Solicitation W912BV20Q0043.pdf

SEE ADDENDUM

(No Collect Calls)

W912BV20Q0043 11-Feb-2020

b. TELEPHONE NUMBER

918.669.7173

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 06 Mar 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

AMY C FEEMSTER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

918-669-7436FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF85

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912BV20Q0043

Section SF 30 - BLOCK 14 CONTINUATION PAGE

INSTRUCTIONS TO OFFERORS

Instructions to Offerors

MAIL, FAX, EMAIL or HAND DELIVER YOUR DOCUMENTS

Do not include excess information, to include audio-visual materials, electronic media, CD’s, thumbdrives, etc. or pages of the solicitation that do not contain information provided by the perspective offeror. NO cross outs or strike through marks. Submit a legible quote with no correction marks.

EMAIL

Emailed quotes must be received in a supported Adobe or Microsoft Office file format. These formats are the only acceptable methods of submitting a quote electronically. Cloud storage providers, google docs, web based drop boxes, OneNote/OneDrive, URLs, web-based format, or any other virtual/web-based memory service are NOT acceptable methods of submitting a quote electronically. All documents must be attached in one file. Reference the solicitation in the subject line. Send quotes to E-mail address CESWT‐ CT‐ SS‐ Quotes@usace.army.mil and copy Amy.c.feemster@USACE.Army.mil. Ensure your quote is received before the due date and time. In order for your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received your quote will not be considered.

FAX or MAIL

Include a cover sheet that references the Contract Specialist – Amy C. Feemster and the solicitation number. When submitting through mail ensure you clearly mark the envelope to:

US Army Corps of Engineers, Tulsa District Amy C. Feemster, CECT-SWT-CT 2488 E. 81st Street Tulsa, OK 74137-4290

Clearly mark the envelope in the lower left hand corner with the solicitation number. All pages should be numbered.

Use only 8 ½ by 11 inch paper for fax or mail submissions. Do not use fold-outs (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than 10, or condensed print for any submission. Time New Roman or Arial Font are the only acceptable fonts. All page margins must be at least 1 inch wide, but may include headers and footers. Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the preferred method. Do not use spring clamps, staples, or exceed the recommended capacity of the fastener or binder. Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages or removal of pages. DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size to separate sections. The pages must be able to be removed from their binding without ripping or tearing. Ensure to allow enough time to submit your quote before the due date and time.

HAND DELIVER

If your submission will be hand-carried, please provide notification to the Contract Specialist at least one working day in advance (918-669-7173) or Amy.c.feemster@USACE.Army.mil, as unescorted visitors are not allowed in the Contracting Division offices. Please consider in your arrival that visitors must go through security check points on the 16th floor of the 20 story Building. Offerors can only submit their documents to the Contract Specialist or a Contracting Officer of the Tulsa District Office. The address of the Tulsa District Office is below:

US Army Corps of Engineers, Tulsa District 2488 E. 81st Street Tulsa, OK 74137-4290

Please submit the following documents:

1) A signed copy of the 1st page of the solicitation and all amendments

2) The pricing schedule provided in the solicitation.

3) Complete and return the Representations and Certifications in Section K unless already completed in the

System for Awards Management at www.sam.gov.

4) Your quote must identify the business size and percentage of work to be completed by the prime contractor;

and the business name, address, the percentage of work to be completed by the subcontractor and business size of any subcontractors, if applicable, based on the NAICS code identified. Offerors must clearly identify whether a subcontractor(s) will be performing work, the percentage of work to be performed by each subcontractor, and the socio-economic category into which each identified subcontractor falls. (FAR 52.219-14 LIMITATIONS ON

SUBCONTRACTING (DEVIATION 2019-O0003) (JAN 2019))

In accordance with AFARS 5132.702(a)(ii)(B): “Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.”

Site Visit will be held at 12:00PM (Noon) on Thursday, February 20, 2020, at the Pat Mays Project Office located at 1679 FM Rd. 906 West, Powderly, TX 75473.

The Government will provide the successful offeror with the required Army iWatch Antiterrorism Briefing documentation within two (2) business days of Contract Award.

BIDDERS INQUIRY

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following (no other means of questions or inquiries will be answered except through Bidder Inquiry):

a. For information related to amendments, and the dates set for receipt of proposals, please check https://beta.sam.gov/

b. Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self-register into the system. To self-register go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e-mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

2. From this page you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e-mail, followed by an answer to their question after it has been processed.

4. The Solicitation Numbers are: W912BV20Q0043

The Bidder Inquiry Key is: FPXA9V-G74YIX

c. The Bidder Inquiry System will be unavailable for new inquiries at 2:00 PM on Friday, February 28, 2020, in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

d. Offerors are requested to review the specification in its entirety, and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

e. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

f. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

g. The point of contact for this solicitation is:

Contract Specialist: Amy C. Feemster Telephone: 918-669-7173 E-MAIL: Amy.c.feemster@usace.army.mil

Section B - Supplies or Services and Prices

PRICING SCHEDULE

PAT MAYSE LAKE, TEXAS

MOWING SERVICES

BASE YEAR: 1 APRIL 2020 – 31 MARCH 2021

Unit Total Description Quantity Unit Price Amount

0001 Project Office & Overlook 16 EACH $__________ $__________ 0002 Dam Site Swimming Area 16 EACH $__________ $__________ 0003 Stilling Basin 16 EACH $__________ $__________ 0004 Sanders Cove 16 EACH $__________ $__________ 0005 Pat Mayse West 16 EACH $__________ $__________ 0006 Pat Mayse East 16 EACH $__________ $__________ 0007 Lamar Point 16 EACH $__________ $__________ 0008 Spill Way 7 EACH $__________ $__________ 0009 Embankment 7 EACH $__________ $__________

TOTAL BASE YEAR $__________

MOWING SERVICES

OPTION YEAR 1: 1 APRIL 2021 – 31 MARCH 2022

Unit Total Description Quantity Unit Price Amount

1001 Project Office & Overlook 16 EACH $__________ $__________ 1002 Dam Site Swimming Area 16 EACH $__________ $__________ 1003 Stilling Basin 16 EACH $__________ $__________ 1004 Sanders Cove 16 EACH $__________ $__________ 1005 Pat Mayse West 16 EACH $__________ $__________ 1006 Pat Mayse East 16 EACH $__________ $__________ 1007 Lamar Point 16 EACH $__________ $__________ 1008 Spill Way 7 EACH $__________ $__________ 1009 Embankment 7 EACH $__________ $__________

TOTAL OOPTION YEAR1 $__________

MOWING SERVICES

OPTION YEAR 2: 1 APRIL 2022 – 31 MARCH 2023

Unit Total Description Quantity Unit Price Amount

2001 Project Office & Overlook 16 EACH $__________ $__________ 2002 Dam Site Swimming Area 16 EACH $__________ $__________ 2003 Stilling Basin 16 EACH $__________ $__________ 2004 Sanders Cove 16 EACH $__________ $__________ 2005 Pat Mayse West 16 EACH $__________ $__________ 2006 Pat Mayse East 16 EACH $__________ $__________ 2007 Lamar Point 16 EACH $__________ $__________ 2008 Spill Way 7 EACH $__________ $__________ 2009 Embankment 7 EACH $__________ $__________

TOTAL OPTION YEAR 2 $__________

MOWING SERVICES

OPTION YEAR 3: 1 APRIL 2023 – 31 MARCH 2024

Unit Total Description Quantity Unit Price Amount

3001 Project Office & Overlook 16 EACH $__________ $__________ 3002 Dam Site Swimming Area 16 EACH $__________ $__________ 3003 Stilling Basin 16 EACH $__________ $__________ 3004 Sanders Cove 16 EACH $__________ $__________ 3005 Pat Mayse West 16 EACH $__________ $__________ 3006 Pat Mayse East 16 EACH $__________ $__________ 3007 Lamar Point 16 EACH $__________ $__________ 3008 Spill Way 7 EACH $__________ $__________ 3009 Embankment 7 EACH $__________ $__________

TOTAL OPTION YEAR 3 $__________

MOWING SERVICES

OPTION YEAR 4: 1 APRIL 2024 – 31 MARCH 2025

Unit Total Description Quantity Unit Price Amount

4001 Project Office & Overlook 16 EACH $__________ $__________ 4002 Dam Site Swimming Area 16 EACH $__________ $__________ 4003 Stilling Basin 16 EACH $__________ $__________ 4004 Sanders Cove 16 EACH $__________ $__________ 4005 Pat Mayse West 16 EACH $__________ $__________ 4006 Pat Mayse East 16 EACH $__________ $__________ 4007 Lamar Point 16 EACH $__________ $__________ 4008 Spill Way 7 EACH $__________ $__________ 4009 Embankment 7 EACH $__________ $__________

TOTAL OPTION YEAR 4 $__________

TOTAL BASE AND ALL OPTIONS $________________

Subcontracting Information:

Self Performing:

Prime Contractor Business Size of Prime contractor Percentage of work to be completed by Prime Contractor

Subcontractor (if applicable):

Name of Subcontractor Address Percentage to be completed by the Subcontractor

Business size and socioeconomic category

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

PAT MAYSE LAKE

TEXAS

MAINTENANCE CONTRACT

FOR

MOWING

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following page.

The general section contains requirements that apply to all work to be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para.

No. Paragraph Title 1 Scope of Work 2 Definitions 3 References 4 Initiation, Execution, & Acceptance of Work 5 Personnel Requirements 6 Equipment 7 Materials & Supplies 8 Performance Requirements 9 Contractor Quality Control 10 Deductions for Deficient Work 11 Safety 12 Reporting Defective Facilities 13 Prework Conference 14 Contractor Submittals 15 Billing 16 Changes in Amount of Facilities Serviced 17 Termination of Contract

APPENDICES

Appendix Title A Mowing

1. SCOPE OF WORK. The work required under this specification provides for mowing services at Pat Mayse Lake in Lamar County, Texas

2. DEFINITIONS.

2.1. Contractor Quality Control (CQC). The contractor's system of controlling the quality of services provided under the provisions of the contract.

2.2. Deficient Service. Any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in Exhibit 1.

2.3. Government. The term "Government" as used herein means the United States of America.

2.4. Performance Requirement (PR). The Government's requirement for each service provided under the contract.

The requirements are stated as Performance Standards (PStd), and specify the minimum standard (quality) for each service provided under the contract.

2.5. Project. The term "project" as used herein means all Government property and easements at Pat Mayse Lake.

2.6. Quality. Conformance with the contract specification.

2.7. Quality Assurance (QA). The procedure by which the Government determines CQC is functioning effectively.

2.8. Regulations. The term "regulations" refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.9. Workday. Any day, Monday through Friday, exclusive of Federal holidays. This definition should not be interpreted to mean work is not required by this specification on other days.

2.10. Public Use Area (PUA). The acronym “PUA” refers to a recreation area managed by the U.S. Army Corps of Engineers.

3. REFERENCES. Corps of Engineers Safety & Health Requirements Manual (EM 385-1-1, dated November 2003) is hereby incorporated into this specification. The Contract Administrator will furnish EM 385-1-1 to the contractor after contract award. It is also available on-line at http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx .

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Initiation and execution of work. Work shall be performed in accordance with this specification and the performance requirements (Exhibit 1, Performance Requirements, Attachments).

4.1.2. Acceptance of work. The Government shall accept work unless the Contracting Officer Representative (COR) notifies the contractor of deficient services. Work will be accepted based on compliance with performance requirements. Refer to paragraph 10 for inspection criteria and contractor performance evaluation.

4.1.2.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the COR in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance (QA) Report (Exhibit 2, Quality Assurance Report, Attachments).

4.1.2.2. If the COR notifies the contractor of deficient work the contractor shall initiate action to accomplish corrective work. Work performed on a daily schedule shall be re-performed the same day. Work performed on less than a daily schedule shall be re-performed not later than the following day. Refer to paragraph 10 for deficient work not re-performed.

4.1.2.3. The contractor shall notify the COR when corrective work is completed. Notification shall be made by completing Part IV of the QA Report provided it has been furnished the contractor. If not, notification shall be made orally. When work has been corrected, the COR shall take necessary action to complete Part V of the QA Report and provide a copy to the contractor.

5. PERSONNEL REQUIREMENTS.

5.1. The contractor shall provide all labor and supervision necessary to perform all work described in these specifications. All contract services shall be performed by the contractor or sub contractors except as provided in his or her contingency plan required in paragraph 5.3.

5.2. The contractor or sub contractors shall be physically qualified to perform all work as specified in this contract.

Such work includes but is not limited to providing services outdoors under varied and sometimes severe weather conditions, repeated bending and stooping, heavy lifting, standing and walking for long periods. The work shall also include providing information and interacting with the public in a calm and courteous manner even under trying circumstances.

5.3. The contractor shall provide a contingency plan for how work will be accomplished in the event of illness and/or emergencies.

5.4. The contractor shall provide the Contracting Officer and the COR a local or toll free telephone number at or through which he can be reached between 8:00 a.m. and 4:30 p.m. on all days work is being performed. Use of a cell phone is acceptable.

5.5. The contractor/sub contractor shall, at all times, promote a positive, professional image of themselves and the Corps of Engineers; cooperate fully and maintain a polite and respectful manner with all members of the public, other contractors, volunteers, and Government employees. At no time shall the contractor, through their personal appearance, actions, or demeanor, discredit the Government.

5.6. The contractor/sub contractor shall be appropriately dressed at all times when performing contract duties (reference subparagraph 11.4).

5.7. The contractor/sub contractor shall not enforce or attempt to enforce any regulations while performing contract duties. Enforcement of Federal Regulations is the responsibility of the Corps of Engineers personnel and not part of the duties or responsibilities of this contract.

5.8. Prohibited Conduct and Activities.

5.8.1. Under no circumstance shall the contractor/sub contractor carry or possess firearms anywhere on Government property.

5.8.2. The contractor/sub contractor shall not consume nor be under the influence of alcohol, drugs or medications (except doctor prescribed) while performing contract duties nor conduct themselves at any time in a manner unbecoming their position.

5.8.3. The contractor/sub contractor shall not engage in any commercial activity on Government property. This shall include childcare, outside employment, or other activities that conflict or interfere with the performance of required work.

5.8.4. The contractor/sub contractor shall not attempt to apprehend violators or enforce regulations; nor argue with or directly accuse a member of the public of wrong doing; nor commit Corps of Engineers employees to any type of action.

6. EQUIPMENT.

6.1. Government Furnished. None

6.2. Contractor Furnished. The contractor shall furnish all equipment such as, but not limited to, edger , trimmer, finish type mowers not less than 42” cut for mowing inside PUA’s and tractor with brush hog that is ample to meet contract requirements for mowing of the Embankment and field that is located to the west of the Overlook. Use of a riding wide area mower of at least 100 inches of cutting surface is acceptable.

6.3. Equipment Inspections. Upon request, the contractor shall present equipment to the Contract Administrator for inspection. Equipment brought to the project shall not be used until it has passed inspection by the COR. The COR shall establish the time and location for these inspections.

6.4. Equipment Requirements. All equipment used to perform work under this specification must be in good operating and mechanical condition and shall comply with EM 385-1-1.

6.4.1. Mowers that are rotary-type or flail-type shall meet the following requirements:

6.4.1.1. Mowers shall be equipped with safety chains or other protective devices to prevent flying objects from injuring people or damaging property.

6.4.1.2 Mowers shall be equipped with slides and wheels.

6.4.1.3. Mulching mowers shall not be used.

6.4.1.4. All safety devices provided by the manufacturer of mowers shall function as designed.

6.4.2. Tractors shall be equipped and operated in accordance with the following:

6.4.2.1. Power take offs on tractors shall operate at a minimum of 540 RPM during mowing operations.

6.4.2.2. Seat belts shall be worn at all times by tractor operators. Refer to paragraph 16.B.08. of EM 385-1-1.

6.4.2.3. A substantial guard or shield shall be installed on the tractor to protect the operator from flying objects during mowing. The guard or shield shall be covered with not less than 1/4-inch woven wire mesh or expanded metal with openings no greater than one inch. Refer to subparagraph 16.B.03.a. and 16.B.11.a. of EM 385-1-1.

6.4.2.4. Rollover protection shall be provided. If the structure is not designed and installed by the manufacturer of the tractor, the contractor shall furnish a certificate from a registered professional engineer that the rollover protection is structurally safe for its intended purpose. Refer to subparagraph 16.B.12. of EM 385-1-1.

6.4.2.5. Tractors and rotary or flail-type mowers shall only be used on the embankment or spillway and not in improved areas.

6.4.3. Edgers shall be equipped with a rotary blade in an upright position. A protective guard for the blade shall be provided.

6.5. Equipment Operation.

6.5.1. Mowing equipment shall be operated in a manner that will allow for discharge of grass clippings away from roads, ponds, facilities, etc., and prevent damage to turf.

6.5.2. Power operated trimming equipment shall not be used around any shrubs or trees with a diameter less than 3 inches at breast height unless a sleeve protects the base of the shrub or tree.

6.6. Vehicle Operation and Parking.

6.6.1. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the COR approves use of other areas. All vehicles shall be properly licensed and maintained in a safe, clean condition. The contractor/sub contractor shall maintain a valid state driver’s license.

6.6.2. The contractor shall comply with all provisions of Title 36 Code of Federal Regulations pertaining to Corps of Engineers areas. The contractor will not be allowed to operate any vehicle (including mopeds, ATVs, and utility vehicles) off road, around gates or barricades, on sidewalks, on trails or driving the wrong way on a one-way street, unless prior written approval is obtained from the Lake Manager.

7. MATERIALS AND SUPPLIES.

7.1. Government Furnished.

7.1.1. Potable water.

7.1.2. All forms for submitting required reports.

7.1.3. Gate keys

7.1.4. Bulk storage dumpsters

7.2. Contractor Furnished. The contractor shall furnish all materials and supplies necessary to perform the duties and services of this contract, except where otherwise stated as Government furnished.

7.2.1. Transportation.

7.2.1.1 Vehicles. The contractor shall furnish suitable vehicle(s) for personal transportation, work area use, pickup and delivery of supplies, and transport of refuse to bulk storage dumpsters.

7.2.1.2. Signs located on each side of the vehicles shall mark all sedans and trucks used by the contractor to perform work under this specification. Signs may be painted on the doors or magnetic signs may be attached to the doors.

Magnetic signs shall not be removed at any time vehicles are at the project. Lettering shall be at least 2 inches high.

Each sign shall contain the following:

PAT MAYSE LAKE

MOWING SERVICES

PROVIDED BY

(Contractor’s Name)

8. PERFORMANCE REQUIREMENTS. PRs for work performed under this statement are given in the Attachments. The contractor's performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with PStds. Those not meeting PStds shall be considered deficient. Major or recurring minor deficiencies will result in a letter of correction being issued by the COR or Contracting Officer.

8.2. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC is functioning. The results of inspections are not changed as a result of satisfactory re-performance.

9. CONTRACTOR QUALITY CONTROL. The contractor shall establish and execute a CQC Program to assure that all work required by this specification is completed on schedule and in accordance with the PRs located in the Attachments.

9.1. The results of all quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (Exhibit 4, SWT Form 990, Attachments). A copy of completed inspection logs shall be furnished the COR monthly.

9.2. The Contract Administrator may waive the requirements in subparagraph 9.1. if he determines proper CQC can be achieved without the required submissions. The COR will normally make this determination on the basis of actual performance by the contractor.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings shall be made for services that do not meet the PStds in Exhibit 1. Deductions for documented defects will be made in accordance with the following procedures:

10.1. Each service found deficient and re-performed by the contractor: No deduction.

10.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on the Government's cost for performing the work.

10.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

10.4. Each service found deficient and not re-performed by anyone, or work not performed at all: Deduction for loss in value shall be based on estimates of the contractor's cost for performing the work, i.e., labor, materials, equipment costs, work schedules, etc. Loss in value shall be based on the contract bid price or applicable portion thereof.

11. SAFETY.

11.1. Safety Plan. The contractor shall furnish the COR a safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The safety plan shall include, but not be limited to the following:

11.1.1. Procedures for insuring safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured persons to medical facilities.

11.1.5. Fire prevention plans.

11.1.6. Job hazard analyses shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with job hazard analyses, especially at the start of a major job. Initially, the safety plan shall include, but not be limited to, job hazard analyses for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises and/or the COR directs. Job hazard analysis directed by the COR shall be submitted for approval within one (1) week. An example of a job hazard analysis is given in the Attachments.

11.2. Safety Violations. If a contractor’s/sub contractor’s employee persists in not following the safety requirements of this specification or the contractor’s safety plan, the employee shall be permanently discharged upon the request of the Contracting Officer. If the contractor/sub contractor persists in not following the safety requirements of this specification or the safety plan, it will be considered grounds for termination. (reference paragraph 18).

11.3. Safety Meetings. The contractor/sub contractor shall conduct safety meetings with employees at the start of each mowing cycle.

11.4. Personal Clothing and Safety Apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt, long trousers, and shoes (shorts, swimwear, and open footwear are not allowed). Clothing shall be in good repair. The contractor will wear additional protective apparel when required by Section 5, EM 385-1-1. Clothing shall be in good repair.

11.5. Accident Reports.

11.5.1. The contractor shall immediately notify the COR of all known accidents that occur at the project and result in death or serious injury.

11.5.2. The contractor shall investigate all accidents that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the COR immediately and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

11.6. Exposure Reports. The contractor shall maintain an accurate record of exposure data (man-hours worked) and submit the figure in writing monthly by the 1st day of the following month.

12. REPORTING DEFECTIVE FACILITIES. While performing work, the contractor shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the COR each workday.

13. PREWORK CONFERENCE. The COR shall conduct a Pre-work Conference with the contractor for purposes of training and orientation and to discuss the provisions of this specification and the contractor's submittals listed in paragraph 14 below. The contractor will be provided project information, policies and procedures, and Government furnished items will be distributed. The COR shall establish the location, date, and time of the Pre-work Conference after consultation with the contractor.

14. CONTRACTOR SUBMITTALS. All submittals shall be furnished the COR at or prior to the pre-work conference. If the COR determines any of the submittals do not comply with this specification, the contractor shall resubmit these documents within one (1) week.

14.1. Contingency Plan (subparagraph 5.3.).

14.2. Safety Plan. (subparagraph 12.1.).

14.3. Job Hazard Analysis. (subparagraph 12.1.6.)

14.4. Exposure reports. (submit by 1st day of each month) (subparagraph 12.6.).

15. BILLING.

15.1. The contractor shall submit an original invoice when work is completed at the end of each mowing cycle.

15.2. Invoices shall be prepared in the format in the Attachments.

15.3. All exposure reports shall be submitted before an invoice will be accepted.

15.4. Invoices and supporting documents shall be delivered or mailed to the Contracting Officer Representative (COR) at:

Hugo Lake Office P.O. Box 99 Sawyer, OK 74756.

15.5. Payment will be made from the finance and accounting office for the Tulsa District in accordance with contract provisions and the Prompt Payment Act.

15.6. Payment will only be made for work actually performed.

16. CHANGES IN AMOUNT OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party, only if either or both of the following conditions occur.

16.1. Services required are deleted for a period of one (1) month or longer in an entire park. Major storm damage, floods, high lake pool levels, other natural causes or major construction activities may result in the partial or total closure of recreation areas.

16.2. Services would cease to be required during natural emergencies or disasters, such as a major flood event or tornadoes that would render the PUA’s inaccessible or cause public safety to be a concern, or during a period of prolonged disruption of utility services requiring closure of either partial or entire PUA’s, or in the event of a Temporary Government Shutdown which would close entire PUA’s. In any event, the Contracting Officer or the COR will contact the prime contractor and provide detailed guidance as to how the contractor shall proceed, or not proceed, with mowing services, depending upon the specific circumstances at the time. Services not able to be performed or not required will not be charged.

17. TERMINATION OF CONTRACT. Failure of the contractor to conduct him/herself in an appropriate manner, failure to provide the items and services listed in the contract specifications, or any other violation of this contract, law, or regulation will be grounds for termination of this contract. Examples of contractor actions, which may result in contract termination, include but are not limited to:

17.1. Failure to provide mowing services as required.

17.2. Consuming alcohol, drugs, or being intoxicated while on duty.

17.3. Theft of private or Government property or supplies.

17.4. Discourtesy, harassment, or giving false information to the public or Corps of Engineers personnel.

17.5. Complaints pertaining to contractors’ conduct, actions, or attitudes.

17.6. Lack of cooperation or failure to implement policies and programs as directed.

17.7. Failure to maintain current drivers license, auto insurance, and general liability insurance as stated in the contract clauses.

APPENDIX A

MOWING

1. FACILITIES TO BE SERVICED. Pat Mayse Lake Project Office and Overlook, Dam Site Swimming Area PUA Stilling Basin PUA, Sanders Cove PUA, Pat Mayse West PUA, Pat Mayse East PUA, Lamar Point PUA, Spill Way, and Embankment; See Table B and mowing maps in the Attachments..

2. FREQUENCIES AND TIMES OF SERVICE.

2.1 Mowing of improved areas shall be performed from 1 April through 15 October. The quantity listed in the pricing schedule is an estimated amount. The actual quantity needed in a given year may be fewer or greater than the quantity listed depending on environmental factors. If the quantity is greater, the contract will be modified to increase the quantity and the funding for these services.

2.2. Contractor shall begin work for mowing of embankment and spillway as specified below. The contractor shall initiate mowing within (3) calendar days of the date specified and complete the mowing within 7 calendar days after work is initiated.

April 15th, May 15th, June 15th, July 15th, August 15th, September 15th, October 15th

2.3. Mowing work shall be performed between 7 a.m. and 7 p.m.

2.4. The contractor shall perform all work in such a manner so as to minimize any inconvenience to the public.

2.5. Mowing of PUAs shall not be accomplished on Saturdays, Sundays, Federal holidays, or one workday before Federal holidays, unless approved by the COR.

2.6. The contractor shall not start work unless the grass and ground are dry enough for smooth cutting and equipment will not cause rutting of the ground. The contractor shall use good judgment in determining whether conditions are suitable for mowing operations. In cases where the contractor and the COR disagree about the suitability of conditions for mowing operations, the Contract Officer will determine whether work shall progress or stop.

3. DESCRIPTION OF WORK. Mowing shall be performed in the following areas:

3.1. Improved Areas are high use developed areas in PUAs that include campsites, playgrounds, shelters, restrooms, courtesy docks, and parking areas. This includes the 25-foot area around or joining these facilities, and roadways.

Improved areas shall be mowed to an average height of 2 inches. Contractor shall not initiate a new mowing until the average native grass has reached a height of 6 inches. The limits of most of these areas are shown on the attached maps provided for each schedule (Exhibit 8, Mowing Area Maps, Attachments).

3.1.1. Areas around oxidation ponds shall be mowed from the edge of the water to a point 10 feet outside the fences.

3.1.2. Mowing of areas adjacent to all roads and parking areas shall be mowed to the top of the back slope of ditches. If ditches do not exist, mowing shall be accomplished for a distance of 25 feet from each edge of the road or parking area or to the tree line. These limits shall not be confused with the mow lines referenced in the maps found in the Attachments when the roads or parking areas are located where the mow line will extend past 25 feet, the tree line or the top of the ditch line.

3.2. Embankment includes the dam embankment and upstream/downstream toes. These areas shall be mowed to a height of 4 inches each time they are mowed. Trimming shall be accomplished within a 3 foot diameter area around the guardrail (upstream and downstream), guard posts, piezometers, relief wells, manholes, and all vertical objects protruding from the ground within these areas. These areas shall be trimmed to a height of 4 inches.

3.2.1. Contractor shall mow to the tree line from the upstream and downstream toes of the dike or to the guardrail as applicable.

3.3. Trimming. Each time mowing is accomplished; trimming shall be performed around all vertical objects protruding from the ground within the mowing limits. This is including but not limited to trimming along railroad ties (landscaping timbers) delineating pullouts, fences, under picnic tables, and on pullouts. Trimming and/or herbicide spraying shall be performed in rip-rapped areas adjacent to campsites. Vegetation in ditches throughout mowing area and growing through paved surfaces shall be trimmed.

3.4. Edging shall be accomplished along all concrete walkways and curbs that are flush with the ground every time improved areas are mowed.

3.5. Cleanup. Prior to mowing, the contractor shall remove rocks/debris that are likely to damage equipment or be thrown by the mower and trash from the mow area. After mowing is accomplished, the contractor shall remove vegetation and debris from toilet floors, parking lots, paved roadways, paved walkways, paved campsite pads, pullouts, picnic table slabs and picnic shelter slabs.

3.7. Herbicide Spraying. The contractor may apply herbicide to control vegetation growing in the cracks of paved surfaces, on gravel campsites, campsite impact areas, or the interior of the oxidation ponds from the water line to top of embankment on the inside slope. Herbicide may be applied to rip-rapped areas adjacent to campsites in lieu of trimming. For general use pesticides, the contractor shall complete the Tulsa District Pesticide Management Training Requirement or possess a Certified Pesticide Applicator’s license respective to the State where the pesticide is being applied. Application of restricted pesticides is limited to State Certified Pesticide Applicators or those working under direct supervision of personnel certified in applying restricted-use pesticides in the specific state categories commensurate with the work to be performed. The contractor shall submit information on the proposed use of any restricted use pesticides prior to their use to the COR or Contracting Officer for approval.

Completion of the Tulsa District Pesticide Management Training Requirement or State Certified Pesticide Applicator’s license shall be provided to the COR or Contracting Officer prior to application of pesticides. The contractor is required to provide the COR or Contracting Officer an after application report within 10 business days of application including Herbicide trade name, EPA registration number, Target pest (e.g., Johnson Grass or All Vegetation), Location description, Total estimated acres treated, and quantity of actual pesticide used (quantity of pesticide not the total volume of mix). Any herbicides applied below project flood pool (elevation 437.50’) shall be labeled for aquatic use. Soil neutralizers will not be allowed for use in herbicide mixtures. Spraying of herbicides shall not be used in lieu of trimming around vertical objects or edging along concrete walkways or curbs. Special care shall be taken when applying herbicides to not allow overspray outside the approved areas allowed for treatment.

3.8. Special Requirements.

3.8.1. The contractor shall immediately report all emergency situations, accidents, vandalism, public disturbances and violations of Title 36 CFR to Corps Rangers or local law enforcement personnel, regardless of the time of day or night.

3.8.2. The contractor shall report to the COR all information concerning either lost or found property on forms provided by the Government. Found property shall be safeguarded by the contractor and promptly turned in to an authorized Corps employee.

3.8.3. Landfill Restricted Items and Recycling Programs. The contractor shall not place any items, whose disposal in landfills is restricted, in any of the public trashcans or dumpster units. Disposal of hazardous items such as tires, batteries, and paint cans, etc. shall be coordinated with the Project Environmental Specialist. The contractor shall participate in all recycling programs instituted by the Government during the contract term and shall maintain recycling areas/containers in a safe and clean condition and as directed by the COR.

Section E - Inspection and Acceptance

CLAUSES INCORPORATED BY REFERENCE

52.246-4 Inspection Of Services--Fixed Price AUG 1996

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

52.211-17 Delivery of Excess Quantities SEP 1989 52.242-15 Stop-Work Order AUG 1989 52.247-34 F.O.B. Destination NOV 1991

Section G - Contract Administration Data

252.201-7000 Contracting Officer's Representative DEC 1991 252.204-7006 Billing Instructions OCT 2005 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

CLAUSES INCORPORATED BY FULL TEXT

ANTITERRORISM/OPERATIONS SECURITY REQUIREMENTS, Jun 2015

The Contractor shall comply with the following requirements marked with an “X”.

X

1. AT Level I Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language: "All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum."

X

2. Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area.

Proposed language: "All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes."

2a. For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05 and Homeland Security Presidential Directive-12 (HSPD-12). Proposed language: “The contractor and all sub-contractors employees will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.”

X

2b. For contractors who do not require CAC, but require access to a DoD facility or installation.

Proposed language: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

3. AT Awareness Training for Contractor Personnel Traveling Overseas. This standard language text required US based contractor employees and associated sub-contractor employees to make available and to receive government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525-13 (Antiterrorism). Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact. Proposed language: "All US based contractor employees and associated sub-contractor employees traveling overseas will receive the government provided AOR specific AT awareness training. The documentation of training completion must be provided to the COR prior to departure.”

X

4. Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language: "The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity.