W912BV20Q0034 solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W912BV20Q0034 08-Feb-2020

b. TELEPHONE NUMBER

918.669.7173

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 06 Mar 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

AMY C FEEMSTER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

918-669-7436FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,500,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF107

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912BV20Q0034

Section SF 30 - BLOCK 14 CONTINUATION PAGE

INSTRUCTIONS TO OFFERORS

Instructions to Offerors

MAIL, FAX, EMAIL or HAND DELIVER YOUR DOCUMENTS

Do not include excess information, to include audio-visual materials, electronic media, CD’s, thumbdrives, etc. or pages of the solicitation that do not contain information provided by the perspective offeror. NO cross outs or strike through marks. Submit a legible quote with no correction marks.

EMAIL

Emailed quotes must be received in a supported Adobe or Microsoft Office file format. These formats are the only acceptable methods of submitting a quote electronically. Cloud storage providers, google docs, web based drop boxes, OneNote/OneDrive, URLs, web-based format, or any other virtual/web-based memory service are NOT acceptable methods of submitting a quote electronically. All documents must be attached in one file. Reference the solicitation in the subject line. Send quotes to E-mail address CESWT‐ CT‐ SS‐ Quotes@usace.army.mil and copy Amy.c.feemster@USACE.Army.mil. Ensure your quote is received before the due date and time. In order for your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received your quote will not be considered.

FAX or MAIL

Include a cover sheet that references the Contract Specialist – Amy C. Feemster and the solicitation number. When submitting through mail ensure you clearly mark the envelope to:

US Army Corps of Engineers, Tulsa District Amy C. Feemster, CECT-SWT-CT 2488 E. 81st Street Tulsa, OK 74137-4290

Clearly mark the envelope in the lower left hand corner with the solicitation number. All pages should be numbered.

Use only 8 ½ by 11 inch paper for fax or mail submissions. Do not use fold-outs (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than 10, or condensed print for any submission. Time New Roman or Arial Font are the only acceptable fonts. All page margins must be at least 1 inch wide, but may include headers and footers. Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the preferred method. Do not use spring clamps, staples, or exceed the recommended capacity of the fastener or binder. Do not use plastic multi-hole/spiral binding systems, heat binding systems, or other systems which do not facilitate the ready insertion of additional pages or removal of pages. DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size to separate sections. The pages must be able to be removed from their binding without ripping or tearing. Ensure to allow enough time to submit your quote before the due date and time.

HAND DELIVER

If your submission will be hand-carried, please provide notification to the Contract Specialist at least one working day in advance (918-669-7173) or Amy.c.feemster@USACE.Army.mil, as unescorted visitors are not allowed in the Contracting Division offices. Please consider in your arrival that visitors must go through security check points on the 16th floor of the 20 story Building. Offerors can only submit their documents to the Contract Specialist or a Contracting Officer of the Tulsa District Office. The address of the Tulsa District Office is below:

US Army Corps of Engineers, Tulsa District 2488 E. 81st Street Tulsa, OK 74137-4290

Please submit the following documents:

1) A signed copy of the 1st page of the solicitation and all amendments

2) The pricing schedule provided in the solicitation.

3) Complete and return the Representations and Certifications in Section K unless already completed in the

System for Awards Management at www.sam.gov.

4) Your quote must identify the business size of the prime contractor and the business name and address of any subcontractors, if applicable, based on the NAICS code identified. Offerors must clearly identify whether a subcontractor(s) will be performing work, the percentage of work to be performed by each subcontractor, and the socio-economic category into which each identified subcontractor falls. (FAR 52.219-14 LIMITATIONS ON

SUBCONTRACTING (DEVIATION 2019-O0003) (JAN 2019))

In accordance with AFARS 5132.702(a)(ii)(B): “Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.”

A Preproposal Conference/Site Visit is scheduled for 10:00 am local time on 13 February 2020 at the John Redmond Project office, US Army Corps of Engineers, 1565 Embankment Road Burlington, KS 66839. The Site Visit will allow prospective Contractors an opportunity to view the site conditions first hand. A question and answer period will not be conducted. Questions must be posed using Bidder’s Inquiry as per the instructions above.

ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS

The Government will provide the successful offeror with the required Army iWatch Antiterrorism Briefing documentation within two (2) business days of Contract Award.

BIDDERS INQUIRY

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following (no other means of questions or inquiries will be answered except through Bidder Inquiry):

a. For information related to amendments, and the dates set for receipt of proposals, please check https://beta.sam.gov/

b. Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self-register into the system. To self-register go to the aforementioned web page and click on the BID tab. Select Bidder Inquiry, select agency USACE, and enter the Bidder Inquiry Key for this solicitation listed below, your e-mail address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

2. From this page you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e-mail, followed by an answer to their question after it has been processed.

4. The Solicitation Numbers are: W912BV20Q0034

The Bidder Inquiry Key is: 98Z3W4-RMFY3X

c. The Bidder Inquiry System will be unavailable for new inquiries at 2:00 PM on Friday, 28 February 2020 in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

d. Offerors are requested to review the specification in its entirety, and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

e. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

f. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

g. The point of contact for this solicitation is:

Contract Specialist: Amy C. Feemster Telephone: 918-669-7173 E-MAIL: Amy.c.feemster@usace.army.mil

Section B - Supplies or Services and Prices

PRICING SCHEDULE

Base year 2020 - 2021

Description Quantity Unit Unit Price Amount Summer Period Damsite This includes all work required by the PWS including refuse collection and disposal.

7 MO

Summer Period Riverside East - This includes all work required by the PWS including refuse collection and disposal.

7 MO

Summer Period Riverside West (May- Sept) - This includes all work required by the PWS including refuse collection and disposal.

5 MO

Summer Period Riverside West (May- Sept) - This includes all work required by the PWS including refuse collection and disposal.

2 MO

Summer Period Hartford Park and Ramp - This includes all work required by the PWS including refuse collection and disposal.

7 MO

Winter Period Damsite This includes all work required by the PWS including refuse collection and disposal.

5 MO

Winter Period Riverside East This includes all work required by the PWS including refuse collection and disposal.

5 MO

Winter Period Riverside West This includes all work required by the PWS including refuse collection and disposal.

5 MO

Winter Period Hartford Park and Ramp

- This includes all work required by the PWS including refuse collection and disposal.

5 MO

Additional Vault Toilets as needed After Flooding

12 MO

Additional Camp and Picnic Sites as needed After Flooding

24 MO

Total Base Year

Option year 1 2021 – 2022

Description Quantity Unit Unit Price Amount Summer Period Damsite This includes all work required by the PWS including refuse collection and disposal.

7 MO

Summer Period Riverside East - This includes all work required by the PWS including refuse collection and disposal.

7 MO

Summer Period Riverside West (May- Sept) - This includes all work required by

5 MO

the PWS including refuse collection and disposal.

Summer Period Riverside West (May- Sept) - This includes all work required by the PWS including refuse collection and disposal.

2 MO

Summer Period Hartford Park and Ramp - This includes all work required by the PWS including refuse collection and disposal.

7 MO

Winter Period Damsite This includes all work required by the PWS including refuse collection and disposal.

5 MO

Winter Period Riverside East This includes all work required by the PWS including refuse collection and disposal.

5 MO

Winter Period Riverside West This includes all work required by the PWS including refuse collection and disposal.

5 MO

Winter Period Hartford Park and Ramp This includes all work required by the PWS including refuse collection and disposal.

5 MO

Additional Vault Toilets as needed After Flooding

12 MO

Additional Camp and Picnic Sites as needed After Flooding

Total Option Year 1

Option Year 2 2022-2023

Summer Period Damsite This includes all work required by the PWS including refuse collection and disposal.

7 MO

Summer Period Riverside East This includes all work required by the PWS including refuse collection and disposal.

7 MO

Summer Period Riverside West (May- Sept) - This includes all work required by the PWS including refuse collection and disposal.

5 MO

Summer Period Riverside West (May- Sept) - This includes all work required by the PWS including refuse collection and disposal.

2 MO

Summer Period Hartford Park and Ramp - This includes all work required by the PWS including refuse collection and disposal.

7 MO

Winter Period Damsite This includes all work required by the PWS including refuse collection and disposal.

5 MO

Winter Period Riverside East This includes all work required by the PWS including refuse collection and disposal.

5 MO

Winter Period Riverside West This includes all work required by the PWS including refuse collection and disposal.

5 MO

Winter Period Hartford Park and Ramp This includes all work required by the PWS including refuse collection and disposal.

5 MO

Additional Vault Toilets as needed After Flooding

12 MO

Additional Camp and Picnic Sites as needed After Flooding

Total Option Year 2

Option Year 3 2023-2024

Summer Period Damsite This includes all work required by the PWS including refuse collection and disposal.

7 MO

Summer Period Riverside East This includes all work required by the PWS including refuse collection and disposal.

7 MO

Summer Period Riverside West (May- Sept) - This includes all work required by the PWS including refuse collection and disposal.

5 MO

Summer Period Riverside West (May- Sept) - This includes all work required by the PWS including refuse collection and disposal.

2 MO

Summer Period Hartford Park and Ramp - This includes all work required by the PWS including refuse collection and disposal.

7 MO

Winter Period Damsite This includes all work required by the PWS including refuse collection and disposal.

5 MO

Winter Period Riverside East This includes all work required by the PWS including refuse collection and disposal.

5 MO

Winter Period Riverside West This includes all work required by the PWS including refuse collection and disposal.

5 MO

Winter Period Hartford Park and Ramp This includes all work required by the PWS including refuse collection and disposal.

5 MO

Additional Vault Toilets as needed After Flooding

12 MO

Additional Camp and Picnic Sites as needed After Flooding

Total Option Year 3

Option Year 4 2024 – 2025

Summer Period Damsite This includes all work required by the PWS including refuse collection and disposal.

7 MO

Summer Period Riverside East This includes all work required by the PWS including refuse collection and disposal.

7 MO

Summer Period Riverside West (May- Sept) - This includes all work required by the PWS including refuse collection and disposal.

5 MO

Summer Period Riverside West (May- Sept) - This includes all work required by the PWS including refuse collection and disposal.

2 MO

Summer Period Hartford Park and Ramp - This includes all work required by the PWS including refuse collection and disposal.

7 MO

Winter Period Damsite This includes all work required by the PWS including refuse collection and disposal.

5 MO

Winter Period Riverside East This includes all work required by the PWS including refuse collection and disposal.

5 MO

Winter Period Riverside West This includes all work required by the PWS including refuse collection and disposal.

5 MO

Winter Period Hartford Park and Ramp This includes all work required by the PWS including refuse collection and disposal.

5 MO

Additional Vault Toilets as needed After Flooding

12 MO

Additional Camp and Picnic Sites as needed After Flooding

Total Option Year 4

Subcontracting Information:

Self Performing:

Prime Contractor Business Size of Prime contractor Percentage of work to be completed by Prime Contractor

Subcontractor (if applicable):

Name of Subcontractor Address Percentage to be completed by the Subcontractor

Business size and socioeconomic category

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

S P E C I F I C A T I O N S

JOHN REDMOND LAKE

KANSAS

MAINTENANCE CONTRACT

FOR

PARK CLEANING

ORGANIZATION OF SPECIFICATIONS

This specification consists of a general section supplemented by exhibits and appendices. A Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this specification. The exhibits contain detailed listings or examples referred to in the general section and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any reference to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para No. Paragraph Title 1 Scope of Work 2 Definitions 3 References 4 Initiation, Execution, & Acceptance of Work 5 Personnel 6 Equipment 7 Materials and Supplies 8 Performance Requirements 9 Contractor Quality Control 10 Deductions for Deficient Work 11 Safety 12 Work Schedules 13 Reporting Defective Facilities 14 Prework Conference 15 Contractor Submittals 16 Billing 17 Changes in Amount of Facilities Serviced 18 Required Insurance and Insurance Certificates

EXHIBITS

No. Title 1 Quality Assurance Report 2 Specifications for Contractor-Furnished

Materials and Supplies 3 Performance Requirements Table 4 Quality Control Inspection Log 5 Example of Job Hazard Analysis 6 Work Schedule for Park Cleaning 7 Invoice Format

APPENDICES

Appendix A

Cleaning of Parks

1. SCOPE OF WORK. The work required under this specification provides for the cleaning of park facilities such as toilets, picnic/camping sites, grounds keeping and refuse collection and disposal.

2. DEFINITIONS.

2.1. Contracting Officer (KO). The person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.2. Contracting Officer Representative (COR). A government employee, designated in writing, responsible for administering the contract for the Contracting Officer.

2.3. Contractor Quality Control (CQC). The contractor's system of controlling the quality of services provided under the provisions of the contract.

2.4. Deficient Service. Any service provided by the contractor that does not meet the Performance Standards specified in the Performance Requirements given in Exhibit 5.

2.5. Government. The term "Government" as used herein means the United States of America.

2.7. Performance Requirement (PR). The Government's requirement for each service provided under the contract.

The requirements are stated as Performance Standards and specify the minimum standard (quality) for each service provided under the contract.

2.7.1 Acceptable Performance Level (APL). The maximum number of deficient services at which the Government will consider a service satisfactory.

2.8. Project. The term "project" as used herein means all Government property and easements at John Redmond Reservoir.

2.9. Public Use Area (PUA). Parks as well as overlooks, nature and hiking trails, access points, and other areas used by the public for recreation.

2.10. Quality is conformance with the contract specification.

2.11. Quality Assurance (QA). The procedure by which the Government determines CQC is functioning effectively.

2.12. Regulations. The term "regulations" refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

3. REFERENCES. Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1, current edition) is hereby incorporated into this specification. EM 385-1-1 is available on-line at http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx.

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Initiation and execution of park cleaning shall be in accordance with this specification.

4.2. Acceptance of park cleaning work. The Government shall accept work unless the COR notifies the contractor of deficient services.

4.2.1. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the Contracting Officer or the COR in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance (QA) Report (SWT Form 982, Exhibit 1).

4.2.2. If the Contracting Officer or the COR notifies the contractor of deficient work the contractor shall initiate action to accomplish corrective work. Work performed on a daily schedule shall be reperformed the same day.

Work performed on less than a daily schedule shall be reperformed not later than the following day. Refer to paragraph 10 for deficient work not reperformed.

4.2.3. The contractor shall notify the Contracting Officer and the COR when corrective work is completed.

Notification shall be made by completing Part IV of the QA Report, provided it has been furnished the contractor. If not, notification shall be made orally. When work has been corrected, the Contracting Officer or the COR shall take necessary action to complete Part V of the QA Report and provide a copy to the contractor.

5. PERSONNEL. The contractor shall provide personnel necessary to accomplish all work required by this specification, within specified time limits and within reasonable time frames not to exceed the response times set forth in subparagraph 4.2.

5.1. Experience and Skills. The contractor shall provide personnel that are experienced and demonstrate proficiency in the skills required to perform the various types of work specified.

5.2. Supervision.

5.2.1. The contractor shall provide one on-site supervisor on the project who shall have full authority to direct any work required. This on-site supervisor, and alternates who shall have full authority to execute work during the supervisor’s absence, shall be designated in writing.

5.2.2. The contractor shall provide the Contracting Officer and the COR a local or toll free telephone number at or through which the on-site supervisor can be reached between 8:00 a.m. and 4:30 p.m. CST on all days work is being performed. Use of a cellular-type phone is acceptable.

5.2.3. The on-site supervisor shall contact the COR each Monday between 8:00 a.m. and 8:30 a.m. CST. If this contact is made by telephone, the COR may require the on-site supervisor to meet on-site and discuss problems.

The COR shall establish the time and location for such meetings after consultation with the on-site supervisor. The COR will not require such meetings within two (2) hours after the time of requests.

6. EQUIPMENT. The contractor shall furnish equipment necessary to accomplish all work required by this specification, within specified time limits and within reasonable time frames not to exceed the response times set forth in subparagraph 4.2.

6.1. Equipment Requirements. All equipment used to perform work under this specification must be in good operating and mechanical condition and shall comply with EM 385-1-1.

6.1.1. The working pressure of high pressure power washers, if used to clean facilities specified in Appendix A, shall be at least 2,000 p.s.i. The working pressure of power washers shall not remove coatings or damage any finished surfaces.

6.1.2. All sedans and trucks used by the contractor to perform work under this contract shall be marked by signs located on each side of the vehicles. Signs may be painted on the doors or magnetic signs may be attached to the doors. Magnetic signs shall not be removed at any time vehicles are at the project. Lettering shall be at least 2 inches high. Each sign shall contain the following:

JOHN REDMOND RESERVOIR

CLEANING SERVICES

PROVIDED BY

(Contractor's Name)

6.2. Vehicle Operation and Parking. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the COR or the Park Manager approves use of other areas.

7. MATERIALS AND SUPPLIES.

7.1. Contractor Furnished.

7.1.1. Except for the items listed in subparagraph 7.2., the contractor shall furnish all materials and supplies necessary to accomplish all work required by this specification within specified time limits.

7.1.2. All material and supplies shall be new and adequate quantities shall be maintained to perform the required services without interruptions. All materials and supplies are subject to review by the COR to determine compliance with this specification.

7.1.3. Specifications for selected contractor-furnished materials and supplies are given in Exhibit 2.

7.1.4. In addition to materials and supplies listed in Exhibit 2, the contractor shall furnish the following:

Various supplies and materials including but not limited to: Brooms, scrubbing devices, mops, cleaners, graffiti removers, metal cleaners, disinfectants, glass cleaners, deodorizers.

7.2. Government Furnished. The Government will only furnish potable water. The contractor shall be responsible for transporting Government furnished materials and supplies to work sites.

8. PERFORMANCE REQUIREMENTS. Performance Requirements for work performed under this specification are given in Exhibit 3. The contractor's performance will be evaluated using these Performance Requirements as follows:

8.1. Services provided by the contractor will be inspected for compliance with Performance Standards. Those not meeting Performance Standards shall be considered deficient. Major or recurring minor deficiencies will result in a letter of correction being issued by the Contracting Officer's Representative.

8.2. The purpose of QA is to determine how well CQC is functioning. Deficient services are determined during initial QA inspections. The results of inspections are not changed as a result of satisfactory reperformance.

9. CONTRACTOR QUALITY CONTROL (CQC). The contractor shall establish and execute a CQC Program to assure all work required by the specification is completed on schedule and in accordance with the PRs in Exhibit 3.

9.1. The results of all quality control inspections conducted by the contractor shall be entered on the Quality Control Inspection Log (SWT Form 990, Exhibit 4). A copy of completed inspection logs shall be furnished the Contracting Officer’s Representative weekly.

9.2. The requirements in subparagraph 9.1 may be waived by the COR if the COR determines proper CQC can be achieved without the required submissions. This determination will normally be made on the basis of actual performance by the contractor. If poor performance again requires the weekly submission of SWT Form 990 the requirement shall not be considered as additional work and shall not be grounds for additional charges.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings shall be made for services that do not meet the PStds in Exhibit 3. Deductions for documented defects will be made in accordance with the following procedures:

10.1. Each service found deficient and reperformed by the contractor: No deduction.

10.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on the Government's cost for performing the work.

10.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

10.4. Each service found deficient and not reperformed by anyone, or work not performed at all: Deduction for loss in value shall be based on estimates of the contractor's cost for performing the work. Loss in value shall be based on the contract bid price or applicable portion thereof.

11. SAFETY.

11.1. Safety Plan. The contractor shall furnish the COR a comprehensive safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The safety plan shall be submitted to the COR for review and approval within ten days of contract award. Any deficiencies in the submitted safety plan shall be corrected within three business days and resubmitted to the COR for approval. Contractor shall not initiate services without an approved safety plan. The safety plan shall include, but not be limited to the following:

11.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured persons to medical facilities.

11.1.5. Fire prevention plans.

11.1.6. Activity hazard analyses (AHA) shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with AHA’s, especially at the start of a major job. Initially, the safety plan shall include, but not be limited to, AHA’s for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises and/or the COR directs. AHA’s directed by the COR shall be submitted for approval within one (1) week. An example of a AHA is given in Exhibit 5.

11.1.6.1. Loading and unloading of equipment

11.1.6.2. Equipment operation and maintenance (for each type of equipment).

11.1.6.3. Vehicle operation and maintenance.

11.2. Safety Meetings. The contractor shall conduct monthly meetings to discuss safety items pertaining to ongoing work. Employees of subcontractors shall attend safety meetings. A quarterly report of the meetings shall be furnished in writing to the COR by the 15th day following the end of each quarter. The report shall include the following information on each meeting: Date, location of meeting, names of persons attending, safety items discussed and persons who conducted the meeting.

11.3. Safety Violations. If a contractor's employee persists in not following the safety requirements of this specification or the contractor's safety plan, the employee shall be permanently discharged upon the written request of the Contracting Officer.

11.4. Personal Clothing and Safety Apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt and long trousers and shoes. Personnel, when required by Section 5, EM 385-1-1, shall wear additional protective apparel.

11.5. Accident Reports.

11.5.1. The contractor shall immediately notify the COR of all known accidents that occur at the project and result in death or serious injury.

11.5.2. The contractor shall investigate all accidents involving contractor or subcontractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this specification. The results of investigations shall be reported to the COR immediately, and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

11.6. Exposure Reports. The contractor shall maintain an accurate record of exposure data (man-hours worked) and submit the figure in writing monthly by the 1st workday of the following month.

12. WORK SCHEDULES. The contractor shall submit a work schedule for each park cleaning crew in the format given in Exhibit 6. The work schedule shall be submitted to the COR for review and approval within ten days after contract award. Any deficiencies shall be corrected within three business days of notification. Contractor may not begin work in a park area until work schedules have been approved for the specific park area.

12.1. The schedule shall be prepared for work to be accomplished during the summer period and winter period.

12.2. The contractor shall utilize these plans for accomplishing work and shall furnish the COR a revised plan prior to changing his mode of operation. Revised plans are to be reviewed by the COR within five business days of submission. Mode of operation cannot be changed until the COR has reviewed and approved the changes.

13. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Damaged, defective, and/or inoperative facilities shall be reported to the COR, Park Manager, or Contracting Officer within one (1) working day.

14. PREWORK CONFERENCE. The COR shall conduct a Prework with the contractor to discuss the provisions of this specification and the contractor's submittals listed in paragraph 15 below. As a minimum, the officer of the company that signed the contract, the on-site supervisor, and the person that will directly supervise the administrative work associated with the contract shall represent the contractor in an on-site visit. The COR shall establish the location, date, and time of the Prework Conference after consultation with the contractor. The Contracting Officer shall make the final date determination if all parties are unable to reach agreement.

15. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the COR two (2) weeks prior to the Prework Conference. All submittals, other than copies of licenses and contracts, shall be typed and the original and one copy shall be furnished the Contracting Officer and the COR. If the Contracting Officer or the COR determines any of the proposed plans or schedules do not comply with this specification, the contractor shall resubmit these documents within five business days.

15.1. Names of supervisor and alternative supervisor(s) (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2.1.).

15.2. Safety Plan (submit prior to initiation of work and prior to changing) (subparagraph 11.1.).

15.3. Antiterrorism and Operations Security Requirements:

The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR and Contracting Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training and submission of training verification. Training materials and verification forms will be provided by the Contracting Officer within two business days of contract award.

15.4. Pre‐screen candidates using E‐Verify Program. The Contractor must pre‐screen Candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The contractor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

15.5. Report of Safety meetings (submit within 15 days after the end of each quarter) (subparagraph 11.2.).

15.6. Exposure reports (submit by 1st business day of each month) (subparagraph 11.6.).

15.7. Supplemental Work Schedules for Cleaning Parks (submit prior to initiation of work and prior to changing schedules) (paragraph 12.).

16. BILLING.

16.1. The contractor shall submit the original and two copies of invoices on the 1st business day of the following month for all park cleaning work. Invoices shall be prepared in the format given at Exhibit 7.

16.2. Payment will only be made for work actually performed.

16.3. All exposure hours shall be listed on monthly invoice.

16.4. The invoices and supporting documents shall be delivered, mailed or emailed to the Lake Manager or Asst.

Lake Manager at Council Grove Lake, 945 Lake Rd, Council Grove, KS 66846. Contact names and emails will be provided at prework conference.

17. CHANGES IN AMOUNT OF FACILITIES SERVICED. Adjustment in contract price will be at the request of either party only if either or both of the following conditions occur.

17.1. Park cleaning services required are deleted for a period of one (1) month or longer in an entire park.

17.2. A singular change in the amount of project facilities to be serviced is made and the change results in an annual increase or decrease in the cost of park cleaning work that exceeds $500. The cost of increases or decreases shall be based upon estimates of the contractor's costs for performing the work.

18. REQUIRED INSURANCE AND INSURANCE CERTIFICATES. Pursuant to FAR 28.301(b) for the protection of the Government, and FAR 28.306(b) and 52.228-5, Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

18.1. Worker’s Compensation and Employer’s Liability: Workers' compensation and employers' liability insurance in compliance with applicable state statutes, with a minimum liability coverage of $100,000.

18.2. General Liability: Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. Property damage liability insurance shall be required in an amount of at least $100,000.

18.3. Automobile liability: Liability insurance shall be written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

EXHIBIT 1

QUALITY ASSURANCE REPORT

QUALITY ASSURANCE REPORT

DIRECTIVE 1130-2-550

PART 1 - NOTIFICATION

This report constitutes notification to the contractor of the deficiencies cited below.

This report confirms oral notification to the contractor on of the deficiencies cited below.

COR Signature Date

PART 2 - QA INSPECTION RESULTS

PR NO

LOCATION

DESCRIPTION OF DEFICIENCY

PRIMARY

INSPECTION

SECONDARY

INSPECTION

No. Inspec. No. Def. No. Inspec. No. Def.

SWT From 0982 23 Oct 2010

QUALITY ASSURANCE REPORT

Continued

PART 3 - CO DECISION ON DEFICEINCIES

The deficiencies in meeting PR No. (s)____________________________must be corrected before the work Will be accepted.

will be deducted from scheduled payments to the contractor for the deficiencies

Meet PR No.(s) . Calculations for this deduction are given under part VI.

COR Signature Date

Type or Print name if not electronically signed _________________________________________

PART 4 - NOTIFICATION

I certify that all deficiencies have been corrected in accordance with the contract specifications.

Contractor Signature Date

Type or Print name if not electronically signed ________________________________________

PART 5 - ACCEPTANCE

All work except that for which deductions will be made complies with the contract specifications and is hereby accepted.

Contractor Signature Date

Type or Print name if not electronically signed ________________________________________

QUALITY ASSURANCE

REPORT DIRECTIVE 1130-

2-550PART 6 - PERFORMANCE REQUIREMENTS

ALL PREVIOUS EDITIONS ARE OBSOLETE

PROPONENT: CESWT-OD

SWT Form 0982 ALL PREVIOUS EDITIONS ARE OBSOLETE PROPONENT: CESWT-OD 23 Oct 2010

EXHIBIT 2

SPECIFICATIONS FOR CONTRACTOR-FURNISHED

MATERIALS AND SUPPLIES

ITEM APPENDIX SPECIFICATION

BOX TYPE DUMPSTERS A 4 TO 5 CUBIC YARD W/LIDS

REFUSE CAN LINERS A EPA DESIGNATED TO CONTAIN RECYCLED

MATERIAL,

PLASTIC, 8 TO 32 GALLON, MINIMUM 2 MIL

THICKNESS

STAINLESS STEEL CLEANER A USDA DESIGNATED BIOPREFERRED,

PRODUCT SPECIFICALLY DESIGNED TO CLEAN

STAINLESS STEEL SURFACES.

LIGHT BULBS A ENERGY STAR RATED, REPLACE TO MATCH

CURRENT INSTALLED BULBS AND WITHIN

FIXTURE SPECIFICATIONS

TISSUE PAPER A EPA DESIGNATED TO CONTAIN RECYCLED

MATERIAL,

2-PLY BATH TISSUE, NON-BLEACHED,

NATURAL, SEPTIC TANK SAFE, MINIMUM OF

500 SHEETS PER ROLL, 100% POST CONSUMER

WASTE RECYCLED MATERIALS, #100, FORT

HOWARD CO. OR EQUAL.

URINAL DEODORANT PAD A PERFUMED, COMMERCIAL QUALITY, SEPTIC

TANK SAFE.

CLEANING COMPOUNDS,

DEODORIZERS &

DISINFECTANTS

A USDA DESIGNATED BIOPREFERRED,

KILL (INACTIVATING) HARMFUL AND

OBJECTIONABLE BACTERIA, CYSTS AND

OTHER MICROORGANISMS (PATHOGENIC).

COMMERCIAL QUALITY.

https://www.biopreferred.gov/BioPreferred/ https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#bio https://www.energystar.gov/about/about_energy_efficiency

EXHIBIT 3

PERFORMANCE REQUIREMENTS

SERVICE REQUIREMENTS PR NO. PERFORMANCE STANDARDS APL

Completion of work A 1 Completed within the time limits set forth in the PWS and contractor’s approved schedules.

5%

Safety A 2 All work performed in accordance with EM 385-1-1 & applicable job hazard analyses.

2%

Damage to facilities A 3 All damages caused by the contractor are reported within one (1) workday.

0%

Clean interior of waterborne toilets & showers

A 4 Clean all surfaces. Sanitize all fixtures, countertops, partitions, railings, lavatories, showers, urinals, commodes. No standing water on floors. Free of graffiti.

Supply of toilet tissue is adequate until next cleaning day.

Light bulbs operate properly. Odor Free.

5%

Clean interior of vault toilets A 5 Clean all surfaces. Sanitize toilets and railings. No standing water. Free of graffiti. Supply of toilet tissue is adequate until next cleaning day. Light bulbs operate properly.

5%

Clean exterior of toilets and showers

A 6 Clean. Free of graffiti. Light Bulbs operate properly.

Clean and sanitize drinking fountains.

10%

Monitor vault tanks A 7 Tanks exceeding specified limit are reported. 10%

Clean picnic shelters and campsites A 8 Clean. Free of graffiti. No refuse, debris, or partially burned wood in fireplaces or cookers. Accumulations of ashes do not exceed an average depth of 1 inch in cookers, 2 inches in fire rings and 3 inches in fireplaces. Light bulbs operate properly.

10%

Grounds keeping - PUAs & access roads

A 9 According to specifications. No refuse, debris, dead animals or tires inside perimeter 20 feet outside defined mowing area.

10%

Grounds keeping - small litter pick up

A 10 According to specifications. No small litter inside specified limits of shelters, camp & picnic sites, toilets & showers, playgrounds and parking areas.

10%

Grounds keeping - fishing areas A 11 No refuse or debris visible from a distance of 50 feet from water.

10%

Grounds keeping - embankment road

A 12 No refuse or debris visible from a distance of 50 feet. No dead animals.

15%

SERVICE REQUIREMENTS PR NO. PERFORMANCE STANDARDS APL

Refuse collection – Dumpsters A 13 Dumpsters are correct size. Lids intact and functioning.

Floors free of holes or voids.

10%

Refuse collection- Containers A 14 Containers are not more than ¼ full & contents do not emit strong odors. Liners are clean & not torn.

10%

Refuse disposal A 15 Refuse disposed at designated site and according to regulations. No deposition along roads.

0%

Removal of stinging insects & nests

A 16 All insect nests within 5 feet of facilities or on any buildings, facilities, or amenities removed.

5%

Clean refuse containers A 17 Clean. 10%

High pressure washing A 18 Clean. No stains or accumulations of grease. No damage to paint on adjacent surfaces.

10%

Clean trailer dump stations A 19 Clean. 10%

Clean bulletin boards A 20 Clean. Free of graffiti. 10%

Clean courtesy docks A 21 Clean. 10%

EXHIBIT 4

QUALITY CONTROL INSPECTION LOG

See attachment in section J

EXHIBIT 5

EXAMPLE OF ACTIVITY HAZARD ANALYSIS

(AHA)

See attachment in section J

EXHIBIT 6

WORK SCHEDULE FOR PARK CLEANING

See attachment in section J.

EXHIBIT 7

INVOICE FORMAT

BILLING FOR PARK CLEANING CONTRACT

PROJECT: ________________________ SHEET __ OF __

CONTRACTOR: _____________________ DATE: _____________

(As shown on contract award)

ADDRESS: ________________________ CONTRACT NO: W912BV-__-_-____

BILLING PERIOD: ______ THRU _____ INVOICE NO: _________

PAYMENT TERMS: __________________________________

(Payment Discount or N/A)

MONTHLY EXPOSURE HOURS: _________

BID ITEM SERVICE UNIT

NO. PERFORMED QUANTITY PRICE TOTAL

INVOICE TOTAL:$ ___________

Contractors Signature

APPENDIX A

CLEANING OF PARKS

1. FACILITIES TO BE SERVICED. All park facilities listed in Table A-1 and A-3.

2. FREQUENCIES AND TIMES OF SERVICES.

2.1. Seasonal Work Periods. The amount of work required varies with the seasons of the year based on need. The following work periods are established to reflect changes in inventory of facilities and/or frequency of services from season to season:

Summer Period: 1 April thru 31 October Winter Period: 1 November thru 31 March

2.2 The contractor shall accomplish services in accordance with the frequencies specified in Table A-2 and A-4.

2.3 If the frequency is stated as weekly, biweekly, monthly or bimonthly, the contractor shall perform the required services on any day, Monday through Friday.

2.4 The contractor shall begin work no earlier than 7 a.m. and shall complete work by 5 p.m.

2.5 Second cleanings of toilets and showers shall be performed in accordance with subparagraph 3.2., between 4 p.m. and 7 p.m.; therefore, toilets requiring second cleanings shall have the regularly scheduled cleanings performed not later than 1 p.m. each workday.

3. DESCRIPTION OF WORK.

3.1. Toilets and showers. The contractor shall clean, sanitize and deodorize all waterborne toilets, vault toilets, and showers, including windows, vent coverings, interpretive facilities, contiguous sidewalks, light fixtures (interior and exterior), plumbing fixtures, countertops, walls, ceilings, doors, eaves, screens, partitions, floors, vault toilet risers (inside and outside) and drinking fountains.

3.1.1. Stainless steel surfaces shall be cleaned with an approved cleaner specifically designed to clean this particular type of surface.

3.1.2. The floors in the shower houses shall be mopped, scrubbed or power washed to remove soap and dirt residual.

3.1.3. The contractor shall empty refuse containers. Refuse shall be deposited in dumpsters provided by the contractor at designated locations.

3.1.4. The contractor shall remove all litter and debris in a five foot area around the exterior of facilities.

3.1.5. All marks of vandalism and graffiti removable without damaging the paint or surface shall be removed. If vandalism and graffiti is not removable or damage is unavoidable contact COR immediately.

3.1.6. Toilet tissue shall be distributed at each toilet when it is cleaned.

3.1.7. Light bulbs in fixtures located on the interior of toilets and on exterior walls and ceilings shall be checked.

Bulbs that are burned out or broken shall be replaced on the same day they are discovered. Light bulbs that are operated by standard switches or photoelectric over-ride switches shall be checked each time toilets are cleaned.

Security lights are not subject to the provisions of this subparagraph.

3.1.8. Each time vault toilets are cleaned, available storage in the vaults shall be checked. When the waste in a vault reaches 18 inches from the bottom of the riser, the COR shall be notified within one (1) workday.

3.1.9 Contractor shall provide, display and initial cleaning acknowledgment sheets in each vault toilet and waterborne facility upon completion of scheduled cleaning. Cleaning acknowledgment sheets shall be approved by the COR, contain the date(s) and time(s) cleaning was performed along with the initials of person(s) who performed the cleaning.

3.2. Additional and second cleanings. Cleaning of toilets and showers at selected PUAs shall be performed during the summer period in addition to those specified in the attached tables. These additional cleanings may be required on the same day or on different days that a cleaning is specified. Those performed on the same day are referred to as “second cleanings” and those on different days as “additional cleanings”. All work required by subparagraph 3.1 thru 3.1.10 shall be performed during second and additional cleanings.

3.2.2. The PUAs requiring…