within two business days of contract award.

16.4. Pre‐screen candidates using E‐Verify Program. The Contractor must pre‐screen

Candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The contractor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

16.5. Report of Safety meetings (submit within 15 days after the end of each quarter)

(subparagraph 11.2.).

16.4. Exposure reports (submit by 1st business day of each month) (subparagraph 10.5.)

17. BILLING.

17.1. The contractor shall submit the original and two copies of invoices on the 1st business day of the following month for work.

17.2. Invoices shall be prepared in the format shown at Exhibit 4.

17.3. All exposure reports shall be listed on monthly invoice.

17.4. The invoices and supporting documents shall be delivered, mailed or emailed to the Lake

Manager or Asst. Lake Manager at Council Grove Lake, 945 Lake Rd, Council Grove, KS

66846. Contact names and emails will be provided at prework conference.

17.5. Adjustment in contract price will be at the request of either party only if either or both of the following conditions occur.

17.5.1. Janitorial services required are deleted for a period of one (1) month.

17.5.2. A singular change in the amount of project facilities to be serviced is made and the change results in an annual increase or decrease in the cost of janitorial work that exceeds $500.

The cost of increases or decreases shall be based upon estimates of the contractor's costs for performing the work.

18. REQUIRED INSURANCE AND INSURANCE CERTIFICATE. Pursuant to FAR

28.301(b) for the protection of the Government, and FAR 28.306(b) and 52.228-5, Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

18.1. Worker’s Compensation and Employer’s Liability: Workers' compensation and employers' liability insurance in compliance with applicable state statutes, with a minimum liability coverage of $100,000.

18.2. General Liability: Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. Property damage liability insurance shall be required in an amount of at least $100,000.

18.3. Automobile liability: Liability insurance shall be written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

19. Antiterrorism and Operations Security Requirements:

personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract

Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or

Contracting Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training and submission of training verification. Training materials and verification forms will be provided by the Contracting Officer upon written request.

JANITORIAL WORK - PROJECT OFFICE

1. FACILITIES TO BE SERVICED. The facilities to be serviced under the provisions of this appendix consist of the John Redmond Lake office. An inventory of these areas is given in

Table A.

2. FREQUENCIES AND TIMES OF SERVICES. Services required shall be performed on

Tuesdays between 4:30 p.m. and 9:00 p.m. and on Saturdays between 7:00 a.m. and 5:00 p.m.

3. DESCRIPTION OF JANITORIAL WORK. The contractor shall perform the following work:

3.1. Interior Heated Areas (Excluding Restrooms). Each cleaning day. Empty trash receptacles;

check and fill paper towel dispenser in kitchen area; clean sinks and counter tops; vacuum carpeted floors; and clean tile floors including entry foyer. Spot remover shall be used to remove new spills from carpeted floors. Dust venetian blinds, ceiling fans, pictures, windowsills, cabinets and other furniture. Employee desks shall not be cleaned unless cleared and requested by the employee. The glass on entry doors, pictures, and adjacent glass enclosures shall be cleaned. Electronic equipment, computers, monitors, typewriters, radio, videocassette recorder and copy machine shall not be cleaned.

3.2. Restrooms. Each cleaning day. Clean mirrors and plumbing fixtures. A disinfectant shall be used to eliminate odor and minimize health hazards. Deodorant screens and floor mats shall be maintained in urinals and replaced according to manufacturer recommendations or if requested by the COR. Empty trash receptacles. Soap, paper towels, and toilet tissue dispensers shall be checked and filled if necessary. Wet mop floors. Excess water shall be removed from floors. Clean partitions. Biological formations and resultant stains shall be removed from partitions. Dust venetian blinds and windowsills.

3.3. Kitchen Area. Each cleaning day. Clean countertop, sink, microwave and fixtures. Empty trash receptacles. Dish soap and paper towel dispenser shall be checked and filled if necessary.

Clean exterior surfaces of refrigerator.

3.4. Refuse Disposal. The contractor shall dispose of all refuse collected at the project office in the dumpster provided by the contractor. The contractor shall provide a painted 4-5 cubic yard dumpster with lightweight plastic lids, which shall remain closed. Dumpster floors shall be free of holes or voids other than factory installed drain holes. All collected refuse, debris, and litter shall be disposed off Government land in compliance with applicable regulations. Location of disposal site shall be furnished to the COR. Refuse shall be removed once a week M-F between

8AM-430PM, regardless if the dumpsters are full. A schedule of refuse collection shall be provided to the COR.

3.5. Service Provided Annually. The contractor shall move portable furniture from carpeted areas and shampoo carpeted areas and upholstered chairs. Spot remover shall be used to remove soiled spots. A protecting agent shall be applied over shampooed surfaces to preserve carpets.

The contractor shall clean the interior and exterior window surfaces, including storm windows.

Removal of the security guards and storm windows will be required. Contractor will provide notice at least 5 days in advance of work being performed to the Contract Officer’s

Representative.

3.5.1. Ceramic tile floor grout shall be deep cleaned by the contractor to remove embedded dirt and stains in the tile grout. Ceramic tile is located in walkways/hallways in the front office and two restrooms. The contractor will provide notice at least 5 days in advance of work being performed to the Contract Officer Representative.

4. PERFORMANCE REQUIREMENTS. The work performed under this appendix shall comply with the PRs in Exhibit 3. The terms clean, sanitary, and odor-free facilities are used in

Exhibit 3 and are defined as follows.

4.1. Clean. The contractor shall vacuum, sweep, wash, wipe, or brush facilities to ensure that dirt, dust, rocks, debris, trash, garbage, fecal matter, urine, soap scum, biological formations and resultant stains, insects, insect nests and webs, and residue from cleaning agents are removed.

4.2. Sanitary. The contractor shall disinfect facilities each time they are cleaned.

4.3. Odor-free. The contractor shall use a chemical agent in a manner that will eliminate odor from facilities.

INVENTORY OF FACILITIES

AREA SIZE

Interior Heated Areas w/Carpeted Floors 1,360 SF

Interior Heated Areas w/Ceramic Tile Floors 970 SF

Restrooms 96 SF

Section E - Inspection and Acceptance

CLAUSES INCORPORATED BY REFERENCE

52.246-1 Contractor Inspection Requirements APR 1984

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

52.242-15 Stop-Work Order AUG 1989

Section G - Contract Administration Data

252.201-7000 Contracting Officer's Representative DEC 1991

252.204-7006 Billing Instructions OCT 2005

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

Section H - Special Contract Requirements

WAGE RATES

REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION

By direction of the Secretary of Labor | WAGE AND HOUR DIVISION

| WASHINGTON D.C. 20210

| Wage Determination No.: 2015-5749

Daniel W. Simms Division of | Revision No.: 13

Director Wage Determinations| Date Of Last Revision: 06/03/2020

Note: Under Executive Order (EO) 13658 an hourly minimum wage of $10.80 for calendar year 2020 applies to all contracts subject to the Service Contract Act for which the contract is awarded

(and any solicitation was issued) on or after January 1 2015. If this contract is covered by the

EO the contractor must pay all workers in any classification listed on this wage determination at least $10.80 per hour (or the applicable wage rate listed on this wage determination if it is higher) for all hours spent performing on the contract in calendar year 2020. The EO minimum wage rate will be adjusted annually. Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts.

State: Kansas

Area: Kansas Counties of Coffey Lyon

**Fringe Benefits Required Follow the Occupational Listing**

OCCUPATION CODE - TITLE FOOTNOTE RATE

01000 - Administrative Support And Clerical Occupations

01011 - Accounting Clerk I 13.45

01012 - Accounting Clerk II 15.10

01013 - Accounting Clerk III 16.89

01020 - Administrative Assistant 20.89

01035 - Court Reporter 19.53

01041 - Customer Service Representative I 11.73

01042 - Customer Service Representative II 13.18

01043 - Customer Service Representative III 14.39

01051 - Data Entry Operator I 13.00

01052 - Data Entry Operator II 14.18

01060 - Dispatcher Motor Vehicle 16.42

01070 - Document Preparation Clerk 13.75

01090 - Duplicating Machine Operator 13.75

01111 - General Clerk I 13.02

01112 - General Clerk II 14.21

01113 - General Clerk III 15.95

01120 - Housing Referral Assistant 18.91

01141 - Messenger Courier 12.27

01191 - Order Clerk I 14.68

01192 - Order Clerk II 16.02

01261 - Personnel Assistant (Employment) I 15.97

01262 - Personnel Assistant (Employment) II 17.86

01263 - Personnel Assistant (Employment) III 19.91

01270 - Production Control Clerk 21.17

01290 - Rental Clerk 15.98

01300 - Scheduler Maintenance 15.17

01311 - Secretary I 15.17

01312 - Secretary II 16.97

01313 - Secretary III 18.91

01320 - Service Order Dispatcher 14.39

01410 - Supply Technician 20.89

01420 - Survey Worker 13.09

01460 - Switchboard Operator/Receptionist 12.71

01531 - Travel Clerk I 12.58

01532 - Travel Clerk II 13.25

01533 - Travel Clerk III 14.27

01611 - Word Processor I 13.53

01612 - Word Processor II 15.19

01613 - Word Processor III 16.99

05000 - Automotive Service Occupations

05005 - Automobile Body Repairer Fiberglass 19.18

05010 - Automotive Electrician 17.36

05040 - Automotive Glass Installer 16.62

05070 - Automotive Worker 16.62

05110 - Mobile Equipment Servicer 15.23

05130 - Motor Equipment Metal Mechanic 18.03

05160 - Motor Equipment Metal Worker 16.62

05190 - Motor Vehicle Mechanic 18.03

05220 - Motor Vehicle Mechanic Helper 14.59

05250 - Motor Vehicle Upholstery Worker 15.96

05280 - Motor Vehicle Wrecker 16.62

05310 - Painter Automotive 17.36

05340 - Radiator Repair Specialist 16.62

05370 - Tire Repairer 16.37

05400 - Transmission Repair Specialist 18.03

07000 - Food Preparation And Service Occupations

07010 - Baker 12.42

07041 - Cook I 11.23

07042 - Cook II 12.83

07070 - Dishwasher 8.95

07130 - Food Service Worker 10.31

07210 - Meat Cutter 14.11

07260 - Waiter/Waitress 9.02

09000 - Furniture Maintenance And Repair Occupations

09010 - Electrostatic Spray Painter 18.00

09040 - Furniture Handler 12.56

09080 - Furniture Refinisher 18.00

09090 - Furniture Refinisher Helper 13.93

09110 - Furniture Repairer Minor 16.07

09130 - Upholsterer 18.00

11000 - General Services And Support Occupations

11030 - Cleaner Vehicles 12.11

11060 - Elevator Operator 11.92

11090 - Gardener 16.52

11122 - Housekeeping Aide 11.92

11150 - Janitor 11.92

11210 - Laborer Grounds Maintenance 12.91

11240 - Maid or Houseman 10.24

11260 - Pruner 11.72

11270 - Tractor Operator 15.31

11330 - Trail Maintenance Worker 12.91

11360 - Window Cleaner 13.13

12000 - Health Occupations

12010 - Ambulance Driver 14.82

12011 - Breath Alcohol Technician 17.80

12012 - Certified Occupational Therapist Assistant 28.64

12015 - Certified Physical Therapist Assistant 26.96

12020 - Dental Assistant 17.62

12025 - Dental Hygienist 36.09

12030 - EKG Technician 24.82

12035 - Electroneurodiagnostic Technologist 24.82

12040 - Emergency Medical Technician 14.82

12071 - Licensed Practical Nurse I 15.91

12072 - Licensed Practical Nurse II 17.80

12073 - Licensed Practical Nurse III 19.84

12100 - Medical Assistant 13.82

12130 - Medical Laboratory Technician 19.97

12160 - Medical Record Clerk 15.23

12190 - Medical Record Technician 17.03

12195 - Medical Transcriptionist 15.68

12210 - Nuclear Medicine Technologist 36.50

12221 - Nursing Assistant I 11.36

12222 - Nursing Assistant II 12.77

12223 - Nursing Assistant III 13.94

12224 - Nursing Assistant IV 15.65

12235 - Optical Dispenser 15.70

12236 - Optical Technician 15.91

12250 - Pharmacy Technician 15.25

12280 - Phlebotomist 13.35

12305 - Radiologic Technologist 24.62

12311 - Registered Nurse I 22.50

12312 - Registered Nurse II 27.53

12313 - Registered Nurse II Specialist 27.53

12314 - Registered Nurse III 33.30

12315 - Registered Nurse III Anesthetist 33.30

12316 - Registered Nurse IV 39.92

12317 - Scheduler (Drug and Alcohol Testing) 22.04

12320 - Substance Abuse Treatment Counselor 21.97

13000 - Information And Arts Occupations

13011 - Exhibits Specialist I 18.03

13012 - Exhibits Specialist II 22.33

13013 - Exhibits Specialist III 27.34

13041 - Illustrator I 18.03

13042 - Illustrator II 22.33

13043 - Illustrator III 27.34

13047 - Librarian 24.76

13050 - Library Aide/Clerk 11.56

13054 - Library Information Technology Systems 22.33

Administrator

13058 - Library Technician 16.84

13061 - Media Specialist I 16.12

13062 - Media Specialist II 18.03

13063 - Media Specialist III 20.11

13071 - Photographer I 14.78

13072 - Photographer II 16.56

13073 - Photographer III 20.49

13074 - Photographer IV 25.06

13075 - Photographer V 30.32

13090 - Technical Order Library Clerk 15.49

13110 - Video Teleconference Technician 15.10

14000 - Information Technology Occupations

14041 - Computer Operator I 14.72

14042 - Computer Operator II 16.86

14043 - Computer Operator III 17.92

14044 - Computer Operator IV 20.46

14045 - Computer Operator V 22.66

14071 - Computer Programmer I (see 1) 22.89

14072 - Computer Programmer II (see 1)

14073 - Computer Programmer III (see 1)

14074 - Computer Programmer IV (see 1)

14101 - Computer Systems Analyst I (see 1)

14102 - Computer Systems Analyst II (see 1)

14103 - Computer Systems Analyst III (see 1)

14150 - Peripheral Equipment Operator 14.72

14160 - Personal Computer Support Technician 20.46

14170 - System Support Specialist 25.81

15000 - Instructional Occupations

15010 - Aircrew Training Devices Instructor (Non-Rated) 29.53

15020 - Aircrew Training Devices Instructor (Rated) 35.72

15030 - Air Crew Training Devices Instructor (Pilot) 42.82

15050 - Computer Based Training Specialist / Instructor 29.53

15060 - Educational Technologist 26.40

15070 - Flight Instructor (Pilot) 42.82

15080 - Graphic Artist 21.89

15085 - Maintenance Test Pilot Fixed Jet/Prop 42.82

15086 - Maintenance Test Pilot Rotary Wing 42.82

15088 - Non-Maintenance Test/Co-Pilot 42.82

15090 - Technical Instructor 19.59

15095 - Technical Instructor/Course Developer 23.98

15110 - Test Proctor 15.80

15120 - Tutor 15.80

16000 - Laundry Dry-Cleaning Pressing And Related Occupations

16010 - Assembler 9.75

16030 - Counter Attendant 9.75

16040 - Dry Cleaner 12.32

16070 - Finisher Flatwork Machine 9.75

16090 - Presser Hand 9.75

16110 - Presser Machine Drycleaning 9.75

16130 - Presser Machine Shirts 9.75

16160 - Presser Machine Wearing Apparel Laundry 9.75

16190 - Sewing Machine Operator 13.10

16220 - Tailor 13.88

16250 - Washer Machine 10.60

19000 - Machine Tool Operation And Repair Occupations

19010 - Machine-Tool Operator (Tool Room) 19.87

19040 - Tool And Die Maker 23.38

21000 - Materials Handling And Packing Occupations

21020 - Forklift Operator 18.17

21030 - Material Coordinator 21.17

21040 - Material Expediter 21.17

21050 - Material Handling Laborer 15.06

21071 - Order Filler 13.16

21080 - Production Line Worker (Food Processing) 18.17

21110 - Shipping Packer 15.78

21130 - Shipping/Receiving Clerk 15.78

21140 - Store Worker I 14.25

21150 - Stock Clerk 19.10

21210 - Tools And Parts Attendant 18.17

21410 - Warehouse Specialist 18.17

23000 - Mechanics And Maintenance And Repair Occupations

23010 - Aerospace Structural Welder 29.16

23019 - Aircraft Logs and Records Technician 23.71

23021 - Aircraft Mechanic I 27.91

23022 - Aircraft Mechanic II 29.16

23023 - Aircraft Mechanic III 30.13

23040 - Aircraft Mechanic Helper 20.85

23050 - Aircraft Painter 26.51

23060 - Aircraft Servicer 23.71

23070 - Aircraft Survival Flight Equipment Technician 26.51

23080 - Aircraft Worker 24.66

23091 - Aircrew Life Support Equipment (ALSE) Mechanic 24.66

I

23092…