Released Solicitation - El Dorado PCMC 20Q0031.pdf

SEE ADDENDUM

(No Collect Calls)

W912BV20Q0031 28-Jan-2020

b. TELEPHONE NUMBER

918.669.7460

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 26 Feb 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912BV9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JOSHUA D HOPE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIV

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 E. 81ST STREET

TULSA OK 74137-4290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

918-669-7436FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$41,500,000

NAICS:

561210

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF107

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912BV20Q0031

Section A - Solicitation/Contract Form

INSTRUCTIONS TO OFFERORS

INSTRUCTIONS TO OFFERORS

Read the solicitation in its entirety and all amendments before submitting documents. Payments will be made after receipt of a proper invoice and receipt of acceptable supplies or services.

Regular office hours: Monday to Friday, 7:30 a.m. to 4:00 p.m. CT

MAIL, FAX, EMAIL or HAND DELIVER YOUR DOCUMENTS

Do not include excess information, to include audio-visual materials, electronic media, CD’s, thumbdrives, etc. or pages of the solicitation that do not contain information provided by the perspective offeror. NO cross outs or strike through marks. Submit a legible quote with no correction marks.

EMAIL

Emailed quotes must be received in a supported Adobe or Microsoft Office file format. These formats are the only acceptable methods of submitting a quote electronically. Cloud storage providers, google docs, web based drop boxes, OneNote/OneDrive, URLs, web-based format, or any other virtual/web-based memory service are NOT acceptable methods of submitting a quote electronically. All documents must be attached in one file. Reference the solicitation in the subject line. Send quotes to E-mail address CESWT-CT-SS-Quotes@usace.army.mil and copy

Joshua.D.Hope@usace.army.mil. Ensure your quote is received before the due date and time. In order for your quote to be considered responsive, all required materials must be received before the due date and time. If all required materials are not received your quote will not be considered.

FAX or MAIL

Include a cover sheet that references the Contract Specialist – Joshua Hope and the solicitation number. When submitting through mail ensure you clearly mark the envelope to:

U.S. Army Corps of Engineers, Tulsa District

Joshua Hope, CECT-SWT-E

2488 EAST 81ST STREET

TULSA, OKLAHOMA 74137

FAX: (918) 669-7495

Clearly mark the envelope in the lower left hand corner with the solicitation number. All pages should be numbered. Use only 8 ½ by 11 inch paper for fax or mail submissions. Do not use fold-outs (e.g., 11” x 14” or 11” x 17” sheets). Do not use a font size smaller than 10, or condensed print for any submission. Time New Roman or Arial are the only acceptable fonts.

All page margins must be at least 1 inch wide, but may include headers and footers. Illegible handwritten quotes will not be considered. Typed quotes are highly encouraged and the mailto:CESWT-CT-SS-Quotes@usace.army.mil mailto:Joshua.D.Hope@usace.army.mil preferred method. Do not use spring clamps, staples, or exceed the recommended capacity of the fastener or binder.

Do not use plastic multi-hole/spiral binding systems, heat-binding systems, or other systems that do not facilitate the ready insertion of additional pages or removal of pages. DO NOT use tabbed dividers, flagged tabs, or any divider that extends beyond the paper size to separate sections. The pages must be able to be removed from their binding without ripping or tearing.

Ensure to allow enough time to submit your quote before the due date and time.

HAND DELIVER

If your submission will be hand-carried, please provide notification to the Contract Specialist at least one working day in advance (918-669-7460) or Joshua.D.Hope@usace.army.mil, as unescorted visitors are not allowed in the Contracting Division offices. Please consider in your arrival that visitors must go through security check points located on the 16th floor of the small tower. Offerors can only submit their documents to the Contract Specialist or a Contracting

Officer of the Tulsa District Office. The address of the Tulsa District Office is below:

US ARMY CORPS OF ENGINEERS, TULSA DISTRICT

2488 EAST 81ST STREET

TULSA, OKLAHOMA 74137

This procurement is being conducted in accordance with Simplified Acquisition Procedures

(SAP) of FAR Parts 12 and 13. Any reference to offers or bids or offerors or bidders should be substituted with quotations or quoters. All reference to discussions shall not be interpreted under

FAR Part 15, but rather indicate that the Government may communicate with offerors/quoters as allowed under SAP.

SUBMIT THE FOLLOWING DOCUMENTS:

1) A signed copy of the first page of the solicitation and all amendments,

2) Complete the pricing schedule provided in the solicitation,

3) Complete all FAR Clauses with applicable blanks filled in from SECTIONS I, K, L, and M

(If responses are filled out in SAM then indicate by marking “SEE SAM”),

4) Experience Form or Narrative,

5) Any Past Performance Information, and

6) Your quote must identify the business size of the prime contractor and the business name and address of any subcontractors, if applicable, based on the NAICS code identified. Offerors must clearly identify whether a subcontractor(s) will be performing work, the percentage of work to be performed by each subcontractor, and identify the socio-economic category into which each subcontractor falls.

INQUIRIES – OFFEROR’S QUESTIONS AND COMMENTS

USE OF BIDDER’S INQUIRY

Prospective offerors shall submit questions and inquiries related to this solicitation in accordance with the following (no other means of questions or inquiries will be answered except through Bidder’s Inquiry):

a. For information related to amendments, and the dates set for receipt of proposals, please check BetaSAM at https://beta.sam.gov.

b. Contractual and Technical inquiries and questions relating to proposal procedures are to be submitted via Bidder’s Inquiry in ProjNet at https://www.projnet.org/projnet.

1. To submit and review bid inquiry items, offerors will need to be a current registered user or self‐register into the system. To self‐register go to the aforementioned web page and click on the Register link (located below the Sign in button). Select agency USACE and click on the Select Agency button. Select site SWT Tulsa District Office and click on the

Select Site button. Fill in all required information and click the Register button. Verify that information on next screen is correct and then click continue. Once registered, on the home screen, select USACE for the Managing Agency, enter your email address in the Email box, and enter the Bidder’s Inquiry Key for this solicitation (listed below), agree to the Privacy and Security Notice, and then click Sign in.

2. From this page, you may view all bidder inquiries or add an inquiry.

3. Bidders will receive an acknowledgement of their question via e‐mail, followed by an answer to their question after it has been processed.

4. The Solicitation Number is: W912BV20Q0031

The Bidder’s Inquiry Key is: 4G9M3Z-AP49CD

5. Address/enter only one question/issue per entry.

c. The Bidder’s Inquiry System will be unavailable for new inquiries 6:00pm (Central) Friday, 21 February 2020 in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

d. Offerors are requested to review the specification in its entirety, and review the Bidder’s

Inquiry System for answers to questions prior to submission of a new inquiry.

e. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago).

The telephone number for the Call Center is 800‐428‐HELP.

f. Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals.

https://beta.sam.gov/

g. The point of contact for this solicitation is:

Contract Specialist: Joshua Hope

Telephone: 918‐669‐7460

E‐MAIL: Joshua.D.Hope@usace.army.mil

PREPROPOSAL/SITE VISIT CONFERENCE

A Preproposal Conference/Site Visit is scheduled for 10:00 AM CT on Wednesday, 5 February

2020 at the US Army Corps of Engineers El Dorado Lake Project Office. The address is 2710

NE Shady Creek Access Rd., El Dorado, KS 67042

The POC for the site visit is Kevin McCoy, who can be reached via phone at (620) 382-2101.

ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS

The Government will provide the successful offeror with the required Army iWatch

Antiterrorism Briefing documentation within two (2) business days of Contract Award.

As outlined in AFARS 5132.702(a)(ii)(B), “Funds are not presently available for this acquisition.

No contract award will be made until appropriated funds are made available.”

Section B - Supplies or Services and Prices

BID SCHEDULE

See separately attached PDF for the Bid Schedule.

Section C - Descriptions and Specifications

SCOPE OF WORK

SCOPE OF WORK

November 13, 2019

EL DORADO LAKE

KANSAS

FIRM FIXED PRICED PERFORMANCE BASED

PCMC CONTRACT FOR

MOWING, JANITORIAL, HERBICIDE APPLICATIONS, SNOW/ICE

REMOVAL AND BUOY MAINTENANCE/INSPECTION

ORGANIZATION OF SCOPE OF WORK

This Scope of Work consists of a general section supplemented by exhibits and appendices. A

Table of Contents is provided on the following pages.

The general section contains requirements that apply to all work to be performed under the provisions of this Scope of Work. The exhibits contain detailed listings or examples referred to in the general section, reference publications, and the Performance Requirements. The appendices contain a description of the facilities to be serviced and the work to be performed.

Any references to paragraphs or subparagraphs in this specification will refer to those in the general section unless otherwise noted.

TABLE OF CONTENTS

Para.

No. Paragraph Title

1 Scope of Work

2 Definitions

3 References

4 Initiation, Execution, & Acceptance of Work

5 Personnel

6 Equipment

7 Materials and Supplies

8 Performance Requirements

9 Contractor Quality Control

10 Deductions for Deficient Work

11 Safety

12 Reporting Defective Facilities

13 Security

14 Prework Conference

15 Contractor Submittals

16 Billing

17 Changes in Amount of Facilities Serviced

18 Antiterrorism and Operations Security Requirements

19 Required Insurance and Insurance Certificate

EXHIBITS

No. Title

1 Response Times for Buoy Maintenance and Herbicide Spot Treatments

2 Quality Assurance Report

3 Performance Requirements

4 Quality Control Inspection Log

5 Example of Activity Hazard Analysis

6 Invoice Format

7 Specifications for Contractor-Furnished Materials and Supplies

APPENDICES

Appendix Title

A Mowing

B Janitorial

C Application of Herbicides

D Snow and Ice Removal

E Buoy Inspection and Maintenance

1. SCOPE OF WORK. All services under this contract, which may include, but not necessarily limited to, the following types of tasks/services: Mowing, Herbicide Application, Snow/Ice

Removal and Buoy Inspection and Maintenance, which shall be performance based as a Park

Cleaning Mowing Contract (PCMC). The work under this specification provides for maintenance of the following Government Facilities:

1.1. Mowing of dam embankment, project office complex, Chelsea Levee and other specified areas on project lands.

1.2. Janitorial work at the project office complex.

1.3. Herbicide application at/on dam embankment, project office complex and other areas on project lands.

1.4. Snow and ice removal at the project office complex.

1.5. Buoy system inspection and maintenance.

2. DEFINITIONS

2.1. Contracting Officer (KO). The person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.2. Contracting Officer Representative (COR). A Government employee, designated in writing, responsible for administering the contract for the Contracting Officer.

2.3. Contractor quality control (CQC) is the contractor's system of controlling the quality of services provided under the provisions of the contract.

2.4. Critical weight is a means of subjectively designating the importance of, or weighting, Performance Requirements (PRs). Three critical weights shall be used with A being used to designate the more important PRs and C the least important. Critical weights are based on the importance of each service to the integrity of the facilities being serviced, to the visiting public, to Government employees directly affected by the service, and the environment.

2.5. Deficient service is any service provided by the contractor that does not meet the

Performance Standards specified in the Performance Requirements (PRs) given in Exhibit 4.

2.6. Emergency work is work the contractor is required to perform immediately, normally within a few hours after a verbal request or direction is received from the Contracting Officer.

2.7. Government means the United States of America.

2.8. Performance Requirement (PR) is the Government's minimum requirement for each service provided under the contract. These requirements are stated as Performance Standards and

Acceptable Performance Levels.

2.8.1. Performance standard (PStd) specifies the minimum standard (quality) for each service provided under the contract.

2.8.2. Acceptable Performance Level (APL) is the maximum number of deficient services at which the Government will consider a service satisfactory.

2.9. Project means all Government property and easements at El Dorado Lake.

2.10. Quality is conformance with the contract specification

2.11. Quality assurance (QA) is the procedure by which the Government determines that CQC is functioning effectively.

2.12. Regulations refers to any local, state, or Federal law or regulation applicable to operation or maintenance of the project.

2.13. A workday is any day, Monday through Friday, exclusive of Federal holidays. This definition should not be interpreted to mean that work is not required by this specification on other days.

3. REFERENCES

3.1. Corps of Engineers Safety & Health Requirements Manual, EM 385-1-1 (current edition) is hereby incorporated into this specification. The COR will furnish a copy of the EM 385-1-1 to the contractor after contract award.

4. INITIATION, EXECUTION, AND ACCEPTANCE OF WORK.

4.1. Initiation and Execution of all work shall be in accordance with this specification. (It is the responsibility of the contractor to perform work without notification by the COR for performance based work.)

4.2. Non Performance Based Work (Spot Treatment Herbicide and Installation and/or

Repair/Removal of Hazard Buoy Cable) shall be initiated by notification by the COR. The desired completion date will be within the limits set forth in Exhibit 1 (Maximum Response

Times for Non Performance Based Work) shall not be exceeded unless waived by the COR

4.2.1. If the COR cancels the Non Performance Based Work prior to the contractor initiating work, no payment shall be made to the contractor. If the COR cancels the Non Performance

Based Work after work is initiated, the provisions and procedures of the Changes Clause shall be followed except that modification of the contract shall not be required. Work is considered initiated when mobilization of resources to the work site has begun.

4.3. If the COR notifies the contractor of deficient work the contractor shall initiate action to accomplish corrective work. Re-performance of work to correct deficiencies must be completed within the original response time

4.3.1. The contractor shall notify the COR when corrective work is completed.

4.3.2. Initial notification of deficiencies may be written or oral; however, all oral notification shall be confirmed by the COR in writing within two (2) workdays. Written notification shall be provided by completing Parts I, II, and III of a Quality Assurance (QA) Report (SWT Form 982, Exhibit 2).

4.3.3. If the COR directs re-performance of work to correct deficiencies, the contractor shall initiate action to accomplish corrective work within two business days.

4.3.4. Notify the COR when corrective work is completed. Notification shall be made by completing Part IV of the QA Report, provided it has been furnished the contractor. When work has been corrected, the COR shall take necessary action to complete Part V of the QA Report and provide a copy to the contractor.

5. PERSONNEL. Provide personnel necessary to accomplish all work required by this specification within the time limits specified.

5.1. Experience and skills.

5.1.1. Provide personnel that are experienced and demonstrate proficiency in the skills required performing the various types of work specified.

5.1.2. Quality Control personnel shall be knowledgeable of the work they inspect, inspection procedures, and all portions of this specification that apply to the work they inspect.

5.2. Supervision.

5.2.1. Provide an on-site project manager who shall have full authority to direct any work required. This on-site project manager, and alternates who shall have full authority to execute work during brief absences of the on-site project manager, shall be designated in writing. The on-site project manager or alternate shall be on site at all times work is being performed.

Identify, in writing, the name of the appointed on-site project manager and provide this information to the Contracting Officer and COR within 10 calendar days of contract award.

5.2.2. Provide the COR a telephone number which the contractor's on-site project manager can be reached between 8:00 a.m. and 4:30 p.m. on all days’ work is being performed.

5.2.3. The on-site project manager shall contact the COR on a schedule as set forth by the COR.

During working hours on a workday work is being performed. The COR may require the on-site project manager to meet and discuss various issues on site. The COR shall establish the time and location for such meetings after consulting with the on-site project manager; generally within two (2) hours after requested.

6. EQUIPMENT. Furnish equipment necessary to accomplish all work required by this specification within the specified time limits. Equipment breakdown does not relieve the contractor of the responsibility to complete work in accordance with the specification requirements or on time.

6.1. Equipment Inspections. Upon request, the contractor shall make any piece of equipment available to the COR for inspection; equipment shall not be used until it has passed inspection.

The COR shall establish the time and location for these inspections.

6.2. Equipment requirements. All equipment used to perform work under this specification shall be in good operating and mechanical condition and comply with EM 385-1-1 (current edition).

6.2.1. Tractors or other powered mowing equipment shall be equipped and operated in accordance with the following:

6.2.1.1. Power take offs shall operate at an appropriate rpm to for efficient operation of any mowing attachments during mowing operations.

6.2.1.2. Equipped with seat belts. Seat belts shall be worn at all times by personnel operating any powered equipment being ridden. Refer to subparagraph 16B.08 of EM 385-1-1.

6.2.1.3. A substantial guard or shield shall be installed on tractors to protect the operator from flying objects during mowing. Refer to subparagraph 16.B.03a and 16.B.11a of EM 385-1-1.

6.2.1.4. Rollover protection shall be provided on all powered equipment being ridden. If the roll over prevention structure is not designed and installed by the manufacturer of the equipment, the contractor shall furnish a certificate from a registered professional engineer that the rollover protection is structurally safe for its intended purpose. Refer to subparagraph 16.B.12 of EM

385-1-1.

6.2.2. Mowers shall be rotary-type or flail-type and shall meet the following requirements:

6.2.2.1. Mowers shall be equipped with safety chains or other protective devices to prevent flying objects from injuring people or damaging property.

6.2.2.2. Mowers shall be equipped with slides and wheels.

6.2.2.3. Brush hogs shall not be used on the slopes of dikes around oxidation ponds.

6.2.2.4. Mulching mowers shall not be used.

6.2.2.5. Brush hogs shall not be used within 10 feet of facilities in improved areas.

6.2.2.6. All safety devices provided by the manufacturers of push and riding mowers will be utilized and shall function as designed.

6.2.3. Edgers shall be equipped with a rotary blade or string line in an upright position. A protective guard for the blade/string shall be provided.

6.2.4. Riding lawn mowers used on a 10 degree slope or greater shall have rollover protection as required in 385.1.1.

6.2.5. Trucks used for hauling refuse, litter, and debris shall have a covering device to prevent the material from being blown out of the refuse bins. Bins shall be covered at all times when material is subject to blowing from them.

6.2.6. All vehicles used by the contractor shall be identified with signs located on each side of the vehicle; signs may be painted or magnetic signs may be attached to the doors. Magnetic signs shall not be removed at any time vehicles are at the project. Lettering shall be at least 2 inches high. Each sign shall contain at a minimum the following: Contractor name, Phone number

6.3. Equipment operation.

6.3.1. Mowing equipment shall be operated in a manner that allows for discharge of grass clippings away from roads, ponds, facilities, etc., and prevent damage to turf and property or injury to others.

6.3.2. Power operated trimming equipment (utilizing monofilament line/blades) shall not be used around any shrubs or trees with a diameter less than 3 inches at breast height.

6.4. Vehicle operation and parking. While performing work under this contract, vehicles shall be operated and parked only on roads, parking areas, or pullouts unless the COR approves use of other areas.

7. MATERIALS AND SUPPLIES.

7.1. Contractor furnished. Except for the items listed in subparagraph 7.2., the contractor shall furnish all materials and supplies necessary to accomplish all work required by this specification and time limits.

7.1.1. Specifications for select contractor furnished materials and supplies are given in Exhibit

7.

7.1.2. In addition, the contractor shall furnish, but not limited to, the following:

Cleaning compounds

Carpet Shampoo

Disinfectants

Glass Cleaner

Spot Remover for carpets and upholstered chairs

Wax and stripping agents

Mops, brooms, etc.

Misc. Tools

7.1.3. All materials and supplies shall be new and adequate quantities shall be maintained to perform the required services without interruptions. All materials and supplies are subject to review by the COR to determine compliance with this specification.

7.2. Government furnished.

7.2.1. The Government will provide cable, clamps, chain and buoys sufficient for the contractor to maintain the buoy system, potable water and a dumpster in the project compound.

8. PERFORMANCE REQUIREMENTS (PRs): PRs for work performed under this specification are provided in Exhibit 3. The contractor's performance will be evaluated using these PRs as follows:

8.1. Services provided by the contractor will be inspected for compliance with the identified

Performance Standards (PStds). Services not meeting the PStds shall be considered deficient.

8.2. Acceptable Performance Levels (APLs) establish the acceptable limits for deficient services. The existence of some deficient services does not necessarily deem the contractor's performance unsatisfactory. However, this does not mean the contractor may knowingly offer deficient services. It only implies the Government recognizes defective performance occasionally happens even when QC is working satisfactorily.

8.3. Deficient services are determined during initial QA inspections since the purpose of QA is to determine how well CQC are functioning. The results of inspections are not changed as a result of satisfactory re-performance. Deficient services determined in this manner will be used to compute defect rates. These defect rates will be compared to APLs to determine whether the contractor’s performance is acceptable.

8.4. When QA inspections indicate the contractor's performance is marginal or unsatisfactory, the contractor shall furnish the COR a written plan for correcting his/her CQC program within two (2) workdays. In addition, the contractor shall also furnish weekly written status reports on the implementation of this plan until such time the COR determines that performance is satisfactory; the contractor shall continue weekly status reports until the COR ceases the requirement. The COR will inform the contractor of the criteria to be used in determining marginal and unsatisfactory performance at the Prework Conference. The contractor will also be advised of any changes to these criteria prior to being used for evaluation.

9. CONTRACTOR QUALITY CONTROL (CQC). The contractor shall establish and execute a

CQC Plan to assure that all work required by this contract is completed on schedule and in accordance with the PRs provided in Exhibit 2.

9.1. Results of quality control inspections conducted by the contractor shall be entered on the

Quality Control Inspection Log (SWT Form 990, Exhibit 3). Furnish a copy of completed inspection logs to the COR by the 2nd day of the following month.

9.2. Requirements in subparagraph 9.1 may be waived by the COR if it is determined proper

CQC can be achieved without the required submissions. This determination will normally be made on the basis of actual performance by the contractor and shall be made in writing by the

COR.

10. DEDUCTIONS FOR DEFICIENT WORK. Deductions from the contractor's scheduled earnings will be made for services that do not meet the PStds in Exhibit 3. Deductions for documented defects will be made in accordance with the following procedures:

10.1. Each service found deficient and re-performed by the contractor: No deduction.

10.2. Each service found deficient and performed by the Government: Deduction for loss in value shall be based on estimates of the contractor's costs for performing the work.

10.3. Each service found deficient and performed by another contractor: Deduction is the contract price paid the other contractor to perform the work.

10.4. Each service found deficient and not re-performed by anyone, or work not performed at all:

Deduction for loss in value shall be based on estimates of the contractor's costs for performing the work.

11. SAFETY.

11.1. Safety plan. Submit to the COR for review and approval, a comprehensive safety plan to implement the general policies and procedures for safe operation and maintenance of the project in accordance with EM 385-1-1. The contractor's written safety policy shall be given to all employees and posted at a prominent location in the contractor's office throughout the contract period. The safety plan shall include, but not be limited to the following:

11.1.1. Procedures for training employees in responsibilities for safety of others, including the general public.

11.1.2. Requirements for wearing or utilizing personal safety equipment and apparel.

11.1.3. Procedures for handling, reporting, and correcting unsafe conditions, practices, and safety violations.

11.1.4. Procedures for treating and transporting injured persons to medical facilities.

11.1.5. Fire prevention plans.

11.1.6. Activity Hazard Analyses (AHAs): AHAs shall include an evaluation of hazards that might be encountered for an operation, and proposed methods and techniques for accomplishing each job in a safe manner. Contractor personnel shall be thoroughly indoctrinated with activity hazard analyses, especially at the start of a major job. Initially, the safety plan shall include, but not be limited to, activity hazard analyses for the jobs listed below. However, the contractor shall prepare additional analyses as the need arises and/or the COR requests. An activity hazard analysis requested by the COR shall be submitted for approval within one (1) week. An example of an activity hazard analysis is given in Exhibit 5.

11.1.6.1. Loading and unloading of equipment (analysis for each type of equipment to be used to perform services required by this specification).

11.1.6.2. Equipment operation and maintenance (for each type of equipment).

11.1.6.3. Vehicle operation and maintenance.

11.1.6.4. Mowing operations.

11.1.6.5. Tool usage.

11.2. Safety meetings. The contractor shall conduct monthly meetings to discuss safety items pertaining to ongoing work. Employees of subcontractors shall attend safety meetings. Provide at least a one-day advance notice of safety meetings to the COR to allow Corps of Engineers personnel to attend. A monthly report of the meetings shall be furnished in writing to the COR by the 2nd day of the following month. The report shall include the following information on each meeting: Date, location of meeting, names of persons attending, safety items discussed and name(s) of person(s) who conducted the meeting.

11.3. Safety violations. If a contractor's employee persists in not following the safety requirements of this specification or the contractor's safety plan, the employee shall be permanently discharged upon the request of the KO. The Contracting Officer may require, in writing, that the Contractor remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.

11.4. Personal clothing and safety apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. The minimum shall be short-sleeve shirt and long trousers

(no sleeveless shirts or tank tops, or shorts). Clothing shall be in good repair (i.e. no torn shirts or trousers) and must not have printed writing or images other than name plates or logos used to identify themselves or the company. Personnel performing mowing/trimming work shall wear eye and ear protection, hardhats, high visibility clothing or vests and safety-toe shoes. Personnel shall wear additional protective apparel when required by Section 5, EM 385-1-1.

11.5. Accident reports.

11.5.1. Immediately notify the COR of all known accidents that occur at the project and result in death or serious injury.

11.5.2. Investigate all accidents involving contractor employees that result in death, traumatic injury, occupational disease, or damage to property, materials, supplies and equipment incidental to work performed under this contract. Investigation results shall be reported to the COR immediately and in writing on ENG Form 3394, Accident Investigation Report, within one (1) workday following the accident.

11.6. Exposure reports. The contractor shall maintain an accurate record of exposure data (man-hours worked) and submit the figure in writing monthly by the 2nd day of the following month.

12. REPORTING DEFECTIVE FACILITIES. While performing work, contractor personnel shall observe the condition of Government facilities. Any damaged, defective, and/or inoperative facilities noticed shall be reported to the COR each workday.

13. SECURITY.

13.1. Whenever Government personnel are not present; security gates to compounds shall remain locked except for ingress and egress of the contractor’s vehicles.

13.2. The contractor shall maintain a key register (SWT Form 894) to record the assignment of all keys provided by the Government. Extra keys shall be returned to the COR. Discharged employees shall be required to return all keys. Keys shall not be duplicated. Any occurrence of lost keys shall be reported to the COR immediately. If keys are lost the contractor shall reimburse the Government for the cost of new keys and tumblers; and shall also install the tumblers at no expense to the Government. Upon termination of the contract, all keys shall be returned to the Government.

14. PREWORK CONFERENCE. The COR shall conduct a Prework Conference with the contractor to discuss the provisions of this specification and the contractor's submittals listed in paragraph 17 below. At a minimum, the officer of the company that signed the contract or the on-site project manager shall represent the contractor and the person that will directly supervise the administrative work associated with the contract. The COR shall establish the location, date, and time of the Prework Conference after consultation with the contractor.

15. CONTRACTOR SUBMITTALS. Unless otherwise noted, the contractor shall submit the documents listed below to the COR two (2) weeks prior to the Prework Conference. All submittals, other than copies of licenses and contracts, shall be typed and the original and one copy shall be furnished the COR. If the COR determines any of the proposed plans or schedules do not comply with this specification, these documents shall be re-submitted within one (1) week.

15.1. Names of on-site project manager and his alternate (submit prior to initiation of work and prior to changing designated employees) (subparagraph 5.2).

15.2. CQC Plan (paragraph 9).

15.3. Safety Plan (subparagraph 11.1).

15.4. Report of Safety meetings (submit by the 2nd day of the following month) (subparagraph

11.2.).

15.5. Exposure reports (submit by 2nd workday of each month) (subparagraph 11.6).

15.6. Certificate of insurance (Section L).

15.7. Kansas permits and/or certification for application of herbicides and pesticides (Appendix

B).

16. BILLING.

16.1. Submit one copy of invoices at the end of each month for all work that has been completed.

16.2. Invoices shall be prepared in the format in Exhibit 6.

16.3. All reports, i.e., CQC, safety meetings, exposure reports, etc., shall be submitted before an invoice will be accepted.

16.4. The invoices and supporting documents shall be delivered or mailed to the Assistant Lake

Manager, Marion Reservoir Project Office, 2105 Pawnee Road, Marion, KS 66861 or email to kevin.c.mccoy@usace.army.mil or as directed by the COR.

17. CHANGES IN AMOUNT OF FACILITIES SERVICED. Adjustment in contract price will be negotiated at the request of either party only if either or both of the following conditions occur.

17.1. Services required under any appendix are deleted for a period of one (1) month.

17.2. A modification in price will occur if a change to the scope of work will result in an annual increase or decrease in costs exceeding $500. The cost of increases or decreases shall be based on estimates of the contractor's costs for performing the work.

18. ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENTS:

The Contractor shall be responsible for ensuring all personnel, to include sub-contractor personnel, comply with the training requirements and procedures identified on the document titled “Antiterrorism/Operations Security Requirements” in Section H, Special Contract

Requirements. When items for which training is identified, the Contractor shall ensure that all personnel complete acknowledgement for the specified training; the Contractor is responsible for ensuring all training acknowledgments, when applicable, are submitted to the COR or

Contracting Officer within 10 calendar days of contract award (or NTP for construction contracts). In no event shall any contractor or sub-contractor personnel be onsite prior to completion of any applicable training and submission of training verification. Training materials and verification forms will be provided by the Contracting Officer upon written request.

19. REQUIRED INSURANCE AND INSURANCE CERTIFICATE. Pursuant to FAR 28.301(b) for the protection of the Government, and FAR 28.306(b) and 52.228-5, Work on a Government

Installation, the Contractor shall procure and maintain during the entire period of his/her performance under this contract the following minimum insurance:

mailto:kevin.c.mccoy@usace.army.mil

19.1. Worker’s Compensation and Employer’s Liability: Workers' compensation and employers' liability insurance in compliance with applicable state statutes, with a minimum liability coverage of $100,000.

19.2. General Liability: Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. Property damage liability insurance shall be required in an amount of at least $100,000.

19.3. Automobile liability: Liability insurance shall be written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

EXHIBIT 1

MAXIMUM RESPONSE TIMES FOR BUOY MAINTENANCE AND HERBICIDE-

SPOT TREATMENTS

RESPONSE TIMES

WORK DESCRIPTION

APPENDIX B

START1 FINISH2

Herbicide Applications – Spot Treatments 3 WD 5 WD

APPENDIX D

Buoy Cable

5 WD

5 WD

WD - Workdays

1 The maximum allowable time to begin work at the work site after the

Contractor is notified of work.

2 The maximum allowable time to complete work after the Contractor is notified of work.

EXHIBIT 2

QUALITY ASSURANCE REPORT

See separately attached Exhibit 2.

EXHIBIT 3

PERFORMANCE REQUIREMENTS

SERVICE

REQUIREMENTS

PR

NO.

CRITICAL

WEIGHT

PERFORMANCE STANDARDS AP L

ALL APPENDIXES

Completion of work X 1 B

Maintained and completed as set forth in the specification and contractor’s approved schedules.

10%

Safety X 2 A All work performed in accordance with EM

385-1-1 & applicable job hazard analyses.

2%

Damage to facilities X 3 A All damages caused by the contractor are reported within one (1) workday.

0%

APPENDIX A - MOWING

Lawn Areas A 1 A

Smooth cut. 1Height of cut grass does not exceed ±½ inch from that specified. 2No uncut vegetation.

10%

Chelsea Levee A 2 B

Smooth cut. 1Height of cut grass does not exceed ±½ inch from that specified. 2No uncut vegetation.

10%

Embankment Areas and

Spillway, outfall areas A 3 B

Smooth cut. 1Height of cut grass does not exceed

±½ inch from that specified. 2No uncut vegetation.

10%

Edging A 4 A

Edge of grass is a uniform vertical cut with no runners extending beyond vertical face.

5%

Trimming A 5 A

Uniform cut with no scalping of grass. No damage to trees, shrubs, and structures.

5%

Clean designated areas after mowing A 6 C No vegetation or debris left on paved surfaces. 15%

APPENDIX B - JANITORIAL

Dust furniture, etc. B 1 B All surfaces free of dust. 10%

Clean floors B 2 B Clean. No splash marks on furniture, walls, baseboards and etc.

10%

SERVICE REQUIREMENTS

PR

NO.

CRITICAL

WEIGHT

PERFORMANCE STANDARDS AP L

Wax and buff floors B3 B

Entire floor has a uniform, glossy appearance with no scuffmarks or visible wax buildup. Baseboards, furniture, etc. are free of cleaning & waxing solutions.

10%

Clean carpets B4 B

Clean unless spot cleaning proves unsuccessful. Areas that are spot cleaned show no evidence of fuzzing & blend with adjacent areas.

10%

Vacuum carpets B5 B Clean. No dirt or debris visible. 10%

Clean light fixtures B6 C Clean. 15%

Clean mirrors & glass

(other than windows) B7 C Clean, no streaks. 15%

Clean windows B8 C Clean, no streaks. 15%

Clean restrooms B9 A

Odor-free. All fixtures, walls & floors clean. Showers, lavatories, urinals, commodes & floors sanitary. Soap, towels

& toilet tissue adequate until next cleaning day.

5%

Clean drinking fountains B10 B Clean, sanitary. 10%

Grounds keeping B11 C Grounds, parking areas & sidewalks free of refuse & debris.

15%

Refuse collection B12 B Containers empty. Liners clean & not torn. 10%

APPENDIX C – HERBICIDE APPLICATION

Soil Sterilant D 1 B 90% kill rate within 2 weeks of application.

10%

Herbicide - Riprap areas D 2 B 90% kill rate within 2 weeks of application.

10%

Herbicide - Guardrail Areas D 3 C 90% kill rate within 2 weeks of application.

15%

Herbicide - Paved Road/Parking

Areas D 4 C

90% kill rate within 2 weeks of application.

15%

Herbicide - Riprap Edging D 5 B 90% kill rate within 2 weeks of application.

10%

Herbicide - Control Noxious

Weed, Woody Vegetation and

Soil Sterilant

D 7 B 90% kill rate within 2 weeks of application..

10%

SERVICE REQUIREMENTS

PR

NO.

CRITICAL

WEIGHT

PERFORMANCE STANDARDS AP L

Herbicide - All Areas D 8 A

No shrubs or trees killed outside application areas. Less than ¼ acre of grass killed outside application area.

0%

APPENDIX D - SNOW AND ICE REMOVAL

Sidewalks E 1 A Complete snow removal and ice, skid free to walk on.

0%

Driveway and Compound Area E 2 A

Complete snow removal prior to 7 AM and completely removed prior to accumulation reaching 2 inches thereafter until 4:30 PM.

Complete ice removal, skid free to walk on.

0%

APPENDIX E - BUOY INSPECTION/MAINTENANCE

Buoy Inspection F 1 A Complete & submit detailed inspection reports monthly February - December 0%

Buoy Position/Geometry F 2 A Buoys in correct position/geometry. 0%

EXHIBIT 4

QUALITY CONTROL INSPECTION LOG

See separately attached Exhibit 4.

EXHIBIT 5

EXAMPLE OF ACTIVITY HAZARD ANALYSIS

See separately attached Exhibit 5.

EXHIBIT 6

INVOICE FORMAT

BILLING FOR FIRM FIXED PRICED PERFORMANCE BASED CONTRACT

PROJECT: SHEET OF

CONTRACTOR: DATE:

ADDRESS: CONTRACT NO: W912BV- - -

BILLING PERIOD: THRU:

PAYMENT TERMS: INVOICE NO:

(Payment Discount or N/A)

BID

ITEM NO. DEDUCTION AMOUNT TOTAL

PAYMENT REQUESTED:

CONTRACTOR (Signature/Date)

EXHIBIT 7

SPECIFICATIONS FOR CONTRACTOR-

FURNISHED MATERIALS AND SUPPLIES

ITEM APPENDIX SPECIFICATION

DEODORANT CAKE, URINAL B

PERFUMED, COMMERCIAL QUALITY, SEPTIC

TANK SAFE.

HAND SOAP B

LIQUID, HIGH LATHERING & SUDSING

CHARACTERISTICS MILDLY PERFUMED.

REFUSE CONTAINER LINERS B PLASTIC, 8 TO 32 GALLON.

TISSUE PAPER B

MINIMUM 2-PLY PAPER, FACIAL QUALITY,

SEPTIC TANK SAFE,

TOWELS B

PAPER, SINGLE PLY, MULTI-FOLD AND

HIGH ABSORBENCY, COMMERCIAL

QUALITY.

APPENDIX A

MOWING

1. FACILITIES TO BE SERVICED. Dam embankment, Project Office complex, spillway, spillway ditches/drainage areas, relief well outfalls, entrance sign area, and Chelsea levee. An inventory of mowing areas is given in Table A, followed by mowing maps.

2. FREQUENCIES AND TIMES OF SERVICE.

2.1. Work shall be performed 1 April through 31 October, between 6 am and 8 pm. Work shall not be performed before sun up and after sun down.

2.2. Mowing shall not be accomplished on Saturdays, Sundays, Federal holidays, or one workday before Federal holidays unless approved by the COR.

2.3. The contractor shall not start work unless the grass and ground are dry enough for smooth cutting and equipment will not cause rutting of the ground. The contractor shall use good judgment in determining whether conditions are suitable for mowing operations. In cases where the contractor and the COR disagree about the suitability of conditions for mowing operations, the COR will determine whether work shall progress or stop. Areas excluded by these conditions will also be excluded in the inspections.

2.4. The contractor shall notify the COR within 24 hours in the event areas are unable to be maintained per the contract specifications due to weather conditions

2.5. The contractor shall notify the COR immediately in the event areas of the dam embankment are found to be unusually wet and will prevent the maintenance of specified grass height.

3. DESCRIPTION OF WORK. The contractor shall maintain the following areas within these specifications:

3.1. Maintain the mowing areas described below.

3.1.1.1. Lawn areas shall be maintained between a minimum height of 2 inches and a maximum height of 4 inches. These areas are around the Lake Office complex and the entrance sign. The limits of these areas are shown on the attached maps.

3.1.1.2. Areas around the entrance sign. An entrance sign is located near the state park office shown on the attached map. A triangular shaped area shall be mowed around these signs. This area shall extend from the edge of the roadway to a point 10 feet on the other side of the sign at its widest point. It shall extend 10 feet behind the sign and shall provide a clear view of the front of the sign from vehicles using the adjacent roadway. The COR will determine the length of the area to be mowed in front of these signs.

3.1.1.3. The oxidation ponds shall be mowed from the edge of the water to a point 10 feet outside of fences or 10 feet from the toe of dikes around the ponds, whichever is greater. The limits of this area are shown on the attached maps.

3.1.2. Chelsea Levee shall be maintained between a minimum height of 2 inches and a maximum height of 6 inches. The limits of these areas are shown on the attached maps. A minimum distance of no less than 50 feet from the toe of the levee will be maintained free of woody vegetation. No vegetation management will occur inside of the cemetery area.

3.1.3. Dam Embankment and Spillway area shall be maintained at a minimum height of 4 inches and a maximum height of 8 inches. The limits of these areas are shown on the attached maps. A minimum distance of no less than 50 feet from the toe of the embankment and auxiliary spillway will be maintained.

3.2. Trimming.

Trimming shall be maintained around all vertical objects protruding from the ground, including under guardrails, station markers, all USACE facilities and signs, around piezometers, staff gauges, relief wells, manholes, guard posts, outfall pipe areas and buildings along the edge of the embankment riprap; and around guardrail and signposts on both sides of the embankment road, etc., within the limits of all mowing areas.

3.2.1. Edging shall be accomplished along all concrete walkways and curbs that are flush with the ground each time areas are mowed.

3.2.2. Cleanup. Prior to mowing, the contractor shall remove rocks, sticks/limbs, debris and trash that are likely to damage equipment or be thrown by the mower. After mowing is accomplished, the contractor shall remove vegetation and debris from parking lots and paved walkways.

4. PERFORMANCE REQUIREMENTS. Work performed under this appendix shall comply with the PRs in Exhibit 2.

TABLE A

INVENTORY OF MOWING AREAS

Lawn

AREAS

Levee

AREA

DAM

EMBANKMENT

LOCATION (Acres) (Acres) (Acres)

Project Office Complex

4.1

Dam Embankment

Chelsea Levee

Spillway

Entrance Sign

1.5

100.0

43.0 .

0.2

Outfall Areas

0.10

Drainage ditches

0.25

TOTALS 4.3 1.5 143.35

APPENDIX A

MOWING MAPS

See separately attached mowing maps.

APPENDIX B

JANITORIAL WORK

1. FACILITIES TO BE SERVICED. The facilities to be serviced under the provisions of this appendix consist of the project office and contiguous exterior areas. An inventory of these areas is given in Table B-1.

2. FREQUENCIES AND TIMES OF SERVICES.

2.1. Services required shall be performed 2 days per week, on Tuesday and Thursday excluding Federal holidays.

2.2. Work hours are between 5 p.m. and 7 a.m.

2.3. Services required on a weekly, monthly, quarterly, or semi-annual basis shall be performed on any of the cleaning days specified above.

2.4. All required work shall be factored into the daily Unit Price proposed for janitorial; weekly, monthly, quarterly, and semi-annual requirements will not be priced separately.

3. DESCRIPTION OF WORK.

3.1. Interior Heated Areas (Excluding Restrooms).

3.1.1. Each cleaning day. Empty trash receptacles; check…